VENDOR NET TRANSMISSION COVER LETTER
DATE:
September 23, 2010
When using Vendor Net, you may submit your proposal through one of the following options: U.S. mail, handdelivery, fax or e-mail. Refer to “SUBMITTAL INSTRUCTIONS”. Regardless of the option used, your
proposal must be received and time stamped in by Purchasing Services, 21 N Park St, Suite 6101, Madison,
WI 53715-1218, prior to 2:00 PM on the proposal due date to be considered on time. Proposals not so
stamped shall be considered late. Late proposals shall be rejected.
If you have any questions concerning these instructions, please contact the University of Wisconsin-Madison
Purchasing Services (Bid Processing) at (608) 262-0059.
PURCHASING SERVICES
University of Wisconsin-Madison  21 N Park St, Suite 6101 Madison, WI 53715-1218
608/262-0059  (Fax) 608/262-4467  www.bussvc.wisc.edu  bids@bussvc.wisc.edu
A REQUEST FOR PROPOSAL (RFP)
RFP #11-5270 AMENDMENT #4
AGENT: Charlie Simonson at (608) 265-0656 / FAX: (608) 262-4467
E MAIL: csimonson@fpm.wisc.edu
If NO BID (check here)
and return.
UNIVERSITY OF WISCONSIN – Madison
ACCESS AND REVENUE CONTROL HARDWARE AND SOFTWARE
Issued by:
STATE OF WISCONSIN
UNIVERSITY OF WISCONSIN - MADISON
PURCHASING SERVICES
Issue Date: SEPTEMBER 23, 2010
NO PUBLIC OPENING
Proposals must be submitted by
September 30, 2010 - No later than 2:00 p.m. CDT
NOTE TO PROPOSERS: Amendment #4 issued to extend the due date to September
30, 2010 2:00 PM CDT and to answer proposer questions.
COMPANY NAME: _________________________________________________________________________________________________
PURCHASING SERVICES
University of Wisconsin-Madison  21 N Park St, Suite 6101 Madison, WI 53715-1218
608/262-0059  (Fax) 608/262-4467  www.bussvc.wisc.edu  bids@bussvc.wisc.edu
SUBMITTAL INSTRUCTIONS
A completed and signed proposal response must be received and date/time stamped in by UW-Madison Purchasing Services
prior to 2:00 p.m. CDT on the stated proposal due date to be considered. Proposals not so date/time stamped in shall be
considered late. Late proposals shall be rejected. We have supplied you with a pre-addressed return label. Please fill in
your vendor name and address on the return label to help us identify this transaction. Please use one of the options below for
return of your proposal.
MAILING:
Original and Four copies of mailed proposals must be received at Purchasing Services, 21 N. Park Street, Suite 6101,
Madison, WI 53715-1218, prior to 2:00 p.m. CDT on the stated proposal due date.
HAND DELIVERY:
Original and Four copies of hand-delivered proposals may be delivered by vendor or third-party/courier service. Proposals
must be received at Purchasing Services, 21 N. Park Street, Suite 6101, Madison, WI 53715-1218, prior to 2:00 p.m. CDT on
the stated proposal due date.
FAXING:
For your faxed proposal to be considered valid by UW-Madison Purchasing Services:
1. A complete copy of the entire transmitted response must be received at Purchasing Services prior to 2:00 p.m.
CDT on the stated proposal due date. FAX: (608) 262-4467 (AVAILABLE 24 HOURS A DAY).
2. Original and Four copies copies to be delivered (via hand delivery, mail or courier) within one (1) business day after the
stated proposal due date must be received at Purchasing Services, 21 N. Park Street, Suite 6101, Madison, WI 537151218.
E-MAILING:
For your e-mailed proposal to be considered valid by UW-Madison Purchasing Services:
1. Send a complete copy of the entire response prior to 2:00 p.m. CDT on the stated proposal due date via e-mail to:
bids@bussvc.wisc.edu. Submitting a proposal to any other e-mail address than bids@bussvc.wisc.edu does not
constitute receipt of a valid proposal by Purchasing Services.
