1
Edition
INSERT SCHOOL NAME HERE
Insert School District Here
Working Document 7/27/05
Emergency
OperationsManual
INSERT SCHOOL NAME HERE
Emergency Operations Manual
Adapted from a template provided by:
Ohio Resource Network for Safe and Drug Free Schools and Communities
University of Cincinnati
PO Box 210109
Cincinnati, OH 45221-0109
www.ebasedprevention.org
1-800-788-7254 (opt. #2)
Funded in part by funds provided by the Ohio Department of Education, through Federal Funding from
The Safe Schools and Communities Act.
Table of Content
CHAPTER
1
Management Level I and II
Introduction
1
Protective Response Actions
Levels of Threat
1
Cancel School 16-19
 Watch Level
Dismiss Early 20-22
 Standby Level
Evacuation 23-26
 Emergency Level
Shelter-in-Place 27-30
 Recovery Level
CBRNE Shelter-in-place 31-35
All Hazards Approach
2
Lockdown 36-39
Seven Key Steps of Containment
3
Relocate Students 40-43
Local Emergency Responders Information 4
Release Students44-47
Secondary Protective Response Options
CHAPTER
2
Drop, Cover and Hold48
The Emergency Operations Process
Emergency Staging Areas
5-10
10-11
First Responders at Our School
Activation of Emergency Response
11
12-15
 Quick decisions to respond to crisis
 Potential crisis before school starts
 Crisis occurs during school hours
 Incident Command System
Hit the Deck 48
All Clear 48
Management Level III
District Support
Appendix I
Senate Bill 1
Appendix II 55-58
 Phone Directories
 School Personnel Phone Tree
CHAPTER
3
Emergency Preparedness: Roles
and Responsibilities for all Emergency
49-50
 Local Emergency Responders
 School Personnel Phone Tree
 Local Emergency Responders
Appendix III
 Documentation Forms 59-81
51-54
E M E R G E N C Y
O P E R A T I O N S
1
Chapter
M A N U A L
Introduction
I
N 1999, following the worst incident of school violence in the nation (Columbine High School),
Governor Bob Taft, in conjunction with the 123rd Ohio General Assembly, placed in legislation Senate Bill
1 (ORC Section 3313.536) that required every school board in Ohio adopt a comprehensive school safety
plan for each school building under its control. Since that time, the need for crisis preparedness has
intensified and broadened to terrorist acts. There are many dedicated professionals in your community that can
assist your district and local schools sites with school safety plans development including the county emergency
management agency, area fire department, EMT’s and law enforcement, Red Cross, local health and mental
health agencies/boards.
Levels of Threat
Situational threat to the health and safety of our students and school staff can range from minor events such as
a power outage to a full-blown life-and-death emergencies such as a real or reported bomb threat. Although
each level of threat demands some response, this Emergency Operations Manual focuses only on the
“emergency” level response.
Watch Level I
Monitoring a situation that is minor in nature, no danger exists but the potential is present. Examples include a
power outage and threatening weather.
Standby Level II
Situation is one where a risk exists and can escalate to a potential emergency. In these instances, the schoolbased Emergency Operations Team sets up the command post as well as the county Emergency Management
Agency’s office opens. Examples include major damage to the school building.
Emergency Level III
Risk is present and requires an immediate response. The School’s Operations Team activates the Emergency
Plan. This includes notifying community-based emergency responders as needed. Examples include a tornado
cited in the area or students trapped or injured.
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E M E R G E N C Y
O P E R A T I O N S
M A N U A L
Recovery Level IV
Action needs to be taken to restore students/staff and environment to previous safety status. Information on
recovery or aftermath is not provided in this manual. For more information on the recovery level, visit
www.ebasedprevention.org.
All Hazards Approach
The possibilities for crisis situations that fit into one of these levels of threat are endless because each
emergency has unique features. The unique aspects of any crisis often require a tailored response to remove the
threat. Additionally, the emergency may present as a
threat—such as a bomb threat or a tornado watch—but
C O M M O N E M E R G E N C I E S
then fizzle out. Regardless, our emergency management
Bomb Threat (school or bus
process will always be to assume the threat is real until it
can be eliminated.
Fire
Tornado, Flash Flooding and other Severe Weather
Weapon(s) on Campus or in the School Building
Stranger(s) on Campus or in the School Building
Utilities Emergency
Hostage
Violent Student Behavior
Shooting
Abduction
Vehicle Crash
Terrorist Attack
Nuclear Power Plant or other Chemical Spill
To more effectively and efficiently respond to any of
these crises, our school’s Emergency Management Team
has met with local emergency responders and, based
upon their recommendation, will use an “all hazards”
approach as the framework for our emergency
operations. This Emergency Operations’ Manual is to be
used as the defining document to assist the Operations
team, however, the Ohio Resource Network for Safe
and Drug Free Schools and Communities, at no cost, has
made available a four page slide chart called the “School
Crisis Management Guide: A Timely Response to School
Emergencies” (below) for all school staff including,
coaches, cafeteria workers and bus drivers. To order, call
1-800-788-7254 (opt #2).
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E M E R G E N C Y
O P E R A T I O N S
M A N U A L
According to local emergency responders, our job here at the school is to CONTAIN THE CRISIS during
the first critical minutes until community emergency personnel arrive (See Command Boards for School
Operations’ team at ebasedprevention.org or call 1-800-788-7254 (opt #2) for copies). Containment entails
following the seven steps listed below with additional detail using an example in Figure #2-1.
Seven key steps to containment:
 Establish communication with school personnel and off-site emergency responders
 Identify areas of danger
 Set an inner perimeter
 Set an outer perimeter
 Open a command post
 Activate additional staging areas, if needed; and
 Identify and request resources
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E M E R G E N C Y
O P E R A T I O N S
M A N U A L
Figure #2-1 Example of seven steps of crisis containment
Incident: gang fight in the first floor women’s restroom with additional information that a knife might be on one or two involved.
School Arial View
Front of High
School
Junior High
School
Junior High
W
Command Post
M
E
N
First Aid
Admin. Offices
Emergency Vehicle
Staging area
Vehicle
Step #1: Establish Communication: Call 911, Communicate by walkie/talkie to your safety team. Ask security
personnel to join up with you at the restroom area. And the rest should meet in your office.
Staging area
Step #2: Identify Area(s) of Danger: The concern was the women’s restroom on the first floor
Step #3: Set Inner Perimeter:
Ask the School Incident Commander (assistant principal) to meet with the safety
team and set up a command post there; send 3-5 to the restroom area to block the stairwells and hallway to the
restroom area. You and the safety team should be the only personnel aloud inside the “ inner perimeter”.
Step #4: Set Outer Perimeter:
The assistant principal should send 2-4 safety team personnel to the entrances
to the school outside “perimeter”. Their job would be to control students and to direct emergency units to a parking
area and accompany first responders to the restroom area.
Step #5: Open a Command Post (staging area):
Accomplished in step #3
Step #6: Activate Staging Area(s):
The assistant principal (school incident commander) should communicate
with safety officer/security at the area of danger to see if a First Aid Staging Area should be activated. If needed, set up
in or near the administrative office.
Step #7: Identify and Request Resources: as needed
= area(s) of danger
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E M E R G E N C Y
O P E R A T I O N S
M A N U A L
Local Emergency Responders
Position
Name
Phone
Police_911
District Incident Command
Sheriff
City Police (non-emergency)
State Highway Patrol
Fire
Emergency Management
Agency
Drug and Poison Information
Center
Red Cross
Health Department
Hazmat Team
Principal of School in Crisis
Other Principals in District
District Offices
District Maintenance
Department
Utilities
Gas
Lights
Water
Phone
Other
5
Cell Phone
E M E R G E N C Y
O P E R A T I O N S
2
Chapter
M A N U A L
The Emergency Operations Process
at insert school name here
W
hen a threat occurs at or near insert school name here, an emergency operations process is put in
motion to remove, minimize, or buffer the threat’s impact on students (student’s with special needs
can be found in the Template “Guidelines for Developing and Evacuation Plan for Individuals
with Disabilities” in the ebasedprevention.org School Safety Toolbox), staff, and the surrounding
community. The process entails action structured under what is termed the Incident Command System (see
Figure 2.4 in this template) The command system outlines roles with corresponding responsibilities. In this
section, the responsibilities for staff in these critical roles will be outlined in order to use effective and efficient
teamwork should a crisis occur.
Emergency Operations Team Roles
COMMAND
Major Responsibility
Person Responsible
Evaluate and
School Incident
determine necessary Commander insert name
response
and alternate(s) names
here
Role Description
The School District Incident Commander is in
charge of any crisis until emergency
responders arrive. The IC is responsible for:
1. assessing the level of danger and
determining the level of threat; 2. Assign staff
to gather information and perform needed
tasks; 3. Moving students and staff away from
the crisis area; 4. Setting a perimeter; and 4.
summoning additional help. At level III
threat, the IC establishes a command post
(CP) and summons the Incident Management
Team to the CP. The IC briefs team
members of the crisis, giving each group
specific duties to be organized and
determining necessary resources. The Principal
interfaces with the District Office If necessary,
activates the Emergency Management Team
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E M E R G E N C Y
O P E R A T I O N S
M A N U A L
and supervises all operations; compiles status
and final incident reports.
Communication
Liaison Officer
between District
insert name and
Office, Local
alternate(s) names here
School site and
emergency/support
agencies
Maintains contact between the District Office
and the Local School Site Incident command.
Identifies and maintains contact with
responding groups (i.e., fire, police, Red Cross,
Hazmat, health/mental health, etc.). Keeps the
IC informed of all responding groups’ actions
and coordinates the school’s efforts with these
groups.
Establishes a media
center. And
coordinates all
communication
with the District
Public Information
Officer.
Documents
decisions, actions
and outcomes
Establishes a media center. Call all necessary
personnel about the crisis. Gathers accurate
details of the incident. In collaboration with
the District Public Information Officer: 1.
gives press initial information on the crisis and
escorts all media to a media area. 2. Sends out
communication to school staff and students
about the current crisis. 3. Prepares
communication for parents and community. 4.
Works with district communications office to
develop press releases as needed. 5. Escorts
news media around schools site at the
direction of the Incident Commander.
Media Officer (PIO)
insert name and
alternate(s) names here
Maintains the Emergency Kit and transports it
to the Command Post; assists principal in
completing the incident report form to
document events, response, outcomes; collects
and synthesizes for file all completed forms
used to document crisis procedures (i.e., if the
students need to be moved off campus);
documents all activity
OPERATIONS
Major Responsibility
Person Responsible
Organizes school’s Operations Leader
response team
insert name and
actions. This
alternate(s) names here
person maintains all
Role Description
This individual organizes School’s response
team actions at the direction of the Incident
Commander. The Operations Officer is the
liaison between the Incident Commander and
7
E M E R G E N C Y
O P E R A T I O N S
M A N U A L
contact with Level
II Leaders and
school commander
Operations Team Leaders and is responsible
for movement of students.
Monitor operations
to maximize safety
of students and
staff, and sets up a
School Staff
Support Pool
Safety Officer insert
name and alternate(s)
names here
Oversees the safety of students/staff;
determines if response actions/strategies can
cause harm to students/staff; with the fire
department determines whether students have
been evacuated far enough from the school;
Identifies personnel assigned to perform team
functions. Coordinates functions of site
security (violence, crowd control), physical
plant safety and security, and setting up
School Staff Support Pool (assemble
teachers, aids, and other staff members who
do not have students assigned to them. These
individuals will then be assigned as needed to
help the operations team complete their
objectives.) Secures evacuation site; assist in
evacuation; informs district safety officer of
any unsafe conditions; and assists building in
reviewing their crisis plan.
Manage Facility
Control
Maintenance Leader
insert name and
alternate(s) names here
Oversees school utility control as needed in
conjunction with the public safety responders;
assist with building keys directing community
emergency responders to the proper area as
they arrive at the school campus.
Care for Students
with Special Needs
Students with Special
Needs Leader insert
name and alternate(s)
names here
An adult assigned to assist an individual in
exiting the building or getting to an
Evacuation Staging area.
Care for students
Teachers, coaches,
counselors, nurses,
aides, and other
support staff managing
students
Anyone not directly involved in managing the
crisis situation should be concerned with
managing the welfare of students in their care;
taking attendance every half hour during the
crisis, before and after each Response Action
until students are released into their
parents/caregivers care.
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E M E R G E N C Y
O P E R A T I O N S
M A N U A L
LOGISTICS
Major Responsibility
Person Responsible
Role Description
Logistical and
Leader support for
district operations.
Logistics Leader insert
name and alternate(s)
names here
Assist with adequate supplies in preparation
for emergency; acquires supplies needed to
assist individuals such as food, water,
bathroom facilities, and transportation
Attend to
emotional,
psychological, and
spiritual needs of
students and staff.
Identify the
whereabouts of all
students and staff
Care Team Leader
(counselor) insert name
and alternate(s) names
here
Identifies trained CARE Team personnel and
necessary staging area; notifies local clergy, offsite counselors, and other trauma counselors;
coordinates recovery emotional, psychological,
social procedures for the students and school
staff. Coordinates student accountability, and
student/parent reunion. Periodically updates
student rosters and distributes new lists to all
teachers for their emergency kits; creates a
student emergency card file on each student at
the beginning of the year and places it in the
Emergency Kit that is used in the Command
Post.
Attend to the
medical needs of
students and staff
First Aid Response
Leader (nurse) insert
name and alternate(s)
names here
Identifies trained first aid personnel and
assigns those persons to treatment areas and
triage functions. Coordinates and administers
emergency first aid and CPR; performs triage;
assigns school personnel to accompany
students and staff to area hospitals at the
discretion of the IC; keeps records of
treatment provided during a crisis.
DISTRICT OFFICE SUPPORT
Major Responsibility
Person Responsible
Role Description
Monitor the event
and its resolution
Superintendent and other Monitors the event through contact with the
officials of the School
building principal At level III threat, the IC
Board Incident
establishes a district command post (DCP)
Commander insert name
and alternate(s) names
here
Communication
with Local School
site Liaison Officer
Liaison Officer insert
name and alternate(s)
names here
Along with Local School site Liaison Officer
maintains contact with responding groups (i.e.,
fire, police, Red Cross, Hazmat, health/mental
9
E M E R G E N C Y
O P E R A T I O N S
M A N U A L
health, etc.).
Communication
with the media,
parents, and
community
Public Information
Officer insert name
and alternate(s) names
here
Releases information in conjunction with site
Media Leader to parents, community
members, and the media during the crisis;
documents all contacts and announcements
Maintains the District Emergency Kit and
transports it to the Command Post; assists
principal in completing the incident report
form to document events, response,
outcomes; collects and synthesizes for file all
completed forms used to document crisis
procedures (i.e., if the students need to be
moved off campus); documents all activity
Documents
Timeline of Events
as they occur
Monitor Support
Operations to
maximize safety of
students and staff
and district
facilities.
District Safety Officer
insert name and
alternate(s) names here
Oversees the safety of students/staff;
determines if response actions/strategies can
cause harm to students/staff; determines
whether students have been evacuated far
enough from the school; Identifies personnel
assigned to perform team functions.
Organizes district
emergency
response team
actions.
Operations Leader
insert name and
alternate(s) names here
This individual organizes District’s response
at the direction of the District Incident
Commander.
Manage Utility
Control
School District
Maintenance Leader
insert name and
alternate(s) names here
Oversees school utility control as needed in
conjunction with the public safety responders;
assist with building keys directing community
emergency responders to the proper area as
they arrive at the school campus.
Logistical and
Leader support for
district operations.
Logistics Leader insert
name and alternate(s)
names here
Assist with adequate supplies in preparation
for emergency; acquires supplies needed to
assist individuals such as food, water,
bathroom facilities, and transportation
Oversees all costs.
Finance and
Administration insert
name and alternate(s)
names here
Reviews all request for resources in order to
provide payment of those resources.
Reviews crisis
Pre-Planning
Reviews all crisis management plans of local
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E M E R G E N C Y
O P E R A T I O N S
management plans
at all sites under
district control
M A N U A L
Coordination insert
name and alternate name
here
schools within the District. Check each plan
against the others in order to pre-approve
recommended actions such as staging areas,
alternate sites etc.
Emergency Operations Staging Areas
To manage a crisis effectively, team members (Level I- IV), if necessary, will convene in an identified location
called a Staging Area. Staging Areas are as follows:
LOCATION OF STAGING
Staging Areas
AREAS
Location
AND
ALTERNATE
SITES
Definition
The Command
Insert location here
Post Site (Could
Alternate Site
become Unified
Insert location here
Command if
situation escalates)
Have several sites in
mind in different
directions
Operations area where IC and Emergency
Operations Team can plan the response to the
crisis. This area might become a Unified
Command Post as First Responders arrive.
This area should be secure and safe for school
personnel.
Media Site
Insert location here
Out of the way
from any and all
other staging areas
Insert location here
Site for state media representatives can gather.
This area should be off-site of the school
grounds.
The Media Officer (assistant
principal) should on-site at least every half
hour for up-dates if necessary.
School Staff
Support Pool Site
Alternate Site
Insert location here
Alternate Site
Insert location here
Care Team Site
Insert location here
Alternate Site
Out of mainstream. Insert location here
Privacy insured plus
close to classroom
for easy access
School staff not managing students are to
report to the school safety officer for
assignments i.e., crowd control, monitor
parking lots, replace teachers in the classroom
who are Emergency Operations Team
members, etc.
Site for school/community crisis counselors
to attend to any/all persons needing
emotional, psychological, assistance.
11
E M E R G E N C Y
O P E R A T I O N S
First Aid Site
M A N U A L
Insert location here
Alternate Site
Insert location here
Relocation Site
Insert location here
Alternate Site
Insert location here
Reunification Site Insert location here
(Student Release) Alternate Site
Insert location here
Special Needs
Student Site
Insert location here
Alternate Site
Insert location here
Site for Nurses/EMT to triage and administer
first aid to the injured
Site used to move students if evacuation site
deems dangerous.
Site near but not at student collection area for
parent/caregiver student reunification. See
“Double Gate” Figure 2.5 Protective Action
#7 Releasing Students in this plan
An area close to an exit, where people who are
unable to use stairs may remain temporarily to
await further instructions or assistance from
rescue personnel in evacuating the building.
The First Responder at our school
A crisis that has the potential to impact the safety of students and staff can occur before school, while students
are en route to school, during school hours, and after school. It can also occur at any place on school grounds,
on the bus, or during after school activities.
I M M E D I A T E
A C T I O N
S T E P S
 Assess the Extent of the Crisis

