Action Plan – Berecroft Estate, Harlow
17th September 2008 – updated 16th October 2008/17th November 2008
Location
1
Action
Responsibility
Estate issues
identified:
136 Berecroft
Disposing of cigarette butts outside their
property. Need to visit.
125 Berecroft
Window still boarded
124 Berecroft
Temp NO agreed that bushes/tree could be cut
back
CATV Box No 033D5,
033D6 and 033D8
Needs refixing and covers repairing
197 Berecroft
Refill hole in concrete steps, and check on why
tenant is running hosepipe to the drain.
Remove tyre from lamp-post
221 Berecroft
Two fence panels are bowing.
LM – Lorraine Murphy, N/Officer
SD – Sarah Dangerfield Residents Assoc
MH – Michael Halligan Excellent Estates project worker
Completion
Date
Progress
LM/PS
Issues raised during the following Estate
Inspection on 24th September.
Confirmation has been received that the
majority of jobs have now been completed –
to be checked at the next estate inspection
booked for 29th October.
LM
Problem highlighted to tenant
Problems with contacting the resident to
arrange for work to be completed. NO trying
to resolve with resident
PS – Property Services
RB - Robert Barrett
CE – Chris Ellison
Tenants were digging a pond – This has
been discussed with them
Works Complete – Site Inspection 7/1/09
JG – Jane Greer Harlow Council
ML – Michelle Lock
41 and 256 Berecroft
Remove large tree root.
To complete by 31/1/09
14 and 178 Berecroft
ivy to be removed
To complete by 31/1/09
279 Berecroft
Fence - parts missing/different size and colour
and graffiti
To complete by 31/1/09
310 – 315 Berecroft
Fly tipping in bushes behind fences – rubbish
to be removed and residents contacted
Residents have been approached and asked
not to fly tip. This situation will be monitored.
279 Berecroft broken
Path outside is broken
Responsibility of Highways
32 ,6, 24, 25, 26 and
27, 180, 161, 83
Berecoft
Paving outside has sunk
277 – 278 Berecroft
Block paving and path
113 Berecroft
Dog fouling
12 Berecroft
Block paving
To complete by 31/1/09
32 Berecroft
Handrail end caps
To complete by 31/1/09
14 Berecroft
Aerial
24 Berecroft
Trees overgrown
To complete by 31/1/09
33 Berecroft
Block paving missing
To complete by 31/1/09
LM – Lorraine Murphy, N/Officer
SD – Sarah Dangerfield Residents Assoc
MH – Michael Halligan Excellent Estates project worker
32, 25, 180
To complete by 31/01/09
83
Highways responsibility
To complete by 31/1/09
PS – Property Services
RB - Robert Barrett
CE – Chris Ellison
JG – Jane Greer Harlow Council
ML – Michelle Lock
66, 68 and 69
Berecroft
Guttering missing
To complete by 31/1/09
156 Berecroft
Ground areas at different levels
83 Berecroft
Dumped rubbish by AMS
To review options – consider possibility of
landscaping as alternative
Rubbish has been removed 7/1/09
125 Berecroft
Window broken
64 Berecroft
Graffiti on side of house
310 Berecroft
Litter bin, no bag and not been emptied
Carport by garage 43
Fencing missing
Works Completed 7/1/09
311 Berecroft
Carport fencing
Works Completed 7/1/09
124 Berecroft
Carport fencing
Works Completed 7/1/09
263 Berecroft
Carport fencing
Works Completed 7/1/09
160 Berecroft
Carport fencing
Works Completed 7/1/09
279 Berecroft
Carport fencing
Works Completed 7/1/09
264 Berecroft
Carport ground damaged
To complete by 31/1/09
157 – 160 Berecroft
Hardstanding behind properties
No works to be carried out until issues with
tree on highways ground has been resolved.

