1
APPLICATION INSTRUCTIONS
PREPARING TO APPLY
The NCA Standards for Accredited Members should be closely consulted when
completing the Application for Accredited Membership. The application is
designed to elicit information from the applicant that will enable the reviewer to
determine the extent to which a center meets each standard.
Consultation with your Regional Children’s Advocacy Center is strongly
encouraged before applying for accredited membership. For more
information on the Regional Children’s Advocacy Centers including
Accreditation Boot Camps, please visit the NCA website at www.ncaonline.org.
Please note that some programs offering the services of a Children’s Advocacy
Center use other program names such as Children’s Justice Centers or
Multidisciplinary Interview Centers. The terms “Children’s Advocacy Center” and
“CAC” will be used generically throughout this document.
For questions or information regarding NCA membership, including the
application process, contact Accreditation at accreditation@nca-online.org.
Instructions for Submitting your Accredited Membership Application
2
APPLICATION PROCESS
Application: Applying for accredited membership in National Children’s Alliance
is an elective process. Completed applications must include the narrative
responses, the required attachments, signed licensing and accreditation
agreements and the confirmation for mailed application processing fee.
For re-accreditation: members must participate in the re-evaluation process
every five years. In the year prior to a center’s scheduled evaluation year,
accredited members will be notified by NCA that their agency is required to
undergo re-evaluation. Applications must be submitted by the date agreed upon
with the NCA Director of Member Relations & Grants or her designee.
When planning your re-accreditation application please keep in mind that it must
be submitted 6 months prior to your scheduled site visit. During the scheduling
process for the site visit, NCA staff will inform you which regularly scheduled
NCA board meeting your accreditation recommendation will be presented for the
Board’s vote. These regularly scheduled board meetings occur 3 times each
year, in January, June and October. Deadlines for inclusion of completed site
visits will be 6 weeks prior to each scheduled board meeting.
For new applicants: new applications are processed on a rolling basis. In order to
obtain additional information for your center’s eligibility, please email
Accreditation at accreditation@nca-online.org prior to your submission.
When planning your accreditation application submission, please keep in mind it
will take approximately 6 months for your site visit to be scheduled and
conducted. Once the site visit has been completed, the Site Review
Recommendation will be presented for approval at the next scheduled NCA
Board of Directors meeting. During the scheduling process for the site visit, NCA
staff will inform you which regularly scheduled NCA board meeting your
accreditation recommendation will be presented for the Board’s vote. These
regularly scheduled board meetings occur 3 times each year, in January, June
and October. Deadlines for inclusion of completed site visits will be 6 weeks
prior to each scheduled board meeting.
 Site Review: After successful review of the application, the site will be visited
by two NCA site reviewers.
 Decision-making Regarding Accreditation: The site reviewers will prepare
a final written summary of the site review and information gathered during the
application process.

Possible Recommendations For Accreditation (New): The site
reviewers will make a recommendation to the NCA Board of Directors
which may include:
 Accredited membership status with no recommendations for
improvement.
Instructions for Submitting your Accredited Membership Application
3


Accredited membership status with recommendations for
improvement.
Not recommended for membership at this time (e.g. core service is
provided but needs substantial improvement).
The Director of Member Relations & Grants will consult with the
Executive Director and Accreditation Committee Chair as needed
regarding unfavorable evaluations.

