University of Melbourne Student Union Meeting of the Operations Sub-Committee UNCONFIRMED Minutes 27 08 2013 Petitioned Meeting Location: MUVT 1&2, Level 3, Union House Meeting opened at 12:31 by Stephen Smith Meeting petitioned by Sarina Murray, Adam Galvin and Hana Dalton 1. Procedural Matters 1.1 Election of Chair Motion 1: That Kara Hadgraft be elected Chair Mover: Stephen Smith Seconder: Sarina Murray CARRIED 1.2 Acknowledgement of Indigenous Owners So acknowledged. 1.3 Attendance Councillors: Sarina Murray, Adam Galvin, Hana Dalton, Jess Evans OB’s: Kara Hadgraft (President), Stephen Smith (Secretary), Vicky Fysh (Environment), Sally Whyte (Media), Meg Watson (Media) Staff: Justin Baré, Goldie Pergl 1.4 Apologies None 1.5 Proxies None 1.6 Membership No issue 1.7 Adoption of Agenda Motion 2: That the agenda from here is as follows (2) Media expenditure (3) VCA expenditure (4) Badgemaker – UMSU Admin (5) Diversity Week budgetary approval Mover: Kara Hadgraft (as Chair) CARRIED WITHOUT DISSENT 2. Media Expenditure Motion 3: That Students’ Council approve the following expenditure from the Media Department Budget: - $4,500 from budget line Printing to print the election lift-out in Farrago. - $1,000 from budget line Events for the Edition 6 launch and the Above Water launch function. - $550 from budget line Workshops for Above Water at the Melbourne Writers’ Festival. - $902 from budget line Conferences for the flights of the four Media Offices to the National Young Writers’ Festival in Newcastle. Mover: Sally Whyte Seconder: Emma Koehn CARRIED WITHOUT DISSENT Discussion surrounding differing Grants process across departments – Stephen Smith volunteered to write a policy on this. 12:35 Sally Whyte left 3. VCASA Expenditure Motion 4: That Students’ Council approves the following expenditure from the VCASA Department Budget: - $700 on photocopying at UMSU from budget line Photocopying. - $850 from budget line Special Projects for the purchase of two 37mm badge makers. - Up to $1,000 from budget line Grants to be spent on costs related to getting the 3rd year VCA show Eastern Standard Time produced for Brisbane. -$46.85 from budget line Special Projects to reimburse Ali Hogg for materials bought for VCASA working bee for the August 20 rally. Mover: James Crafti Seconder: Adam Galvin CARRIED WITHOUT DISSENT 4. Badgemaker – UMSU Admin Motion 5: That Students’ Council approve up to $400 from budget line Whole of Union for the purchase of a new badge maker, which is to be used by all UMSU departments, as well as being available to clubs and societies. Mover: Stephen Smith Seconder: Kara Hadgraft CARRIED WITHOUT DISSENT 5. Diversity Week PROCEDURAL MOTION: That Standing Orders be suspended for Goldie Pergl to address the meeting. Mover: Stephen Smith CARRIED WITHOUT DISSENT UMSU has received a $10,000 grant from the university to run grants and activities during Diversity Week. It would be good if the OSC could pass the very basic budget as below. We received 45 applications for grants, and funded 42 out of the 45. Diversity Week Budget: Grants: $7250 Movie Night and Promotions: $2750 TOTAL: $10,000 Motion 6: To approve the Budget of Diversity Week 2013 as above. Mover: Kara Hadgraft (Chair) CARRIED Sarina Murray abstains 6. Close Meeting closed at 12:45pm.