LOS ANGELES UNIFIED SCHOOL DISTRICT
MEMORANDUM
ROUTING
Local District Superintendents
Administrators of Instruction
Directors of School Support Services
Intervention Administrators
Intervention Coordinators
Instructional Coach Coordinators
Local District EL Coordinators
Principals/Assistant Principals
School Coordinators
UTLA Chairperson
School Administrative Assistants
TITLE:
2008-2009 Extended Learning Program for
Elementary Schools
NUMBER:
MEM-4330.0
ISSUER:
Alvaro Cortés, Assistant Superintendent
Beyond the Bell Branch
DATE:
July 3, 2008
PURPOSE:
The purpose of this memorandum is to provide program information for the 20082009 Extended Learning Program (ELP) offered at single/multi-track elementary
schools.
MAJOR
CHANGES:
The major changes, due to state budget reductions, for the 2008-2009 Extended
Learning Program include the discontinuation of ELP classes offered on Saturdays,
the grade levels offered ELP are grades 2-5/6 and the reduction of funding for ELP.
This memorandum replaces MEM-3748.0, 2007-2008 Extended Learning Program
for Elementary Schools, Beyond the Bell Branch, dated July 3, 2007.
I.
Background
Following state guidelines, the Board of Education adopted a StandardsBased Promotion Policy requiring students in grades 2, 3, 4, 5/6 and 8 to meet
minimum criteria to promote to the next grade. This policy provides for
intervention programs for students at-risk of not meeting grade level standards
before and after school.
II.
Guidelines
ELP is an on track intervention program designed to provide standards-based
instruction that is aligned to the core instructional program for eligible
students in grades 2-5/6. The curriculum offered is subject specific and is
presented in 30 hour instructional modules at single and multi-track schools.
For assistance regarding the Extended Learning Program, refer to the Local
District Staff Directory (Attachment A).
Effective first teaching is the foundation for all instructional programs. The
classroom teacher provides intervention and additional instructional support
for all students. Following classroom program modifications, students who
continue to need assistance should participate in the ELP.
III.
Student Eligibility
A. ELP is offered and funded for eligible elementary students in Grades 2-5/6
only.
1. Students scoring a one or two on their most recent progress report in
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MEMORANDUM
2.
3.
4.
5.
IV.
reading in grades 2-5/6 and/or mathematics in grades 4-5/6 and
determined through multiple measures by the classroom teacher to be
in jeopardy of not meeting grade-level standards.
Students scoring at Below Basic and Far Below Basic proficiency
levels on the California Standards Test (CST) in reading/language arts
in grades 2-5/6 and/or mathematics in grades 4-5/6.
English Learners not making adequate progress on ELD standards.
English Learners who have completed ELD Level 5 and have not met
the redesignation criteria.
Students with disabilities expected to meet grade-level standards as
determined by their Individualized Education Plan (IEP) and are not
making adequate progress.
Organization of Classes
A. Scheduling is determined by the school administrator, in collaboration
with school teams. Schools may choose from the following options:
1. Before/after school
2. Due to budget reductions, schools are not authorized to schedule
intervention classes on Saturdays.
3. Suggested ELP Sessions:
CALENDAR
FIRST SESSION
SECOND SESSION
Single Track
3 – Track A
Track B
Track C
September - December
September - December
October - December
August - October
January – May
January – May
January – March
January – April
4 – Track A
September - December
January – May
August - September
October - December
August - October
January– March
March – May
January – April
Track B
Track C
Track D
All ELP sessions must be concluded by May 22, 2009. All ELP statistical
reports are due on or before June 1, 2009 to the Local District
Intervention Coordinator.
B. Schools must complete and fax the Intent to Offer Intervention
(Attachment B) to the Local District Intervention/Testing Coordinator,
three weeks prior to the start of ELP sessions.
C. Composition of classes is determined by student eligibility. Classes
should be organized based on similar student needs.
