STUDENT
EMPLOYMENT
HANDBOOK
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Table of contents
Introduction .......................................................................................................................................................... 3
Student Employment Resources ........................................................................................................................ 3
Terms of Employment ........................................................................................................................................ 3
Types of Student Employment .......................................................................................................................... 4
General Eligibility Criteria .................................................................................................................................. 4
How to apply......................................................................................................................................................... 4
Before you start .................................................................................................................................................. .4
Student Employment Classifications & Pay Rates ......................................................................................... .5
Payroll ..................................................................................................................................................................... 5
Time Tracking ....................................................................................................................................................... 5
Scheduled Breaks .................................................................................................................................................. 5
Standards of Employment & Student Conduct .............................................................................................. 5
Evaluations ............................................................................................................................................................ 6
Discipline ............................................................................................................................................................... 6
Problem Resolution ............................................................................................................................................. 6
Resignation & Termination of Employment ................................................................................................... 6
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Introduction
For many students, participation in the Student Employment Program will be their first job experience.
Students returning to the program may find new challenges in familiar settings, with expanded job
responsibilities or, perhaps, a change in their department assignment.
The Student Employment Program provides you with real-world experience. You will learn on the job while
pursuing your education. Do not be misled into thinking that student positions aren’t real jobs; they are very real. The goal
of the program is to place students into positions that relate to their curricula. We believe that the results are
twofold:
(1) Students are given the opportunity to work in a professional environment, where they gain valuable
hands-on experience that gives meaning and understanding to classroom examples.
(2) Students are permitted to use their student employment assignment as future job references.
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Student Employment resources
Your supervisor should always be your first point of contact. More often than not, your supervisor will be able
to answer some of your questions or direct you to the appropriate staff member. For all other questions, please
contact one of the following university departments.
Human Resources
Student Employment Coordinator
Human.Resources@davenport.edu
Financial Aid
Financial Aid Processing Center
FinancialAid@davenport.edu
Career Services
Career Services Coordinators
career.services@davenport.edu
Career Link website: http://davenport.erecruiting.com/stu/home
International Advising
International and Study Abroad Advisor
International.StudiesProgram@davenport.edu
Terms of employment
Student appointments are temporary and they are paid on an hourly basis for actual hours worked. Student
employees do not have vacation, sick leave, or holiday pay. Jury duty is not compensated and they are not
covered under unemployment insurance. Student employees are however covered by workers’ compensation.
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Types of Student Employment
College Work-Study Program
The Michigan Work-Study Program is funded by the State of Michigan Department of Education. The
Federal Work-Study Program is funded by the U.S. Department of Education. Both programs are
supplemented with Davenport University funds. This combined program is the College Work-Study Program.
**Some positions may be designated as “work-study only”.
DU Student Employment Program
The DU Student Employment Program (DUSEP) provides student employment opportunities to
student who do not qualify for work-study. Funding for this program is paid entirely through unsubsidized
university monies and annual budgets.
Grant-Funded Student Employment
Grants are funds given to tax-exempt nonprofit organizations or local governments by foundations,
corporations, governments, small business and individuals. Most grants are made to fund a specific project.
On occasion, grant money may be designated to fund some student employment opportunities.
International Student Employment
The U.S. has very strict rules regarding the ability of foreign nationals to work while in the U.S. on an F-1
visa. International students are limited to on-campus employment except when pursuing Curricular Practical
Training, Optional Practical Training or experiencing economic hardship as defined by the U.S. Citizenship and
Immigration Services department.. See your international student advisor for more information regarding CPT
or OPT.
General Eligibility Criteria
Eligibility is determined by the Human Resources office, in conjunction with the Financial Aid Office. Students
must:
Be enrolled at least half time (6 credit hours)
Be a U.S. Citizen or eligible non-citizen with appropriate employment authorization
Meet the Standard of Academic Progress (SAP) and be a student in good standing
Complete all necessary paperwork
Demonstrate financial need (for work-study)
How to apply
Visit CareerLink to view open positions
If needed, visit your Career Service Coordinator to review your résumé and application materials.
Submit your application and résumé to the hiring supervisor. Be sure to follow the instructions
posted on the job posting.
If qualified, the hiring supervisor may contact you to schedule an interview.
If selected, you will receive a verbal offer from the hiring manager and will receive an offer letter with
the details of your employment along with instructions for completing the new hire paperwork that
will need to completed and submitted before you begin work.
If not selected, KEEP SEARCHING, and don’t be discouraged. Jobs become available frequently
and it is up to you to take the initiative to find what you are looking for.