Possible Recommendations For Re-accreditation: The site
reviewers will make a recommendation to the NCA Board of Directors
which may include:
 No change to membership status with no recommendations for
improvement.
 No change to membership status with recommendations for
improvement.
 Membership status pending improvement (e.g. core service is
provided but needs substantial improvement).
 Membership denied (e.g. core service is not provided).
The Director of Member Relations & Grants will consult with the
Executive Director and Accreditation Committee Chair as needed
regarding unfavorable evaluations.
What if the site review results in membership denial?
 Corrective Action: The CAC will submit proof, corrections, and changes
satisfying the outlined recommendations. At the discretion of NCA, the need
for another in-person review will depend upon the corrections or changes
necessary. The CAC is responsible for the full cost of the second in-person
review.
 Technical Assistance: CACs will be encouraged to take advantage of the
numerous forms of technical assistance currently available through the
Regional Children’s Advocacy Centers, NCA Chapters, and National
Children’s Alliance.
* For All Accreditation and Re-Accreditation Applicants
Due to the in-depth review that is taking place during the accreditation process,
the duration of the application cycle could take up to 12 months from the time of
submission of the application until the initial recommendation form is voted by the
NCA Board. During this cycle, NCA strongly encourages the applicants to refrain
from any major changes in the organizational/governance structure. Such
changes might result in the need for reevaluating the full application, the
processes of service provision and the way the CAC meets the accreditation
standards. If the requirement for provision for this additional evidence cannot be
fulfilled during the allotted accreditation cycle, the accreditation request will be
declined and the site is welcome to reapply and open a new accreditation cycle
at a later date.
Instructions for Submitting your Accredited Membership Application
4
Preparing the Application package
Currently, NCA is requiring an electronic submission of your application. Please
note that the mailing of jump drives is no longer required as part of the
application process. In order to access your online application page, please
contact accreditation@nca-online.org.
Please gather information and prepare the following file:

A. Application Cover page- The information will be filled out in an online
form once you obtain your log in for the online application system. The
online form also contains fields for an electronic signature for the
authorized agency representative and board president of the CAC.
However, in order to understand the nature of the fields please follow the
link to a sample form on the website at:
http://www.nationalchildrensalliance.org/index.php?s=118&cat=98

“B. Application Narrative, state abbreviation, city” saved as “.doc” with
the following subtitles:
Table of Contents page
Standard 1
Standard 2
Standard 3
Standard 4
Standard 5
Standard 6
Standard 7
Standard 8
Standard 9
Standard 10
Make sure that the page numbers correspond to the numbers on the table of
contents page. For additional instructions on the content please see the
Application Narrative section of the current document page 5-7.

“C. Application Attachments Table of contents page, state
abbreviation, city” saved as “.doc”.

“D. Application Attachments, state abbreviation, city” saved as “.pdf”
Adobe format. Please scan the attachments in the order listed in the
“C. Application Attachments content page”. Make sure that the page
numbers correspond to the numbers on the content page. If the file is too
big please break it in two/three but still keep the order as listed. In case
you have to do this please name the consecutive files:
“D. Application Attachments 1-14” Example
“D. Application Attachments 15-20” Example

“E . Application Attachments 21-22, state abbreviation, city”.
Attachment 21 saved as “.doc”. Attachment 22 signed, scanned, and
saved as “.pdf”.
“F. Signed NCA Accreditation Agreement, state abbreviation, city”
saved as “.pdf” Adobe format. To obtain electronic copies of the
agreements, please log in to your online application system and download
the documents under the “Resources” tab.

