Evolving innovation proficiency with a corporate mind Machiel Emmering, Walter Baets Nyenrode University, NOTION Straatweg 25 3621 BG Breukelen The Netherlands email: {m.emmering}{w.baets}@nyenrode.nl Abstract Many innovations fail, and as innovation is required for organizational survival, organizations should improve their capacity to do it. Scientific support has limited practical value, as it is too normative and simple, it does not account enough for individual differences, and the body of knowledge is highly dispersed, which imposes problems on selection. A scientific way to support the individual organization is by means of a corporate mind, consisting of a memory and a reflexive capacity. The memory can support first order innovation, by helping to ‘remember’ what seemed (not) to work well within a certain frame of the innovation practice. The reflexive capacity can support second order innovation, by facilitating a critical but productive reflection on the frame in which the organization innovates, as to optimize innovation trajectories case by case, rather than adopting one single innovation frame. 1 Introduction This is a position paper of a research on innovation. The research aims at making a practical model annex methodology by which organizations can learn to develop their proficiency with respect to new product development (NPD), as to make NPD trajectories more efficient, and to increase the chance of a product’s success. It will try to overcome the shortcomings of former research on innovation, thereby contributing to the body of knowledge. § 2 sets out what problem is addressed. This is done from the practical point of view in § 2.1, as to address why it is indeed a problem. In § 2.2 it is done from the theoretical point of view, as to address what science has done up till now, and what can be improved. § 3 focuses at the research: in § 3.1 it is set out what the research tries to accomplish; in § 3.2 it is set out how this initially will be approached. In section § 4 an attempt is made to support some credibility. NOTION is Nyenrode’s sponsored research institute for Knowledge Management and Virtual Education 2 Innovation as a problem domain 2.1 Innovation in practice Assessment of the success of strategic innovations - i.e. the ones that are new to the company as well as to the world - yields a rather heterogeneous picture. A combined research e.g. by Ernst & Young, AC Nielsen and Global Client Consulting states that 5% of all innovations is successful, while other research by AC Nielsen in the same year (1999) shows that 10% is successful, whereas Hultink [1998] states that about 60% of innovations succeed. From these differences two preliminary conclusions can be drawn: success is an equivocal notion, and / or the way of measuring influences the outcomes. It seems that different methods, variables and norms affect the outcome thoroughly. From this it follows that judging success is in itself a problematic exercise. A third conclusion derives from comparison of the outcomes: although results vary highly, it is clear that a great part of all attempts to innovate successfully fails. A low capability to innovate successfully is not just an inconvenient loss of investments; it is a flaw that threatens viability, specifically on the somewhat longer term. Viability means being capable of maintaining one’s identity (in the first place: existence) independently of similar organisms within a shared environment [Beer, 1989]. For organizations this means that they have to obtain and maintain an adequate fit with their environment. Thereto they have to produce the behavior and output that is to be supported by a critical mass of relevant stakeholders. This support can come from e.g. political, ideological, or legal sides, but specifically important for commercial organizations is support from the market. The market is by nature subject to change to some extent. New technologies and products from other companies, the economic climate, scientific breakthroughs, cultural and fashionable preferences and whatever more may lead to changes in market needs. And when the environment changes, the conditions underlying a certain fit with that environment in terms of the capability to fulfil market needs may also have changed. This means that in order to restore or to improve the fit that leads to viability, an organization will have to be equipped with a capacity to change itself. It is therefore not surprising that Langerak et al [2000] found, that there is a significant correlation between on the one hand the expertise to innovate and the success of new products, and on the other between success of new products and organizational success. So organizational success (i.e. viability) depends to an important extent on proficiency with respect to product innovation. Considering that innovations fail often, and that they are crucial to organizational viability, it makes sense that the Marketing Science Institute has proclaimed product innovation, or NPD, to be a research domain of top priority [Hultink, 1998]. This raises the question in what respect science has contributed to NPD up till now. 2.2 Innovation in Academia Innovation / NPD is in itself of course not a new topic of investigation. Innovation as a general term can apply to several subjects, such as products, processes or markets. Our primary interest is in product innovation. NPD can in a narrow sense be seen as a part of a product innovation, if literally understood as the activity of creating a new artifact. In a broader sense however NPD and product innovation are synonyms; activities such as marketing are then also taken into account. This is the sense in which NPD is used in the research. Scientific contributions on NPD are abundant. Hands-on help typically comes from phase models that try to offer grip on NPD-projects, by setting out which steps are to be taken. Examples are: Ulrich and Eppinger [1995] – design, manufacturing, marketing; Marquis [1969] – recognition, idea formulation, problem solving, solution, development, use; or Christiansen [2000] – idea generation, funding, development (launch, post launch). These models are sometimes elaborated per phase. When the available resources are appropriately distributed, and when one observes discipline in execution, such models should be helpful. Of course, it is in these models neither known, nor considered relevant what the product is. The assumption is that for any innovation some general activities and development phases can be identified. Therefore the activities and phases are expressed in abstract terms, like the ones mentioned above. The elaboration, number and detail of phases, activities, or sub-output may differ, but categorizing them, one can discover three general phases of NPD: variety amplification, variety reduction, and coupling. In the first phase, variety in terms of what could be done is created. This phase ends with the choice for a concept of a product. In the second phase, variety in terms of what will be done is reduced. This is done by the execution of a functional decomposition of the job to be done, coupled to a time-frame that also contains the moments on which to make specific choices for further crystallization. The output of this phase is the product. In the third phase, what has been done must enter the world, in order to generate the fit that (re)assures the company’s viability. The output of this phase is the marketed product. This corresponds with Langerak’s [et al, 2000] classification of theoretically modeled steps in pre-development, development and commercializing activities. Abstract phase models provide generic insight in innovation as a process, allowing one to acquire basic innovation expertise, or to prepare NPD-activities, as ‘checklists’ that assure that all basic stages have been thought of. A first critique on such theory is that the categories are too general to be of practical value. Van de Ven et al [2000] go after thorough research much further in their critique. They conclude that phase models are too simple, linear, normative and theoretical. There is a persistent mismatch between such theory and reality. Other literature offers the widest range of specific topics. For (probably) every phase, activity, line of business, discipline, and whatever dimension one can think of, some literature with a scientific approach is written to go in detail. The large amount of literature and its highly varying quality obscures a proper overview of the field of innovation, which troubles selection. Moreover, as the contributions have a more or less general character, the relevance will have its limit. Nelson and Winter [1977] conclude that these two observations are the fundamental problems of theory of innovation: the body of knowledge on innovation lacks an integrative framework, so that individual contributions about a specific topic appear to be arbitrary, and theory does not account for individual differences. We now can see that the problems of scientific support relate to quality, specificity and relevance. The limited specificity and relevance of scientific support is in its very nature, as science cannot account for singularities, when it comes to describing how innovation works. As Beer [1989] says, science is a variety reducing activity. It tries to uncover invariant properties of the phenomena under study by means of homomorphic mapping; it does not give isomorphic descriptions of all the cases that were studied. So invariant characteristics are derived from the omission of all that is singular, thereby transcending individual, specific, contingent situations. It is however exactly that situation in which the innovator would like to be supported. In that respect, apart from the problem of quality, science has intrinsic restrictions in helping an innovation manager to identify what is relevant, let alone in offering possible solutions that account for his specific situation. This means that the NPD-manager remains dependent upon himself with respect to his own situation. Taking a particular innovator’s earlier experiences and specific situation as a starting point, this research will try to develop a model that accounts for these problems of relevance and specificity. 3 Research attempt 3.1 Problems of innovating Now that it is clear what the research aims at both in the practical as well as in the academic sense, it is time to assess what the model ought to support. This has to do with invariant problems of innovation. Organizational operations are about producing something in a certain way; about what and how. The more experience and insight there is in dealing with a specific what (product) and how (process), the more crystallized are the conditions under which to come to the best products and processes, thus to satisfying effectiveness and efficiency. Routine operations are controlled by organizational functions, structures, practices and means that have been chosen for having proved to work in an assumed optimal way. The in that order prescribed business process can be seen as a coherent unity of embedded decisions, which provide the organization with a capacity of routine regulation. Organizing an innovation trajectory is more difficult: the process of innovation requires to some extent non-routine regulation, as an immanent feature of innovation is, that what and how are at least to some extent not clear yet. The more strategic and thus the newer the innovation is, the less there are equivalents of the thing to be developed that could serve as an example, and thus the less there are references in what and how exactly to develop. In this process of inventing future reality, the organization is the only responsible party for making decisions required for doing so. As has been shown, this ends up more frequently in failure than in success. Nevertheless organizations realize (whether explicitly or implicitly) that it is crucial to viability, so that they have to do it. Moreover, the more important innovation is against the background of the competitive environment, the stronger one will probably realize that the innovation preferably should be distinctive within that environment. A strategic innovation initially yields a