2
To complete 31/1/09
Litter all over estate – how often is it
cleared? Write to residents to get
feedback and comments on litter
Jane Greer to provide information on who leads
the community safety team at the Council
JG
04/11/08
To look at ways of improving community
safety/ASB working relationships with Harlow’s
ML
Initial contact
with the
LM – Lorraine Murphy, N/Officer
SD – Sarah Dangerfield Residents Assoc
MH – Michael Halligan Excellent Estates project worker
PS – Property Services
RB - Robert Barrett
CE – Chris Ellison
ML in process of contacting Marysia from
Harlow Council. To involve resident once 1st
meeting has taken place. Initial meeting with
Marysia took place on 27/11. Agreed to look
at drawing up a service level agreement on
JG – Jane Greer Harlow Council
ML – Michelle Lock
community safety team – full breakdown of how
this is to be achieved to be inserted
Proposed timetable for Excellent Estates –
Resident meeting planned for 13/11 @6pm
3
community
safety team to
be undertaken
by 07/11/08
MH/LM
key issues which can then be used to
undertake consultation with residents. ML
leading on. Other outcomes ML to liaise with
Inspector Andy Bray about attending JAG
meetings and Paula Clugston about the Safer
Harlow Partnership. E-mails sent to
Andy/Paula 3/12/08
Excellent Estates programme on 20/11/08?
Possible works to be included for the project:
Bushes opposite
125 Berecroft
– Residents previously requested that these be
removed.
Fencing around
car parks
– getting damaged and needing painting
To consult with residents of the block – might
be potential for the RA to do this work
4
To review current arrangements for clearing the
bins on the estate.
Contractors are selective about what they take
from bins
To investigate why some bins are overflowing
and others are rarely being used
ML/JG
End Dec 08
Need to clarify what is happening with bins.
Would dog bins help the situation. JG to
speak to John Grundy at Harlow Council to
see if dog bins can be provided.
5
Investigate the possibility of introducing dog
bins on the estate
ML/JG
End Dec 08
6
Confirm when the guttering works are planned
for the estate
PS
tbc
7
Confirm whether there are any plans to replace
kitchens at the current time. (Separate visit
needed to 58 as their kitchen in a particularly
PS
ML/JG discussed 13/1/09 – issue with
funding for HDC
JG has discussed with her colleague – initial
indication is that there is no funding for the
forthcoming financial year. ML/JG currently
looking at alternative funding options.
e-mailed DR for a response 16/10/08
Drainage works required – consultants will be
taking the lead ion this.
Decent Homes Surveys are currently being
undertaken with anticipated completion due
in December. This information will then inform
LM – Lorraine Murphy, N/Officer
SD – Sarah Dangerfield Residents Assoc
MH – Michael Halligan Excellent Estates project worker
PS – Property Services
RB - Robert Barrett
CE – Chris Ellison
JG – Jane Greer Harlow Council
ML – Michelle Lock
poor state)
8
Community projects:
our priorities for our planned programme of
works.
58 Berecroft – Kitchen has been inspected –
works issued (RN w/top, re-attach 2 cupboard
doors)
 Sarah Dangerfield to provide details on
residents previously involved with the
youth council to Caroline Kaldani.
 Upon receipt of information from SD SA
to facilitate a meeting with the youth
council to identify the way forward
 SA to support the Youth Council in
developing the land with the circle so
that this can be utilised by the
youngsters in a constructive way which
is beneficial to the wider community
SD
07/11/08
RB
12/12/08
 Sarah Dangerfield to forward a list of
the current residents involved with the
RA to Caroline Kaldani
SD
07/11/08
 SA to facilitate a meeting with the RA to
discuss the way forward, and how this
can link into the action point below.
RB/LM
12/12/08
 Residents are keen to develop the play
area on the top field. Sarah Dangerfield
to provide details to Caroline of the
current residents group so that Rob can
liaise with them to support their
application for funding. It was also
identified that the Council owes this play
area and JG to confirm the position with
them with regards to lighting and the
current condition of the area
SD/RB/JG
 Planter area project – possibility of re
starting this as area is now very
LM – Lorraine Murphy, N/Officer
SD – Sarah Dangerfield Residents Assoc
MH – Michael Halligan Excellent Estates project worker
PS – Property Services
RB - Robert Barrett
CE – Chris Ellison
See attached RI action plan for Berecroft.
