1 PRO-06 CALL FOR TENDER – ACTED IRAQ Annex 1 – INSTRUCTIONS TO BIDDERS Opening Date: 26/07/2010 Closing Date: 14/08/2010 Tender N°: [ACTED/10ANU/34OHKI/34OSKI/2010/HYGN/26-07-2010] Subject of Tender: Procurement of Hygiene Personal care kits & School Hygiene kits For the implementation of its Emergency Relief Projects Assistance in Iraq (Muthanna, Wassit, Thi Qar and Erbil) ACTED is launching this National competitive bidding divided in 4 batches. Through this tender, ACTED is requesting bidders to provide detailed written offers for each item listed below. A: PRODUCT SPECIFICATIONS: 1. General Description: Hygiene personal care kits & School Hygiene kits 2. Product class / category: Hygiene Items 3. Product stage: Ready to use 4. INCOTERM (delivery conditions): DDP (delivery to ACTED Warehouses) 5. Standard Content of the Kits: Standard packages I. (Hygiene Personal Care Kits) Item Description No. Soap bar: 150gr weight of the soap, 1 Hypoallergenic Individually wrapped bar Disinfectant and anti-septic solution: 500 ml bottle, topical anti-bacterial for external uses only 2 3 4 5 6 7 8 Quantities per Kit Total Quantities 10 bars 60,000 bars 1 bottle 6,000 bottles 6 packs 36,000 packs 2 pieces 12,000 pieces 1 piece 6,000 pieces 2 pieces 12,000 pieces 12,000 bags/boxes Pack of lady napkins (Sanitary pads): 10 napkins each pack, Medium size with wings Toothbrush: Medium hardness, individually wrapped (big size) for adults Toothbrush: Medium hardness, individually wrapped (small size) for children Toothpaste: tube of 125 mg, peppermint flavor Washing powder for clothes: in package of 200 g (packed in cartoon or plastic bag Bucket with lid: with capacity of 25 liter, made of strong plastic 2 bags/boxes 1 piece II. (School Hygiene Kits) Item Product descriptions No. Soap bar: 150gr weight of the soap, Hypoallergenic Individually 1 wrapped bar Remarks 6,000 pieces Quantities per Kit Total Quantities 360 pieces 4,320 pieces 2 Bleach or detergent for floors (500 ml) 50 bottles 600 bottles 3 4 Bucket with lid (25 L) Polyethylene Water tank (1,000 L) 30 pieces 2 pieces 360 pieces 24 pieces 1 2 PRO-06 5 6 7 8 9 10 11 12 Rubber mob for floor cleaning Brush for floor cleaning Disinfectant solution for the latrines (500 ml) Rubber gloves (pack of 100) Cleaning Brush for latrines Toilet tissue rolls Trash basket First aid box contains the following items: • 6 x Assorted waterproof plasters (pack size: 20) • 12 x gauze • 16 x Triangular Bandages • 2 x Safety Pins (pack size: 12) • 24 x Medium Dressings (approx. 12 x 12 cm) • 12 x Large Unmedicated Dressings (approx. 18 x 18 cm) • 40 x Alcohol Free Wipes • 6 x Pair Vinyl disposable gloves • 6 x medical tape (roll) • 1 x scissors or shears (bandage scissors or trauma shears) • 1 x tweezers 20 pieces 20 pieces 50 bottles 15 pairs 100 pieces 600 rolls 35 pieces 3 boxes/kits 240 pieces 240 pieces 600 bottles 180 pairs 1,200 pieces 7,200 rolls 420 pieces 36 boxes/kits Note: 1. Prices for the above items must include custom duties/taxes and transportation costs to locations as indicated above. 2. Quantities are only indicative and may be subject to change. 3. Iranian, Syrian and North Korean products or companies registered in these countries will not be eligible (restricted goods and country of origin). B: RESPONSIBILITIES OF THE BIDDER: 1. Terms of delivery: Delivery of each batch of goods to be fully ensured by the contractor(s) to the locations indicated below; Batch No. 1 2 3 4 Description Hygiene personal care Kits for WASSIT School Hygiene Kits for WASSIT Hygiene personal care Kits for MUTHANNA School Hygiene Kits for MUTHANNA Hygiene personal care Kits for THI QAR School Hygiene Kits for THI QAR School Hygiene Kits Delivery Point Address ACTED Warehouse in WASSIT Damuk, Street No. 3U, Kut city – Wassit ACTED Warehouse in MUTHANNA Al Hafedh area, opposite Samawa main gate Samawa city – Muthanna ACTED Warehouse in THI QAR AL- Waha Quarter, In front of South oil Purifying – Nasiryya city – Thi Qar ACTED Warehouse in ERBIL Nawroz Quarter, Erbil city – Erbil Governorate Quantities 2,000 kits 3 kits 2,000 kits 3 kits 2,000 kits 3 kits 3 kits Personal Hygiene kits - 6,000 kits Total School Hygiene Kits - 12 kits 2 PRO-06 C: 2. Date of delivery: Delivery within 2 weeks after signature of contract 3. Validity of the supplier’s offer: Minimum one month 3 GENERAL CONDITIONS: 1. Bidders are requested to fill in, sign, stamp and return (Annex 2) the Offer Form(s) according to ACTED’s format. 