1. English Language Arts
a. Literacy – Decoding and Comprehension
b. Written Language
2. Mathematics – Grades 4/5 only
3. English Language Development (ELD Levels 1-4)
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D. Class size for ELP intervention
1. Schools are to organize with an enrollment of 25:1 to allow for
attrition. The class size is 20:1. Daily attendance must be
maintained.
V.
Parent Notification
Parents must be notified that their son/daughter is at risk of not meeting grade
level standards. Parent permission is required for student to attend
intervention. Schools must inform parents of program dates, time and
location, using the Extended Learning Program Parent Notification letters
(Attachment C).
VI.
Staffing
A. Teacher Selection
1. Teachers are required to complete the Extended Learning Program
Teacher Application (Attachment D).
2. Priority and selection process for Extended Learning Program is
referenced in LAUSD/UTLA agreement. (Attachment E).
VII. Instructional Program
A. The curriculum for the ELP program provides targeted assistance to
students based on CST Proficiency Levels, SOAR Assessment and
Mathematics Quarterly Assessments.
Literacy:
Open Court Intervention Guide
OCR English Learner Support Guide
Written Language:
Write Time for LAUSD Kids
Mathematics:
Compass Learning Mathematics, Module 3,
Grades 4/5 only
B. Professional Development
1. Beyond the Bell Branch funds professional development for the
Extended Learning Program. A voucher is provided at the conclusion
of each training session. The school site time reporter enters the
payroll for the training. Teachers are compensated at their annual
hourly rate.
2. Professional development is required to teach/supervise the ELP.
Teachers not previously trained must attend training. Professional
Development for previously teachers/administrators is held at Local
District designated locations, facilitated by the Local District
Testing/Intervention Coordinators and conducted by Instructional
Coaches, prior to beginning of the ELP session.
3. Local Districts will notify schools of the specific dates, time, and
location of the trainings.
a. Literacy - two hour training focusing on OCR Intervention Guide
or OCR English Learner Support Guide
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b. Written Language - two hour training on Write Time for LAUSD
Kids.
c. Mathematics intervention is provided to Grade 4 and 5 students.
The curriculum is Compass Learning Math Intervention Module 3
two-hour training on Module 3.
VIII. Attendance Accounting and Documentation
It is critical that all intervention program information be entered according to
the instructions below. The District and school sites use the information for
decision making and planning for intervention programs. Hourly
reimbursement money depends upon the accuracy of the attendance and
statistical reports. The hourly attendance reported by schools provides the
funds for the intervention programs.
A. Attendance Accounting
1. Schools must follow the guidelines provided in Reference Guide
1359.0, Procedures for Recording Data and Attendance Accounting
for Elementary Intervention Programs, dated November 1, 2004.
2. Office staff must enter student information into SIS prior to the start
of an ELP session and generate a class list prior to the first day of
class.
3. Attendance must be monitored and recorded. Teachers must
complete and record hourly attendance on the Elementary
Intervention Attendance Register (Attachment F) including the
following:
- Information at the top of the Register
- An “E” code is entered for the first hour of attendance
- Leave blank for full hour of attendance
- X for full hour of absences
- / for tardies (counted as full attendance)
- Enter the increment of time to the left of each box
- Total students' hours of attendance and record
- Enter students’ marks
- Sign and date the register at the bottom of the page
- Attach the SIS class roster to the Attendance Roster and return to
the School Administrative Assistant.
4. After the 6th hour of intervention, fax the SIS generated Classification
Roster to the Local District Intervention/Testing Coordinator.
5. At end of each ELP session, fax the Intervention Exception Report
with all exception errors cleared and the Statistical Report to the
Local District Intervention/Testing Coordinator.
6. File the following attendance documents at the end of each session in
the main office. Records must be kept at the school for five years for
audit purposes.
- Intent to Offer Intervention
- Statistical Reports
- Error-free Exception Reports
- Attendance Registers with attached class rosters
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7. All ELP sessions must be concluded by May 22, 2009. All ELP
statistical reports are due June 1, 2009.