RB has met with the police and Pitney Bowes
(franking machines) and there is the
possibility of funding for the lighting to the
play area on the back field. Will need council
consent to install this.
Funding has been acquired to the value of
£2.5K from Pitney Bowes for the playing field
Consider whether this could be incorporated
JG – Jane Greer Harlow Council
ML – Michelle Lock
overgrown again
into the Parringdon School allotment project




 Projects identified for 2009/10


9
Grounds Services:
To consider whether there is any mileage in
one organisation taking responsibility for the
grounds services and whether there could be
one provider.
ML/JG
Berecroft Credit Union
Berecroft Youth Club
Berecroft Jobs Fair
Grow your own Lifestyle Gardeners Club
(links with Paringdon School & Essex
Police)
Berecroft Fishing Club
Berecroft Playing Area
Dec 08
LM
To develop Estate Champions to be involved
with the NO in the management of the grounds
services and other estate management issues
as appropriate.
10
11
To send out information to residents on how
they can report incidents of ASB
Garage no 172
roofing and wall is dangerous and needs
making safe plus repairing – rubbish on garage
roofs to be cleared and metal fencing
surrounding parking and garage areas to be
fixed and replaced as necessary
Garage 256 Berecroft
Wall at rear falling down
LM – Lorraine Murphy, N/Officer
SD – Sarah Dangerfield Residents Assoc
MH – Michael Halligan Excellent Estates project worker
Residents Association to take on this role,
Need to clarify expectations to the RA and to
work with them to ensure representation of
the whole estate.
LM
30/11/08
This information to be included in the next
Newsletter
Newsletter sent 25/11/08 to SD/Cheema for
comments and RA article.
Newsletter distributed by Cheema on 12/12,
next newsletter will be distributed March 09
London Maintenance to rebuild brick walls to
garage. RN roof material and guttering as per
future programmed works to all garages. To
trial this garage e.g. of future programmed
works to all garages.
London Maintenance to make safe until
programme of works commence
PS – Property Services
RB - Robert Barrett
CE – Chris Ellison
JG – Jane Greer Harlow Council
ML – Michelle Lock
Garage 9 Berecroft
Down pipe and guttering
To complete by 31/1/09
Garage block 1 – 6
Berecroft
Graffiti
Completed 7/1/09
Garage 12 Berecroft
Caravan dumped
Garage block 108
Berecroft
Unsafe
Inspected and brickwork cleared to be safe
7/1/09
Garage block 72
Berecroft
Rubbish on garage roofs
To complete by 31/1/09
Garage 49 Berecroft
Door
To complete as programme of works.
Garage 180 – 183
Graffiti on garage doors
Works completed 7/1/09
Garage block 227 –
232
Graffiti and side wall unsafe
To make safe prior to planned works
commencing.
Garage 149 Berecroft
Unsafe wall
To make safe prior to planned works
commencing.
Garage 155 Berecroft
Wall
To make safe before planned programme of
works commence
Garage 142 Berecroft
Wall
To make safe before planned programme of
works commence
Garage 203 Berecroft
Graffiti
To complete by 31/1/09
LM – Lorraine Murphy, N/Officer
SD – Sarah Dangerfield Residents Assoc
MH – Michael Halligan Excellent Estates project worker
PS – Property Services
RB - Robert Barrett
CE – Chris Ellison
JG – Jane Greer Harlow Council
ML – Michelle Lock
LM – Lorraine Murphy, N/Officer
SD – Sarah Dangerfield Residents Assoc
MH – Michael Halligan Excellent Estates project worker
PS – Property Services
RB - Robert Barrett
CE – Chris Ellison
JG – Jane Greer Harlow Council
ML – Michelle Lock