Minutes of HNE ICU/HDU HNE EDUCATION COLLABORATIVE Meeting
DATE:
10th September 2015
VENUE:
Via Polycom video/teleconference
PRESENT:
Karen Chronister, Kelvin Smith, Helena Sanderson, Gabe Beal, Megan Hay, Brad Stehr, Peter Kanyaro, Matthew Ahern
APOLOGIES:
Rhian Nathan-Marsh and Leila Kuzmiuk
IN ATTENDENCE:
TIME COMMENCED: 0830
ITEM
NO.
1.
2.
TIME COMPLETED: 0930
TOPIC
MINUTES: Kelvin Smith
DISCUSSION
Welcome to Country and apologies


Karen
As above
Review of Action List


All actions have been completed
Competency matching to guideline/procedures.
Discussed that there are some guidelines that
have come out or exist at state level. Pleural
drains out, NIV guideline for non-critical care
patients but not acute, however there is a NSW
guideline. Spinal log roll almost completed.
Video/teleconference organised for Monday 14th
September at 0800hrs
Guidelines for consultation have been sent out to
the district with great input/comments. Karen
met with Jo West (Performance Improvement


ACTION /
TIMELINE

Jo will speak to
the lead MO of
guideline group
RESPONSIBILITY

Jo West, Karen
follow up
Coordinator) to discuss ways that the regional
sites could be more engaged/part of the teams
due to a query from Helena. There are some
groups that have not progressed as far and may
need someone to lead a guideline review or link
with a nurse at JHH to do. There may be an
opportunity to link other ICU staff into the group
3.
New business
3.1 Ways of working
3.2 Competency based assessment
Develop process for standardisation and
review of ICU introductory competencies
LHD wide
 With the current respect in the workplace
program occurring, it is timely to discuss as a
group/team what behaviours we see as
acceptable and not acceptable. The ways of
working tool was utilised to consider what
qualities the group wished to see utilised versus
qualities/behaviours we would not like to see
 Many similar themes were identified and all team
members contributed
before other staff
are invited to
participate

Themed
responses will be
collated and the
document agreed
upon by the team

Karen to allocate
competencies to
members unless
they have a
 History of use of the competencies across district
discussed. Tamworth/Manning have used a mix
of HNE and NSW Transition program
competencies for the TRN programs this year as
a trial. Otherwise have used JHH competencies.
The usefulness of these will be evaluated at the
end of 2015.
 Matt A supported that the current introductory
competencies lend themselves easily to
standardisation
 Practice differences can be identified through this
process
 Agreed process/way forward was discussed
o Commence with introductory
competencies
o EVD management is JHH only, and will

Karen
Chronister/all
o
o
o
o
o
o
o
4
4. Standing items
4.1 Guidelines
4.2 SDLP working party
6: Other business
10.
Meeting Date
not need to be part of the district process
Make competencies/assessor guides as
generic as possible with caveats for
equipment differences etc if required
Re brand reviewed
competencies/assessor guides as
Intensive Care Services HNELHD
Different ways to review discussed.
Decided that 1 person is responsible for
leading a given
competency/editing/collating comments
Competency lead will send the
competency to the group for overall
comments and identification of areas for
standardisation, evidence- group review
and consensus
Review 1-2 at a time to start to see how
process works and what issues arise
Timelines for review/comments/editing
available and met by the team. Karen to
develop timelines and oversee
If members have an interest in a
particular competency they can opt to
lead it
 Discussed above as part of action list
 Helena dropped out via phone. Comments that
the site is live with a few resources available
 Group discussion Monday 14th with Leila re JHH
process for review of competencies via
video/teleconference

particular
competency they
would like to drive.
Karen will lead the
first one to see
how the process
runs and be able
to better generate
a timeline. Aim to
start beginning of
October

Polycom booked.
FYI
Next meeting 12th November 2015
Confirmed this
day of
{insert month and year}
Signed by …………………………………………………………….
Chairperson
Action List as at 10th September 2015
Issue and Action
Responsible Officer
Meeting Date
By When
Jo will speak to the lead MO of
guideline group before other staff are
invited to participate
Themed responses will be collated
and the resulting standards of
behaviour document agreed upon by
the team
Jo West- follow up
Karen Chronister
10th September
October 2015
Karen Chronister
10th September
September 21st
Karen to allocate competencies to
members unless they have a
particular competency they would like
to drive
Karen Chronister
10th September
End September
2015
Start process
beginning of October
Outcome/Action Completed