2. Original and Four copies copies to be delivered (via hand delivery, mail or courier) within one (1) business day after the
stated proposal due date must be received at Purchasing Services, 21 N. Park Street, Suite 6101, Madison, WI 537151218.
Prior to the proposal deadline, proposer is responsible for confirming that their e-mailed proposal response has been
successfully received. Proof of transmission doesn't constitute proof of receipt. The original e-mail submission must be
supported by the last page of Section 6 “RFP Checklist and Submittal Page”. This page must be signed and returned via fax
(608-262-4467) and must be received prior to 2:00 p.m. CDT on the proposal stated due date.
RETURN ADDRESS LABEL:

OFFICIAL SEALED PROPOSAL
NUMBER: 11-5270
DUE DATE: 9/30/10
TIME: 2:00 PM CDT
NO PUBLIC OPENING
INSERT
VENDOR NAME HERE: ______________________________________
ADDRESS: ________________________________________________
________________________________________________
________________________________________________
UNIVERSITY OF WISCONSIN-MADISON
PURCHASING SERVICES
21 N PARK ST, SUITE 6101
MADISON, WI 53715-1218
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
Amendment #4
PROPOSAL NO.: 11-5270
Q&A Page 1
AMENDMENT #4
QUESTIONS AND ANSWERS FOR 11-5270
ACCESS AND REVENUE CONTROL HARDWARE AND SOFTWARE
QUESTION #1: Attachment A, Section 4.2.23 – What ‘applicable codes’ are required?
ANSWER #1:
All federal and State of Wisconsin building, electrical, access (ADA), which includes UL codes.
QUESTION#2: Attachment B, Section 4.3.7 Extensibility– What aspects of the Andover Continuum Building
Management system do you envision being used with or by your access and revenue control
equipment?
What is the level of desired integration with Andover Continuum on lots 38 and 95 (4.3.1.2.4.d)
ANSWER #2:
We no firm plans for integration/implementation. What we are seeking is your solutions ability to work
with Andover Continuum Building Management system.
QUESTION #3: We are requesting all the electrical drawings showing all the existing conduit runs at the four
parking garages along with power panel information.
Could we have drawings to scale of each facility including electrical???
Are there any site drawings available?
can you provide drawings for each of the lots indicating existing entry and exit lanes and
electrical infrastructure
ANSWER #3:
Provided 8/2/10
QUESTION #4 -- Will the University accept a system that uses a database other than Oracle 10gR2 or newer? I.E.
SQL
--As significant advancements have been made with Microsoft SQL server, Would that be
acceptable in place of Oracle 10gR2 (4.2.21)
ANSWER #4: No to both questions
QUESTION #5: --Where will the server for the new parking system be located?
--Where is the central server located?
ANSWER #5:
It’s a virtual server co-located at either the 610 Walnut Street (WARF Bldg) and 1210 W Dayton Street
(DoIT/Comp Sci).
QUESTION #6: Are there any lots that must have a cashier present.
ANSWER #6:
No.
QUESTION #7: --Please clarify the style of fiber that will be provided. Single mode or multi-mode?
--If fiber is utilized, what type of fiber will be used, single or multi strand?
ANSWER #7:
Single
QUESTION #8: --How many fiber strands will be available at each structure and will each parking structure
location have dedicated fiber that will be routed back to the location of the parking server?
--It appears that there are network drops in each booth for ramps 17,20, and 83. Can you confirm
this???
--Will there be fiber connections at each parking facility?
ANSWER #8:
There is a campus network connection at each of the ramps in question that contractor’s data could flow
over. Contractor would have to provide fiber from parking gate equipment to the network connection in
the closet.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
Amendment #4
PROPOSAL NO.: 11-5270
Q&A Page 2
AMENDMENT #4
QUESTIONS AND ANSWERS FOR 11-5270
ACCESS AND REVENUE CONTROL HARDWARE AND SOFTWARE
QUESTION #9: Are there spare circuits available in the elevator lobbys for the four ramps?
ANSWER #9:
There may be existing wiring available for use. You would need to field verify. Your proposal will need to
state what electrical wiring requirements are needed in order to install and operate the system.
