November 4, 2013
( )
(X)
Action Required
Informational
BULLETIN NO. 063-13 TITLE I/LAP & CONSOLIDATED PROGRAM REVIEW
TO:
Educational Service District Superintendents
School District Superintendents
Title I, Part A Directors
FROM:
Randy I. Dorn, State Superintendent of Public Instruction
RE:
Parent Involvement Requirements for Title I, Part A Districts and Schools
CONTACT: Gayle Pauley, Director, Title I/LAP and Consolidated Program Review
(360) 725-6100, gayle.pauley@k12.wa.us
Agency TTY: (360) 664-3631
Parental involvement means the participation of parents in regular, two-way, meaningful
communication involving student academic learning and other school activities, and
ensures that:
 Parents play an integral role in assisting their child’s learning.
 Parents are encouraged to be actively involved in their child’s education at
school.
 Parents are full partners in their child’s education and are included, as
appropriate, in decision-making and on advisory committees to assist in the
education of their child.
 Carrying out of activities, such as those described in Section 1118 of the
Elementary and Secondary Education Act (ESEA), will promote collaboration
between district, school, and parents in helping students achieve high academic
standards. [Section 9101(32), ESEA]
District-Level Required Allocation
Title I, Part A set-aside funds for parent involvement [as prescribed by ESEA as
reauthorized by the No Child Left Behind (NCLB) Act] must be used to conduct
programs and activities to involve parents in the planning and implementation of the
Title I, Part A program, including promoting family literacy and parenting skills.
BULLETIN NO. 063-13 TI/LAP/CPR
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November 4, 2013
Parents of children receiving Title I, Part A services must be involved in the
development of the district parent involvement policy. The policy must include how
decisions regarding set-aside funds are allotted for parental involvement activities and
how parents will be included in the annual evaluation of the policy.
For districts receiving an allocation of $500,000 or greater, the district must set-aside
one percent of their district’s allocation. Not less than 95 percent of the one percent
must be distributed to Title I, Part A schools for the purpose of parent-related activities.
The school staff and parents may voluntarily decide that some or the entire amount of
the set-aside be administered by the district. A district receiving less than $500,000 is
not required to set aside funds for parent involvement. However, the district is still
required to provide and promote parent activities and involvement opportunities. [ESEA
Title I, Part A Section 1118(a)]
District and School (Building) Level Written Policy Requirements
Each district and school that receives Title I, Part A funds must:
 Develop a written parent involvement policy.
 Notify parents of the policy in an understandable and uniform format and to the
extent practicable, provided in a language the parents can understand.
 Make the policy available to the local community and update periodically to meet
the changing needs of parents and the school.
If the district or school has a parental involvement policy that applies to all parents, the
district or school may amend the policy to meet Title I, Part A parent involvement
requirements.
If the policy under ESEA Title I, Part A Section 1112 (Local Educational Agency Plans)
is not satisfactory to the parents of Title I, Part A students, districts and schools must
submit any parent comments with the policy when the school or district submits the
policy to the state. [ESEA Title I, Part A Section 1118(b)]
Attachment A provides district and school side-by-side required policy components.
District and School Requirements and Responsibilities for Building Capacity
In carrying out Title I, Part A parent involvement requirements, districts and schools, to
the extent practicable, must provide full opportunities for the participation of parents with
limited English proficiency, parents with disabilities, and parents of migratory children.
Providing information and school reports required under Section 1111 in a format and,
to the extent practicable, in a language the parents understand, must be included in
these opportunities.
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BULLETIN NO. 063-13 TI/LAP/CPR
Page 3
November 4, 2013
Additionally, to ensure effective involvement of parents and to support a partnership
among the school, parents, and the community, each district and school assisted by
Title I, Part A funds must:
1. Provide assistance to parents of children served by the school or district, as
appropriate, in understanding topics such as:
a. The state’s academic content standards and state academic achievement
standards.
b. State and local assessments.
c. The requirements of Title I, Part A.
d. How to monitor a child’s progress and work with educators to improve the
achievement of their children.
2. Provide materials and training to help parents to work with their children to
improve their achievement, such as literacy training and using technology, as
appropriate, to foster parent involvement.
3. Educate teachers, pupil services personnel, principals, and other staff, with the
assistance of parents, in the value and utility of contributions of parents. Topics
that need to be addressed include: how to reach out to, communicate with, and
work with parents as equal partners; how to implement and coordinate parent
programs; and how to build ties between parents and the school.
4. Coordinate and integrate, to the extent feasible and appropriate, parent
involvement programs and activities with Head Start, the Home Instruction
Programs for Preschool Youngsters, the Parents as Teachers Program, public
preschool, and other programs. Conduct activities, such as parent resource
centers, that encourage and support parents in more fully participating in the
education of their children.
5. Ensure that information related to school and parent programs, meetings, and
other activities is sent to the parents of participating children in a format and to
the extent practicable, in a language the parents can understand.
6. Provide reasonable support for parent involvement activities as parents may
request. [ESEA Title I, Part A Section 1118(e)]
Key Title I, Part A Parental Notice Requirements
As part of the Title I, Part A provisions to support the parental involvement
requirements, each year districts and schools receiving Title I, Part A funds must
provide certain statutory and regulatory requirements for notice or information to parents
and students participating in Title I, Part A programs. Attachment B contains a list of
the key Title I, Part A required parental notifications.
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BULLETIN NO. 063-13 TI/LAP/CPR
Page 4
November 4, 2013
Federal Programs Citizen Complaint Procedures
Districts must disseminate free of charge to parents of students, and to appropriate
private school officials or representatives, adequate information about the Office of
Superintendent of Public Instruction’s (OSPI) written complaint procedures for resolving
issues of violation(s) of a federal statute or regulation that applies to Title I, Part A
programs. [Chapter 392-168 WAC Special Services Programs-Citizen Complaint
Procedures for Certain Categorical Federal Programs]. Attachment C contains Federal
Programs Citizen Complaint Procedures.
If you have any questions regarding this bulletin or attachments, please contact the Title
I/LAP and Consolidated Program Review office at (360) 725-6100 or email
gayle.pauley@k12.wa.us. The agency TTY number is (360) 664-3631.
This bulletin is also available on OSPI’s website at:
http://www.k12.wa.us/BulletinsMemos/bulletins2013.aspx.
K–12 EDUCATION
Alan Burke, Ed.D.
Deputy Superintendent
SPECIAL PROGRAMS AND FEDERAL ACCOUNTABILITY
Gil Mendoza, Ed.D.
Assistant Superintendent
Gayle Pauley, Director
Title I/LAP and CPR
RD:gp:jc
Attachment A: District and School Side-by-Side Required Policy Components
Attachment B: Key Title I, Part A Parental Notice Requirements
Attachment C: Federal Programs Citizen Complaint Procedures
OSPI provides equal access to all programs and services without discrimination based on sex, race, creed, religion, color, national origin, age,
honorably discharged veteran or military status, sexual orientation including gender expression or identity, the presence of any sensory, mental,
or physical disability, or the use of a trained dog guide or service animal by a person with a disability. Questions and complaints of alleged
discrimination should be directed to the Equity and Civil Rights Director at (360) 725-6162 or P.O. Box 47200 Olympia, WA 98504-7200.
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ATTACHMENT A
District and School (Building) Side-by-Side
Required Policy Components
District Parent Involvement Policy
Each Title I, Part A served district must:
 Develop jointly with, agree on with, and
distribute to parents of Title I, Part A served
students a written parent involvement policy
that must be incorporated into the district’s
policy developed under Section 1112.

