Vendor Questions and Answers
Refurbished Office Furniture
AD0930200
1. Would new product be acceptable if it was price competitive and met all of the bid
specifications?
ANSWER: No, new furniture is not being considered for this bid.
2. Can you translate what are the different size stations they want for the 1st and 2nd floor
plans?
ANSWER:
96 SF SWS = 8’ x 12’
64 SF SWS = 8’ x 8’
48 SF SWS = 6’ x 8’
36 SF SWS = 6’ x 6’
3. Does the over heads have to be laminate?
ANSWER: The overheads can be laminate, MDF or painted metal. We specifically do
not want fabric overheads as they are difficult to maintain.
4. Does there have to be perforated panels below the work surfaces?
ANSWER: Panels on the perimeter of the space and windows must be perforated below
the work surface or open to allow for airflow to and from the radiant heat at the perimeter
of the building.
5. The request asks for pedestal files for each workstation. What type of file – Box/File,
Box/Box/File or File/File?
ANSWER: Provide 1 box/box file pedestal and 1 file/file pedestal.
6. Are 3 lockable upper storage required or could there be a combination of lockable binder
bins and open shelves? Original called for one bin and 2 shelves.
ANSWER: The bid requires 3 lockable binder bins and the response should contain those
items. The bidder may supply 1 (one) lockable binder bin and 2 (two shelves) as an
additional alternate that can be substituted in the event of an award.
7. What panel heights are required?
ANSWER: All panels are not to exceed 72” in height, 62” to 66” in height is preferred
with lower panels of approximately 54” at the ends (wing walls) to encourage light
transmission into the space.
8. Could the conference tables be several smaller training/meeting tables put together to
achieve same dimensions?
ANSWER: Yes, the conference table may be made up of smaller tables that butt together
to accommodate the larger size and seat the same number of individuals
9. There is no line for the private office furniture for Director’s office. Will this be needed?
ANSWER: Yes we will need one Private Office Furniture Set Up, it was missed in the
original bid count of furniture and is being added as an addendum to the bid as follows:
Addendum or Add to Bid:
1 Private Office Set Up with metal base and laminate or wood top modular desk in a U
shape per plan and two guest chairs to match. Standard Metal Private Office Set UP to
include the following:
1 U-shape desk, credenza and transition base units
2 (two) lockable overhead binder bins and 1 (one) open shelf, with tack boards
underneath. NOTE: Overheads must be supported by the desk and NOT hung off of
the wall.
2 (two) lockable box/box file pedestals and 1 (one) lockable 36” wide lateral file that is
two drawers high.
2 (two) matching guest side chairs
10. Do pedestals need to be mobile? Could they be freestanding, without wheels? Or fixed to
the worksurface?
ANSWER: No the pedestals do not need to be mobile and can be freestanding or
worksurface hung.
11. Bid is asking for 96 workstations at 64/36/48 sq ft. According to plan there are only 87
this size, 96 total with supervisor stations. Which is the correct amount?
ANSWER: You are correct there is a mistake in the count in the bid, but is shown correct
in the drawings. The count for workstations is as follows per the plan: Qty: 85 – 64 SF
cubes / 1- 36 SF cube / 1 -48 SF cube/ 9 – 96 SF cubes = total of 96 cubes NOTE: the
total does not include the reception cubicle or private office.
12. Where aisle widths allow, would workstations be able to be moved out to avoid column
posts?
ANSWER: Yes, where isle widths allow, the workstations can be moved out to avoid
column posts. Isles must meet Wisconsin Building Code egress codes.
13. On the second floor there are some staggered workstations along east wall, second and
third station down from northeast supervisor station. Is this correct?
ANSWER: Yes, however per the answer above if in planning the isle way can meet code
you do not need to stagger the workstations and double the panels.
14. Will any other alternates be accepted - ex. Rosemont systems and office furniture?
ANSWER: We will only accept refurbished/used furniture of major brands/manufactures
that are a class A /B type and that are commonly known and available in the furniture
industry. This will ensure that replacement parts are easily found in the future. If you
would like to propose an alternate brand/manufacturer the brand will be evaluated during
the bid review process and information about the manufacturer should be submitted with
the proposal/bid. Please provide a background on the Manufacturer, their location, how
long they have been in business etc. Specifically we are not familiar with the Rosemont
Manufacture that the bidder is asking about and would not guarantee that it would be
acceptable if proposed without review of the above information.
15. Is there any flexibility on the installation date - perhaps a week later than December 1,
2008?
ANSWER: Yes, there will be some flexibility on the installation date.
16. Must the product be refurbished or will used be considered for the systems and office
furniture?
ANSWER: Used will be considered.
17. We have product that is 1-1/2 years to 4 years old - in good condition . . . could that be
considered?
ANSWER: Yes, we would consider it provided it was in good condition and met the
other criteria.