2. Bidders must also attach a copy of Company registration certificate and/or license 3. The offers must be submitted to one of the following ACTED Offices (as suitable for the bidders) in a sealed envelope with the mention “not to be opened before 14/08/2010” and the Tender reference (see above, on first page) by e-mail to iraq.tender@acted.org and by hand delivery to the following address(es): ACTED KUT OFFICE – Haidarya Street - N° 123, House N° 3, Wassit Governorate, Iraq ACTED SAMAWA OFFICE – Al Khixael St, House no 86/12, Samawa Qishla, Muthanna Governorate, Iraq ACTED THI QAR OFFICE – AL-Shaybanee Street, Beside Zain Company Nasiryah, Thi Qar Governorate, Iraq ACTED BAGHDAD OFFICE – Al-Jadriya District, Street No 10 / house no 28, Baghdad ACTED ERBIL OFFICE – House # 240/1/71 Hadyiab Quarter - 6th street right of Ainkawa Check point - Ainkawa - Erbil Governorate, Iraq ACTED AMMAN OFFICE – 25 Ahmad Shawqi street- Jebel Al-weibdeh-Amman (P.O. Box 940102, Amman 11194, Jordan) 4. All offers delivered in sealed envelopes to ACTED Offices listed above must be signed and stamped on each page. 5. The closing date of this tender is fixed at August 14th 2010 (14/08/2010), 05:00PM Iraq Time for Email applications and in hand delivery. Late offers will not be considered and will be automatically rejected. 6. The following number can be contacted for general enquiries: D: ACTED Kut : (+964) 78 00 229 713 Contact person: Coordination INSTRUCTION FOR TENDER SUBMISSION: 1. Please fill all required information in the Offer Form for each of the items for which you apply. 2. Please fill all required information in the Company Profile Form and attach your company requisites and registration documents. 3. Put all required documents (as listed under Section E below) signed and stamped into an envelope and seal & stamp it. 4. Make a copy of these documents and include them in a separate envelope. 5. Write the tender reference on the 2 envelops as indicated above 6. Send both envelop by hand delivery to the address (es) mentioned above. 7. If you are not in a position to send your offer(s) by hand delivery, you can send your offer(s) over email to ACTED by respecting the instructions below: a. Scan your offer(s) after it is signed and stamped; b. Make sure that your scan copy is clear and readable; 3 PRO-06 4 c. Send it to iraq.tender@acted.org with a delivery confirmation request before the deadline mentioned above. d. In the subject line, mention the tender reference (see above, 1st page) 8. Suppliers sending their offer by E-mail only will be requested to submit original offers at a later stage if their offer is pre-selected. E: REQUIRED DOCUMENTS TO BE SUBMITTED TO ACTED: 1. Application Letter on Company Template 2. Instructions to Bidders (signed & stamped) [Annex 1] 3. Offer Form (filled/all pages signed & stamped) [Annex 2] 4. Company Profile [Annex 3] 5. Copy of Company registration documents and license 6. Color picture of each Items 7. Proofs of past performances in a similar field of activity (e.g. Hygiene deliveries in Iraq) 8. Any supporting document the Bidder wishes to provide. NOTE: a. Filling all sections of each Offer Form (e.g. unit prices for each batch) is compulsory; any missing information may lead to rejection of your offer(s). b. The submission of offer(s) to this call for tender may not result in the award of a contract. c. ACTED will not be responsible for any costs or expenses incurred by the Bidders in connection with the preparation and submission of the bids to ACTED. d. Only Shortlisted Suppliers will be contacted. For Bidder’s use I undersigned, the Bidder, agree with the instructions and general conditions of the Call for Tender. Company Name: ________________________ Authorized Representative Name: ________________________ Signature: ________________________ For ACTED’s Use Only Checked by Auditor: Approved by (Coordination): Name/Signature: Name/Signature: 4