QUESTION #10: Are all monthly permits to be RFID technology (we noticed a mag strip reader for permits at the
Fluno Center)?
ANSWER #10: Yes. Copies are not available
QUESTION #11: If fiber is utilized, who will be responsible for the fiber converters?
ANSWER #11: The successful Contractor.
QUESTION #12 What format is the University developed GEN 2 RFID readers and tags?
ANSWER #12: The proposal specification for 4.3.2.1 states – “The entry lane components must include a Class 1
Generation 2 UHF Air Interface Protocol Standard reader capable of reading low cost generic RFID tags
or a Gen 1 RFID reader.
QUESTION #13 What types of antennas are used for this GEN 2 RFID readers?
ANSWER #13: The proposer must specify the antenna to be used.
QUESTION #14 At Lot 17 would you like the conduit to be flush mounted?
ANSWER #14: The conduit should be concealed or surface mounted
QUESTION #15 Who will be responsible for programming, commissioning and support of the GEN 2 RFID
readers?
ANSWER #15: The successful Contractor.
QUESTION #16 4.2.9 Web validations. Could you elaborate on how you would like the web validations to work?
ANSWER #16: We cannot elaborate. It is up to the proposers to describe how their proposed system would provide
validations via the web.
QUESTION #17 4.2.13. It states the device should be able to read receipts. What kind of data are you looking to
read from a receipt?
ANSWER #17: 4.2.13 already lists what the University considers as receipt types.
QUESTION #18: Can you please clarify What the University’s ARC system is, described in 4.2.3.
What Interfacing Options do we have with the ARC (4.2.9)
Does the university currently own the T2 Systems Access and Revenue Control System software
referred to as ARC?
Does The ARC comply with PCI Security Standards?
ANSWER #18: Transportation Services is using T2’s PowerPark module, we not using ARC. No requirements for PCI
compliance were in place at the time PowerPark was installed. The PCI compliance requirement has
recently been implemented at the request of our Vice Chancellor.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
Amendment #4
PROPOSAL NO.: 11-5270
Q&A Page 3
AMENDMENT #4
QUESTIONS AND ANSWERS FOR 11-5270
ACCESS AND REVENUE CONTROL HARDWARE AND SOFTWARE
QUESTION #19: In section 4.2.5, Can you confirm what the “Guest List” is ?
ANSWER #19: The list contains individuals authorized to park for a special event, conference or other University
function. It would be provided in either a Microsoft Word or Excel document.
QUESTION #20: Should the cameras be viewed both from a security office as well as a parking office? (4.3.1)
ANSWER #20: At this time only the Transportation Services office at 610 Walnut. There may be need in the future to
connect with our University Police Department.
QUESTION #21 Who is the current Video management System Manufacturer, and does it have spare capacity?
(4.3.1)
ANSWER #21: We typically purchase PELCO video cameras for the Andover system, however other components are
purchased from a variety of manufacturers and their distributors.
QUESTION #22 Where will the DVR for the video be located?
ANSWER #22: It depends on the Lot. They could be at the site location or at a remote location. Describe if your system
has any limitation or flexability.
QUESTION #23 Is there a desired quantity of hand held citation processing systems.
ANSWER #23: Hand held citations is outside of scope of this RFP.
QUESTION #24: Are there any lots that must have a cashier present.
ANSWER #24: No.
QUESTION #25 What are the current hours of operations in each of the lots. are there any lots that has special
after hour operations. if so can you describe
ANSWER #25: Please find hours of operation here http://transportation.wisc.edu/parking/lotInfo_hours.aspx
QUESTION #26: Can you describe the event management requirement, is parking pre sold via event organizers or
pre sold to the attendee.
ANSWER #26: It depends on the event, so both could apply.
QUESTION #27: Is the student annual permit processing and citation system an optional module or is it a
requirement of the base proposal.
ANSWER #27: We do not typically sell annual permits to students. It is not a requirement.
QUESTION #28: Is any bond requirement for companies wishing to submit a proposal.
ANSWER #28: No