Instructions for Submitting your Accredited Membership Application
5

“F. Signed NCA License Agreement, state abbreviation, city” saved as
“.pdf” Adobe format. To obtain electronic copies of the agreements,
please log in to your online application system and download the
documents under the “Resources” tab.
APPLICATION NARRATIVE
For each of the following provide narrative information detailing how your center
meets the NCA Standards for Accredited Members. Each standard has a set of
criteria that outline the components and practices that will be taken into account
when assessing a center for that standard. All answers should clearly detail how
the criteria for each standard are met. If you feel that your center should be
exempt from meeting a particular criterion, your answer should include the
reasons for not meeting the criterion and the method by which the center
satisfactorily meets the intent of the criterion.
The response for each standard should address each criterion individually.
The individual criterion responses should be clearly labeled. (For example,
Standard 1, Criterion A; Standard 1, Criterion B; etc.). This must occur for
each essential component and rated criteria under each standard.
If the Application Narrative refers to one of the enclosed attachments, please
note the page and the name of the file for reference.
1. Standard: Multidisciplinary Team (MDT): A multidisciplinary team for
response to child abuse allegations includes representation from the
following:
 law enforcement
 child protective services
 prosecution
 mental health
 medical
 victim advocacy
 Children’s Advocacy Center.
Describe the makeup of the multidisciplinary team. How does the team
function to provide multidisciplinary investigations of child abuse allegations?
You should provide a separate answer for each of the standard’s criteria and
clearly label each (for example, Standard 1 Criterion A).
2. Standard: Cultural Competency and Diversity: Culturally competent
services are routinely made available to all CAC clients and coordinated with
the multidisciplinary team response.
How does your Children’s Advocacy Center address procedures relating to
cultural competency and diversity as set forth in this standard? You should
Instructions for Submitting your Accredited Membership Application
6
provide a separate answer for each of the standard’s criteria and clearly label
each (for example, Standard 2 Criterion A).
3. Standard: Forensic Interviews: Forensic interviews are conducted in a
manner that is legally sound, of a neutral, fact finding nature, and are
coordinated to avoid duplicative interviewing.
Describe the forensic interviewing process and how it satisfies this standard.
You should provide a separate answer for each of the standard’s criteria and
clearly label each (for example, Standard 3 Criterion A).
4. Standard: Victim Support and Advocacy: Victim support and advocacy
services are routinely made available to all CAC clients and their nonoffending family members as part of the multidisciplinary team response.
How are victim support and advocacy provided? This includes but is not
limited to:
 Crisis intervention and support at all stages of investigation and
prosecution;
 Attendance and/or coordination of interviews and/or case review;
 Greeting and orientation of children to the CAC;
 Provision of education about the coordinated, multidisciplinary
response;
 Providing updates to the family on case status, continuances,
dispositions, sentencing, offender release from custody;
 Assessment of the child’s /family’s attitudes and feelings about
participation of the investigation/prosecution;
 Provision of court education/support/accompaniment;
 Providing tours of the courthouse/courtroom;
 Securing transportation to interviews, court, treatment, and other caserelated meetings;
 Assistance in procuring concrete services (i.e. housing protective
orders, domestic violence intervention, food, crime victims
compensation, transportation, public assistance, etc.)
 Providing referrals for mental health and medical treatment, if not
provided at the CAC;
You should provide a separate answer for each of the standard’s criteria and
clearly label each (for example, Standard 4 Criterion A).
5. Standard: Medical Evaluation: Specialized medical evaluation and
treatment are routinely made available to all CAC clients and coordinated with
the multidisciplinary team response.
Describe the medical component and how these services are accessed. You
should provide a separate answer for each of the standard’s criteria and
clearly label each (for example, Standard 5 Criterion A).
Instructions for Submitting your Accredited Membership Application
7
6. Standard: Mental Health: Specialized trauma-focused mental health
services, designed to meet the unique needs of the children and nonoffending family members, are routinely made available as part of the
multidisciplinary team response.
Describe the mental health component and how these services are accessed.
You should provide a separate answer for each of the standard’s criteria and
clearly label each (for example, Standard 6 Criterion A).
7. Standard: Case Review: A formal process in which multidisciplinary
discussion and information sharing regarding the investigation, case status,
and services needed by the child and family is to occur on a routine basis.
Provide an overview of the case review process. Case review is the formal
process which enables the MDT to monitor and assess its effectiveness—
independently and collectively—ensuring the safety and well-being of children
and families. It is intended to monitor current cases and is not meant as a
retrospective case study.
You should provide a separate answer for each of the standard’s criteria and
clearly label each (for example, Standard 7 Criterion A).
8. Standard: Case Tracking: Children’s Advocacy Centers must develop and
implement a system for monitoring case progress and tracking case
outcomes for all MDT components.
Describe the CAC’s case tracking system and process. You should provide a
separate answer for each of the standard’s criteria and clearly label each (for