monopoly on it. But success entails competitors’ mimetic behavior (a basic rule of economics), diminishing the market potential of one’s successful original. So the harder it is to copy the product, i.e. the more the new product is tied to competencies characteristic for the organization that invented it, the better. The innovator’s dilemma is now clear: in order to remain viable, one has to initiate practices that put one’s overall strength of viability at stake. It then becomes clear, that innovations are experiments with viability, as Achterbergh [1999] puts it. In this experimental function, the organization must make decisions that give direction and progress to innovation. It is not clear in terms of efficiency how the organization can best get to a certain point, nor is it clear in terms of effectiveness if this point will support its viability. If the proficiency and decisions are inadequate, the risk of ineffectiveness or inefficiency of the innovation project increases, resulting in respectively developing the wrong thing or developing a thing in the wrong way. Unpredictability of the future and inexperience with activities never carried out before point to risky uncertainty as the core problem of NPD. The basis for sensible behavior dealing with uncertainty is a cognitive capacity, that allows for accurate simulation of the situation beforehand in the form of planning, and adequate selection of behavioral options in the real situation, as to control. The behavior that shapes the course and appearance of the innovation is crucial, and this behavior is preceded by decisions steering that behavior. Ideally, these decisions match project requirements with organizational resources. Therefore, knowledge inducing the best decisions can be seen as a fundamental condition to be successful in innovation. Such knowledge should be at a project manager’s disposal. Those in charge of NPD have on the account of their proficiency as managers certain a priori ideas about how to approach a specific innovation and how to deal with it while it evolves. But however good project managers have proven to be, they will always face limitations concerning relevant knowledge. Categorizing the field of mental capacities in terms of specific subjects, one may be: 1. consciously capable 2. unconsciously capable 3. consciously incapable 4. unconsciously incapable Table 1: knowledge consciousness, based on Ayas, 1997 The category of knowledge in the first column is the knowledge potential of the NPD manager, that gives him the proficiency to operate on the basis of his expertise. Under 1 are explicit distinctions, which are deliberately involved in a manager’s decisions. This knowledge plays an active role in considerations; it is about topics that are explicitly paid attention to. In this category, the manager ‘knows what he knows’. Under 2 are implicit distinctions, which are unconsciously involved in a manager’s decisions. This knowledge is highly internalized, and the manager is not actively aware of these distinctions as being the basis for certain decisions. To this extent, the manager acts on routine. In this category, the manager ‘does not know what he knows’. There is a limit to knowledge in all possible respects: one could not have full insight in the organization’s available capacities, in the organizational history of NPD experiments, etc. The knowledge flaws are categorized in the second column. Under 3 is problem awareness, which can be seen as knowledge about or awareness of certain knowledge that is missing in order to do something right. Knowing this, one can try to obtain the missing knowledge (either by learning it, or by involving someone having the required knowledge). In this category, the manager ‘knows what he does not know’. Under 4 is the cognitive blind spot, as Von Foerster [1984] calls it. This is the situation in which the manager is not aware that he misses specific knowledge that could lead him to better decisions. In this category, the manager ‘does not know what he does not know’. So, under 3 the problem is ‘not knowing’, but this problem is limited, in the sense that the fact that it is clear that some knowledge is missing implies that some light is shed on what knowledge to look for to overcome this problem. Under 4 however the problem is not ‘not knowing’, but ‘not knowing about not knowing’, in other words, not knowing that you have a problem. Now, in order to complement a manager’s NPD proficiency and the project information that is available as to make the most satisfactory decisions, he might be served by means that help him to acquire relevant knowledge (category 3), and that make him aware of possibly relevant knowledge that he had not thought of (category 4). With such an instrument, one can optimize decisions, e.g. about possible action when faced with a problem, or about establishing the best possible organization in the NPD-project, both by which the proficiency in NPD practices is amplified. This knowledge may be derived from experiences of the company that are recognized as relevant corporate knowledge. That would make the knowledge base characteristic for the company. It could be seen as the company’s mind, facilitating the manager to draw upon the organization’s memories that may be relevant for his situation. In more systemic terms it means facilitating a subsystem to make use of the larger system’s variety potential. This implies, as Baets [1998] says, that the process of decision-making rather than the decision itself becomes the focal point of attention, which has to do with learning and knowledge building. This research is aimed at developing an instrument that serves as a corporate ‘mind’. This mind would consist of a memory and a reflexive capacity. The memory would operate in order to recall what might be relevant in a specific situation and how the organization currently can deal or earlier has dealt with that issue. The reflexive capacity would help to be critical in a productive way about NPD practices that are accepted as given. If management starts to extend its expertise with a corporate mind, the company as a whole starts to build up a capacity to deal with complexity, in order to optimize its interaction with the environment on the basis of earlier experiences and on relevant knowledge available throughout the company. Doing so, it starts to build a capacity that continuously enhances the proficiency in NPD activities. 