The first person at our school to see the situation must take
immediate, effective steps toward containment.
Assess available Resources
 Notify/Communicate Scope of Event to
Step One: Assessment of the Crisis
The decision to direct students and staff to evacuated or stay
in school should be one of the first decisions made. If you are
 Insert District Protocol Here
the first person on the scene of a crisis situation, you are the
“first responder” and must be prepared to perform the following three steps below. This person must evaluate
the type of crisis it is, where it is, if anyone is hurt, how many perpetrators there might be in order to accurately
convey specifics about the crisis to the Principal and/or School Commander. This assessment must be quick,
yet thorough. Rational, clear thinking is key. Important questions to consider:
School Office
 What is the nature of the crisis?
 Are student(s) or staff in danger?
 Has someone already been hurt?
 What is the specific location?
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E M E R G E N C Y
O P E R A T I O N S
M A N U A L
 When did it happen? Or is it happening?
Step Two: Assessment of Available Resources
As you identify the extent of the crisis, possible resources to use in its resolution should also be assessed.
Important things to look for:
 Other staff members or students to communicate the crisis to administrators
 A phone in the vicinity to communicate
 A potential evacuation route
Step Three: Notify or Communicate Scope of the Event to the School Office (or 911 responders)
 Insert District Protocol Here
 Report Crisis to Office
 Call 911 in case of insert District/Building Procedures
Activation of an Emergency Response
Decisions during the first two minutes of the crisis trigger subsequent strategies for crisis
containment. Figure 2.2 illustrates the process for decision-making used when a threat presents before
school begins. Figures 2.3 reflect the sequential process that is used to help the Principal/School
Commander make a rational, informed decision when a crisis occurs. The first consideration is the
extent of the threat for harming students or staff.
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E M E R G E N C Y
O P E R A T I O N S
M A N U A L
Potential Crisis Before School Starts –Figure 2.2
FIGURE 2.2 When a crisis occurs before school begins, the only people involved in the emergency
operations process are usually the Superintendent, Principal and School Commander.
Decisions during the first two minutes of the crisis trigger subsequent strategies for crisis containment. Figure 2.2
presents a process for rational decision-making for crises that happen before school and those that happen during
school hours
Quick, important decisions to be made by
the School Incident Commander and Safety Officer
Evaluate Crisis
Response Action:
Cancel School
What type of crisis is it?
Where is it?
What is the extent of it?
What is the best way to keep students,
staff and faculty safe?
Re-Evaluate
Do other response actions need to occur to remove
the danger before students return?
Correct Issue
NO
Yes
Yes
Do they require First
Responders?
Notify appropriate
emergency responders to
remove the threat
Notify Media and activate Parent
Alert System
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E M E R G E N C Y
O P E R A T I O N S
M A N U A L
Crisis Occurs During School Hours –Figure 2.3
Quick, important decisions to be made by the School Commander, Principal/ Assistant Principal
Figure 2.3 illustrates the process for Evacuation or Lockdown/Shelter-In-Place used when a threat
presents itself during school.
Decision to Evacuate or Lockdown/Shelter-In-Place
Is the School
Building Safe?
NO
Yes
Evacuate
Lockdown
oCall 911 if necessary
oCall 911 if necessary
oCall Safety & Security at __________________
oCall Safety & Security at __________________
oAssist Limited Mobility Students/staff
oAssist Limited Mobility Students/staff
oSweep Building
oBring everyone inside
oTake Emergency Response Bag
oLock all Doors and attend one designated as
o Take Attendance Records
emergency entrance
oPlace signs in windows
No
Is School
Ground
Safe?
Yes
Yes
o Take Attendance
o No one leaves or enters building
o
o
Is the
No
Go to Designated
Off-Site Location
 See School’s Emergency
Management Plan
 Call _____________________
 Request Transportation
 Can you use school buses as
shelter?
Go To Outside
Assembly Areas
danger
outside the
building?
Yes
Tornado
Sighted?
Modified Lockdown
 Exterior Doors/windows
Locked
 Pull down shades
 After classroom
lockdown, if possible
move students to larger
area where restrooms
are present
 Account for Students
 Relay this information
to the School Incident
Commander
Incident Command Chart –Figure 2.4
Figure 2.4 Illustrates the Incident Command Structure and the Incident Command for
structure as first responders arrive.
Reassess the Situation
15
Shelter-In-Place
 Account for Students
 Go to internal site areas
school command
a inunified
 Take protective Drop,
Cover and Hold Position
(see school’s
Emergency
Management Plan)
E M E R G E N C Y
O P E R A T I O N S
M A N U A L
Incident Command Chart
District
Incident
Commander
School Site
Incident
Commander
City
Incident
Commander
(Superintendent)
(Vice Principal)
(Police/Fire/EMA)
District School
Search and Rescue
(Safety Officer)
Operations
Does things.
(Operations Officer)
PIO/Dist. Local School
(Media Officer)
Logistics
Has/finds things.
(Logistics Officer,
Maintenance Leader)
Search and Rescue
(Safety Officer)
First Aid
(First Aid Leader, Nurse)
Physical, Psychological
and Emotional
(Care Team Leader, Counselor)
Site Safety (Safety Officer)
Student Management
(Teachers)
Students with Special Needs
Leader
Planning
Plans things.
(Teacher/Coach)
Transportation
Food
Services/water
Alternate safe
areas
Restroom
facilities
16
Looking at the
entire situation
and planning
strategies that
might be needed
Liaison
(Admin. Personnel)
Finance
Pays for things.
(Admin. Secretary)
Pays bills
related to
MOU’s
Resource
cost
Equipment
cost
3/13/03
OHIO RESOURCE NETWORK FOR SAFE AND
SCHOOLS AND COMMUNITIES/
OHIO DEPARTMENT OF EDUCATION
DRUG
FREE
3
Chapter
Emergency Preparedness: Roles
and Responsibilities for all
Members of the Emergency
Operations and Emergency
Operations Support Team
After downloading this document, your safety committee in partnership with your local community
responders and support agencies should edit and tailor the enclosed information to fit your
District/local school’s crisis response procedures and staff/student needs.
17
3/13/03
OHIO RESOURCE NETWORK FOR SAFE AND
SCHOOLS AND COMMUNITIES/
OHIO DEPARTMENT OF EDUCATION
DRUG
FREE
Roles and Responsibilities
Protective Response Action #1
Cancel School Prior to Start
Example(s) When Used:
When word of any potential crisis “event” is to take place in or near the school during/before students’
board transportation
Command
School Incident Commander
 Make
a thorough assessment of the potential threat to ascertain that the directive to Cancel School
Prior to Start should be given
 Notify 911 emergency responders, if necessary --(remember dial out number should be pressed
before dialing 911)
 Set up Command Post and Inner and Outer Perimeter sites, if necessary
 Activate Emergency Operations Team, if necessary
 Conduct debriefing meeting(s) after the incident has ended (Form #7.)
 Complete Emergency Status Report and Emergency Status up-date form (Forms # 4-5.)
Insert other functions outlined by the school district policies
Liaison
 Keep
open communications with District Superintendent of situation
with first responders and support agencies if necessary
 Up-date IC of first responder actions and locations
 Coordinate school Emergency Operations Team and first responders actions
 Communicate
Media Officer
 In
conjunction with District Public Information Officer, notify media (radio/TV stations) to
inform parents and students (Media release forms are available free at the ORN clearinghouse
by calling 1-800-788-7254 (opt #1) or visit ebasedprevention.org and download Command
Board forms)
 Respond to the directions of the School Incident Commander
 Bring Emergency Kit to Command Post site
 Participate in Command Post Emergency Operations Team meetings
 Stay with Operations Team
 Locate the Emergency Operation Plan and give a copy to the School Incident Commander
 Locate a copy of the building floor plan for the School Incident Commander
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 Fill
out Incident Report Form (Form #6)
an Operations’ log with a chronological account of the events that occur at the
beginning of the Emergency Operation Plan (Operations; log forms are available free at the
ORN clearinghouse by calling 1-800-788-7254 (opt #1) or visit ebasedprevention.org and
download Command Board forms)
 Provide “situation response” reports every half hour to Operations Team
 Communicate with Media Officer and District Public Information Officer all necessary
information that can be used for possible media releases
 Prepare summary for debriefing meeting(s) of all Emergency Operations Team responses
including: dates, times and names of those involved
Insert other functions outlined by the school district policies
 Maintain
Operations Leader
Provide
OPERATIONS
Organizational, Logistical and Leader support for operations
Oversee
Emergency Operations Team activities
Insert other functions outlined by the school district policies
Safety Officer
 Monitor
safety concerns in regard to Operations response strategies (Form #20.)
 If necessary, set up School Staff Support Pool Staging Area
 Correct unsafe conditions (use lines of communication to act)
 Invoke EMERGENCY AUTHORITY to act immediately if necessary
 Monitor stress levels of Emergency Operations Team members
Insert other functions outlined by the school district policies
Special Needs Student Leader
 Insert
other functions outlined by the school district policies
Teachers/Others Managing Students
If you are not managing students, participate in School Staff Support Pool if activated
 Deployed if needed
Insert other functions outlined by the school district policies
Maintenance Leader
 Keep
students from entering the school grounds, if the school schedule is
cancelled in response to a threat or crisis event.
 Insert other functions outlined by the school district policies
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LOGISTICS
Logistics Leader
 Concentrate
on obtaining necessary resources (Form # 8.)
 Oversee
readiness of resources such as transportation
 Insert other functions outlined by the school district policies
Care Team Leader
If necessary:
 Go
to the Command Post site and prepare to set up Care Team site
all persons needing counseling
 Prepare for students/staff that might need assistance
 Keep records of all students/staff who sought treatment
 Assign school staff person(s) to accompany individuals to the hospital
 Coordinate clergy
 Create at-risk list
 Have backup replacement for staff in need
 A list of students/school staff who are involved in the crisis that have been injured/killed should be
available
 Supervise
Insert
other functions outlined in school district policies
First Aid Leader
If necessary:
 Prepare
to set up First Aid site
 Administer emergency first aid Triage to all persons injured (Form #12.)
 Assign school personnel to accompany students/staff to area hospital(s)
 Keep records of all students/staff who were treated (Form #12.)
 Insert other functions outlined by the school district policies
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OHIO DEPARTMENT OF EDUCATION
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Protective Response Action #2
Early Dismissal
Example(s) When Used:
Fire in the school building, Bomb Threat
Chemical accident in the school,
Explosion or threat of explosion
Other incidents that might place students/school staff in danger or render the building unsafe
near the school
This Action is appropriate for all emergencies where sufficient warning is given to transport
students back to their homes (example: severe weather approaching near the school).
COMMAND
School Incident Commander
Your attention please…(pause) we will be Dismissing Early when dismissal bell
rings…(pause) we will be Dismissing Early when dismissal bell rings
ANNOUNCEMENT:
 Make
a thorough assessment of the incident and ascertain that the directive Early
Dismissal should be given
 Call to insure home safety before release
 Notify Operations/Logistics Leader to arrange for transportation
 When transportation is available, announce the Early Dismissal directive
 Set up Command Post, if necessary
 Activate Emergency Operations’ Team positions, if necessary
 Ensure a 100% accounting of students is conducted before students are released
 Ensure that restrooms, out-of-the-way places, and hallways have been checked for
students not in their classrooms
 Conduct debriefing meeting(s) after the incident has ended (Form #7.)
Liaison
 Keep
open communications with District Superintendent of situation
with first responders and support agencies if necessary
 Up-date IC of first responder actions and locations
 Coordinate school Emergency Team and first responders actions
 Communicate
Media Officer
 In
conjunction with District Public Information Officer, notify media (radio/TV stations) to
inform parents and students of early dismissal (Media release forms are available free at the
ORN clearinghouse by calling 1-800-788-7254 (opt #1) or visit ebasedprevention.org and
download Command Board forms)
 Respond
to the directions of the School Incident Commander
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 Emergency
Kit to Command Post site
in Command Post Emergency Operations Team meetings
 Stay with Operations Team
 Locate the Emergency Operation Plan and give a copy to the School Incident Commander
 Locate a copy of the building floor plan for the School Incident Commander
 Fill out Incident Report Form (Form #6)
 Maintain an Operations’ log with a chronological account of the events that occur at the
beginning of the Emergency Operation Plan (Operations; log forms are available free at the
ORN clearinghouse by calling 1-800-788-7254 (opt #1) or visit ebasedprevention.org and
download Command Board forms)
 Provide “situation response” reports every half hour to Operations Team
 Communicate with Media Officer and District Public Information Officer all necessary
information that can be used for possible media releases
 Prepare summary for debriefing meeting(s) of all Emergency Operations Team responses
including: dates, times and names of those involved
 Insert other functions outlined in school district policies
 Participate
OPERATIONS
Operations Leader
Provide
organizational leadership support for operations.
Maintains all contact with other leaders and updates school incident commander
Initiate Incident journal and incident report form, if necessary, (Forms # 6, 14)
Summarize resource allocation and provide summary at debriefing
Oversee Emergency Operations Team activities
Provide a visible chart of resources requested at Command Post location, if necessary
Insert other functions outlined by the school district policies
Safety Officer
 If
necessary, set up School Staff Support Pool Staging Area
that the school exterior grounds are safe for students to gather
 Monitor safety concerns in regard to Operations response strategies (Form #11)
 Assist with Early Dismissal process
 Correct unsafe conditions (use lines of communication to act)
 Invoke EMERGENCY AUTHORITY to act immediately if necessary
 Ensure transportation delivers students to safe location or return to pre set location for
re-unification when safe location is available
 Monitor stress levels of Operations’ Team
 Attend debriefing meeting
 Insert other functions outlined in school district policies
 Ensure
Special Needs Student Leader
 Keep
an up-dated list of individuals who need assistance in evacuating the building including those
with temporarily disabled by injury i.e. a broken leg.
 Supervise students, staff, volunteers, and visitors (Buddies) and that they are able to their student to
the staging area
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 Check
persons at staging area against list of special needs students
first responders have been made aware of students in your area that are in need of
assistance
 Insert other functions outlined by the school district policies
 Ensure
Teachers/Others Managing Students
If you are not managing students, participate in School Staff Support Pool if activated
A 100% accounting of students made every 1/2 hour

