12/27/09
APPLICATION FOR ARCHITECTURAL REVIEW
(This is for “existing” homes. For “new” home construction, refer to the Design Review Board Application)
Architectural Application Forms can be obtained online: http://www.landfalljamestown.com/welcome/ or from
UPA Management. Completed forms should be sent to: Randy Kline, UPA Property Management – FAX: 3455385; EMAIL: rkline@unitedproperty.org; PHONE: (757) 345-5383 MAILING ADDRESS: 103 Bulifants Blvd., Suite
A, Williamsburg, VA 23188
RESIDENT
ADDRESS
CITY
PHONE NOs (H)
(C)
(W)
(EMAIL)
WORK TO BE DONE
____ ADDITION
____ DECK/PORCH
____ PLAY EQUIPMENT
____ FENCE/WALL
____LIGHTING
____ EXTERIOR CHANGES
____ POOL
____ LANDSCAPING
____ SATELLITE DISH
____ AWNING
____ HOT TUB
___ OTHER (describe):
CONTRACTOR
If you are having work performed by someone else, please complete this box.
Person/Company Name________________________________________________________________________________
City _________________________________________ Phone______________________________________________
NOTE: Projects must include a materials list along with exterior colors and samples; a description of any required or proposed
screening with drawings indicating location on property as well as size of trees or shrubs if applicable. Also, projects must
comply with James City County regulations or any another other regulatory body that has jurisdiction in James City County.
ACKNOWLEDGEMENT: Please obtain signatures of adjacent and/or visually affected neighbors wherever possible.
Acknowledgement indicates awareness of intent not necessarily approval or disapproval. This may be obtained by way of
person-to-person or via mail. Please include the date the letter was sent or contact was made.
Name ________________________
Name ________________________
Name ________________________
Name ________________________
Address________________________________________ Date Informed________
Address________________________________________ Date Informed________
Address________________________________________ Date Informed________
Address________________________________________ Date Informed________
Projected Project Start Date ___________
Projected Project Completion date _____________
Applicant’s Signature_______________________________________________________ Date___________________
(For a better understanding of this application and please refer to pages 2 & 3).
Date UPA received application ____/ ____/ ____
The ARC
The ARC:
Date ARC received application from UPA ___/____/_____
Requested more information on ___/____/____
__ Approves
__ Approves with conditions
Date ARC’s requested information was received: ____/____/____
__ Denies Application
_____________________________
____________
Landfall ARC Chair
Date
Page 1
ARC INFORMATION/PROCESS
When applying, please keep the following in mind. Landfall at Jamestown is a covenanted community;
therefore, prior to beginning work, The Architectural Review Committee (ARC) must review and approve
the following:
1. Site work in preparation for any alteration, enlargement, demolition, or improvement that
alters the appearance of the property.
2. All new landscaping such as shrubbery and gardens that is visible from another neighbor or
curb.
3. Alterations or changes that change the exterior appurtenance to an existing home.
4. Construction or installation of any outbuildings or fences.
5. Alterations to an existing outbuilding or fence.
6. Construction or installation of any pool or circulating fountain.
7. Construction or installation of decks, porches, fences, retaining walls or garden walls.
8. Construction or installations of children's play and swing sets.
9. Extension or alteration to driveways or walks.
10. Change of exterior paint or stain colors for houses, outbuildings or fences.
11. Installation of exterior lighting that may impact neighbors.
12. Installation of satellite-dishes.
13. Modifications of mailboxes or related supports.
14. Changes in the color or composition of roof shingles.
15. Any other exterior modification or construction/installation.
THE ARC PROCESS:
Applications can be obtained:
Online at: http://www.landfalljamestown.com/welcome/ or by mail from UPA at the address below:
Submit your completed application request to: Randy Kline, UPA Property Management
FAX: 345-5385; Email: rkline@unitedproperty.org; Phone: (757) 345-5383
Mailing Address: 103 Bulifants Blvd., Suite A, Williamsburg, VA 23188
Any neighbor being affected by a modification may contact UPA with questions/concerns/ etc.
Once an
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application is submitted:
UPA checks the document for proper completion
UPA submits the application to the ARC for its review
ARC may request additional information before indicating to UPA that the application is complete
UPA notifies the applicant that the application is either complete or needs additional information
Once ARC has all the information they need, they notify UPA.
UPA notifies the applicant that the application is indeed complete and that:
ARC has fourteen days (14), from the day the applicant receives notice that the application
is complete, to either:
1) Approve 2) Approve with conditions or 3) Deny
This decision is made by the committee, therefore, no single ARC member can make
an unilateral decision on projects.
 ARC informs UPA of decision
 UPA contacts applicant of decision
An applicant may appeal ARC’s decision by contacting the Board of Directors.
Questions regarding rules and regulations issues need to be taken up with the Management Agent for specifics.
Please do not call ARC members.
Thank you in advance for complying with our community’s covenants. Landfall at Jamestown is a very
“SPECIAL” place to live and by you following the ARC procedures, you are helping to keep it that way!
Page 2
Design and Environmental Standards
To Consider
As a means of guidance, below are some D&E Standards to consider:

5.02 (d) As necessary, homeowner will be asked to submit samples of exterior color and material
for proposed construction: doors and windows, brick, screening and retaining walls
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6.14 exterior mechanical equipment may need to have screening (i.e. pools, hot tubs, air and
heat units) as long as the screening improves the appearance and does not create a detriment to
another’s view
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6.03 Items not in keeping with the neighborhood – highly stylized or overstated eclectic design
elements
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6.09 (h) Exterior Paint Colors …The color palette for homes will be limited to white or a muted
hue* so as to blend with the community. Extremely bright, offensive, or “jarring” colors will
not be allowed.
*A muted hue is a color that is mixed with gray or its complement color producing a tone of the
original color.
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6.10, 7.21, 8.09 & 8.10 Wood Decks, Porches and Steps
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6.11 Garages:
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7.15 Walks and Terraces
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7.16 Accessory Buildings
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7.17 Fencing
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7.18 Mailboxes
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7.19 Lighting
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7.20 Lawns and Plantings: Guidelines for minimum plant material sizes …
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7.25 Satellite Dishes
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8.11 Awnings or Sun Screens
Page 3