TITLE
Information Technology
Purchases
NUMBER
PAGE
PURWI060
1 of 4
VERSION
DATE REVISED
3
8/12/13
Information Technology Purchases
Purpose
This document describes the policies and guidelines for purchasing new information technology
hardware and software products by Lansing Community College. This policy applies to all new
information technology hardware and software product purchases by Lansing Community College.
Distribution
Director of Purchasing
Buyer/LCC Card Administrator
Services Buyer
Purchasing Customer Advocate
Purchasing Lead Support
Employee
All College personnel involved in the requisition, purchase and approval process for information
technology hardware and software.
Responsibilities
The College’s Information Technology Services Division is responsible for the administration of this
policy.
Related Documents
PURFR093
Information Technology Request/Approval Form
Ownership
The Director is responsible for ensuring that this document is necessary and that it reflects
actual practice.
Lansing Community College, 2005. All rights reserved.
Printed on: 2/12/2016
Uncontrolled copy if printed
TITLE
NUMBER
Information Technology
Purchases
PAGE
PURWI060
2 of 4
VERSION
DATE REVISED
3
8/12/13
Definitions
Information Technology Hardware – The term information technology hardware is hereby defined as
any equipment or device which may be connected to the College’s network or another College owned
device that may be connected to the network.
Information Technology Software – The term information technology software is hereby defined as any
application, computer code, or application service (cloud computing) that may be installed or run on
College owned information technology hardware.
College Network – The term college network is hereby defined as the infrastructure (servers, switches,
routers, cabling, access points, and related software) enabling a wired or wireless connection to college
systems and the internet.
Technology Replacement Fund – The term technology replacement fund is hereby defined as the funds
allocated by the college for the replacement of information technology equipment including, but not
limited to, personal computers, laptops, servers, storage, college network infrastructure, and classroom
technology devices.
Classroom Technology – The term classroom technology is hereby defined as the hardware and software
supporting and installed in classrooms and campus conference rooms including, but not limited to,
projectors, teaching stations, visualizers, the video playback equipment located in Media Services and
related infrastructure.
Equipment/Software (List any special equipment involved.)
REVISION STATUS PAGE
DATE
PAGE NO.
VERSION #
INSTRUCTIONS/COMMENTS/REASONS
11/22/10
All
1
New
8/10/11
All
2
Added information to “Distribution” and Item #2
8/12/13
1
3
Removed Director’s email
Lansing Community College, 2005. All rights reserved.
Printed on: 2/12/2016
Uncontrolled copy if printed
TITLE
Information Technology
Purchases
NUMBER
PAGE
PURWI060
3 of 4
VERSION
DATE REVISED
3
8/12/13
Information Technology Purchases
Instructions
1.
Computer and information technology resources are essential tools in accomplishing the
mission of Lansing Community College. In order to ensure license compliance,
compatibility, and cost control, all purchases of new information technology assets must
be reviewed and approved as follows:
a. Requests must be submitted to the Information Technology Services (ITS) Division for
review and pricing via email.
i. For computers, printers, network, telephone or mobile devices and related
software, contact the ITS Director of Personal Computing, Networks, and
Telecommunication Services.
ii. For classroom related technology other than that listed in (i) above, contact the
ITS Director of Media Services.
iii. For application services such as cloud computing or integration with existing
College enterprise systems contact the ITS Director of Enterprise Systems.
b. The ITS Director will review the request for license compliance, compatibility with
existing/planned systems, and will work with the requestor to identify the best solution
and obtain pricing.
c. Before proceeding with any purchase approvals must be obtained using the Information
Technology Request / Approval Form. The completed form should be forwarded to the
appropriate ITS Director as identified in i, ii, iii above.
d. This process does not alter or circumvent the College’s Purchasing Policy. The nature or
dollar amount of the request may require the solicitation of bids and/or Board of
Trustees approval.
Lansing Community College, 2005. All rights reserved.
Printed on: 2/12/2016
Uncontrolled copy if printed
TITLE
Information Technology
Purchases
NUMBER
PAGE
PURWI060
4 of 4
VERSION
DATE REVISED
3
8/12/13
e. The College’s Technology Replacement Fund is intended to be used exclusively for the
replacement of existing information technology assets. Requests for the purchase of
new assets must include an identification of the source of funds.
f.
2.
ITS does not support the connection or use of employee owned devices or software on
College computers.
ITS Director will forward copy of completed form to the Director of Purchasing at Mail Code
7130.
Lansing Community College, 2005. All rights reserved.
Printed on: 2/12/2016
Uncontrolled copy if printed