Supervise students under your direct control.

Have alternative activities available

Keep your class orderly, calm, and together at all times

Listen for further instructions
 Insert other functions outlined by the school district policies


Maintenance Leader
 Keep
 Insert
students from re-entering the school grounds
other functions outlined by the school district policies
LOGISTICS
Logistics Leader
 Concentrate
on obtaining required resources and their availability (Form # 9.)
resources so they are readily available, if necessary
 Provide a visible chart of resources requested at Command Post location, if necessary
 See that food/drinks and overnight provisions are provided for as needed
 Position
 Insert
other functions outlined by the school district policies
Care Team Leader
If necessary:
 Prepare
to set up a Care Team Staging area in proximity of classroom if possible
to at-risk students
 Supervise all persons needing counseling
 Obtain a list of students/school staff who are involved in the crisis that have been
injured/killed
 Keep records of all students/staff who were treated
 Assign school staff person(s) to accompany individuals to the hospital
 Coordinate clergy and local counselors, if needed
 Outreach
 Insert
other functions outlined by the school district policies
First Aid Leader
If necessary:
 Prepare
to set up First Aid Staging Area
administer emergency first aid Triage to all persons injured (Form #12.)
 Assign school personnel to accompany students/staff to area hospital(s)
 Keep records of all students/staff who were treated (Form #12.)
 Insert other functions outlined by the school district policies
 Coordinate,
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Protective Response Action #3
Evacuation
Example(s) When Used:
 Fire in the school building, Bomb Threat
 Chemical accident in the school
 Explosion or threat of explosion
 Other incidents that might place students/school staff in danger or render the building unsafe near the school
COMMAND
School Incident Commander
Your attention please…(pause) Evacuate the Building when dismissal bell
rings…(pause) Evacuate the Building when dismissal bell rings
 Make a thorough assessment of the incident to ascertain that the directive to Evacuate the Building
should be given
 Check with Safety Officer that the outside perimeter of the school grounds is safe for students to
gather
 Issue the directive to Evacuate the Building (primary or secondary location)
 Notify 911 emergency responders, if necessary (remember, dial out number should be pressed
before dialing 911)
 Set up Command Post and Inner and Outer Perimeter sites
 Coordinate Emergency Operations Team activities, if necessary
 Activate runners (unassigned teachers/staff) if the Public Address System is not operable to notify
locations such as outside physical education classes and outside recreation areas, etc.
 Serve as outside supervisors to assist with possible relocation by bus if that is necessary to invoke
 Send a Emergency Operations Team member to secondary site to check area safety if transport
students by bus is considered
 If a crisis is located in a specific section of the building, assign school personnel to re-direct
students out of the building.
 Ensure a 100% accounting of students is conducted every ½ hour
 Ensure that restrooms, out-of-the-way places, and hallways have been checked for students not in
their classrooms
 Ensure that no students return to the area until health/emergency responders give the okay to do so
 Complete the Emergency Status Report and Emergency Status up-date form (Forms # 4-5-6), if
necessary
 Conduct debriefing meeting(s) after the incident has ended (Form #7.)
Insert other functions outlined by the school district policies
ANNOUNCEMENT:
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Liaison
 Notify
the District Superintendent that school has been directed to Evacuate
the Parent Alert system if necessary
 Notify media (radio/TV stations) computer website of the evacuation if necessary
 Activate
 Position
resources so they are readily available, if necessary
Media Officer
Set up Media Staging Area separate from any and all other staging areas in conjunction with
Emergency Operations Team, if necessary
 Obtain approval from District Public Information Officer, Superintendent, and School Principal
before releasing information to the media
 Post media releases in Command Post area (Media release forms are available free at the ORN
clearinghouse by calling 1-800-788-7254 (opt #1) or visit ebasedprevention.org and download
Command Board forms)
 Provide press briefings and news releases when appropriate (Form # 10.)
 Provide escort service to media representatives and other officials, if directed to do so by
District Public Information Officer
 Summarize all press releases and media interaction (Q & A sessions) for debriefing meeting, if
conducted
Anticipate the need for space and equipment by mass media representatives, and confine the
media to that space – do not allow access to Operations Team and affected locations unless
approved by the School Incident Commander Bring Emergency Kit to Command Post site
Participate in Command Post Emergency Operations Team meetings
Stay with Operations Team
Locate the Emergency Operation Plan and give a copy to the School Incident Commander
Locate a copy of the building floor plan for the School Incident Commander
Fill out Incident Report Form (Form #6)
Maintain an Operations’ log with a chronological account of the events that occur at the
beginning of the Emergency Operation Plan (Operations; log forms are available free at the
ORN clearinghouse by calling 1-800-788-7254 (opt #1) or visit ebasedprevention.org and
download Command Board forms)
Provide “situation response” reports every half hour to Operations Team
Communicate with Media Officer and District Public Information Officer all necessary
information that can be used for possible media releases
Prepare summary for debriefing meeting(s) of all Emergency Operations Team responses
including: dates, times and names of those involved
 Insert other functions outlined in school district policies

OPERATIONS
Operations Leader
 Hold
Emergency Operations Team meetings summarize resource allocation and
provide summary at debriefing
 Provide support for operations.
 Maintains all contact with other leaders and updates school incident commander
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 Provide
a visible chart of resources requested at Command Post location, if
necessary
 Initiate Incident log journal and incident report form, if necessary, (Forms # 6,
14)
 Insert other functions outlined by the school district policies
Safety Officer
Participate
in Command Post Emergency Operations Team meetings
outside environment to ensure safety of students/staff before evacuation
If necessary, set up School Staff Support Pool Staging Area
Monitor safety concerns in regard to Operations response strategies (Form #11.)
Correct unsafe conditions (use lines of communication to act)
Invoke EMERGENCY AUTHORITY to act immediately if necessary
Monitor stress levels of Operations Team
Do not allow students back into the area until health/emergency responders give the okay to do
so
Attend debriefing meeting
 Insert other functions outlined by the school district policies
Check
Special Needs Student Leader
 Keep
an up-dated list of individuals who need assistance in evacuating the building including those
with temporarily disabled by injury i.e. a broken leg.
 Supervise students, staff, volunteers, and visitors (Buddies) and that they are able to their student to
the staging area
 Check persons at staging area against list of special needs students
 Ensure first responders have been made aware of students in your area that are in need of
assistance
 insert other functions outlined by the school district policies
Teachers/Others Managing Student
 Take
the classroom “ Emergency Bags” with you
all students along assigned routes
 A 100% accounting of students should be made every 1/2 hour
 Close all classroom and exit doors behind you if your group is the last to leave that part of the
building
 Keep your class orderly, calm, and together at all times.
 Listen for further instructions
 If it is necessary to bus students to another location, hand a student attendance list to the outside
supervisor when students are boarding the bus
 Take attendance on arrival at the alternative site
 If you are not managing students, participate in School Staff Support Pool staging area if
activated
 Insert other functions outlined by the school district policies
 Move
Maintenance Leader
If
emergency responders arrive, direct them to the proper building site area
off all utilities, if necessary (See Page 71)
Do not turn utilities back on until public safety officials give the okay to do so
Shut
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OHIO DEPARTMENT OF EDUCATION
 Insert
DRUG
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other functions outlined by the school district policies
LOGISTICS
Logistics Leader
 Concentrate
on obtaining required resources and their availability (Form # 9.)
a visible chart of resources requested at Command Post location, if necessary
 See that food/drinks and overnight provisions are provided for as needed
 Insert other functions outlined by the school district policies
 Provide
Care Team Leader
Prepare
to set up a CARE team Staging area
all persons needing counseling
Outreach to at-risk students
Keep records of all students/staff who were treated
Assign school staff person(s) to accompany individuals to the hospital
Coordinate clergy and local counselors, if needed
Obtain a list of students/school staff who are involved in the crisis that have been injured/killed
Insert other functions outlined by the school district policies
Supervise
First Aid Leader





