IEEE
Electronic Copyright
Revision: 1.2
IEEE
445 Hoes Lane
Piscataway, NJ 08854, USA
January 25, 2013
IEEE Electronic Copyright
Page i of 7
Change History:
Ver
1.0
1.1
1.2
Date
Q1 2004
2/5/2004
1/25/2013
Changed By:
IEEE
IEEE
IEEE
Comments
Initial memo by Doug Gischlar
Doug Gischlar
Suman Upadhyay
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IEEE Electronic Copyright
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Table Of Contents
1
Overview __________________________________________________________ 1
1.1
2
Implementation ____________________________________________________ 1
2.1
Referrer (Source) ____________________________________________________ 1
2.2
Copyright System ____________________________________________________ 2
2.2.1
3
The Need For Electronic Copyright _____________________________________ 1
Registered URL ___________________________________________________________ 2
2.3
Document ___________________________________________________________ 3
2.4
Updating Remote Sites ________________________________________________ 3
2.5
Return URL _________________________________________________________ 3
Support ___________________________________________________________ 4
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IEEE Electronic Copyright
1
1.1
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Overview
The Need For Electronic Copyright
Currently, copyrights are fulfilled via a manual process. IEEE staff and volunteers are
responsible for distributing the copyright form to the appropriate authors. The group also
keeps track of papers which have not transferred copyright.
2 Implementation
Figure 1 depicts the participants involved in Electronic Copyright. As shown the referrer
hosts the metadata, which contains a link to the copyright web site. The source metadata
is passed to the Electronic Copyright via https. The user then completes the copyright
process to create a PDF document.
Copyright System
Registered URL
Referrer
Metadata
Document
Copyright
PDF
Copyright.ieee.org
In-bound
post
Copyright
Process
Connecting Site
Update Copyright in Database
Figure 1 - Definition of Terms
2.1 Referrer (Source)
In the source metadata the referrer must construct a form with the appropriate parameters.
An example form is shown below. Parameter names are case sensitive.
<form action="https://ecopyright.ieee.org/ECTT/IntroPage.jsp" method="post">
<input type="hidden" name="PubTitle" value="IEEE Transaction on
Automatic Control">
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<input type="hidden" name="ArtTitle" value="On Fluid Queuing Systems
with Strict Priority">
<input type="hidden" name="AuthName" value="Yong Liu and Weibo Gong">
<input type="hidden" name="ArtDate" value="01/13/2004 22:45">
<input type="hidden" name="ArtId" value="123">
<input type="hidden" name="ArtSource" value="***">
<input type="hidden" name="AuthEmail"
value="y.liu@ieee.org,a.smith@ieee.org">
<input type="hidden" name="rtrnurl" value=http://yoururl.com/page.html>
<input name="Submit" type="submit" value="Copyright Submission">
</form>
For testing please post to:
https://ecopyrightqa-beta.ieee.org/ECTT/IntroPage.jsp
Please be advised that if your customers are behind a firewall or proxy, this process will
not work. Please instruct your authors accordingly.
Do not forget to point to the production URL
(https://ecopyright.ieee.org/ECTT/IntroPage.jsp) when testing is
complete.
Name
PubTitle
ArtTitle
AuthName
ArtDate
ArtId
ArtSource
AuthEmail
rtrnurl
Description
Publication title that the paper will appear.
Article Title.
Authors of the paper.
Date that the article was accepted for publication.
Unique article identifier.
Each referrer site will be assigned a unique threeletter code.
Authors e-mail address.
URL referring back to the source web site.
Type
Varchar
Varchar
Varchar
Varchar
Varchar
Char
Length
4000
4000
4000
*Format
30
3 **
Varchar
Varchar
500 ***
500
*Format – “mm/dd/yyyy” hours in military.
**ArtSource – Three character acronym created by the IEEE.
*** Only the e-mail of the author connecting is required. If more then
one author has written the paper then you can pass multiple e-mails
separated by commas.
2.2 Copyright System
The Copyright Web Site will walk the submitter through a process that will ensure the
user signs the correct copyright form.
2.2.1 Registered URL
All web sites that wish to link to the Electronic Copyright will be registered as trusted
sites.
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2.3 Document
A PDF copyright document will be created and stored on the file system. The user will
have the ability to download the document.
2.4 Updating Remote Sites
The servlet that creates the PDF will also send a request to a URL provided by the
connecting site. The URL will pass along the unique identifier and copyright type. The
values for the copyright are:
1)
2)
3)
4)
5)
6)
CRWN – Crown Government
USG – US Government
US – Regular Copyright
EU- Europeon Union
CC- Creative Comment (Available to IEEE OA and Hybrid Journals)
PEND – Pending
The Update URL and Return URL provide different functions. The Update URL is a
handshake to the connect site to update a file or database. This is executed using the Java
URLConnection class. This occurs within the servlet that creates the PDF copyright.
This guarantees that both systems are in check. The Return URL described below is a
destination once the form is complete. It is risky to have this URL update the connect
site. The user may complete the copyright process and close the browser window before
clicking back to the originating site. This would allow for inconsistencies.
"updateurl?ArtId=" + val1+ "&CopyType=" + val2
Note: Since the URLConnection class reads the content from a page into a string buffer,
your update URL must print something back to the screen or the page will not execute.
2.5 Return URL
When the form is submitted a URL will be passed along. This URL will allow the
Electronic Copyright to take the user back to the appropriate page on connecting site.
2.6
eCF Administrative Tool for volunteers
You can register for our eCF Administrative Tool for volunteers. There is a report tool
that will let you run customizable reports for your publication. Please fill out the
registration form at
https://ecopyright.ieee.org/copyrights/registration.jsp
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3 Support
If you have any questions on how to implement Electronic Copyright please contact
Isabella Didonato at 732-562-6841 or by e-mail at ecopyright@ieee.org
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