example, Standard 8 Criterion A).
(NCA’s Statistical Data Form is provided for reference only. Do not complete
and return this form. This should be used in determining your program’s
ability to track required NCA statistical information.)
9. Standard: Organizational Capacity: A designated legal entity responsible
for program and fiscal operations has been established and implements basic
sound administrative polices and procedures.
Explain how your Children’s Advocacy Center’s organizational capacity and
structure meets this standard. You should provide a separate answer for
each of the standard’s criteria and clearly label each (for example, Standard 9
Criterion A).
Instructions for Submitting your Accredited Membership Application
8
10. Standard: Child-Focused Setting: The child-focused setting is comfortable,
private, and both physically and psychologically safe for diverse populations
of children and their non-offending family members. You should provide a
separate answer for each of the standard’s criteria and clearly label each (for
example, Standard 10 Criterion A).
APPLICATION ATTACHMENTS
To supplement the narrative information provided in the Application Narrative,
organizational documents and information must also be reviewed to determine
the extent to which a center meets a particular standard. Please note there may
be some information that is asked for as an attachment that does not require
narrative information.
The file “C. Application Attachments Table of Contents page, state
abbreviation, city” provides detailed instructions regarding the attachments to
be included. Please fill out the table and follow the directions on page 4 of the
current document of creating your PDF scanned attachments.
There are two attachments that are included as separate documents to be filled
out “E . Application Attachments 21-22, state abbreviation, city” under
“Accreditation application forms”.
Your signed and scanned NCA Accreditation and License Agreements need to
be uploaded and attached as separate pdfs “F. Signed NCA Accreditation
Agreement, state abbreviation, city” and “F. Signed NCA License Agreement,
state abbreviation, city”. To obtain electronic copies of the agreements, please
log in to your online application system and download the documents under the
“Resources” tab.
Instructions for Submitting your Accredited Membership Application
9
APPLICATION REVIEW
Review of the application entails several sequential steps.
Step One: Internal Review. An internal review of the application will be
completed to ensure that all attachments are included, ensure that the narrative
information appropriately and sufficiently describes the program’s operations,
and identify any issues to be addressed before further review is warranted.
Step Two: Site Review. A two-person NCA site review team will complete an
on-site evaluation of the Children’s Advocacy Center. It usually is scheduled six
months after the receipt date of the application. The site review needs to take
place on a day when the reviewers can observe case review with the
multidisciplinary team. The reviewers will also need to meet with members of the
governing board (for non-profit programs) or those within the hierarchy of the
organization who are responsible for the oversight of the CAC (for hospital- and
government-based programs).
Step Three: Recommendation to the NCA Board of Directors. The site review
team will make a recommendation to the National Children’s Alliance Board of
Directors in accordance with the process detailed on page 4 (Application
Process).
APPLICATION FEE
An application fee must be submitted at the time of the online application. Please
mail your check with the Payment Remittance Form to:
National Children’s Alliance
516 C Street NE
Washington, D.C. 20002
The applicant will not be responsible for travel costs of the review team for the
initial site review. Applications will not be processed until this fee is received.
The accreditation fee structure is as follows:
Programs/CACs with annual budgets less than $1 million
$3,000
Programs/CACs with annual budgets of $1 million to $2 million
$4,000
Programs/CACs with annual budgets in excess of $2 million
$5,000
Various application deadlines must be met throughout the year. Please email
Accreditation at accreditation@nca-online.org for additional information.
FOR FUTURE PLANNING
As a requirement for ongoing membership, all Associate and Accredited
Members are required every 6 months to submit statistical data which covers the
Instructions for Submitting your Accredited Membership Application
10
number of children seen, their demographics and services provided. The
deadlines for submissions are July 15th and January 15th. Currently in order to do
so you will receive a link to an online submission page from infoservices@ncaonline.org 15 days before the submission deadline. In case you are an NCAtrak
user, you will automatically submit the NCA statistical report automatically
generated within the system. Please see the attached statistical data instructions,
but note this is not the actual form and is for reference purposes only. NCA staff
will email to you the log in information two weeks before each submission
deadline.
In order to stay informed about any updates and changes, please visit our
website www.nca-online.org and check the messages on the listserve.
Instructions for Submitting your Accredited Membership Application
11
NCA Statistical Data Submission Instructions
All Accredited and Associate/Developing Members are required to submit a center/agency statistical report to
NCA every six months in order to comply with membership requirements and to remain in good standing.
NCA uses these statistics to report to the Department of Justice, and respond to Congressional inquiries, as well
as in our annual report. They are our tools for discussion at the local, state, and federal level. So that we can best
represent the good work that is taking place in CACs across the country, please report your statistics as
accurately as possible.
The Submission Process
Step 1: Log in to the system