Prepare to set up First Aid site
Coordinate and administer emergency first aid Triage to all persons injured (Form #12.)
Assign school personnel to accompany students/staff to area hospital(s)
Keep records of all students/staff who were treated (Form #12.)
Insert other functions outlined by the school district policies
Protective Response Action #4
Shelter-in-Place
Example(s) When Used:
Example(s) When Used:
 Severe weather, care fire in school parking lot or immediate area
COMMAND
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School Incident Commander
Your attention please…(pause) Shelter-in-Place (Reverse Evacuation) when
dismissal bell rings…(pause) Shelter-in-Place (Reverse Evacuation) when dismissal bell rings
ANNOUNCEMENT:
 Make
a thorough assessment of the incident to ascertain that the directive to Shelter-in-Place
should be given
 Determine whether and where sheltering should take place in a predetermined area of the building
or in classrooms
 Shelter students/staff in the ground/or higher floor of the school
 Initiate “Reverse Evacuation” procedures (gather and bring into the building all students and staff)
 Notify 911 emergency responders, if necessary (remember dial out number should be pressed
before dialing 911)
 Set up Command Post, if necessary
 Make appropriate announcements, as necessary
 Allow only emergency personnel to enter the building
 Ensure that all door/windows to the entire school and classrooms have been closed and blinds are
pulled down
 Ensure that restrooms, out-of-the-way places, and hallways have been checked for students not in
their classrooms
 All steps should be taken to protect students and school personnel from the external environment
if hazardous materials or biological agents are present (See response action: Chemical,
Biological, Radiological, Explosive CBRNE Shelter-in-Place information on the following
pages)
 Ensure that no one enters or leaves the room/school once it is secured
 Ensure a 100% accounting of students is conducted every ½ hour
 Conduct debriefing meeting(s) after the incident has ended (Form #7)
 Notify the occupants by using staff as runners when it is “All Clear” to resume normal operations
 Complete the Emergency Status Report and Emergency Status up-date form (Forms # 4, 5, 6), if
necessary
Insert other functions outlined by the school district policies
Liaison
Notify the District Superintendent that school has been directed to Shelter-in-Place
Activate the Parent Alert System to update parents, if necessary
 Keep
open communications with District Superintendent of situation
with first responders and support agencies if necessary
 Up-date IC of first responder actions and locations
Coordinate school Emergency Team and first responders actions
 Communicate
Media Officer
 Participate
in Command Post Emergency Operations Team meetings
up Media Staging Area, if necessary
 Obtain approval from Operations Team, District Superintendent, and School Incident Commander
before releasing information to the media
 Post media releases in Command Post area (Media release forms are available free at the ORN
clearinghouse by calling 1-800-788-7254 (opt #1) or visit ebasedprevention.org and download
Command Board forms)
 Set
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 Provide
press briefings and news releases when appropriate (Form # 10)
escort service to media representatives and other officials
 Anticipate the need for space and equipment by mass media representatives, and confine the media
to that space – do not allow access to Operations Team and affected locations unless approved
by the School Commander
 Summarize all press releases and media interaction (Q & A sessions) for debriefing meeting
Insert other functions outlined by the school district policies
 Bring Emergency Kit to Command Post site
 Participate in Command Post Emergency Operations Team meetings
 Stay with Operations Team
 Locate the Emergency Operation Plan and give a copy to the School Incident Commander
 Locate a copy of the building floor plan for the School Incident Commander
 Fill out Incident Report Form (Form #6)
 Maintain an Operations’ log with a chronological account of the events that occur at the
beginning of the Emergency Operation Plan (Operations; log forms are available free at the
ORN clearinghouse by calling 1-800-788-7254 (opt #1) or visit ebasedprevention.org and
download Command Board forms)
 Provide “situation response” reports every half hour to Operations Team
 Communicate with Media Officer and District Public Information Officer all necessary
information that can be used for possible media releases
 Prepare summary for debriefing meeting(s) of all Emergency Operations Team responses
including: dates, times and names of those involved
Insert other functions outlined in school district policies
 Provide
Operations Leader
OPERATIONS
 Provide
organizational leadership support for operations
all contact with other leaders and updates school incident commander
 Prepare to initiate log journal and incident report form
 Provide a visible chart of resources requested at Command Post location
 Concentrate on obtaining required resources and their availability (Form # 8)
 Insert other functions outlined by the school district policies
 Maintains
Safety Officer
 Monitor
safety concerns in regard to Operations response strategies (Form #11)
necessary, set up School Staff Support Pool Staging Area
 Correct unsafe conditions (use lines of communication to act)
 Invoke EMERGENCY AUTHORITY to act immediately if necessary
 Monitor stress levels of Emergency Operations Team members
 Attend debriefing meeting
 Insert other functions outlined by the school district policies
 If
Special Needs Student Leader
students are moved to a larger area in cafeteria/gym, check with “Buddies” to see if
they have and needs or are needing assistance
Insert other functions outlined by the school district policies
 If

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Teachers/Others Managing Students
“ Emergency Bags” as needed
students from outside windows and classroom doors
 Close classroom doors and windows,
 Use
 Isolate
A
100% accounting of students will be conducted every 1/2 hour
 If
ordered to evacuate, listen for announcement of where and when to move students
 Allow students to call parents on their cell phone or hardwire phone to inform them that they have
been asked to remain in school until further notice, and that they are safe.
 Keep your class orderly, calm, and together at all times
 Reassure students that this is the safest measure available
 Listen for further instructions
 Remain in Shelter in Place mode until a staff person you recognize assures you that it is safe to
assume normal activities
 If you are not managing students, participate in School Staff Support Pool staging area, if
activated
 Insert other functions outlined by the school district policies
Maintenance Leader
 Block
all entrances to the school area letting only Public Safety and support agencies
through (use buses, if available to block all entrances to the school grounds)
 Coordinate with law enforcement where to set outer-perimeter
 Supervise and take attendance of all custodial staff
 Shut off all utilities, if necessary
 Do not turn utilities back on until public safety official gives the okay to do so
 Insert other functions outlined by the school district policies
LOGISTICS
Logistics Leader
 Concentrate
on obtaining required resources and their availability (Form # 8)
 Provide a visible chart of resources requested at Command Post location
 See that food/drinks and overnight provisions are provided for as needed
 Summarize all resources asked for and provide that summary at debriefing
meeting
 Insert other functions outlined by the school district policies
Care Team Leader
 Prepare
to set up CARE Team Staging area
for students/staff that might need counseling
 Outreach to concerned others and at-risk students
 Keep records of all students/staff who were treated
 Assign school staff person(s) to accompany individuals to the hospital
 Coordinate clergy, if necessary
 Obtain a list of students/school staff who are involved in the crisis that have been injured/killed
 Prepare
 Insert
other functions outlined by the school district policies
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First Aid Leader
 Prepare
to set up First Aid Staging Area
 Coordinate and administer emergency first aid Triage to all persons injured (Form #12.)
 Assign school personnel to accompany students/staff to area hospital(s)
 Keep records of all students/staff that were treated (Form #12.)
 Insert other functions outlined by the school district policies
Protective Response Action #4 -B
CBRNE Shelter-in-Place
CBRNE =Chemical, Biological, Radiological, Nuclear, Explosive hazard
Example(s) When Used:
Chemical, Biological, Radiological, Nuclear, Explosive hazard
Biological agent released nears the school. Chemical spill in the School Chemistry Lab.
COMMAND
School Incident Commander
ANNOUNCEMENT: Your attention please…(pause) CBRNE Shelter-in-Place when dismissal
bell rings…(pause) CBRNE Shelter-in-Place when dismissal bell rings
 Make
a thorough assessment of the incident and ascertain that the directive to CBRNE Shelter-inPlace should be given
 If a chemical and /or biological agent is not immediately identified (airborne, topical agent, etc.)
and isolated, announce CBRNE Shelter-in-Place and hold that directive until emergency
response personnel arrive to assess the situation
 Send students/faculty/ and staff to ground or higher floors in the building
 Activate Emergency Operations Team positions
 Set up Command Post and coordinate Emergency Operations Team activities
 Notify 911 emergency responders (remember, dial out number should be pressed before dialing
911)
 Cancel food services if necessary
 If the threat is outside of the school, initiate “Reverse Evacuation” procedures (gather and bring
into the building all students and staff)
 Assign duties to teacher and staff who are not supervising students
 Activate runners (unassigned teachers/staff) if the Public Address System is not operable and send
runners to non-notified locations except outside physical education classes and outside
recreation areas, etc.
 Schedule in Command Post Emergency Operations Team meetings
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OHIO DEPARTMENT OF EDUCATION
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 If
the threat is outside of the school ensure that all entrances to the school, classroom
doors/windows are closed, sealed with a damp cloth or clothing if possible and the school
ventilation system has been shut-down
 Ensure that restrooms, out-of-the-way places, and hallways have been checked for students not in
their classrooms
 School basements should NOT be used to shelter or relocate students when seeking protection
against chemical/biological agents, as vapors can become trapped in these areas. Spaces at or
above ground level are preferable
 Ensure a 100% accounting of students is conducted every ½ hour
 Notify the occupants by using school staff as runners when it is “All Clear” to resume normal
operations
Important: If emergency responders/health officials want students to be moved: Evacuate students to an up-hill and/or
crosswind location from the school. If a person has been contaminated, communicate with local health agency and emergency medical services to
establish a route from the area of contamination to the emergency ambulance location. This area should be kept clear and restricted for use only to evacuate
contaminated persons
Liaison
 Notify
the District Superintendent that school has been placed in CBRNE Shelter-inPlace mode
 Activate the Parent Alert system
 Keep open communications with District Superintendent of situation
 Communicate with first responders and support agencies if necessary
 Up-date Incident Commander of first responder actions and locations
 Coordinate school Emergency Team and first responders actions
Important: If emergency responders/health officials want students to be moved: Evacuate students to an up-hill and/or
crosswind location from the school. If a person has been contaminated, communicate with local health agency and emergency medical services to
establish a route from the area of contamination to the emergency ambulance location. This area should be kept clear and restricted for use only to evacuate
contaminated persons
Media Officer
 Set
up Media Staging Area
approval from District Public Information Officer, Superintendent, and School Incident
Commander before releasing information to the media
 Post media releases in Command Post area (Media release forms are available free at the ORN
clearinghouse by calling 1-800-788-7254 (opt #1) or visit ebasedprevention.org and download
Command Board forms)
 Provide press briefings and news releases when appropriate (Form # 10)
 Provide escort service to media representatives and other officials
 Summarize all press releases and media interaction for debriefing meeting
 Anticipate the need for space and equipment by mass media representatives, and confine the
media to that space – do not allow access to Emergency Operations Team and affected
locations unless approved by the School Commander
 Bring Emergency Kit to Command Post site
 Stay with Operations Team
 Locate the Emergency Operation Plan and give a copy to the School Incident Commander
 Locate a copy of the building floor plan for the School Incident Commander
 Obtain
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SCHOOLS AND COMMUNITIES/
OHIO DEPARTMENT OF EDUCATION
DRUG
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 Fill
out Incident Report Form (Form #6)
an Operations’ log with a chronological account of the events that occur at the
beginning of the Emergency Operation Plan (Operations; log forms are available free at the
ORN clearinghouse by calling 1-800-788-7254 (opt #1) or visit ebasedprevention.org and
download Command Board forms)
 Provide “situation response” reports every half hour to Operations Team
 Communicate with Media Officer and District Public Information Officer all necessary
information that can be used for possible media releases
 Prepare summary for debriefing meeting(s) of all Emergency Operations Team responses
including: dates, times and names of those involved
 Debrief entire staff before safety team debriefing
 Insert other functions outlined in school district policies
 Maintain
Important: If emergency responders/health officials want students to be moved: Evacuate students to an up-hill and/or
crosswind location from the school. If a person has been contaminated, communicate with local health agency and emergency medical services to
establish a route from the area of contamination to the emergency ambulance location. This area should be kept clear and restricted for use only to evacuate
contaminated persons
Operations Leader
OPERATIONS

Go to the Command Post site and prepare to initiate log journal and incident report form
Provide Organizational, leadership support for operations.
Maintains all contact with other leaders and updates school incident commander

Provide a visible chart of resources requested at Command Post location

Insert other functions outlined by the school district policies


Important: If emergency responders/health officials want students to be moved: Evacuate students to an up-hill and/or
crosswind location from the school. If a person has been contaminated, communicate with local health agency and emergency medical services to
establish a route from the area of contamination to the emergency ambulance location. This area should be kept clear and restricted for use only to evacuate
contaminated persons
Safety Officer
 Monitor
safety concerns in regard to Operations response strategies (Form #11)
necessary, set up School Staff Support Pool Staging Area
 Correct unsafe conditions (use lines of communication to act)
 Invoke EMERGENCY AUTHORITY to act immediately if necessary
 Monitor stress levels of Operations Team
 Attend debriefing meeting
 Insert other functions outlined in school district policies
 If
Important: If emergency responders/health officials want students to be moved: Evacuate students to an up-hill and/or
crosswind location from the school. If a person has been contaminated, communicate with local health agency and emergency medical services to
establish a route from the area of contamination to the emergency ambulance location. This area should be kept clear and restricted for use only to evacuate
contaminated persons

Special Needs Student Leader
students are moved to a larger area in cafeteria/gym, check with “Buddies” to see if
they have and needs or are needing assistance
Insert other functions outlined by the school district policies
 If

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OHIO RESOURCE NETWORK FOR SAFE AND
SCHOOLS AND COMMUNITIES/
OHIO DEPARTMENT OF EDUCATION
DRUG
FREE
Important: If emergency responders/health officials want students to be moved: Evacuate students to an up-hill and/or
crosswind location from the school. If a person has been contaminated, communicate with local health agency and emergency medical services to
establish a route from the area of contamination to the emergency ambulance location. This area should be kept clear and restricted for use only to evacuate
contaminated persons