Establish the district’s expectation for parent
involvement.
Each Title I, Part A district will:
A. Involve parents in:
o The joint development of the policy
under Section 1112.
o The process of school review and
improvement under Section 1116.
School Parent Involvement Policy
Each Title I, Part A served school in a
district must:
 Develop jointly with, agree on with, and
distribute to parents of participating
students a written parent involvement
policy that describes the means for
carrying out the policy requirements.
Each Title I, Part A school will:
A. Convene an annual meeting, at a
convenient time, to which all parents of
participating children must be invited
and encouraged to attend to inform
parents of their school’s participation in
Title I, Part A, the requirements of the
program, and the right of the parents to
be involved.
B. Provide the coordination, technical
assistance, and other support necessary to
assist participating schools in the planning
and implementing effective parent
involvement activities to improve student
academic achievement and school
performance.
B. Offer a flexible number of meetings,
such as in the morning or in the
evening. Funds may be used to provide
transportation, child care, or home
visits, as the services relate to parent
involvement.
C. Build the schools’ and parents’ capacity for
strong parental involvement as explained in
ESEA Title I, Part A Section 1118(e).
C. Involve parents in an organized,
ongoing, and timely way, in the
planning, review, and improvement of
Title I, Part A programs, including the
planning, review, and improvement of
the school parental involvement policy
and the joint development of the
schoolwide plan. If the school already
has a process in place, it may use that
process, if it includes an adequate
representation of parents of participating
children.
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ATTACHMENT A
District Parent Involvement Policy
D. Coordinate and integrate parental
involvement strategies with parent
involvement strategies under other
programs, such as:
o Head Start
o Parents as Teachers
o Home Instruction Program for Preschool
Youngsters
o State-run preschools
E. Conduct, with the involvement of parents,
an annual evaluation of the content and
effectiveness of the parental involvement
policy in improving the academic quality of
the school served including:
o Identifying barriers to greater
participation of parents in Title I, Part Arelated activities, with particular attention
to parents who are economically
disadvantaged or disabled, and parents
who have limited English proficiency,
limited literacy, or any racial or ethnic
minority background. Revise the policy
where necessary to address ways to
overcome identified barriers.
School Parent Involvement Policy
D. Provide parents of participating children:
o Timely information about Title I, Part
A programs.
o A description and explanation of the
curriculum in use at the school, the
forms of academic assessment used
to measure student progress, and the
proficiency levels students are
expected to meet.
o If requested by parents, opportunities
for regular meetings to formulate
suggestions and to participate, as
appropriate, in decisions relating to
the education of their children, and to
respond to any such suggestions as
soon as practicably possibly. If the
schoolwide plan is unsatisfactory to
the parents of participating children,
submit parent comments when the
school makes the plan available to
the district.
E. As a component of the school parent
involvement policy development, each
school served shall jointly develop with
parents of served children a schoolparent compact that outlines how:
o Parents, the entire staff, and students
will share the responsibility for
improved student academic
achievement and the means by
which the school and parents will
build and develop a partnership to
help children achieve the state’s high
standards.
o The school will provide high-quality
curriculum and instruction in a
supportive and effective learning
environment that enables the children
served to meet the state’s academic
achievement standards.
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ATTACHMENT A
District Parent Involvement Policy
School Parent Involvement Policy
o Each parent will be responsible for
supporting their children’s learning;
and participating, as appropriate, in
decisions relating to the education of
their children and positive
extracurricular time.
The compact will also address the
importance of communication between
teachers and parents on an on-going basis
through, at a minimum:
o Parent-teacher conference in
elementary schools, at least annually,
during which the compact must be
discussed as it relates to the
individual child’s achievement.
o Frequent reports to parents on their
children’s progress.
o Reasonable access to staff,
opportunities to volunteer and
participate in their child’s class, and
observation of classroom activities.
F. Involve parents in the activities of the schools
served under this part. [ESEA Section
1118(a)(2)]
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ATTACHMENT B
Key Title I, Part A Parental Notice Requirements
This table includes key Title I, Part A statutory and regulatory requirements for notice or
information given or disseminated to parents of students participating in Title I, Part A
programs. It is not intended to be an exhaustive list, and does not include consultation,
collaboration, technical assistance, training, or other types of requirements. Except
where otherwise indicated, the terms “districts” and “schools” refer to Local Educational
Agencies (LEAs) with programs funded under Title I, Part A of ESEA.
Key Title I, Part A
When
Parental Notice Requirements
Annual report cards–OSPI and districts
disseminate to parents, schools, and the
public, an annual report card with aggregate
information, including student achievement
(disaggregated by category), graduation
rates, performance of district, teacher
qualifications, and other required information.
[Section 1111(h)(1) and (2), ESEA]; NonRegulatory Guidance, B-5 (SEA) and C-7
(LEA)
Individual student assessment reports–
OSPI, in consultation with districts and
schools, provide to parents, teachers, and
principals of students in all schools individual
student interpretive, descriptive, and
diagnostic reports, which allow specific
academic needs to be understood and
addressed, and include information on the
student’s achievement on academic
assessments aligned with state academic
achievement standards. [Section
1111(b)(3)(C)(xii), ESEA]
Progress review–OSPI disseminates to
parents, districts, schools, teachers and
other staff, students, and the community the
results of the state’s yearly progress review
of each district and school, including
progress in carrying out parental involvement
responsibilities; districts disseminate to
parents, teachers, principals, schools, and
Annually
As soon as
practicable after
the assessment
is given. It is a
shared
responsibility
between OSPI,
districts, and
schools.
Annually, it is a
shared
responsibility
between OSPI,
districts, and
schools.
By Whom
District
School
(Building)