For Current NCAtrak users: Please submit your report through your NCAtrak account.

For all other submitters: Please go to https://www.ncatrak.org/NCAStats.aspx using the
Internet Explorer web browser.

Important: No faxed, mailed or emailed forms will be taken under consideration.
The Login Screen
You will be prompted for your center’s log in credentials. The system will be activated for submissions and you will
receive a personal email containing your organization's specific log in information two weeks prior to each
deadline. If you haven’t received this email within the two weeks prior to the submission window, please contact
Jonathan Picklesimer at infoservices@nca-online.org .
NOTE: all of your center’s identification information inside the system is connected to this unique Username /
Password combination. Make sure the information on your screen is exactly like it is in your email before clicking
on ‘Login’. If you experience any problems logging in, please ask for assistance here: help form.
Instructions for Submitting your Accredited Membership Application
12
Step 2: Choose the Date Range
Confirm that the appropriate time period and year are correctly entered in the Period and Year fields. Then, click
on the green ‘Enter Statistics Data’ button below these fields.
Step 3: Enter your data
Enter your statistics in the provided fields. Please remember that the system will log you out after 40 minutes of
inactivity without saving your data. Please be ready with your data prior to beginning submission.
The Statistical Submission Screen
Special Note: You can only enter numbers into the fields in Sections 1 – 3 (Except for the ‘Other Services
Provided’ question).
Complete the online form, paying special attention to the following sections:
Section 1:
Enter the number of services and the demographic information for the children seen by your
center. If NCA does not offer an option for “unknown”, please do not write that as an option on
the form.
Question 1:
Please enter the total number of new children served at the CAC this reporting period:
Question 2:
Please enter the gender of the new children served at the CAC this reporting period:
Female
Male
Question 3:
Please enter the ages of the new children served at the CAC this reporting period:
0 - 6 Years
7 - 12 Years
13 - 18 Years
Instructions for Submitting your Accredited Membership Application
13
Special Note: The sums for questions 1-3 must be identical. For example, if the center reports
that 204 children were served in the reporting period, then the case details documented in 2 &
3 should also total 204.
Example:
Total number of new children served at the CAC this reporting period:
Gender of Children:
Female:
128
Male:
76
Total:
Age of children at first contact:
0-6 Years:
88
7-12 Years:
75
13-18 Years:
41
Total:
204
204
204
Special Note: This is the number of children referred to your center during the reporting period
which your CAC has been involved in the MDT response to an allegation of abuse. DO NOT
INCLUDE referrals for services that are outside the core mission of your CAC – include these
‘Other’ services in the ‘Other Services’ section at the end of this form. ALSO FOR QUESTIONS
1-3, if a child returns to your center as the subject of a separate allegation of abuse during the
reporting period, report the number of allegations (2) as children rather than the number of
individuals (1).
Question 4:
Please enter the total number of alleged offenders:
Question 5:
Please enter the breakdown of the relationship of alleged offenders to the new children served
during the reporting period:
Parent
Stepparent
Other relative
Parent's boy / girlfriend
Other known person
Unknown relationship
Question 6:
Please enter the age of the alleged offenders from question number 4:
Under 13 Years
13 - 17 Years
18+ Years
Age unknown
Question 7:
Please enter the types of abuse reported for the new children served during the reporting
period:
Sexual abuse
Physical abuse
Neglect
Witness to violence
Drug endangered
Other
Instructions for Submitting your Accredited Membership Application
14
Question 8:
Please enter the race or ethnicity of the new children served during the reporting period:
White
Black / African American
Hispanic / Latino
American Indian / Alaska Native
Asian / Pacific Islander
Other Race / Ethnicity
Special Note: The answer to the question 8 should equal the number you entered in the