B. Local Design
Local Design is an intervention program funded by the school. Schools
may use grant funding including IIUSP, HPSG, CSR and/or Title I, Title
III. Follow the procedures for recording data and attendance accounting
as outlined in Reference Guide 1359. Within 5 days of the close of each
Local Design Intervention Program, fax the Statistical Report to the
Local District Intervention/Testing Coordinator.
C. Documentation
1. Teachers complete the following at the end of each ELP session and
file in the students’ Red Folder.
a. Standards-Based Intervention Log (Attachment G)
- Grade
- Participation in intervention program section - dates and initials
- Parent Communication - dates and initials
b. ELP Report of Student Progress (Attachment H)
- Student and Program information
- Attendance and Marks
- Teacher Comments
c. File Parent Notification Letter
2. School Administrative Assistants complete the following:
a. All student intervention information is entered into SIS.
b. After the 6th hour of the ELP, complete and fax the Norm Day
Classification Report to the Local District Intervention
Coordinator.
c. At the close of each ELP session, fax the Exception Report and the
Statistical Report to the Local District Intervention Coordinator.
IX. Budget Guidelines and Payroll Procedures
A. ELP funding is allocated to schools on a yearly basis for eligible
students. Schools must work within the budgeted allocation.
Schools must complete and fax the ELP Budget Worksheet
(Attachment I) and the Intent to Offer Intervention (Attachment B)
forms at least three weeks prior to the start of the program to the
Local District Intervention/Testing Coordinator.
1. Schools are budgeted an allocation of $1,950.00 (average teacher
salary) per ELP class in direct services for certificated teaching
salaries. This amount may only be used for teaching salaries. Funds
may not be transferred to indirect services.
a. Before/afterschool ELP teachers are compensated at the
intervention rate which includes a stipend of .09224. The stipend
is for planning, monitoring of student attendance, intervention
documentation/assessment, faculty meetings and supervision as
appropriate. The stipend is not provided for teacher training.
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b. Retired teachers and substitutes are compensated as a professional
expert as approved.
2. Schools may budget up to $50.00 per class of allocated funding for
indirect services including, coordinating support, clerical/custodial
relief and/or overtime and instructional/school supplies.
a. Coordinating support is provided for the organization of ELP
including parent notification, class organization and
documentation.
b. Clerical relief/overtime provides for data entry into ESIS.
B. Payroll Procedures
1. The program code is 11247.
2. A time card must be kept for all teachers providing intervention.
X.
Transportation
Transportation is provided for CAP, PWT, Magnet and Students with
Disabilities by the Central Office. Submit an Application for Auxiliary
Transportation/Trip Form 78.20T Rev. (Attachment J) with the Intent to Offer
Intervention to the Local District Intervention/Testing Coordinator for
approval and processing three weeks prior to the start date.
XI.
Food Services
Snacks are provided for ELP programs. Schools must contact the Cafeteria
Manager and complete the Request to Begin or Change Meal Service
(Attachment K), three weeks prior to offering the ELP session.
RELATED
RESOURCES
BUL-601.0, Standards-Based Promotion (SBP) Policy, Parent Notification and
Appeal Process for Elementary Schools, dated December 17, 2003, Beyond the
Bell.
REF-1359 REF-1359.0, Procedures for Recording Data and Attendance Accounting for
Elementary Intervention Programs, dated November 1, 2004, Planning, Assessment
and Research
The following attachments will assist school personnel:
A - Directory of Local District Intervention Administrators/Coordinators
B
C
D
E
F
G
MEM-4330.0
Beyond the Bell Branch
-
Intent to Offer Intervention
Parent Notification
Teacher Application
Guidelines for Teacher Selection
Intervention Attendance Register
Standards-Based Intervention Log
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LOS ANGELES UNIFIED SCHOOL DISTRICT
MEMORANDUM
H
I
J
K
ASSISTANCE:
-
Report of Student Progress
Budget Worksheet
Request for Transportation
Request to Begin or Change Meal Service
For assistance regarding the Extended Learning Program, call your Local District
Intervention/Testing Coordinator and/or Intervention Administrator (Attachment
A).
MEM-4330.0
Beyond the Bell Branch
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July 3, 2008