Csgan110311 DRAFT UNIVERSITY OF EDINBURGH COLLEGE OF MEDICINE and VETERINARY MEDICINE COLLEGE STRATEGY GROUP Action note of the meeting of the College Strategy Group held on 11th March 2011 in the Peter Lavine Room, QMRI Present: Professor Sir John S Savill (HoC), Professors D Argyle [DoPR], A Cumming [DULT], J Bradshaw [DoPT], C Haslett (DoQMRI) G Leng [HoS BMS]. J Seckl [DoR], I McArdle [CA], H Edmiston [CR], S H Ralston (HoS MCM), D Weller (HoS CSCH), D Hume (DoRI) In attendance: S Rhind (DT&AR for HoS RDSVS) John Stewart (DoBMTO), R Shone (Sch Admstr, R(D)SVS) Apologies: Professors D Dewhurst, C Haslett, S H Ralston, E D Watson, A Stamp, J Iredale, N Hastie, D Weller. A Stamp, Z Lewandowski 1. Action Note of the meeting held on 24th January 2011 AGREED to be a correct record and could now be published on the College website – CR 2. National Survey of Students – Dr John Stewart Following the publication of the results for the last National Student Survey (NSS) the School for Biomedical Sciences was selected by the Principal (along with a number of other schools including R(D)SVS) for review. Each of the Honours programmes has been reviewed. With a view to improving previous ratings Dr Stewart presented a short paper to the CSG. Following on from the recent reviews, meetings with students will be held to discuss the issues identified to help formulate strategies to improve the quality and usefulness of feedback they receive. HoC requested the R(D)SVS and BMS provide short progress reports for the September CSG meeting. - HoS 3. Finance Report: a. Management Accounts: CSG noted the current financial position of the units within the College as described in the circulated paper. b. Reduced fEC paper: HoS BMS wished to highlight to the CSG that using the current ERI test for 80% fEC funding models some grants failing the test may still make a reduced contribution to the Colleges fEC overheads and sustainability. HoC described how the model operates, the example illustrates that under the current methodology ERI would refuse to undertake the grant but using the College approach the grant still makes a contribution to the finances of the College. Given the Wakeham recommendations the College will continue to receive an increasing number of grants on this basis. It is important to ensure that a simple mechanism for resolving whether to accept or reject these grants is used. It was agreed that the model should be referred to the Research Committee for further discussion. Anything received in the interim which suggests a negative fEC should first be passed to DoR for assessment. - DoR 4. Draft College Plan The draft plan was recently presented to PSG and CMG. Points raised from PSG were, CRIC business plan – is the centre able to make a positive financial contribution to the College, Small Animal Hospital – breakeven position noted, Research Funding – is the assumption to maintain research income realistic, College Sustainability funds – is adequate provision being made. CMG highlighted similar issues such as sustainability but also picked up on ‘green issues’ (transportation) and encouraged continued focus on internationalisation and potential synergies with external organisations such as SAC, Moredun etc. CSG then focused attention on the summary of actions for 2011/12 – as described below. Income HoC highlighted that overseas medical students transferring from St Andrews will work to our advantage, that we have an additional 4 students coming from IMU, the BSc in Biomedical Sciences to focus on overseas students, consideration should be given to marketing the degree in North America. A number of new MSc’s are coming on line shortly. The College is receiving strong interest in its PhD programmes, DoPGR is developing a business plan with the CA offering reduced stipends on the basis that students are able to make a financial contribution. CSG members were asked to feedback comments to the CR by 18th March 2011. ALL Expenditure Many of the large capital build projects will be completed during 2011/12, (science/research being the primary driver) as staff move into this new accommodation it is essential that the College moves out of and consolidates its existing portfolio. A feasibility review is underway to move DCN from WGH to Chancellor’s Building, CIP from Hugh Robson Building to QMRI or CB. Consideration will also be given to moving Public Health Sciences and/or BMTO from Teviot Place to Hugh Robson Building. DoRI stated that the Easter Bush site should also be considered as a potential destiny. Other considerations that need to be accounted for include cost of disruption, consultation with staff, delivery of teaching and the different health status between the buildings. Consideration should be given to the level of use by