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ATTACHMENT B
Key Title I, Part A
When
Parental Notice Requirements
the community the results of the district’s
yearly progress review of each school.
[Section 1116(a)(1)(C), (c)(1)(B) and (c)(6),
ESEA]; Non-Regulatory Guidance, B-7
(SEA) and C-20 (LEA)
By Whom
District
School
(Building)


Schools identified as Reward, Priority,
Focus, and/or Emerging–OSPI and districts
notify parents of children enrolled in schools
in the district that have been identified as a
Reward, Priority, Focus, and/or Emerging
schools.
Reward schools are classified as either
“highest performing schools” or “highprogress schools.”
Priority schools are among the lowest five
percent of the Title I, Part A schools in the
state, based on achievement on statewide
assessments in reading and math combined
over the three years.
Focus schools are among the lowest 10
percent of the Title I, Part A schools in the
state. They have the consistently lowest
performing subgroups on statewide
assessments in reading and math
(combined) over three years.
Emerging schools include the next five
percent of Title I, Part A schools from the
bottom of the list used to identify Priority
schools and the next 10 percent of Title I,
Part A schools from the bottom of the list
used to identify Focus schools.
Promptly upon
identification

[ESEA Flexibility Waiver –Washington State]
Written parental involvement policies–
Districts notify parents of Title I, Part A
children of district-level written parental
involvement policy; schools notify parents
and community of school’s written parental
involvement policy. [Section 1118(a)(2) and
Determined by
LEA
(Usually in fall)

District
policy

School or
building
policy
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ATTACHMENT B
Key Title I, Part A
When
Parental Notice Requirements
By Whom
District
School
(Building)
(b)(1), ESEA]; Non-Regulatory Guidance, C3 and C-4 (LEA), and D-1 (School)
Written SEA (OSPI) complaint
procedures–Districts disseminate free of
charge to parents of students, and to
appropriate private school officials or
representatives, adequate information about
OSPI’s written complaint procedures for
resolving issues of violation(s) of a federal
statute or regulation that applies to Title I,
Part A programs. [Chapter 392-168 WAC
Special Services Programs-Citizen
Complaint Procedures for Certain
Categorical Federal Programs]
Parents’ right to know–teacher and
paraprofessional qualifications–District
and schools inform parents of Title I, Part A
students that parents may request, and the
district and schools then will provide, certain
information on the professional qualifications
of the student’s classroom teachers and
paraprofessionals providing services to the
child. [Section 1111(h)(6)(A), ESEA]; NonRegulatory Guidance, C-6
Parents’ right to know–non-highly
qualified teachers–Schools provide to each
individual parent timely notice that the
parent’s child has been assigned, or taught
for four or more consecutive weeks by, a
teacher who is not highly qualified. [Section
1111(h)(6)(B)(ii), ESEA]; Non-Regulatory
Guidance, D-3
Parents’ right to know–student
achievement–Schools provide to each
individual parent, information on the level of
achievement of the parent’s child in each of
the state academic assessments. [Section
1111(h)(6)(B)(i), ESEA]; Non-Regulatory
On-going

