Member Groups Meeting
24 August, 2011
Attendees
Charity Centre - London
Apologies for absence
Richard Bates
Heather Evans
Brian Lowe
Max Scott
Janet Gregory
Kevin Mayne
John Storms
Kevin Hickman
Mike Gray
Mike Wigley
Nick Fish
Bob Kynaston
John Radford
Jane Chapman
Jennifer Strickland
Julie Rand
Jim Brown
Emrys Jones
Lowri Evans
Dave Twiddy
Chair Richard Bates
1. Apologies for absence noted as above
2. Conflicts of interest: None were declared
3. Minutes of June 9, 2011 approved
4. Report on Consultation – Kevin Mayne and Jim Brown,
4.1 The written report had been circulated.
4.2 Recommendations (from the report)
The task group was invited to either endorse the recommendations emerging from the
consultation or suggest amendments which were as follows
4.2.1
Membership and lists – Groups choose their area
4.2.1.1
2011.
Groups will be able to implement these procedures from their AGM in
4.2.1.2
That the Member Group Policy Handbook be amended to reflect these
changes.
4.2.2
Structure – only 2 types of group, groups decide their relationships.
4.2.2.1
2011.
Groups will be able to implement these procedures from their AGM in
4.2.2.2
That the Member Group Policy Handbook be amended to reflect these
changes.
4.2.3
Subscription allocation and grants
4.2.3.1
The subscription allocation be fixed at £200 for 2011/12
4.2.3.2
That the five year protection of funding for larger groups commence in
2011/12 and last until financial year 2015/16
4.2.3.3
That the special grant fund be strongly promoted as a way of giving
groups extra funding.
Discussion points:
The meeting discussed the feedback at length and endorsed all the policies as proposed.
AP – Kevin Mayne: The proposals to go forward to Way Forward Committee for
endorsement for 2011 AGM implementation.
The following points were minuted as matters arising from the consultation.
Confirm that any member can turn up and vote at any AGM and that any Ride Leader can
lead any ride so long as they are registered with that group.
AP – Julie Rand - It was noted that we will need a new local mailing suppression for
members who do not want local mailings. This will need to be explained with the new
lists with Instructions, Data management, suppressions explanations etc.
In relation to group funding
AP- Julie Rand - A note to say what will happen to any unclaimed funds.
AP- - Nick Fish - Potential for a Cycle article on what becomes of funding and great
examples.
5. Policy Group
5.1 Report on consultation about ride leader polices (written report circulated)
There was a detailed discussion around the findings of the report.
Brian Lowe provided background on the thinking behind the AGM motion.
The meetings concluded that there was no apparent basis for changing the current policy of
allowing affiliated members to ride with groups on similar terms to members.
Action Point arising
AP John Storms – Ensure Affiliated Members rights are reviewed as part of overall
reviews of member benefits and related policies, including access to group rides.
More concern was expressed about current policies in relation to non-members. It was
agreed that current policies could be reviewed but implementation at a local level was more
important.
Actions arising were
AP- Chair - Best practice for ride leaders as an agenda point for the next meeting
AP- All – consider for next meeting how we get the process of ensuring that non
members give informed consent improved so it is more widely adopted by groups.
AP – John Storms/Julie Rand Sign post the incident report forms and any bullet point
type guidance in material to member groups
5.2 Young persons’ participation policy
KM gave a verbal report on issues raised by Cambridge CTC in respect of participation by
young people.
AP Kevin Mayne - Include in more detail in ride leader policy discussion at next
meeting
6
6.1
Communications Group
Report on progress
A new Google map with searchable listings of all MG’s plus informal groups has been
developed.
This was still giving rise to concerns because three different lists were giving three MG lists:
CTC database, Cycle magazine and what they call themselves.
AP- Nick Fish to investigate if the listing is available without ‘’CTC’’ to help clean it up
and make it purely alphabetical ?
AP – Julie Rand – Create acknowledgement of notification of AGM’s and annual
report.
AP – Julie Rand New list of groups to be finalised after new AGM returns have been
compiled, especially with new geographical boundaries.
7
Inclusive Cycling Forum
7.1
Description of the Group
Kevin Hickman provided more information about the Group and its work.
AP- Julie Rand - to list the inclusive cycling group in Cycle Magazine
7.2
Discussion: Increasing Diversity in CTC Group participation
A discussion took place around a range of issues.
8- AOB
Plea for Clubshorts content.
AP - NicK Richard, Janet, Mike agreed to provide some content
Tourist Trophy
Bob K will have a proposal for the next meeting ( March 2012 season kickoff )
9. NEXT MEETING – SATURDAY DECEMBER 3RD
AP ALL - Please come with feedback on the implementation of the new policies