question 1.
Question 9:
Please enter the number of children receiving the following services during the reporting period:
Medical exams / treatment
Counseling / therapy
Referral to counseling / therapy
Onsite forensic interviewing
Offsite forensic interviewing
Special Note: The sum of the number entered in question 9 may be higher than the total
number of new children that you entered in question 1. Question number 9 should reflect the
total number of children served during the reporting period and not just the children involved in
new cases referred to your center during the reporting period.
Section 2:
Enter outcome information of cases
Special Note: Accredited programs, as noted in the NCA Standards for Accredited Members,
are required to track outcome information. The statistical reporting form should be used and
completed in its entirety by those members. While NCA recognizes Associate Member
programs may have challenges in tracking outcome information, we ask that you complete the
information below to the best of your ability.
Question 10:
Please enter Child Protective Services disposition information. Specifically, the number of
dispositions by the following categories:
Founded / reason to believe
Administrative closure
Moved
Unable to determine
Unfounded / ruled out
Other reason for closure
Special Note: Glossary of terms for the Child Protective Services Section of the form:
CPS refers to Child Protective Services. In your state this may be called Department of
Children and Families, Department of Human Services or another name. We recognize
CPS as a general term.
CPS outcome information:
Founded/Reason to believe: case that was investigated by CPS and the evidence
substantiated abuse.
Administrative closure: case that does not meet criteria to be assigned.
Moved: case where the child/family has moved out of the service area.
Unable to determine: case that was investigated by CPS and the caseworker was unable
to substantiate abuse.
Unfounded/Ruled Out: case that was investigated by CPS and no determination of abuse
was made.
Instructions for Submitting your Accredited Membership Application
15
Special Note: Please only enter the Child Protective Services disposition information for cases
(meeting the CAC’s case acceptance criteria) that CPS closed during the reporting period by the
listed categories.
Question 11:
Please enter Law Enforcement dispositions information:
Number of cases where charges were filed
Question 12:
Please enter your Prosecution Disposition/Results. Specifically, please provide the below
information:
Number of cases accepted for prosecution
Number of cases that resulted in convictions
Number of cases that resulted in pleas
Number of cases that resulted in acquittals
Special Note: For the purposes of this question, please count a case under ‘convictions’ if any
of the charges connected to the case resulted in a conviction by jury / judge decision. Please
count a case under ‘pleas’ if any of the charges connected to a case resulted in a conviction by
a plea agreement. Please count a case under ‘acquittals’ if any of the charges connected to a
case did not result in a conviction by jury / judge decision.
Section 3:
CAC Information. These questions are included for DOJ reporting purposes regarding your CAC.
Question 1:
Total number of CAC/MDT staff members who received training in this reporting period
special note: This is regardless of funding source.
Special Note: Only numbers can be entered in this field.
Question 2:
Which of the accreditation standards you improved upon during this reporting period.
(Standards 1-10)
Question 3:
What improvements did you make at your CAC in this reporting period? (Add service, Expand
existing service, Quality assurance activities)
Question 4:
During this reporting period, did your numbers of clients served: (Stayed the same, Increase,
Decrease)
Question 5:
What is your organizational type?
Question 6:
Please choose the statement that best describes your physical location.
Question 6A:
If you choose “Our CAC is co-located with partner agencies” a new question will appear:
The organization/s we are co-located with are (Choose all that apply)
(CPS, Law Enforcement, Hospital or Medical Services, Prosecution, Government
Agencies, Independent Non-profits, Other)
Question 7:
Enter what your CAC budget is.