Teachers/Others Managing Students
 Isolate
students from outside windows and classroom doors
threat is outside, seal all door/windows (damp cloth) to classrooms
 Use the classroom “ Emergency Bags”
 School basements should NOT be used to relocate students when seeking protection against
chemical/biological agents as vapors can become trapped in these areas
 Spaces at ground or above levels are preferable
 Allow students to call parents on their cell phone and by land lines to inform them that they have
been asked to remain in school until further notice and, that they are safe.
 Reassure students that this is the safest measure available
 Keep in mind it will be natural for people to want to “get away” from an agent, however, this may
not be the safest practice
 Keep your class orderly, calm, and together at all times.
 Remain in CBRNE Shelter-in-Place until a staff person you recognize assures you that it is safe to
resume normal classroom conditions
 Do not force anyone to stay if they become agitated or violent, they may jeopardize the safety of
others
 A 100% accounting of students can be made every 1/2 hour
 Listen for further instructions
 If it is necessary to bus students to another location, hand a student attendance list to the outside
supervisor when students are boarding the bus
 If
 If
you are not managing students, participate in School Staff Support Pool staging area if
activated
Important: If emergency responders/health officials want students to be moved: Evacuate students to an up-hill and/or
crosswind location from the school. If a person has been contaminated, communicate with local health agency and emergency medical services to
establish a route from the area of contamination to the emergency ambulance location. This area should be kept clear and restricted for use only to
evacuate contaminated persons
Maintenance Leader
 Seal
all door/windows (damp cloth if possible) to the entrances to the school
when public safety officials arrive that keys are provided to enter all areas
 If it is safe to do so, block all entrances to the school area letting only Public Safety and support
agencies through
 Supervise and take attendance of custodial staff
 If directed to do so, shut off all utilities
 Do not turn utilities back on until public safety officials give the okay
 Insert other functions outlined in school district policies
 Ensure
Important: If emergency responders/health officials want students to be moved: Evacuate students to an up-hill and/or
crosswind location from the school. If a person has been contaminated, communicate with local health agency and emergency medical services to establish
a route from the area of contamination to the emergency ambulance location. This area should be kept clear and restricted for use only to evacuate contaminated
persons
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OHIO RESOURCE NETWORK FOR SAFE AND
SCHOOLS AND COMMUNITIES/
OHIO DEPARTMENT OF EDUCATION
DRUG
FREE
LOGISTICS
Logistics Leader
 Oversee
readiness of resources such as transportation
resources so they are readily available
 Process request for additional resources
 Provide a visible chart of resources requested at Command Post location
 If not contaminated, see that food/drinks and overnight provisions are provided for as needed
 Summarize all resources asked for and provide that summary at debriefing meeting
 Insert other functions outlined by the school district policies
 Position
Important: If emergency responders/health officials want students to be moved: Evacuate students to an up-hill and/or
crosswind location from the school. If a person has been contaminated, communicate with local health agency and emergency medical services to
establish a route from the area of contamination to the emergency ambulance location. This area should be kept clear and restricted for use only to evacuate
contaminated persons
Care Team Leader
 Supervise
all persons needing counseling
for students/staff that might need assistance
 Keep records of all students/staff who were treated
 Assign school staff person(s) to accompany individuals to the hospital
 Coordinate clergy
 Obtain a list of students/school staff who are involved in the crisis that have been injured/killed
 Insert other functions outlined in school district policies
 Prepare
Important: If emergency responders/health officials want students to be moved: Evacuate students to an up-hill and/or
crosswind location from the school. If a person has been contaminated, communicate with local health agency and emergency medical services to
establish a route from the area of contamination to the emergency ambulance location. This area should be kept clear and restricted for use only to evacuate
contaminated persons
First Aid Leader
Go to the Command Post site and prepare to set up First Aid site
for students/staff that might need immediate medical assistance
 Direct emergency medical technicians (triage) to take critical persons to the hospital first
 Coordinate and administer emergency first aid Triage to all persons injured (Form #21)
 Assign school personnel to accompany students/staff to area hospital(s)
 Keep records of all students/staff who were treated (Form #13)
 Insert other functions outlined in school district policies

 Prepare
Important: If emergency responders/health officials want students to be moved: Evacuate students to an up-hill and/or
crosswind location from the school. If a person has been contaminated, communicate with local health agency and emergency medical services to
establish a route from the area of contamination to the emergency ambulance location. This area should be kept clear and restricted for use only to evacuate
contaminated persons
35
3/13/03
OHIO RESOURCE NETWORK FOR SAFE AND
SCHOOLS AND COMMUNITIES/
OHIO DEPARTMENT OF EDUCATION
DRUG
FREE
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3/13/03
OHIO RESOURCE NETWORK FOR SAFE AND
SCHOOLS AND COMMUNITIES/
OHIO DEPARTMENT OF EDUCATION
DRUG
FREE
Protective Response Action #5
Lockdown
Example(s) When Used:
 Stranger in the school
 Shot fired
 Violent behavior near the school
COMMAND
School Incident Commander
Your attention please…(pause) Lockdown when dismissal bell rings…(pause)
Lockdown when dismissal bell rings
ANNOUNCEMENT:
 Make
a thorough assessment of the incident to ascertain that the directive to Lockdown should be
given
 Set up a command post and inner and outer perimeter sites and coordinated the
Emergency Operations team Activities
 Initiate “Reverse Evacuation” procedures (gather and bring into the building all students and staff)
 Notify 911 emergency responders, if necessary (remember dial out number should be pressed
before dialing 911)
 Allow only emergency personnel to enter the building.
 Post “lockdown” sign on door in English and Spanish
 Ensure that restrooms, out-of-the-way places, and hallways have been checked for students not in
their classrooms
 All steps should be taken to protect students and school personnel from the external environment
if hazardous materials or biological agents are present (See response action: Chemical,
Biological, Radiological, Nuclear, and/or Explosive CBRNE Shelter-in-Place information on
the following pages)
 Ensure when emergency responders respond, that keys have been provided to enter all areas
 See that all entrances to the school are locked, classroom doors are closed/locked and if necessary,
the school ventilation system has been shut down
 Ensure that no one enters or leaves the room/school once it is secured
 Ensure a 100% accounting of students is conducted every ½ hour
 Conduct debriefing meeting(s) after the incident has ended (Form #7)
 Notify the occupants by using staff as runners when it is “All Clear” to resume normal operations
 Complete the Emergency Status Report and Emergency Status up-date form (Forms # 4, 5, 6), if
necessary
Insert other functions outlined by the school district policies
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OHIO RESOURCE NETWORK FOR SAFE AND
SCHOOLS AND COMMUNITIES/
OHIO DEPARTMENT OF EDUCATION
DRUG
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Liaison
 Notify
the District Superintendent that school has been directed to Lockdown the building
 Keep
open communications with District Superintendent of situation
 Communicate with first responders and support agencies if necessary
 Up-date IC of first responder actions and locations
 Activate the Parent Alert System to update parents, if necessary
 Coordinate school Emergency Team and first responders actions
Media Officer
 Set
up media information center staging area in conjunction with Operations Team
approval from the District Public Information Officer, Superintendent, and School
Incident Commander before releasing information to the media
 Post media releases in Command Post area (Media release forms are available free at the ORN
 Obtain
clearinghouse by calling 1-800-788-7254 (opt #1) or visit ebasedprevention.org and download
Command Board forms)

 Provide
press briefings and news releases when appropriate (Form # 10)
 Provide escort service to media representatives and other officials
 Summarize all press releases and media interaction (Q & A sessions) for debriefing
meeting
 Anticipate the need for space and equipment by mass media representatives, and confine
the media to that space – do not allow access to Emergency Operations Team and
affected locations unless approved by the School Incident Commander Bring
Emergency Kit to Command Post site
with Operations Team
 Locate the Emergency Operation Plan and give a copy to the School Incident Commander
 Locate a copy of the building floor plan for the School Incident Commander
 Fill out Incident Report Form (Form #6)
 Maintain an Operations’ log with a chronological account of the events that occur at the
beginning of the Emergency Operation Plan (Operations; log forms are available free at the
ORN clearinghouse by calling 1-800-788-7254 (opt #1) or visit ebasedprevention.org and
download Command Board forms)
 Provide “situation response” reports every half hour to Emergency Operations Team
 Communicate with Media Officer and District Public Information Officer all necessary
information that can be used for possible media releases
 Prepare summary for debriefing meeting(s) of all Emergency Operations Team responses
including: dates, times and names of those involved
 Insert other functions outlined in school district policies
 Stay
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OHIO RESOURCE NETWORK FOR SAFE AND
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OHIO DEPARTMENT OF EDUCATION
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OPERATIONS
Operations Leader
 Provide
leadership support for operations.
all contact with other leaders and updates school incident commander
 Prepare to initiate log journal and incident report form
 Provide a visible chart of resources requested at Command Post location
 Insert other functions outlined in school district policies
 Maintains
Safety Officer
 Participate
in Command Post Emergency Operations Team meetings
safety concerns in regard to Operations response strategies (Form #11)
 If necessary, set up School Staff Support Pool Staging Area
 Correct unsafe conditions (use lines of communication to act)
 Invoke EMERGENCY AUTHORITY to act immediately if necessary
 Monitor stress levels of Operations Team
 Attend debriefing meeting
 Insert other functions outlined in school district policies
 Monitor
Special Needs Student Leader
 If

students are moved to a larger area in cafeteria/gym, check with “Buddies” to see if
they have and needs or are needing assistance
Insert other functions outlined by the school district policies
Teachers/Others Managing Students
 Immediately
lock all doors and windows, pull blinds down and turn off the lights
 Move students to the floor away from view of outside windows and classroom doors
 Use “ Emergency Bags” as needed
 A 100% accounting of students will be conducted every 1/2 hour
 Allow students to call parents on their cell phone to inform them that they have been asked to
remain in school until further notice, and they are safe.
 Reassure students that this is the safest measure available
 Keep your class orderly, calm, and together at all times
 Listen for further instructions
 Teachers should remain in Lockdown until a staff person they recognize assures them that it is
safe to unlock the door
 If you are not managing students, participate in School Staff Support Pool staging area if
activated
 Insert other functions outlined in school district policies
Maintenance Leader
 Block
all entrances to the school area letting only Public Safety and support agencies through (use
buses, if available, to block all entrances to the school building)
 Ensure when public safety officials arrive that keys are provided to enter all areas
 Supervise and take attendance of custodial staff
 Shut off all utilities, if necessary
 Do not turn utilities back on until public safety officials give the okay to do so
 Insert other functions outlined in school district policies
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3/13/03
OHIO RESOURCE NETWORK FOR SAFE AND
SCHOOLS AND COMMUNITIES/
OHIO DEPARTMENT OF EDUCATION
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LOGISTICS
Logistics Leader
 Process
request for additional resources
resources so they are readily available
 Provide a visible chart of resources requested at Command Post location
 See that food/drinks and overnight provisions are provided for as needed
 Summarize all resources asked for and provide that summary at debriefing meeting
 Position
Insert
other functions outlined in school district policies
Care Team Leader

 Go
to the Command Post site and prepare to set up Care Team Staging Area
all persons needing counseling
 Prepare for students/staff that might need assistance
 Keep records of all students/staff who sought treatment
 Assign school staff person(s) to accompany individuals to the hospital
 Coordinate clergy
 Obtain a list of students/school staff who are involved in the crisis that have been injured/killed
should
Insert other functions outlined in school district policies
 Supervise
First Aid Leader
 When
possible prepare to set up First Aid Staging Area
possible, coordinate and administer emergency first aid triage to all persons injured (Form #12)
 When possible, assign school personnel to accompany students/staff to area hospital(s)
 Keep records of all students/staff who were treated (Form #12)
 Insert other functions outlined in school district policies
 If
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3/13/03
OHIO RESOURCE NETWORK FOR SAFE AND
SCHOOLS AND COMMUNITIES/
OHIO DEPARTMENT OF EDUCATION
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Protective Response Action #6
Relocating Students
Examples When Used:
 Moving students to a safer area of the school building because a Tornado or other severe
weather pattern moving in the direction of the school
ANNOUNCEMENT: Your attention please…(pause) Relocate Students (where and if by bus) when
dismissal bell rings…(pause) Relocate Students (where and if by bus) when dismissal bell rings
COMMAND
School Incident Commander
 Make
a thorough assessment of the incident to ascertain that the directive to Relocate Students
should be given
 If a chemical and /or biological agent is not immediately identified (airborne, topical agent, etc.)
and isolated, do not announce Relocate Students until emergency response personnel arrive to
assess the situation
 Set up Command Post, if necessary
 On-site administrator will give the order to relocate (where and when)
 Activate runners (unassigned teachers/staff) if the Public Address System is not operable and send
runners to non-notified locations such as outside physical education classes and outside
recreation areas, etc.
 If the relocation site is outside the school, first, check with the Safety Officer to see if the exterior
site is safe for students to gather
 Ensure
a 100% accounting of students is conducted every ½ hour
 Ensure
that all restrooms, out-of-the-way places, and hallways have been checked for students not
in their classrooms
 Ensure that no students return to the area until health/emergency responders give the okay to do so
 Complete the Emergency Status Report and Emergency Status up-date form (Forms # 4-6)
 Conduct debriefing meeting(s) after the incident has ended (Form #7)
 Insert other functions outlined in school district policies
Liaison
 Notify
the District Superintendent that a school student/staff relocation (inside or
outside or by bus) directive is necessary
 Keep open communications with District Superintendent of situation
 Communicate with first responders and support agencies if necessary
 Up-date IC of first responder actions and locations
 Activate the Parent Alert system if appropriate
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OHIO RESOURCE NETWORK FOR SAFE AND
SCHOOLS AND COMMUNITIES/
OHIO DEPARTMENT OF EDUCATION
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Media Officer
 In
conjunction with District Public Information Officer, notify media (radio/TV stations) to
inform parents and students
 Post media releases in Command Post area (Media release forms are available free at the ORN
clearinghouse by calling 1-800-788-7254 (opt #1) or visit ebasedprevention.org and download
Command Board forms)
 Obtain approval from District Public Information Officer, Superintendent, and School Incident
Commander before releasing information to the media, if necessary
 Respond to the directions of the School Incident Commander
 Provide press briefings and news releases when appropriate (Form # 10)

Coordinate school Emergency Team and First Responders actions
 Bring
Emergency Kit to Command Post site
 Stay with Operations Team
 Locate the Emergency Operation Plan and give a copy to the School Incident Commander
 Locate a copy of the building floor plan for the School Incident Commander
 Fill out Incident Report Form (Form #6)
 Maintain an Operations’ log with a chronological account of the events that occur at the
beginning of the Emergency Operation Plan (Operations; log forms are available free at the
ORN clearinghouse by calling 1-800-788-7254 (opt #1) or visit ebasedprevention.org and
download Command Board forms)
 Provide “situation response” reports every half hour to Operations Team
 Communicate with Media Officer and District Public Information Officer all necessary
information that can be used for possible media releases
Prepare summary for debriefing meeting(s) of all Emergency Operations Team responses including:
dates, times and names of those involved
Insert other functions outlined in school district policies
OPERATIONS
Operations Leader
Provide
Organizational, leadership support for operations.
Maintains all contact with other leaders and updates school incident commander
Initiate log journal and incident report form
Insert other functions outlined in school district policies
Safety Officer
 Ensure
that relocation (inside/outside) is safe for students to enter. Coordinate with first responders
route safety if a location off-site is deemed necessary
 Monitor safety concerns in regard to Operations response strategies (Form #11)
 If necessary, set up School Staff Support Pool Staging Area
 Correct unsafe conditions (use lines of communication to act)
 Invoke EMERGENCY AUTHORITY to act immediately if necessary
 Monitor stress levels of Operations Team
 Do not allow students back into the area until health/emergency responders give the okay to do so
 Insert
other functions outlined in school district policies
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3/13/03
OHIO RESOURCE NETWORK FOR SAFE AND
SCHOOLS AND COMMUNITIES/
OHIO DEPARTMENT OF EDUCATION
DRUG
FREE
Special Needs Student Leader
 Keep
an up-dated list of individuals who need assistance if relocating out side the building,
including those with temporarily disabled by injury i.e. a broken leg.
 Supervise students, staff, volunteers, and visitors (Buddies) and that they are able to their student to
the staging area
 Check persons at staging area against list of special needs students
 Ensure first responders have been made aware of students in your area that are in need of
assistance
 Insert other functions outlined by the school district policies
Teachers/Others Managing Students
the classroom “ Emergency Bags” with you
 Move all students along assigned routes, except when a crisis is located in a specific section of the
building. This section (inner perimeter) should be blocked by school staff/public safety
personnel to re-direct students out of the building
 A 100% accounting of students can be made every 1/2 hour
 Close all classroom and exit doors behind you if your group is the last to leave that part of the
building
 Keep your class orderly, calm, and together at all times
 Listen for further instructions
 If your class was relocated, take attendance every ½ hour
 If it is necessary to bus students (relocate), hand a student attendance list to the outside
supervisor when students are boarding the bus
 Take attendance on arrival at the alternative site
 If you are not managing students, participate in School Staff Support Pool staging area
if activated
 Take
 Insert
other functions outlined in school district policies
Maintenance Leader
 Ensure
when public safety officials arrive that keys are provided to enter all areas
 Direct buses (if necessary) to the site where students can relocate and board without jeopardizing
safety
 Supervise and take attendance of custodial staff
 Shut off all utilities
 Do not turn utilities back on until public safety officials give the okay to do so
 Insert other functions outlined in school district policies