the NHS in the Chancellor’s Building and the College’s use of embedded space within the hospital. The move plans will be costed and presented in summary to the next CSG. CEDM/CR 2 HoC requested an HR strategic plan for the College be developed looking over the next 3 years to establish where opportunities might be realised as a consequence of retirement, grant end dates and consolidation of staff onto the Little France site. However getting the REF right is essential. HoHR HoS A review of the Roslin Institute/R(D)SVS administration and services will occur in 2011/12 to create a single shared service. A similar exercise will take place at the WGH site following the TUPE transfer of HGU. 5. KPI Reports to January 2011: DoR highlighted the following points. Grant applications are down by 14% Research awards down by 14% The College conversion rate remains the same at circa 40% It is essential that we continue to encourage staff to submit more applications. DoR, HoC 6. New Post Graduate Taught Programes for 2011/12: The CSG approved the financial plans for: MSc One Health, R(D)SVS MSc General Practice, CSCH The following points were noted: Business plan for the MSc Neuroimaging for Research remains outstanding SA MCM A further 2 programmes were due to be submitted (CHM Master of Surgery and MSc Internal medicine) however finalising costing arrangements within the MoU between GMC and UoE has led to delays. DoPT, CA 7. Information Services CSG noted the report submitted by DoEIS. 8. Matters Arising from PSG and CMG The following points were noted coming from PSG: Business plans for 2011/12 Student matrices The financial implications following the Scottish Elections summer 2011. The merger of eca. The following points were noted coming from CMG: The management of redundancies 9. Update on Senior Academic Appointments: – CSG noted the following progress with appointments: Chair of Medical Microbiology – this remained on hold and was not being actively pursued at this time. Chair of Paediatric Infectious Diseases – this was presently on hold. 3 Chair of Critical Care – Tim Walsh had formally accepted the offer for this post, and plans were in hand to support the appointment with a Senior Clinical Lecturer (see below). Albert McKern Fellowship and Chair in Pregnancy Research – the candidate who had been offered this post had turned it down; the Head of College would pursue alternative options for the use of the funding. Chair of Adult Respiratory Medicine – this post had been advertised. Senior Clinical Lecturer in Critical Care – this would be advertised in support of the Chair appointment. UoE & NHSL to liaise over 10PA jointfunded locum. Senior Clinical Lecturer in Cardiology – the opportunity to make an appointment at this level, funded by the BHF, would be pursued. The Anne Rowling Chair of Tissue Regeneration – New Chair to be established. HE to progress retrospectively. Senior Clinical Lecturer in Neuropathology – to be established using Anne Rowling funds Senior Clinical Lecturer in Neuroradiology – in progress Chair of Resilience Biology (Director of the MRC Centre for Reproductive Health) – funded from retirements. HoC/HsoS 10. Update on Capital Projects CSG noted the summary report submitted by the CR. CEDM 11. Matters arising from Schools & Directorates: a) Performance & development Review/Appraisal – HoHR CSG were asked to consider the proposal paper and recommendations submitted by the HoHR. Currently there are a number of different approaches implemented across the College to varying degrees. CSG acknowledged the need to implement a P&DR process. Adopting a common approach across the College maybe difficult in the first instance given the variety of different requirements across the schools. There also needs to be a change of emphasis from a general review to one which is more focused on performance. Comments in respect of the proposed forms should be sent to HoHR (HoS) HoC stated the need to ensure that staff were appropriately appraised in the future. Unless there is good reason, the expectation is to use the final version of the proposed forms. CSG agreed to support HR clarify line management of senior grades 9 and 10. That these grades are the first to be reviewed/appraised. HoHR to co-ordinate the actions with support from HoS. b) MCM – proposal for a new CSL in Neuropathology. CSG Agreed c) MCM – 2nd Chair of Psychiatry, proposed name change to chair of biological psychiatry . CSG Agreed 4 12 Any other business Mock Research excellence Framework Exercise CSG were asked to comment on the submitted papers and refer comments back to DoR. All The intention is to organise another ‘Burn’ type retreat in Spring 2012. 13. Dates of Future Meetings: 9th May, 20th June, 9th September, 24th October, all from 10.00 – 12.00. 5