Before you start
All students are required to complete the following paperwork before they can begin work:
Student Employment Application
Confidentiality Agreement
Written Disclosure and Authorization From
Handbook Acceptance
I-9 form
Arbitration Policy Acknowledgment
Federal and State W-4
Anti-Harassment Acknowledgment
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Student interested in participating in the College Work-study Program must complete the FAFSA for the
coming academic year. The Department of Education will send a Student Aid Report (SAR) to the Financial
Aid Office, which will then determine the amount of the student’s award.
Student employment classifications & pay rates
Class A – This classification requires little or no experience or training and is generally office related. Work
duties may include the following: monitoring and reception, library circulation, filing, photocopying, stocking,
data entry or food preparation. ***Most student employment positions will fall into this category.
Class A pay range: $ minimum wage- $8.50
Class B- This classification requires some prior experience or training. Work duties are more involved and may
carry more involved responsibility. In addition, on-the-job training may be more extensive. Duties may
include the following: analyzing data and forms, operating or maintaining technical equipment, and tutoring.
Class B pay range: $8.50 - $10.00 per hour
Class C – This classification requires the ability to utilize knowledge gained in a university classroom or through
extensive on-the-job training. Work will usually be of technical and semi-professional nature. Duties may
include the following: research, proctoring, providing technical direction or specialization, and assuming duties
in the absence of a full-time staff member.
Class C pay range: $10.00 - $12.00 per hour
Payroll
The hourly rate is based upon the level your job as it falls within the job classification system. Each level is
assigned a starting and ending wage. Student employees are paid bi-weekly by check or direct deposit every
other Friday and cover the hours worked for the previous two weeks.
TIME TRACKING
Students will be added to the time tracking system; E-time, only after all required forms have been completed.
Students are required to electronically record their hours accurately and honestly. Falsifying a time card is a
serious offense that could result in disciplinary action up to termination. In addition, “clocking in” or “clocking
out” for another employee or having another employee do so on your behalf is considered falsifying a timecard
and is also a serious offense that could result in discipline up to and including termination.
Scheduled Breaks
Students may take one fifteen minutes break for each shift of 4 hours or longer. When working a shift of 6-8
hours, students may take one 30 minute un-paid lunch break.
Standards of employment and student conduct
Student employees are representatives of DU and are expected to act in a manner consistent with the mission
and goals of DU and their department of employment. DU student employees are expected to be punctual,
reliable, dress appropriately, and perform work in a satisfactory manner. Students are also expected to comply
with all federal, state and local laws while working for DU on or off of its property. Working under the
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influence of alcohol or controlled substances is not permitted. Theft or misuse of company resources
(computers, telephones, equipment, facilities, etc) during work hours is a serious offense that could result in
disciplinary action up to and including termination.
Evaluations
Your work performance will be evaluated at the end of each semester. You supervisor will discuss your
evaluation with so you may find out how well you are performing and your job and identify way to improve
your performance to be more successful. You will also be given an opportunity to give us feedback.
Discipline
In the situation where a student employee’s performance, attendance or conduct falls below acceptable
standards, a reasonable effort should be made to correct the situation and improve the student’s performance,
attendance and/or conduct. In an effort to correct unsatisfactory performance, attendance and/or conduct a
progressive discipline process will be followed. All of the steps of the progressive discipline process need
to be documented in the student’s employee file and approved by Human Resources.
Verbal Warning – This is used for minor or first offenses. Your manager will explain the purpose of the
conversation at the time of the meeting., invite you to discuss your perspective to the situation, and set help set
up expectations to help you improve.
Written Warning – This is used when the verbal warning does not correct an issue within a reasonable
amount of time or if the offense is so serious in nature that it warrants an immediate write-up.
Final Written Warning – This is used for a repeated failure to correct performance, attendance and/or
conduct as discussed or for a single major/serious offense. A final written warning may include un-paid
suspension and ultimately termination of employment.
Problem Resolution
As a student employee, you can expect to be treated fairly and with respect. Should a problem in your
workplace arise, you may freely discuss your concerns with your supervisor, who will make every attempt to
resolve the situation. If your supervisor is unable to resolve the problem, you may discuss the situation with
anyone at the next level such as the manager, or department head. If you are not satisfied, you are encouraged
to contact the Student Employment Coordinator in the Human Resources office, who will offer assistance in
resolving the problem..
Resignation & termination of employment
We are always pleased when a student is able to find outside employment that offers a higher wage and/or a
higher level of practical job skills. Please remember that, if the new job causes you to resign from your position,
it is common business etiquette to give a 2-week notice and is the expectation of almost every professional
environment. Failure to give adequate notice could make you ineligible for future positions within the
University.
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