King Fahd University of Petroleum & Minerals
Office of Planning and Quality
King Fahd University of Petroleum & Minerals
Office of Planning and Quality (OPQ)
Guidelines for
Innovative Idea Award
November 2014
King Fahd University of Petroleum & Minerals
Office of Planning and Quality
Table of Contents
1. Background
2. Eligibility
3. Criteria
4. Submission for the Award
5. Procedure for Selection
Appendix A: Criteria for the Innovative Idea Award
Appendix B: Idea Documentation
Appendix C: Committee Input
Appendix D: University Nominees for the Innovative Idea Award
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King Fahd University of Petroleum & Minerals
Office of Planning and Quality
Innovative Idea Award
1. Background
King Fahd University of Petroleum & Minerals has established a yearly “Innovative Ideas”
award to recognize persons who are the proponents of outstanding innovative ideas that are
expected to bring about substantial improvements in the areas of teaching, learning,
research, community services, the University’s internal processes and its administrative
affairs.
KFUPM will offer a maximum of three distinguished awards for KFUPM community
members who have suggested creative ideas that have the potential to bring about
substantial improvements in the way the University conducts its business.. The ideas will
be rated as first, second, and third and the amount of the awards will be SR.10,000/-,
8,000/-, and 6,000/- respectively. Ideas rated in the same rank will get same monetary
amount.
2. Eligibility
All KFUPM community members (including students, faculty, staff and their dependents)
are eligible for the award.
3. Criteria
The purpose of this award is to promote the participation of the KFUPM community with
innovative ideas that enhance the main lines of business of the University, which are
education, research and community service. The award will focus on the outcomes or
potential outcomes of the idea. The essential elements of the award criteria include impact,
feasibility, originality, effectiveness (cost and time), and transferability. The elements of the
criteria are:
1.
2.
3.
4.
5.
Impact: refers to the level of improvements the idea will bring and whether
those improvements are at the unit level, college or university-wide.
Feasibility: refers to the possibility and the ease with which the idea can be
implemented in the KFUPM environment.
Originality: means how new or unique the idea is.
Effectiveness: means the benefit the idea will bring and at what cost (time
and other resources).
Transferability: means the ease of transferring the idea to similar units or
institutions.
Candidates will be evaluated using the criteria in Appendix A. If two or more members of
the community submit the same winning idea, the award will be divided equally among
them.
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Office of Planning and Quality
4. Submission for the Award
The Director of the Office of Planning and Quality (OPQ) will inform the KFUPM
community members of the regulations and the deadline for applications for the yearly
innovative idea award. All members of the community shall submit their ideas to the OPQ
for evaluation. The OPQ will request documentation for the idea/s in the format given in
Appendix B, and it will screen the idea/s to check for its/their completeness and eligibility.
All candidates' names should be coded and only code numbers and information about the
ideas shall be forwarded to the selection committee. All proponents submitting ideas
surrender their rights to the University for utilizing them to improve KFUPM operations
and functions.
5. Procedure for Selection
The Director of the OPQ shall appoint a five-member selection committee from the
University after the award closing date. The committee shall comprise experienced
members of the community. Competing members or those who have dependents or
relatives competing for the award shall not be members in the selection committee. The
deliberations of the committee are confidential. The committee may use the expertise of
other individuals if needed. After obtaining all the relevant information from the Director
of the OPQ, the committee shall conduct a blind review of the cases received and apply the
criteria in Appendix A. The committee shall select five candidates (in order of merit) as the
nominees for the award. The committee, using the forms in Appendices C and D shall
report the results, including codes for the candidates, scorers with justification; (in order of
merit) etc, and forward them to the Director of the OPQ who in turn shall forward them to
the Chairman of the Committee on Convocation, Honors and Public Events.
5. Feedback
The Director of OPQ will inform all proponents about the final decision of the award
evaluation committee.
These decisions are final and can not be contested by the
proponents. Proponents of non-winning but effective ideas, which worth being adopted or
implemented by the concerned Departments/Units, may provide their consent to the OPQ to
forward their ideas to the related department(s).
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King Fahd University of Petroleum & Minerals
Office of Planning and Quality
Appendix A
Criteria for the Innovative Idea Award
The criteria consist of the elements detailed in the following table. Ten is the highest score
is 10 and 1 is the lowest.
Criteria
I. Originality
1-2
Old idea
3-4
Recent Idea
5-6
Modification
of a new idea
7-8
Adaptation
with new
elements
A Division
9-10
Uniquely
novel
II. Impact
IV. Effectiveness
( cost and time)
Prohibitive
cost
Many
individuals
Low
feasibility
Very high
cost
One Unit
III. Feasibility
Few
individuals
Not feasible
Feasible with
difficulty
Moderate
cost
Feasible with
low difficulty
Low cost
Very Easy to
implement
Very low
cost
V. Transferability
Not
transferable
Low
transferability
Transferrable
to other units
or divisions
in university
Transferrable
to all the
university
To all higher
education
institutions
Campus wide
The order of the criteria in terms of importance and weight is as follows:
III
Originality
30
I
Impact
20
II
Feasibility
20
IV
Effectiveness
20
V
Transferability
10
Total
100
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King Fahd University of Petroleum & Minerals
Office of Planning and Quality
Appendix B
Idea Documentation
The candidates are asked to submit documentation of their ideas in the given template
format (page 7):
1.
2.
3.
4.
Candidate's name and contact information
Name of university employee related to the candidate if he/she is not an employee.
Title of the idea
Description of the idea using the following headings:









Summary.
Description.
Originality
Impact.
Feasibility.
Effectiveness (time and cost).
Transferability.
Additional information if needed.
Declaration
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Office of Planning and Quality
Idea Title
Applicant Information
Name:
Phone:
Mobile phone:
Mailing address:
E-mail:
Related KFUPM Employee (if applicant isn't a KFUPM employee):
Summary
A short description of the idea in one or two sentences.
Description
Detailed description of the idea, including:
 What problem(s) does it solve?
 How does it work? And how does it solve the listed problem(s)?
 What is required to implement the idea?
Originality
Assert that your idea is original and has not been proposed or implemented before.
Describe how your idea is different from similar existing ideas.
Impact
How many people will your idea affect? e.g. household, neighborhood, department, campus
wide, etc.
Feasibility
Can the idea be implemented? How easy is it to implement the idea? And how long will it
take to successfully implement it?
Effectiveness
Does the idea solve the problem it is intended to solve? How well does it solve it? Is the
cost of implementing the idea justified, in terms of time as well as financial cost?
Transferability
How easy is it to implement the idea in other departments or institutes than the one(s) it
was intended for?
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Office of Planning and Quality
Additional Information (Optional)
Other relevant information, if any.
Declaration:
Submission of this idea for award will entitle King Fahd University of Petroleum &
Minerals to use or utilize the idea for improving the University's functions and operations
without infringing on the intellectual property right of the originator of the idea.
Candidate's Name:
Signature:
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King Fahd University of Petroleum & Minerals
Office of Planning and Quality
Appendix C
Committee Input
The committee members should fill this form to provide their evaluation of the ideas.
Candidate code number:
Item
score
Max score
1. Originality
30
2. Impact
20
3. Feasibility
20
4. Effectiveness
20
5. Transferability
10
Total
100
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King Fahd University of Petroleum & Minerals
Office of Planning and Quality
Appendix D
University Nominees for the Innovative Idea Award
No.
Candidate Code Number
Total Score
University Nominee Code Number (in order of merit)
1.
2.
3.
4.
5.
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