3.2 Initial approach of the research The ideas of the research will be tested in a company in fast moving consumer goods with the pseudonym Code. Code has a mission to be an innovator, but also struggles with an unacceptable failure rate; moreover NPD projects proceed too often in a troublesome way. Code has established a standardized NPD process, so new products are developed in an assumed best, fixed trajectory of specified steps. Project 1 Project 2 Project 3 Project 4 Result 1 Result 2 Result 3 Result 4 idea concept develop Decisions are based on the one hand on explicit or implicit distinctions about what matters and what doesn’t, a set of perceptions that differs to some extent per manager. On the other hand, the decision on specific action depends on the behavioral options available, which suggests knowledge of one’s own (organizational) capabilities, and this is particularly problematic in large organizations. Different perceptions of relevance and knowledge about organizational capabilities lead to decisions that are likely to yield different results, the ones being more desirable than the others. If these ‘decision determinants’ are gathered and the more interesting are preserved, the basis on which to come to decisions can be organizationally optimized. Therefore, to speak with Baets [1998], the need for consolidation of perceptions in order to decide properly is evident. The broader the collective base of possibly relevant distinctions, the broader the potential to come to the best thinkable decision. So, development of a device as a corporate mind, complementing managers’ ability to make adequate decisions, based on distinctions that proved (not) to be of relevance in some specific situation, would be an adequate research-direction to follow, in view of the earlier mentioned convocation to research NPD. This device should support the manager’s proficiency in a scientifically sound way to be dependent upon himself. launch market = step of innovation trajectory = experience per step Figure 1: A model of application of Code’s NPD model In this picture the (simplified) set of steps is depicted in the boxes. Application of this approach to different NPD projects leads to different experiences (ovals) per modeled step, yielding different overall results, as reality proves. In order to build a corporate mind that can recall these experiences, the experiences have to be collected and analyzed in terms that can be interpreted in an evaluative frame of reference. The terms to be compared are any variable that one chooses in order to describe experiences. This selection has to be limited, since not everything can be described, nor is it relevant to remember everything. However it has to suffice to be of value, so we have to be very prudent in our selection. An additional problem of selection is the explanatory strength of the relation between a variable chosen and the phenomenon to be remembered. It may be that an outcome is (partly) falsely ascribed to some variable, for instance because the phenomenon in fact only occurred as a contingent ultimate rather than as a comprehensible immediate effect of the variable. This is all too common: we know from chaos theory that small energy flows may have the largest and most unpredictable consequences. Broader interpretation implies that influences generally reach further than the direct environment and than intentions. This leads some to state that everything is related to everything else, so the search for causes and origins must be discontinued [Kilduff and Mehra, 1997]. Although this viewpoint may be too skeptical, it is clear that we have to be cautious while identifying the variables that seem to matter most. Two actions help to account for this problem. In the first place we will identify variables from within Code, rather than e.g. make an external selection of so called critical success factors as described in the literature. Therefore the variables relate to a specific organization by definition. In the second place, through time we will select the more appropriate variables, along the co-evolving result of innovating and learning. Now, two of all possible reasons that the effectiveness and efficiency of Code’s innovations are sub-optimal are: 1) One does not make the best possible use of Code’s potentials to ‘fill in’ the modeled steps of the trajectory (sub-optimal performance within the frame); 2) The innovation model itself (the selection of what is explicitly indicated as relevant) may not be the optimal one (sub-optimal performance of the frame). Ad 1 Sub-optimal performance within the frame Application of the model means creating settings, in which in every step of every NPD project real people will have to be doing real activities, to get to the best possible result. Although the steps in all projects may be the same on the abstract level of generalization, they will lead to different experiences and results in their factual situation. Experiences with (parts of) settings should be recorded in such a way that allows one to evaluate them against (a) result, (b) each other, (c) the variables in the modeled setting. Evaluation of a (part of a) setting against result means trying to rate its contribution to the project’s result. As success is usually measured by financial indicators, this evaluation will require a differentiation of an overall evaluation as ‘success’ or ‘failure’, as such a statistical attribute does not clarify the contribution of a specific variable such as somebody’s expertise to it. Evaluation of the settings against each other makes it possible to determine what appears to be the better setting for a specific need within a project. The company can consequently try to reinstall that setting in a new project. Innovation then comes to follow an