EMPLOYEE AWARD AND RECOGNITION PROGRAM
PURPOSE: To recognize employees for outstanding achievements.
Award/Recognition Criteria
Pacific Western Technologies, Ltd. (PWT) is a Professional Working Team dedicated to making our
world more productive and cleaner by utilizing advanced environmental, civil, management and
information technologies.
PWT is able to achieve this mission through utilization of its assets. And our employees are PWT=s
greatest asset. Employees contribute to the achievement of the company goals through leadership,
customer satisfaction, employee suggestions, employee team interaction, and a spirit of cooperation.
As employees continue to contribute to fulfilling our mission statement, PWT=s growth continues to
excel.
PWT recognizes and rewards employees for their excellent performance or contributions that will
improve our organization. Employees are encouraged to provide information of commendation to
PWT management for specific individuals whose efforts result in:
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Increased productivity, revenue, or profit
Elimination of waste
Savings in time, money, material, and/or effort
Fewer accidents
Improved service, design, security, and procedures
Reduction of errors and/or costs
Elimination of duplication of effort and detrimental operations
Recognition
PWT appreciates the contribution of each employee. Furthermore, PWT also wants to recognize
special efforts, small or large, by employees beyond their daily routine. The recognition takes various
forms including PWT newsletter announcements, achievement certificates, commendation letters,
recognition during companywide or group meetings, plaques, bonuses and spot awards which shall be
coordinated through the Director of Administration and/or approved by the CEO when appropriate.
Awards
Bonus (Cash) - Award of a cash bonus will be based on a specific recommendation submitted by a
Division or HQ Group Manager. The criteria used for qualification are designed to encompass
company goals. Recommendations for a cash bonus award should be accompanied by the completed
and signed award form. In addition, a memo explaining the employee=s achievement or contribution
in detail should be attached. This will assist the CEO with information necessary to determine
approval of an award in excess of $500.
A cash bonus, not to exceed three (3) percent of the employee=s annual salary, may be awarded as
the direct consequence of a significant contribution made by an employee. Plaques will be awarded at
annual holiday gatherings.
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Spot Awards - The purpose of a spot award is to provide quick recognition of an employee’s effort,
instill employees with continuous positive reinforcement, and provide Managers with the flexibility and
autonomy to decide when an employee has contributed or achieved something that merits immediate
recognition.
Each year, PWT will budget and set aside an amount of money for the purchase of spot awards. The
budgetary amount set aside for spot awards will be proportionally distributed between Division and
Groups based on the percentage of employees in each Division or Group. Managers may, at their
discretion, decide what constitutes a spot award. It is suggested, however, that managers keep the
award criteria in mind when recognizing employees. Each spot award could be a gift certificate or
merchandise with a value of no more that $50. PWT administration can arrange for the purchase of
spot awards, or managers may, at their discretion, use their budgeted amounts and purchase spot
awards as desired.
Employees may receive more than one spot award based on their performance. Managers should
provide the Director of Administration with the completed and authorized award form. Recipients of a
spot award will be recognized in the monthly PWT Newsletter.
Employee Commendations - Recognizing that managers cannot always be aware of every
employee=s efforts, employees are encouraged to present managers with evidence (except selfrecommendation) of a fellow PWT employee=s contribution(s) through use of the Employee
Award/Recognition Form. Managers may decide what type of recognition, if any, an employee would
be entitled to receive after careful evaluation of an employee=s cited contribution(s).
All employee commendations should be submitted to the Chief Executive Officer. Managers may, at
their discretion, make a recommendation for a specific employee. Employee commendations may be
recognized in the form of a commendation letter, spot award, plaque, and/or cash bonus.
It is the manager=s responsibility to respond to an employee=s commendation. It is also the
manager=s responsibility to recommend the type of acknowledgment that an employee should receive
in regard to their commendation.
Longevity Recognition - The Director of Administration will monitor employees= years of service to
PWT and awards will be made in increments of 5 years. The longevity award will consist of a plaque
and a gift certificate, monetarily increasing with years of service. Employees will be recognized at the
annual holiday season gathering in each region.
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Guidelines for Employee Suggestions
PWT recognizes and rewards employees for their excellent performance or contributions that will
improve our organization. Employees are encouraged to provide information to PWT management
whereby their innovative and implementable suggestion would result in:
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Increased productivity.
Elimination of waste.
Savings in time, money, material, and effort.
Prevented accidents.
Improved service, design, security, and procedures.
Reduced errors and costs.
Elimination of duplicated effort and detrimental operations.
Suggestions that would not be recognized are any pertaining to the suggestor's defined job position or
responsibility, routine duties, or policy matters.
To make sure your innovative suggestion is understood:
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Identify the subject - specific identification of what it is and where it is.
Present method/condition.
Your suggestion - describe your suggestion and how it can be put into effect.
Describe how your suggestion would benefit PWT.
Remember:
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Cover only one suggestion on each form.
Include attachments on a separate sheet(s) of paper.
All suggestions should be submitted to your Division or Group Manager for review and endorsement.
Division or Group Managers will submit endorsed suggestions to the Chief Executive Officer for review
and approval.
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Employee Suggestion Form
Attached is my suggestion and how it may be put into effect.
Type of suggestion:
Increases productivity
Eliminates waste
Saves time, money, materials, and
effort
Improves service, etc.
Prevents accidents
Eliminates duplication of effort or
detrimental operations
Other
Reduces errors and costs
Print Your Name
Employee Number
Your Signature
Date
Project Manager's comments:
Project Manager's Signature
Date
Regional Manager's comments:
Regional Manager's Signature
Date
Office Use Only
Date Received
Director of Administration Signature
Date in Newsletter
Recognition announced in PWT Newsletter
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Guidelines for Employee Commendation
PWT recognizes and rewards employees for their excellent performance or contributions that will
improve our organization. Employees are encouraged to provide information of commendation to
PWT management for specific individual(s) whose effort results in:







Increased productivity, revenue, or profit.
Elimination of waste.
Savings in time, money, material, and effort.
Prevented accidents.
Improved service, design, security, and procedures.
Reduced errors and costs.
Elimination of duplicated efforts and/or detrimental operations.
Examples of nonqualifying recommendations are those pertaining to routine maintenance, defined job
responsibility, or policy matters.
To ensure that your recommendation for commendation is understood:
1. Be sure to identify the employee you are recommending.
2. Describe the specific achievement, contribution or circumstances in detail.
Remember:
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Consider only one commendation on each form. Use extra sheets if necessary.
Include attachments on a separate sheet(s) of paper if necessary.
All commendations should be submitted to your Project Manager for review and signature. Managers
will submit your commendation to the Director of Administration for review and further approval by the
Chief Operating Officer.
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Commendations by PWT Employees
PWT employees are encouraged to commend fellow employees for displaying leadership
skills that substantially improve or enhance customer satisfaction, employee team interaction,
and spirit of cooperation. All commendations should be submitted to your Project Manager.
I would like to commend/recognize
, a PWT employee, for the following:
Your Signature
Your Project Location
Thank you for recognizing a fellow PWT employee.
Project Manager Signature
Date
Regional Manager Signature
Date
Suggested Recognition
Office Use Only
Date Received
Director of Administration Signature
Date in Newsletter
Recognition announced in PWT Newsletter
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