Annually, at
beginning of
school year


Timely
Usually
determined by
district. It is a
shared
responsibility


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ATTACHMENT B
Key Title I, Part A
When
Parental Notice Requirements
Guidance D-10
NOTE: This requirement may be covered by
OSPI’s individual student assessment report
indicated above.
Title I, Part A meeting–Schools (buildings)
invite parents to an informational meeting to
inform them about the school’s participation
in Title I, Part A programs and explain the
requirements and their right to be involved.
[Section 1118(c)(1) and (2), ESEA]; NonRegulatory Guidance, D-5
Title I, Part A information–Schools
(buildings) provide to parents of participating
children specific information about Title I,
Part A programs, and opportunity to request
regular meetings. [Section 1118(c)(4),
ESEA]; Non-Regulatory Guidance, D-6
By Whom
District
School
(Building)
between the
districts and
schools.
Annually
On-going


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ATTACHMENT C
Federal Programs Citizen Complaint Procedures
Chapter 392-168 WAC
Complaints Against School Districts, Educational Service Districts (ESDs), or
Subgrantees
These complaint procedures apply to federal programs authorized under the
Elementary and Secondary Education Act (ESEA), including Title I, Part A: Improving
Academic Achievement of the Disadvantaged.
Anyone Can File a Complaint
A written complaint must be filed with the Office of Superintendent of Public Instruction
(OSPI) and must include:
1. A statement that a school district, an ESD, or a subgrantee has violated a federal
or state law or regulation that applies to a federal program authorized under the
ESEA.
2. A description of what happened and why it violates a federal program
requirement in state or federal law or regulation.
3. Name and address of the complainant.
4. Expected resolution.
5. Name and address of the school district, ESD, or subgrantee that is alleged to
have violated the law or regulation.
Investigation and Response by the District, ESD, or Subgrantee
After receiving the complaint, OSPI will refer it to the educational entity for investigation.
The school district, ESD, or subgrantee must designate an employee to investigate the
complaint. The designated employee must respond in writing to OSPI with
documentation of the investigation within 20 calendar days after receipt of the
complaint. The response to OSPI should either deny the allegations in the complaint
and the basis for the denial, or propose the reasonable corrective actions to correct the
violation.
OSPI Investigation and Response
OSPI will provide the complainant a copy of the school district, ESD, or subgrantee’s
response to the complaint. The complainant will then have an opportunity to submit
additional information about the allegations in the complaint. OSPI will review all
relevant information, and may conduct an on-site investigation.
OSPI will make an independent determination as to whether the district, ESD, or
subgrantee is in violation of any federal program requirement. OSPI will issue a written
decision to the complainant, which will include findings of fact, conclusions, and
reasonable corrective measures necessary to correct any violation. OSPI will issue this
decision within 60 calendar days after receiving the complaint, unless exceptional
circumstances of a particular complaint require additional time. All corrective actions
must be instituted within 30 calendar days after OSPI’s decision.
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ATTACHMENT C
Note: The complainant and the educational entity involved (i.e., district, ESD,
subgrantee) may agree, in writing, to waive the timelines provided in these rules. Waiver
of the timelines must be communicated to OSPI within 10 calendar days.
Complaints Against OSPI
Anyone Can File a Complaint
A written complaint must be filed with OSPI and must include:
1. A statement that OSPI has violated a federal or state law or regulation that
applies to a federal program.
2. A description of what happened and why it violates a federal program
requirement in state or federal law or regulation.
3. Name and address of the complainant.
4. Expected resolution.
OSPI Investigation and Response
After OSPI receives the complaint, OSPI will designate an employee to investigate the
complaint. The investigation must start within 10 calendar days after OSPI receives the
complaint. The designated employee will provide the State Superintendent with a
written report of the results of the investigation within 60 calendar days after receiving
the complaint.
The State Superintendent must respond in writing to the complainant within 10
calendar days after receiving this report. The response will state that the allegations
are denied and the basis for the denial, OR the reasonable corrective measures
deemed necessary to correct any violation. Any corrective measures must be instituted
within 30 calendar days from the date of this response.
Note: The State Superintendent and the complainant may mutually agree to extend the
time limits in these rules. If exceptional circumstances exist with respect to a particular
complaint, the State Superintendent may unilaterally extend the timelines for cause
upon written notice to the parties.
Appeals
If the complainant is not satisfied with OSPI’s response to a complaint, the complainant
may file an appeal directly with the Secretary of the U.S. Department of Education at
www.ed.gov.
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