WESTCHASE COMMUNITY ASSOCIATION, INC.
REGULAR BOARD OF DIRECTORS MEETING
December 9, 2010
MINUTES
I.
CALL TO ORDER
A meeting of the Board of Directors for Westchase Community Association, Inc. was
held December 9, 2010 at the WCA Management Office, 10049 Parley Drive, Tampa,
Florida 33626. Joaquin Arrillaga, President, called the meeting to order at 7:15 PM.
II.
ROLL CALL
Directors Present:
Management Staff:
VMs and Alternates:
Joaquin Arrillaga
Susan Thomas, Sr. Mgr.
Bill Dennis
Dyan Pithers
Charlotte Adams, Office Mgr.
Carlos Quiros
Brian Ross
Jeff Greenacre
Gene McArthur
Keith Heinemann
Maryann Luallen
Michael Clayton
Mary Griffin
Jean Keelan submitted her letter of resignation from the Board.
III.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited by those present.
IV.
Announcement – There will be a Special Voting Members Meeting on December 13, 2010,
7:30 pm at the Swim & Tennis Center.
V. SECRETARY’S REPORT
November 18, 2010 Board of Directors Meeting Minutes submitted.
Michael Clayton motioned to accept the November 18, 2010 minutes. Dyan
Pithers seconded the motion. A vote was taken and the motion carried 7-0.
VI. TREASURER’S REPORT
Mary Griffin reported that the Financial report was provided to the Board.
VII.
COMMITTEE REPORTS

Covenants Committee – No Report submitted

Government Affairs Committee – Report submitted
Mary Griffin reported that WCA was selected as one of the Associations that was
given a grant from the Office of Neighborhood Relations.

Modifications Committee – No Report submitted
Board Meeting Minutes November 18, 2010

Website Committee – No Report submitted

Swim & Tennis Capital Improvements Committee - No report submitted. With the
Resignation of Jean Keelan, new committee chairperson will need to be selected.
VIII. COMMUNITY ASSOCIATION MANAGER’S REPORT- Report submitted
1. Two hundred ninety-seven Violation Letters and Door Hangers were distributed
in November.
2. Fifteen Welcome Letters were sent to new residents in November.
IX.
OLD BUSINESS
1.
Vision and Mission Statement- Discussion tabled until the January, 2011 meeting.
X. NEW BUSINESS
1
2.
Procedure to Replace Board Member – Discussion tabled until the January, 2011
meeting.
50% rule, Non-Resident Player-3.0 Tennis League
Mary Griffin made the motion to waive the 50% requirement rule for the 3.0
women’s tennis league for six months. Brian Ross seconded the motion. After
further discussion Brian Ross withdrew his second, and the motion failed.
The new tennis league starts during the second week of January. The Swim &
Tennis Center staff should work to develop some solutions or recommendations
to assist the 3.0 tennis league.
Joaquin Arrillaga made the motion to allow the 3.0 Tennis League to play without
the 50% rule, but they must have a minimum of four members on the team for
one season. Mary Griffin seconded them motion. After further discussion, Mary
Griffin withdrew her second, and the motion failed.
Dyan Pithers made the motion to allow all USTA Leagues to play without the 50%
rule, but they must have a minimum of 4 members on the team for one season.
Joaquin Arrillaga seconded the motion. A vote was taken and the motion carried,
6-0.
3.
12488 Berkeley Square-proposal for payment plan. The Board has requested an
analysis of the account from the attorney’s office.
Board Meeting Minutes November 18, 2010
4.
Job Description – Operations Manager – Board members to review the job
description before the next meeting. Discussion tabled until the January meeting.
5.
Mary Griffin commented that she asked for a table at an upcoming event and
expressed a “Special Thank you” to Jan Smith for all her hard work and effort
given to Westchase.
6.
Items to be placed on the agenda for the January meeting-the Rollover of excess
funds in the Operating Account from 2010 to 2011. Joaquin appointed Keith, Mike
and Dyan to be involved in a committee to evaluate and nominate a new board
member.
XI. ADJOURNMENT
Mary Griffin made the motion to adjourn. Keith Heinemann seconded the motion. With all
voting in favor, the motion carried. (6-0)
The meeting adjourned at 8:08 pm.
_____________________________
Michael Clayton
Westchase Community Association, Inc.
Secretary
cc: HOA File
WCA Board of Directors
Board Meeting Minutes November 18, 2010