evolutionary trajecto- ry, selecting step by step the best known setting as recorded in the corporate mind, thereby optimizing the use of an organization’s potential. Evaluation of the settings against the NPD model means that the experiences obtained per step of the model in return may say something about that model, thereby feeding its refinement. This would lead to sophistication of the organization’s NPD model and obtained experiences by ever better use of inhouse capabilities in terms of the explicit organizational innovation distinctions, in a continuous upward spiral. So an instrument that helps to systematically gather, analyze and feed back experiences would allow a company to optimize the use of its in-house capabilities, in terms of the variables in which the experiences are described. This is the organizational memory. The conscious employment of specific capacities, following from building and applying this organizational memory will enhance proficiency in NPD projects in that specific organization, as the experiences and capacities are the organization’s own. The expression of a set of variables as factors that seem to be successful for that company thus may lead to a set of ‘idiosyncratic generalizations’, a hard to copy set of specific competencies and comparative advantages. Protracted development of the corporate mind leads to tailormade science for the individual company. This part of NPD, about making the best possible use of capacities, is about optimizing a road to innovation with the help of a memory. It can be seen as first order innovation. The research is in the first place aimed at designing this instrument. Ad 2 Sub-optimal performance of the frame The general model in use describes a more or less fixed approach to develop new products. It expresses the organizational distinctions about how to innovate, and thus functions as a norm for project management. This model is accepted as given. As different theories and practices apply different sets of distinctions (meaning that they apply different norms), it may be said that innovations can be developed along different valid trajectories. It is not unlikely that the one yields on average better results than the other, which may also depend on specific typologies of organizations or environments, as Nelson and Winter [1977] suggest. It may also be the case that NPD projects should in fact not be approached in a standardized way at all, or that the organization should be better of with a different general model. So apart from the above-mentioned under-utilization of the organizational potential within the frame of a standardized NPD model, an entirely different reason for sub-optimal effectiveness and efficiency of NPD projects can be that the frame of distinctions to approach them with is in itself not optimal. A company would thus be helped with an instrument that supports a reflexive capacity to evaluate the model that prefigures NPD projects, thereby assessing the organization’s assumptions underlying its approach of innovation projects. The instrument should also facilitate this critical reflection on the selected NPD model. This part of NPD, about optimizing approaches of NPD, is about innovating the road to innovation with a reflexive capacity. It can be seen as second order innovation. The research will develop the basic structure of an instrument that supports evaluation and improvement of a company’s assumed best predisposition of NPD projects. 4 Credibility It may appear ambitious or contradictory that the aim is to develop a model that has a practical value by accounting for individuals’ situations, while also overcoming certain flaws of theory on innovation in general. This indicates that some academic credibility is required. Moreover, the approach may appear somewhat abstract. This indicates that some practical credibility is required. From the theoretical point of view, the research can be located in the field of systems theory, cybernetics, and related fields. More in particular, it will apply principles of evolution. The idea is that if a way of doing proved to be successful (in the different terms one could think of), that way is reused in new projects. Doing so, the capabilities to act more accurately and to differentiate ways of doing over different types of projects (rather than sticking to one fixed phase model) may improve. Organizations can try to create a positive feedback loop by building forth on proven successes. The use of ideas of the fields mentioned should assure academic rigor, while not losing the requirement of individual application possibilities. From the practical point of view, one of the outcomes will be that lessons from NPD projects can be drawn, and should be remembered in certain new projects. Project teams should be given the lessons that give them the possibility to refine their approach, on the basis of what may be relevant, and of what appeared (not) to work in the past. This should eventually be done by the organization itself, since the mind is to be filled with its own experience. The research is not that far. However, there is some proof that the idea is appealing. Within Code, several projects were analyzed and learnings were drawn. Recently a team was assigned for a new project that had many similarities with two projects in the past that both failed. I was invited to present the learnings that I considered relevant to the team. The team was highly enthusiastic and the overall opinion was that many issues would probably not have been accounted for without that reflection on earlier experiences. An other piece of evidence is that reflection upon a set of aggregated learnings made Code to refine its NPD frame. Concluding remarks The research annex model under construction should improve NPD success in practice, by supporting better use of organizational knowledge within an NPD approach and by improving that approach itself. The outline that has been set out should account for the general problems of specificity and relevance that more regular scientific support entails. 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