Instructions for Submitting your Accredited Membership Application
16
Question 8:
Enter if your CAC have an existing Interagency Agreement / MOU that included Native
American Communities in your service area.
Other services:
Please enter information about other services provided by CAC. Specifically, enter below the
total number of services provided to individuals who were seen at the CAC in each category:
Case management / Coordination for children
Case management / Coordination for adults
Prevention services for children
Prevention services for adults
Special Note: Review the description of each type of service and follow the data entry
instructions below.
1. Case Management/Coordination (services for children and/or adults) –
This refers to case coordination provided by the CAC for children who are not seen at the
CAC. This may be for physical abuse cases or other types of cases that don’t present to
the CAC. To enter your data:
a) Enter the number of children you have served in the text box under ‘Children’
b) Enter the number of adults you have served in the text box under ‘Adults’
2. Prevention –
a) Services for Children – We know that many CACs engage in prevention services for
children. Some have formal programs in the school, others may have groups
focused on prevention efforts, and others participate in collaborative community
projects.
b) Services for Adults – This section is for those prevention services provided to adults.
Like the prevention services for children, these may include specific programs in
community centers, groups, or other forums.
3. Other Services Provided –
The 'Other Services Provided' category allows you to type in the nature of a service you
would like to report and the number of individuals (broken down by child, adult or age
unknown) who received that service. Simply enter a description of the service, the
number serviced in the appropriate box and click save to the left of that line. Your
information will be saved and a new line will be created. You can record an unlimited
amount of ‘Other Services Provided.’
Special Note: Other services are those services provided by your center/agency that do not fit
the description of case management or prevention services above. Examples are:
Adult Sexual Assault Exam
Community/Family Advocacy
Court Preparation/Advocacy
Court School Services
Crime Victim Compensation
Crisis Calls
Crisis Intervention
First Step
Foster Care Clinic
Hair Screens
Hospital Visits
Hotline Calls
Information/Referral
Public Education
Instructions for Submitting your Accredited Membership Application
17
Support Groups
Step 4: To submit your form, click ‘Submit to NCA’ at the bottom of the page. Please submit only once.
Special Note: Prior to submission NCAtrak will confirm that the sums of all appropriate fields equal before
the submission is accepted. If the Statistical Submission Form appears after you have clicked on the
‘Submit to NCA’ button, scroll up and review the screen again – NCAtrak has uncovered an error.
You can print a copy of your submission for your files after submitting. On the initial landing page, use the green
‘View All NCA Report Submissions’ button.
Click the ‘View Submission’ link on the left of the screen next to the desired submission period. A new window will
pop up with the information in a PDF document. Either print out this document for your records or click ‘Save’ on
the top-left of the menu and save the file to your computer. NOTE: You will not have access to this page shortly
after the submission deadline. It is strongly encouraged that you do keep a copy of this information for your
records.
Step 5: SUBMISSION DEADLINE:
 Jan 15th of each calendar year- submission of July-December data.
 July 15th of each calendar year– submission of January-June data.
 Regardless of which day of the week the submission date falls on each year, the submission
system is closing at 11:59 EST on the deadline.
Reports cannot be emailed, faxed, or mailed.
Your account will be activated for submissions and you will receive your log in information two weeks prior to
each submission deadline.
Please feel free to submit your questions with this help form or call Jonathan Picklesimer at (800) 239-9950 ext
113.
Thank you for all you do for the children.
Department of Member Relations and Grants
National Children’s Alliance
Instructions for Submitting your Accredited Membership Application