LOGISTICS
Logistics Leader
 Oversee
readiness of resources such as transportation
request for additional resources
 See that food/drinks and overnight provisions are provided for as needed
 Summarize all resources asked for and provide that summary at debriefing meeting
 Process
Insert
other functions outlined in school district policies
43
3/13/03
OHIO RESOURCE NETWORK FOR SAFE AND
SCHOOLS AND COMMUNITIES/
OHIO DEPARTMENT OF EDUCATION
DRUG
FREE
Care Team Leader
 Prepare
to set up a Care Team Staging Area
all persons needing counseling
 Keep records of all students/staff who were treated
 Assign school staff person(s) to accompany individuals to the hospital
 Obtain a list of students/school staff who are involved in the crisis that have been
injured/killed
 Parents/caregivers requesting information on individuals who’s name appears on the list
should be assisted within the Care Team area
 Coordinate clergy, if necessary
Insert other functions outlined in school district policies
 Supervise
First Aid Leader
 Prepare
to set up First Aid Staging Area
for students/staff that might need immediate medical assistance
 Direct emergency medical technicians (triage) to take critical persons to the hospital first
 Coordinate and administer emergency first aid triage to all persons injured (Form #12)
 Assign school personnel to accompany students/staff to area hospital(s)
 Keep records of all students/staff that were treated (Form #12)
 Insert other functions outlined in school district policies
 Prepare
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Protective Response Action #7
Releasing Students
Examples When Used:
When the particular school is in a “crisis event” where students/school staff can not return
to their school for the remainder of the day
ANNOUNCEMENT: Your attention please…(pause) Release Students to Parents when dismissal bell
rings…(pause) Release Students to Parents when dismissal bell rings
COMMAND
School Incident Commander
 Make
a thorough assessment of the incident to ascertain that the directive to Release Students
should be given
 If a chemical and /or biological agent is not immediately identified (airborne, topical agent, etc.)
and isolated, do not announce Release Students until emergency response personnel arrive to
assess the situation
 Activate Emergency Operations Team positions
 Set up Command Post and Inner and Outer Perimeter areas and coordinate Emergency Operations
Team activities
 Notify 911 emergency responders (remember, dial out number should be pressed before dialing
911)
 Activate runners (unassigned teachers/staff) if the Public Address System is not operable and send
runners to non-notified locations such as outside physical education classes and outside
recreation areas, etc.
 Participate, as necessary, in Command Post Emergency Operations Team meetings
 Ensure a 100% accounting of students is conducted every ½ hour
 Ensure that all restrooms, out-of-the-way places, and hallways have been checked for students
not in their classrooms
 Students/school staff that are involved in the crisis that have been injured/killed should be
identified and a list of the victims should be given to the Student Release Leader
 Conduct debriefing meeting(s) after the incident has ended (Form #7)
 Complete the Emergency Status Report and Emergency Status up-date form (Forms # 4-6)
 Insert other functions outlined in your school district policies
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Liaison
 Notify
the District Superintendent that a school student/staff relocation (inside or outside
or by bus) directive is necessary
 Keep open communications with District Superintendent of situation
 Communicate with first responders and support agencies if necessary
 Up-date
IC of first responder actions and locations
 Activate the Parent Alert system if appropriate
 Coordinate school Emergency Team and First Responders actions
Media Officer
 Participate
in Command Post Emergency Operations Team meetings
 Set up media information center staging area in conjunction with Emergency Operations Team
 Obtain approval from District Public Information Officer, Superintendent, and School Incident
Commander before releasing information to the media
 Post media releases in Command Post area (Media release forms are available free at the ORN
clearinghouse by calling 1-800-788-7254 (opt #1) or visit ebasedprevention.org and download
Command Board forms)
 Provide press briefings and news releases when appropriate (Form # 10)
 Provide escort service to media representatives and other officials
 Summarize all press releases and media interaction (Q & A sessions) for debriefing meeting
 Anticipate the need for space and equipment by mass media representatives, and confine the
media to that space – do not allow access to Operations Team and affected locations unless
approved by the School Incident Commander Bring Emergency Kit to Command Post site
 Participate in Command Post Emergency Operations Team meetings
 Stay with Operations Team
 Locate the Emergency Operation Plan and give a copy to the School Incident Commander
 Locate a copy of the building floor plan for the School Incident Commander
 Document activities in log journal and incident report form (Form #4-6)
 Maintain an Operations’ log with a chronological account of the events that occur at the
beginning of the Emergency Operation Plan (Operations; log forms are available free at the
ORN clearinghouse by calling 1-800-788-7254 (opt #1) or visit ebasedprevention.org and
download Command Board forms)
 Provide “situation response” reports every half hour to Operations Team
 Communicate with Media Officer and District Public Information Officer all necessary
information that can be used for possible media releases
 Prepare summary for debriefing meeting(s) of all Emergency Operations Team responses
including: dates, times and names of those involved
 Insert
other functions outlined in school district policies
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OPERATIONS
Operations Leader
Provide
Organizational, leadership support for operations.
all contact with other leaders and updates school incident commander
Participate in Command Post Emergency Operations Team meetings
Provide a visible chart of resources requested at Command Post location
Insert other functions outlined in school district policies
Maintains
Safety Officer
 Ensure
that release site (inside/outside) is safe for students to enter. Contact police to check route
safety if students are to be moved to remote staging areas
 Monitor safety concerns in regard to Operations response strategies (Form #11)
 If necessary, set up School Staff Support Pool Staging Area
 Correct unsafe conditions (use lines of communication to act)
 Invoke EMERGENCY AUTHORITY to act immediately if necessary
 Monitor stress levels of Operations Team
 Do not allow students back into the area until health/emergency responders give the okay to do so
 Insert other functions outlined in school district policies
Special Needs Student Leader
 Keep
an up-dated list of individuals who need assistance in the building, including those with
temporarily disabled by injury i.e. a broken leg.
 Supervise students, staff, volunteers, and visitors (Buddies) and that they are able to their student to
the Student Release staging area
 Check persons arriving at staging area against your list of special needs students
 Insert other functions outlined by the school district policies
Teachers/Others Managing Students
 Use
“ Emergency Bags” as needed
100% accounting of students will be conducted before students are released
 Allow students to call parents on their cell phone to inform them that they have been asked to
remain in school until further notice and that they are safe.
 Reassure students that this is the safest measure available
 Watch for students who become agitated or violent, they may jeopardize the safety of others
 Keep your class orderly, calm, and together at all times.
 Listen for further instructions
 If you are not managing students, participate in School Staff Support Pool staging area if activated
 Insert other functions outlined in school district policies
A
Maintenance Leader
 Direct
emergency medical technicians to the First Aid site
with setting up “Student Release” tables/chairs
 Direct parents to “Release Site”
 Direct emergency responders to the affected building area
 Ensure when emergency responders arrive that keys are provided to enter all areas
 Block all entrances to the school area letting only public safety and support agencies through (use
buses, if available, to block all entrances to the school building)
 Supervise and take attendance custodial staff
 Assist
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 Shut
off all utilities, if necessary
not turn utilities back on until a public safety officer gives the okay to do so
 Insert other functions outlined in school district policies
 Do
LOGISTICS
Logistics Leader
 Position
resources so they are readily available
request for additional resources
 Provide a visible chart of resources requested at Command Post location
 See that food/drinks and overnight provisions are provided for as needed
 Summarize all resources asked for and provide that summary at debriefing meeting
 Insert other functions outlined in school district policies
 Process
Care Team Leader
 Sets
up a “double gate” reunification site and be sure student release forms are available (This area
should be near but separate from where the students are held see table below.)
 If the Student Release area needs security, notify public safety officials
 A 100% accounting of students must be conducted before student release process can be initiated
 Use preprinted forms for the release of students (have with you copies with each individual
student’s name on them, and copies of same in the attendance office)
 Release students to family/caregiver only (ID and caregiver signature is required) (Form #2-3)
 Log and sign out all students who are released
 A list of students/school staff that is involved in the crisis that has been injured/killed should be
available. Parents/caregivers requesting information on individuals who’s name appears on the
list should be assisted within the Care Team area
 Prepare for students/staff that might need counseling
 Assign school staff person(s) to accompany persons to the hospital
 Coordinate clergy and duties of off-site local counselors
Insert
other functions outlined in school district policies
First Aid Leader
 Prepare
to set up First Aid Staging Area
to the release site with necessary supplies, forms and medications
 Prepare for students/staff that might need immediate medical assistance
 Direct emergency medical technicians (triage) to take critical persons to the hospital first
 Administer emergency first aid to all persons injured (Form #12)
 Assign school personnel to accompany students/staff to area hospital(s)
 Keep records of all students/staff who were treated (Form #12)
 Insert other functions outlined in school district policies
 Move
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Suggested “Double Gate” Reunification Site –Figure 2.5
Figure 2.4 illustrates the process for student/caregiver reunification used when a threat to students presents
itself and students need to be sent home.
(A)
Parent
Report Area
Runner to
deliver
paperwork
(C)
Student
Reunification
Release Site
Area
(B)
Student
Holding
Area
Mental Health
Professional
Accompanies
student to
release site
Reunification Process:
As the parent/caregiver arrives at the “Parent Report Area” (A), and after proper identification is
confirmed, (person is on the Student Release list) a runner will notify the appropriate person at the
“Student Holding Area” (B). At that time the parent/caregiver should be sent to the “Student
Reunification Release” site (C) and student(s) should be released to a mental health/counselor who
will deliver the student to the “Student Reunification Site (C) and assure the family is reunited.
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Secondary Protective
Response Options
Drop Cover and Hold
Use “ Emergency Bags” as needed
 Move students away from view of outside and classroom doors
 Direct students to drop to knees with their backs to the windows
 Direct students to make their bodies as small as possible and bury their faces in their
arms
 Direct students to close their eyes and cover their ears
If outside, try to move behind a solid object, lie prone with faces away from the source of the
event and initiate above actions.
On-site administration will notify the occupants when it is safe terminate Drop, Cover and
Hold positions
Hit the Deck
Anyone recognizing immediate danger should shout “HIT THE DECK”
Everyone immediately drops to the ground and lies flat
All Clear
Teachers should remain in protective response (i.e. shelter-in-place) until a staff person they
recognize assures them that it is safe to unlock the door
Initiate recovery through discussions regarding the incident to relieve student anxiety and assess
student’s feelings
Insert other functions outlined by the school district policies
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Management Level III
District Support
District Incident Commander
Communicate with site Liaison/Local School Incident Commander and provide support as needed
 Set
up District Command Post, if necessary
 Activate District Emergency Operations Team, if necessary
 In conjunction with Local School site Incident Commander, conduct debriefing meeting(s) after the
incident has ended
Insert other functions outlined by the school district policies
Liaison Officer
 Communicate
with the site Liaison Officer and first responders and support agencies if
necessary
 Up-date IC of first responder actions and locations
 Coordinate activities between the District School Emergency Team and first responders
actions
Insert other functions outlined by the school district policies
Public Information Officer
 Communicate
(up-date) to Media representatives in conjunction with on-site Media Officer
Insert other functions outlined by the school district policies
District Safety Officer
 Communicate
and support on-site Safety Officer
safety and security of district facilities
 Monitor safety concerns in regard to Operations response strategies
 Correct unsafe conditions (use lines of communication to act)
 Invoke EMERGENCY AUTHORITY to act immediately if necessary
 Monitor stress levels of District Operations Team members
 Insert other functions outlined by the school district policies
 Oversee
Operations Leader
Assist on-site Operations/Logistics Leader with on site response and recovery functions
 Concentrate
on obtaining required resources and their availability
 Maintain communications with Operations Team
 Oversee readiness of resources such as transportation
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Logistics Leader
 Position
resources so they are readily available
request for additional resources
 Provide a visible chart of resources requested at Command Post location
 Insert other functions outlined by the school district policies
 Process
Log Scribe
 Bring
Emergency Kit to District Command Post site
the Emergency Operation Plan and give a copy to the District School Incident
Commander
 Locate a copy of the local building floor plan for the School Incident Commander
 Fill out Incident Report Form
 Maintain an Operations’ journal with a chronological account of the events that occur at the
beginning of the Emergency Operation Plan
 Provide “situation response” reports every half hour to the District Emergency Operations Team
 Communicate with Media Officer and District Public Information Officer all necessary
information that can be used for possible media releases
 Prepare summary for debriefing meeting(s) of all Emergency Operations Team responses including:
dates, times and names of those involved
 Locate
 Insert other functions outlined by the school district policies
District Maintenance
 Assist
with blocking all entrances to the school area letting only Public Safety and support
agencies through (use buses, if available, to block all entrances to the school building)
 Check with local school Maintenance Leader that keys are available when public safety officials
arrive to enter all areas
 Supervise and take attendance of custodial staff
 Ensure that all utilities are shut off, if necessary
Do not turn utilities back on until public safety officials give the okay to do so
Insert other functions outlined by the school district policies
Finance and Administration
Record all cost associated with incident
Be prepared to quickly provide funds during the incident
Insert other functions outlined by the school district policies
Planning and Coordination
Keep good records for event and log all actions and communications
Insert other functions outlined by the school district policies
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Appendix I: Senate Bill 1
I23RD GENERAL ASSEMBLY BRIEF:
SCHOOL SAFETY AND DISCIPLINE
Effective Date: August 6, 1999
Revised Code Section: Enacts ORC §§ 2941.143, 3313.536, 3318.031, and 3365.041. Amends ORC §§ 2901.01, 2903.13,
2917.11,2923.122,2923.161,2929.14,3313.613, 3313.66, 3313.661, 3313.664, 3321.13, 3365.03, 3365.04, and 4507.061.
CHIEF SPONSOR: SENATOR ROBERT GARDNER (R-MADISON)
Co-Sponsors:
Senators: Kearns, Oe1slager, Cupp, Mumper, Schafrath, Prentiss, Drake, Watts, Ray, Latta, Carnes, Annbruster, White, Hottinger, Herington,
Spada, Late11
Representatives: Calvert, Callender, Roman, Peterson, Wink1er,cHams, Flannery, Gardner, Brading, Myers, Corbin, Austria, Core, Tiberi, Womer
Benjamin, Terwilliger, Thomas, Padgett, Young, Grendell, Krebs, Buchy, Metzger, O'Brien, Clancy, Buehrer, Jolivette, Coughlin, alman, Mead,
Perz, Mottley, Stapleton, Opfer, Harris, Evans, Pringle, Amstutz, Ferderber, Ogg, Barrett, Goodman, Hoops, Logan, Salerno, DePiero, Britton
THOSE AFFECTED: ALL SCHOOL DISTRICTS
MAJOR PROVISIONS:

Requires boards of education to adopt comprehensive school safety plans for each school building and specifies certain components
of the plans, including methods of addressing serious threats to safety and responding to emergencies.

Increases penalties for certain criminal acts that occur within a school safety zone, which is defined to include a school, school
building, school premises, school activity, or school bus.

Makes significant changes in the laws regarding student suspensions, expulsions and removals from extracurricular activities.
POINTS TO CONSIDER:
BACKGROUND:
SB I was a combination of a school safety initiative proposed by Governor Robert Taft and a series of changes in the state's laws regarding student
discipline requested by the Ohio School Boards Association and the Buckeye Association of School Administrators. Many of the OSBAIBASA
provisions were incorporated in HB 477 from the 122nd General Assembly, which was never passed.
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SCHOOL SAFETY PLANS/SAFETY ZONES
The bill requires each school board to adopt a comprehensive school safety plan for each school building under its control. Specifically, "the board
must examine the environmental conditions and operations of each building to determine potential hazards to safety and propose operating
changes to promote the prevention of potentially dangerous problems and circumstances." (Legislative Service Commission analysis)
Law enforcement and safety officials, along with parents, and teachers and other employees assigned to the building, are required to be involved in
designing the plans. The plan must include strategies (called "protocols" in the bill) for addressing serious threats to the safety of school property,
students, or employees and ways of responding to any actual emergency. Each protocol must include procedures for the notification of
appropriate law enforcement officials, emergency response personnel, and the parents of affected students.
Current law defines "vicinity of a school" as meaning in a school building, on school premises or within 1,000 feet of the boundaries of either. The
bill defines "school safety zone" as being a school, school building, school premises, school activity, and school bus. The two mayors may not be
identical, depending on the safety plan for that building.
In the bill, the term "school safety zone" is added to "vicinity of a school" and has an effect on various criminal offenses. Most significantly, the
bill requires an additional two-year prison term for an offender who is convicted of (or pleads guilty to) aggravated murder, murder of an "offense
of violence (defined in ORC2901.01 (A)(9)) that is a 1st, 2nd, or 3rd degree felony if the crime is committed in a school safety zone.
EXPULSIONS
The bill permits a district to expel students for one year if they bring a firearm or knife to (or possess one at) an interscholastic competition,
extracurricular event or other school program or activity that is not on school-controlled property. As with other gun and knife provisions, the
superintendent may reduce the term of the expulsion on a "case-by-case" basis.
Under the bill, a school board may authorize its superintendent to place a one year expulsion on any student who has committed acts at school, on
other school property or at an interscholastic competition, extracurricular event, or any other school program or activity, if the act (1) would be a
criminal offense if committed by an adult and (2) result in serious physical harm to persons or property (defined under ORC §§ 2901.01(A)(5) and
2901.01(A)(6)).
The bill requires a superintendent continue the expulsion process even if that student who committed the act has already withdrawn from school
and impose any expulsion that is warranted. (This allows a school district where the student might have enrolled the opportunity to impose
current Ohio law and not admit the student for the duration of the expulsion.)
SUSPENSIONS
A board may adopt a policy granting assistant principals and other administrators (in addition to the Superintendent and building principal) the
authority to suspend a student (for a period not to exceed 10 days).
The bill allows school districts, after offering a chance for a hearing, to deny admittance to any child under suspension from another district. This
mirrors previous law dealing with children under expulsion orders from other districts. Note that there is one exception: Although districts may
honor an expulsion from an out of state school, suspensions from private or out-of-state schools are not covered by this new provision.
The bill removes hearing and notice requirements for an in-school suspension (defined as a suspension served within a school setting).
OTHER DISCIPLINE ISSUES
The bill stipulates that the board of education's policy on misconduct may include "(1) 'misconduct by a pupil that occurs off of property owned
or controlled by the district but that is connected to activities or incidents that have occurred on property owned or controlled by that district' and
(2) 'misconduct by a pupil that, regardless of where it occurs, is directed at a district official or employee, or the property of such Official or
employee.' (Legislative Service Commission analysis). Due to the way the bill is worded, if a Gun or dangerous weapon offense occurs off school
property, but not in a situation covered by the earlier section (at interscholastic competition, extracurricular event or other school program or
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activity), then the expulsion can't be longer than 80 days, meaning that threats or incidents involving guns or dangerous weapons would not have a
possible penalty of a one year expulsion.
The bill eliminates a requirement that a student removed from an extra-curricular activity because his or her presence posed a continuing danger
or an ongoing threat of disruption be provided a written notice of the reason for the removal and an opportunity for a hearing. In addition, a
board's policy may now include a prohibition on a student participating in extra-curricular activities instead of just a suspension and boards now
have the authority to " authorize additional 'personnel employed by the district to direct, supervise, or coach a pupil activity program' to prohibit a
student's participation. The act states that a director, supervisor, or coach may prohibit participation by a student in any particular or in all
extracurricular activities." (Legislative Service Commission analysis)
The bill requires that a superintendent notify both the Registrar of Motor Vehicles and the juvenile judge if a student is suspended, expelled or
permanently excluded from school for a gun or dangerous weapons violation. The Registrar is required to suspend the student's driver's license or
permit or prohibit the student from obtaining one. The prohibition lasts until the student is 18, unless the student satisfies a district's requirements
to terminate the prohibition.
The bill allows districts to adopt a policy that may deny high school credit for any courses taken under a Post-Secondary Enrollment Option
(PSEO) program, if a student is under expulsion from the district. State reimbursement for the college tenants at that point and the cost of all
tuition, fees, textbooks and materials become the student's responsibility. The college has the option of "withdrawing acceptance" of a student
enrolled in the program who is under expulsion, in which case a district must deny high school credit for the college courses. A superintendent is
required to provide written notice to a college if a PSEO student is expelled. An expelled student may not enroll in a PSEO program while under
expulsion, though the college may admit the student independently.
123rd General Assembly
.
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Appendix II: Phone Directories
Emergency Operations Team
Position
Name
Phone
Cell
Phone
Principal
Emergency Operations Team Members
School Incident Commander (Assistant Principal)
Alternate School Incident Commander
Liaison Officer (same as District Liaison)
Alt: Liaison Officer (same as District Liaison)
Operations/Logistics Leader
Alt: Operations/Logistics
Leader
Safety Officer
Alt: Safety Officer
Media Officer
Alt: Media Officer
Incident Log Scribe Leader
Alt: Incident Log Scribe
Leader
Continued on next page
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PHONE NUMBERS OF EMERGENCY OPERATIONS TEAM (CONTINUED)
Care Team Leader
Alt: Care Team Leader
First Aid Leader
Alt: First Aid Leader
Maintenance Leader
Alternate Maintenance Team
Leader
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School District Administration Phone Numbers
Position
Name
Phone
Cell Phone
Superintendent
District Incident
Commander
Liaison Officer
Alt: Liaison Officer
Assistant Superintendent
Liaison Officer
Alt: Liaison Officer
Public Information
Officer
Alt: Public Information
Officer
District Safety Officer
Alt: District Safety
Officer
Operations/Logistics
Leader
Alt:
Operations/Logistics
Leader
Log Scribe
Alt: Log Scribe
District Maintenance
Leader
Alt: District
Maintenance Leader
Finance and
Administration
Alt: Finance and
Administration
Planning and
Coordination
Alt: Planning and
Coordination
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School Personnel Phone Tree
Superintendent/Principal 1.
____________________________
2.
____________________________
Name: ___________________________
Name:__________________
Teacher’s list #1:
Teacher’s list #2
Name: _______________________________
Bus drivers
Name: ________________________________
Coaches, cafeteria workers, Aids and Custodians
Name: _________________________________ Substitute Teachers
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Local Emergency Responders
Position
Name
Phone
Cell Phone
Police_911
Sheriff
City Police
State Highway
Patrol
Fire
Emergency
Management Agency
Drug and Poison
Center
Principal of
School in Crisis
Other Principals
in District
Mental Health
Red Cross
Health Department
Toxic Spills
Utilities
Gas
Lights
Water
Phone
Other
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Appendix III: Documentation Forms
Form # 1: Staff Skills and Equipment
School: ________________________________________________________
School Year: ___________________
Experience/Equipment
Name of Employee(s)
Medical/First Aid Experience
Search and Rescue Experience
Fire Fighting Experience
Communication Equipment (indicate type)
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Form # 2: Student Release Permission Slip
School__________________________________________________________________
Date________________________________ Time_______________________________
Student’s Name___________________________________________________________
Authorized Adult_________________________________________________________
Relationship to Student_____________________________________________________
Student Being Transported to________________________________________________
Phone Number___________________________________________________________
Verified by Student Release Center___________________________________________
(Signature)
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Form #3: Student Release Log
School: _______________________________________________
Date: ___________________________
Time
In
Students
Name
Disposition
Time
Out
Name of Person
Released To
Signature
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Form # 4: Emergency Status Report
This form is to be completed and forwarded to the Emergency Operations Center by the Principal or designee as soon
as evacuation has been completed and the required information collected.
School________________________________________________________________________________
Completed by_________________________________ Date______________ Time___________________
Immediate Assistance
Required
_______None _______Medical _______Fire
_______Search & Rescue _______Support Personnel
Condition of Students
_______All Accounted For_______No Injuries ______No immediate help required
_______Missing (number) Names
____________________________
____________________________
____________________________
____________________________
____________________________
_______Trapped in Building (number) Names
____________________________
____________________________
____________________________
____________________________
____________________________
_______Injured (number) _______Number Requiring Immediate Medical Attention
Type of Injury Names
_______________________________________ ____________________________________
_______________________________________ ____________________________________
_______________________________________ ____________________________________
_______________________________________ ____________________________________
_______________________________________ ____________________________________
Emergency Status Report continued
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Condition of Staff
_______ All Accounted For_______No Injuries ______No immediate help required
_______Missing (number) Names
____________________________
____________________________
____________________________
____________________________
____________________________
_______Trapped in Building (number) Names
____________________________
____________________________
____________________________
____________________________
____________________________
_______Injured (number) _______Number Requiring Immediate Medical Attention
Type of Injury Names
_______________________________________ ____________________________________
_______________________________________ ____________________________________
_______________________________________ ____________________________________
_______________________________________ ____________________________________
_______________________________________ ____________________________________
Condition of School
Building and Grounds
e.g.: wall cracked, fallen light fixtures, shattered windows, broken water pipes,
flooding, etc.
_______________________________________ ____________________________________
_______________________________________ ____________________________________
_______________________________________ ____________________________________
_______________________________________ ____________________________________
Condition of Neighborhood e.g.: fallen power lines, debris-cluttered streets, etc.
_______________________________________ ____________________________________
_______________________________________ ____________________________________
_______________________________________ ____________________________________
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Form # 5: Emergency Status Update Report
School________________________________________________________________________________
Completed by_________________________________ Date______________ Time___________________
_______Number of children remaining at school
_______Number of staff members remaining to care for children
_______Assistance Required:
_______water
_______food
_______blankets
_______additional personnel (number) to assist in student care
_______Other:
____________________________________________________________________________________________________________
____________________________________________________________________________________________________________
____________________________________________________________________________________________________________
____________________________________________________________________________________________________________
____________________________________________________________________________________________________________
____________________________________________________________________________________________________________
_____________________________________________________________________________________
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Form # 6: Incident Report Form
_______________________________ School District
Please insert district name
INCIDENT LOCATION__________________________________Day/Date____________Time________
Person reporting
Nature of
incident________________
______________________ incident________________________________________________________________________________
_____
_
Telephone______________
___
Person(s) injured Yes___ No___ If Yes, number___
Name(s)_____________________/______________________
Witness(es)_____________________________/____________________________/____________________________
Action Taken_____________________________________________________________________________________
Weather factor(s)________________________________________ School Canceled/Early Dismissal_________Time
Location secured_________________________________________ Level of Threat/Hazard_____________________
Property Damaged________________________________________________________________________________
Lockdown Authority____________________ Day/Date______/_______ Time imposed_______ Time lifted_________
Evacuation from/to_________________________________________/______________________________________
Transported to________________________________________ By_________________________________________
Other equipment/vehicles involved___________________________________________________________________
SUPPORT AGENCIES called Y___/N___ Called by______________________Time/Day/Date Called____/____/____
Referred to_________________________ Sent to_________________________Authority_______________________
EMS___________________________________ Police___________________________________________________
(Agency/Rep/Phone) (Agency/Rep/Phone)
Fire____________________________________ Other___________________________________________________
(Agency/Rep/Phone) (Agency/Rep/Phone)
Demobilized- Agency/Time/Day/Date_______________________________________/________/________/________
Agency/Time/Day/Date_______________________________________/________/________/________
INCIDENT MANAGEMENT TEAM INVOLVED______________________________/________________________
_______________________________/___________________________________/____________________________
INCIDENT CAUSE______________________________Name(s)_______________________/___________________
Arrest Y/N______ Discipline Y/N______ Authority___________________Court Involved______________________
Disposition______________________________________________________________________________________
INSURANCE COMPANY/REP________________________________Phone_______________Claim#___________
REPORT PREPARER________________________________Phone_________________Date/Time_______/_______
Location report prepared__________________________
________________________________/___________
(Signature of Report Preparer) (Date)
Copies:
AIC
IC
(Report released to Superintendent/Principal)
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Form # 7: Emergency Operational Plan Debriefing
What worked?
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
What did not work?
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
How could the team be more effective?
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Is there training needed for administration and school personnel (district/local schools)?
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Things learned as a result of the crisis/incident
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Updating of emergency plans
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
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Form # 8: Logistics Leader Form
_________________________________ School District
Logistics
Leader Key
Contacts
Please insert district name
Name Phone Number
Other Districts ________________________________________
_______________________________
Other Districts ________________________________________
_______________________________
Other Districts ________________________________________
_______________________________
Other Districts ________________________________________
_______________________________
Private Firm
_______________________________________
_______________________________
Private Firm
_______________________________________
_______________________________
Private Firm
_______________________________________
_______________________________
Private Firm
_______________________________________
_______________________________
Requested
Resources
ITE
M
No.
RESOUR
CE
Description
(size,
numbers,
etc.)
AVAIL
ABLE
(yes, no)
TIME
Requested
ET
A
TIME
TIME
TIME
Arrived
Staged
Employe
d
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Form # 9: Telephone Communication Log
School___________________________________________________________
Date
Start
Time
End
Time
Message
Initials
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Form # 10: Public Information Officer
__________________________ School District
Please insert district name
Public
Information
Officer
Incident Update Response Update
(Type of incident, locations at risk, time began, (What’s being done, who’s participating, time of
contained/not contained, extent of damages, etc.) arrival, who’s in charge, role of the district, etc.)
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
__________________________________________________________________________________
Points to Emphasize
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
________________________________________________________________
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Form # 11: Safety Officer Form
_________________________________ School District
Please insert district name
School/Area/Department: __________________________________ Date: __________
Objective of Plan: _________________________________________________________________________________________________
________________________________________________________________________________________________________________
Safety Issues
Precautionary Measures
Objective of Plan: _________________________________________________________________________________________________
________________________________________________________________________________________________________________
Safety Issues
Precautionary Measures
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Form # 12: Injury and Missing Persons Report
Teacher’s Name___________________________________________________ Date_______________
School__________________________________________Room#__________________
INJURED
Name
Location
Type of Injury
Who attended to the
person
MISSING PERSONS
Name
Last Location Seen
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Form # 13: Bomb Threat Report
__________________________________ School District
Date of Call ____/_____/_____ Time of Call __________A.M. P.M.
Exact words of caller:
________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
____________________________________________________________
Questions to ask:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
When is the bomb going to explode? ______________________________________
Where is the bomb? ____________________________________________________
What does it look like? _________________________________________________
What kind of bomb is it? ________________________________________________
What will cause it to explode? ___________________________________________
Did you place the bomb? ________________________________________________
Why are you doing this? ________________________________________________
Where are you calling from? _____________________________________________
What is your address? __________________________________________________
What is your name? ____________________________________________________
Caller’s Voice: (circle all that apply)
Gender: Male Female
Age: Child Young Adult Older Adult
Distinguishing Sound:
calm disguisednasal angry broken
stutter slow sincere lisp rapid
giggling crying squeaky excited deep
stressed accent loud slurred normal
1.Is the voice familiar? ______ If yes, whose? ______________________________
2.Were there any background noises?_____________________________________
Person receiving the call _____________________________Position ______________
Telephone number where call was received: __________________________________
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Form # 14: Incident Log
School___________________________________________________________
Date
Start
Time
End
Time
Incident Event
Initials
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Appendix IV: Utilities Shut Down
Red text should be changed to reflect your particular procedures, tool placements and sites.
If a Power Outage occurs:




Continue to change classes
Teachers will release their class using their wristwatches
Teachers should open all blinds and open the classroom doors in order to better
light the hallways
Use bullhorns to give teachers instructions
Will be undertaken by the custodial staff name here or someone designated by the Operation
Team
Water
Inside –near the north wall behind last boiler. Wall will be marked indicating location.
Outside –near northwest corner of the property by the service drive by sidewalk off name of road
Master Electrical Panel
Inside –across form the principal’s office
Pull two large arms down and shut off all breaker boxes.
Outside –transformers outside faculty room under sidewalk
Football field –cut off located outside the fence behind the scoreboard.
Gas Shut-Off Valve
Outside – in back of loading dock, down stairwell marked gas room. Can be reached only by
exiting to the outside of the building
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Appendix V: Emergency Procedure/Bomb Threat
If a threat by telephone comes directly to a school
1. Person receiving call should attempt to keep the caller on the telephone as long as possible
and alert someone else by prearranged signal so they can get on an extension and notify
telephone company to trace the call.

Dial “911” –tell operator, “This is__________ from_________. We are receiving a bomb threat on
another line. The number of that line is ____________. Please trace the call.”

Give any additional information needed by the operator. This must be done quickly. (The call cannot be
traced once the caller has hung up.)
2. Try to determine if the caller is a student or an adult. If a student, it may be easier to
discover identity.
3. The principal shall determine whether to evacuate the building(s) threatened.




Upon a decision to evacuate, if one specific building has been threatened, it should be
evacuated along with adjoining buildings and a search should be instituted.
Avoid the use of the general alarm, if possible.
Use the intercom, personal notification by designated persons, or the PA system to
evacuate the threatened rooms.
If it is necessary to evacuate the entire school, use the fire alarm.
4. The principal may also decide to call the fire department or police, if, in his/her opinion it
is warranted.
5. Notify the superintendent’s office.
6. Resume school after the building(s) have been inspected and determined safe by proper
authorities.
7. Do not publicize the threat any more than necessary.
If notified of call through police/sheriff department, follow items 3 through 7 above.
If a threat is received on district phones other than at a school, follow 1 and 2, then notify
school concerned. School should then follow procedures 3 through 7.
A written threat should be turned over to police and procedures 3 through 7 followed, if
appropriate.
Individual receiving call should complete the Bomb Threat Report as soon as possible.
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Appendix VI: Evacuation Routes and Hazard Checklist
School________________________________________________________________________________
Yes No
Location
Is any maintenance and/or repairs being done
that places construction obstacles in normal
evacuation routes?
___ ___ ___________
Do hallways and/or doors contain glass panels? ___ ___ ___________
Are these panels of safety (tempered) glass? ___ ___ ___________
Do lockers, bookshelves and other storage units
line hallways? ___ ___ ___________
Is lighting dependent on electricity rather than
sunlight? ___ ___ ___________
Do building exit routes pass through arcades?
canopies or porch-like structures? ___ ___ ___________
Are clay or slate tiles on roofs of school buildings? ___ ___ ___________
Is building faced with parapets, balconies or
cornices? ___ ___ ___________
Are gas, sewer and power lines near outdoor
assembly areas? ___ ___ ___________
Note: (1) This form is to be completed each school year prior to return of teacher.
(2) Results from this assessment may:

result in memo to staff alerting them to temporary changes in normal evacuation routes.

require the completion of a Hazardous Report Form included in the Injury and Illness Prevention Handbook.
Completed by:____________________________________
Date:____________________________________________
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Evacuation Routes
Each school needs evacuation routes outlined on school plot plan(s) displayed at the main exit of each facility that houses students and/or staff. These
routes should be followed during each drill and/or emergency. Each school should have a pre-designated location with an alternate location for all
students/staff to assemble for roll call.

Place copy of each of the evacuation routes behind this attachment.
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Appendix VII: Supplies Checklists
Supplies Checklist: Food, Water, and Supplies (School)
Supplies: Suggested quantities are for 100 people for a period of 72 hours.
Item
Blankets
Large battery operated radio with batteries
Heavy duty flashlights with batteries and bulbs
Whistles (for communicating with staff and students)
Clipboards
Ink pens
Quantity
In Place
100
1
4
4
4
6
Large 3-ply garbage bags
Medium garbage bags
Plastic buckets – 5 gallon
Pads of paper
Scotch Tape
Bed sheet strips (to be used as optional bandages)
Plastic cups, paper plates, and Plastic eating utensils
FOOD:
4 pkgs. (40 count
4 pkgs. (20 count)
6
4
4 rolls
4
6 pkgs. (100 Count) for
each item
SUGGESTED QU ANTITIES ARE FOR 100 PEOPLE FOR A
PERIOD OF 72 HOURS.
Raisins – boxed and dated
Large potatoes – canned and dated
Large soups – dated
Stewed tomatoes – dated
Large canned beans – dated
Large mixed fruit or fruit – dated
Large peanut butter
Crackers
Canned fruit juice
Sugar cubes
Bottled Water
20 lbs.
60 cans
60 cans
20 cans
20 cans
60 cans
20 tubs
2 cases
2 cases
4 boxes
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Emergency Supplies: First Aid (School)
Item
First Aid Manual (Red Cross, up-to-date)
Alcohol
Alcohol prep
Aluminum foil – 18 inches wide
Antibiotic solution (betadine)
Aromatic spirits of ammonia
Band-aids – assorted sizes
Bandage- Conforming ACE wrap, Kerlix, Kling (2, 3, 4, 6 inch)
Bandage scissors – blunt nose type
Bandage, triangular – 36 x 40 x 55 inch
Basin, emesis – disposable
Blankets – space or disposable
Blood pressure cuff with manometer
Burn sheets – sterile, disposable
Cervical collar – small, medium, and large
Cotton balls – unsterile
Disinfectant – hand washing
Dressings – eye pad, oval sterile
Dressings – vaseline gauze 3x36 inch sterile
Ipecac
Kleenex
Marking pens – skin
Needles – for removing splinters and glass
Note pads
Pack – cold Temp-Aid
Paper cups
Pack – hot Temp-Aid
Paper bags
Paper towels
Pencils or ballpoint pens
Petroleum jelly
Pitcher or jar with cover – can be used as a measuring device
Q-tip swabs
Safety pins – assorted sizes
Quantity
1
4 bottles
4 boxes – 100 ct.
4 rolls
4 bottles
4 boxes- 10 count
8 boxes
4 boxes each
9 pairs
30
10
150
6
4 packages
4 each
4 large packages
4 gallons
15 boxes
4 boxes
4 bottles
10 boxes
6
4 packages
20
1 case
4 boxes
1 case
4 boxes
4 cases
4 packages
4 large jars
4 one quart size
6 packages
6 packages
In Place
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First Aid Supplies continued
Item
Quantity
Saline – 1 tsp. Per quart sterile water = normal saline
4 boxes
Sanitary napkins – can be used for heavy bleeding wounds
Spine board – long and short
Splints – inflatable, boards, magazines or other
Standard surgical gloves – medium and large
Table
Thermometer – oral – Tempa-dot, disposable
Toilet tissue
Tongue depressors
Towelettes - moist
Treatment log
Triage tags (from Office of Emergency Services)
Tweezers – large
Tylenol (15 grains)
Water purification tablets or
Household bleach (6 drops in 1 gallon of water)
2 cases
2 each
Several sets
4 boxes
4
4 boxes each
4 cases
4 packages
15 boxes
1
150
9 pairs
6 bottles
4 bottles
2 gallons
In Place
Ideal First Aid and Other Supplies On Hand in Every Classroom
Location: By
primary evacuation
doorway in each
classroom
Item
In Place
1 backpack
1 flashlight
2 batteries
1 pair of scissors
1 first aid instruction summary sheet
1 pad of paper (for name tags, etc.)
1 pen and 1 pencil
1 light stick
1 whistle
1 sewing kit
1 package of safety pens
1 solar blanket
1 10 package of gum
1 10 package of life savers
6 packages of plastic trash bags
2 packages of small paper bags
2 packages of paper cups
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Classroom Supplies continued
Item
1 package of pre-moistened towelettes
1 bottle of hydrogen peroxide
2 packages of Tylenol
1 package of Tums
4 ammonia inhalants
2 ziplock sandwich bags
1 box of Telfa pads
1 pair of tweezers
1 box of band-aids
2 cold packs
1 2” roller bandage
1 3” roller bandage
1 roll of adhesive tape
10 pairs of disposable gloves
1 container of waterproof matches
Toilet tissue
Sanitary napkins
Triangular bandages
Saline solution
In Place
Emergency Supplies: Automobile/Bus
Item
AM Portable Radio
C B Radio
Cellular Phone
Emergency Blanket
Emergency Drinking Water
Extra Batteries (flashlight/radio)
First Aid Book
First Aid Supplies
Flashlight
Food Bars
Safety Light sticks
Sanitation Supplies
In Place
Emergency Supplies Checklist: Search and Rescue
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For Each Member of the
Search and Rescue Team
Supply Item
Back Pack
Gloves
Helmet
Orange Vest
Goggles
Boots
Heavy Clothing
Flashlight and extra batteries
Personal First Aid Kit
Water and Paper Cups
Whistle
Marker Pens
Fire Extinguisher 3-A:40-B:C
Pry Bars 36 and 66 inches long
Axes
Sledge Hammer 5-8 lb
Pocket Knife
Duct Tape
Utility Shutoff Tools
Note Pad and Pen
Cyalume Sticks
Walkie-Talkie
DRUG
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In Place
84