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Emergency and Security Systems
Purpose
Scope
Links
name of service service users receive an appropriate and timely response during
emergency and security situations.
name of service service users, staff, visitors, contractor and all premises.
http://evaconline.fire.org.nz/
http://www.aucklandcivildefence.org.nz/
Civil Defence Emergency Management
Workplace Emergency Planning
EMERGENCY CONTACTS: 111
……………..
Emergency status for the Auckland Region
Emergency status for the Northland Region
Auckland region radio station frequencies:
In an emergency the radio is your prime source of information:
National Radio.............FM 101.4 OR AM 756
Newstalk ZB............... FM 89.4
Classic Hits................. FM 97.4
MoreFM.......................FM 91.8
Radio Live.................. .FM 100.6 OR AM 702
Version:
Review Date
V1
Issue Date
090414 Created by:
010417 Authorised by: NRA Working Group
GSHarnisch
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Emergency and Security Systems
Fire safety and evacuations
name of service implements an approved evacuation scheme.
Manager
Fire and Emergency Training




Visitors
Service users
Staff
at orientation
6 monthly evacuations
…… yearly fire training with ……..
a staff member that holds a first
aid certificate is present 24/7
 disaster quiz
 information pack
includes fire safety and
emergency processes
 participation in
evacuations
 civil defence resources
for people with
disabilities
 emergency exits to be
shown
Fire safety and emergency maintenance activities
Health and Safety Officer
Smoke Alarms:
 service users’ bed
rooms
 kitchen
 batteries to be
changed 6 monthly
Smoke Alarms:
 are monitored
monthly
 gives siren sound
when activated
 show the alarm that is
activated (alarm
panel)
 show a red light on
activated smoke alarm
Version:
Review Date
Knowing who is on site:
 visitor book to be completed
 in-and out board to be
maintained by service users and
staff
Information:
 fire safety and evacuation
flowcharts & floor plans are
displayed in each client room,
kitchen and office
 floor plan
V1
Issue Date
090414 Created by:
010417 Authorised by: NRA Working Group
Fire Extinguisher:
 in kitchen
 …………..
 expiry date to be checked
by ……….. yearly.
Fire Blanket:
 in kitchen
 expiry date to be checked
by ……….. yearly.

Responsibility for
evacuation:
 a staff is allocated the
responsibility for
evacuation processes
 when evacuating, the
staff member will wear
an orange west
GSHarnisch
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Page 3 of 6
Emergency and Security Systems
Emergency maintenance activities cont.
Emergency equipment
Governance/manager
Health and safety officer
Alternative utilities
Alternatives
First aid kit
First aid guidelines
Electricity:
 solar or manual energy
torches.
 generator
 solar or wind energy
 move to alternative
premises
 move perishable
food to other
premises
 collaborate and
coordinate with
other service
providers
Located:
Civil defence emergency kit
Located:
Personal protective
equipment.
Located:
M
O
N
T
H
L
Y
C
H
E
C
K
S
For cooking:
 barbeque
 gas cooker
 camping stove
Telephones:
 ensure mobile
batteries are full at all
times
Computers:
 have a back-up laptop
 have charger batteries
full at all times
Cars:
 keep petrol/diesel 2/3
full at all times
Version:
Review Date
V1
Issue Date
090414 Created by:
010417 Authorised by: NRA Working Group
GSHarnisch
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Page 4 of 6
Emergency and Security Systems
Specific emergency situations
Flip-charts on emergencies will be located at:
……..
…….
……
…….
…….
name of service subscribes to the civil defence alerts
Flood
Fire
Severe weather
Tsunami
Landslide
Eruption
Earthquake
Pandemic
Refer to the name of service
Pandemic Plan
Aggression
Armed hold-up/robbery
Witness form
Bomb threat
Gas leak
Hazardous material
Version:
Review Date
V1
Issue Date
090414 Created by:
010417 Authorised by: NRA Working Group
GSHarnisch
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Page 5 of 6
Emergency and Security Systems
SECURITY
On-Call System
Buildings
Manager
Staff on duty
 a person is on call 24/7
 the on-call roster is documented and
accessible ……..
 never hesitate to call on-call staff
 on-call staff will call the manager in cases of
a major adverse event such as:
 unoccupied premises will be locked
 before leaving the premises
o lock the windows
 Turn off electric equipment and gas
 activate the alarm
 only staff will have access to the keys for the
premises and individual rooms
o natural disaster
o human made
disaster
o high risk
situations
o staffing issues
in
Activities off-site
Staff on duty
Staff on business related activities or tasks will implement the
following:
Documentation
in the service diary:
 destination
 expected return
 phone contact
 name of all the people going
out
 document the time of return
and sign off
Actions
Communication


if the return is delayed
inform the person in
charge at name of
service
as soon as you return
inform the person in
charge of your return
 report to the on-call
manager and clinical DHB
team if a service user has
gone missing
 a mobile phone is always taken
 the person in charge will call
the staff member if not
returned within 30 minutes of
the anticipated time
 if the staff member cannot be
contacted, discuss with the
manager/on-call staff what
actions need to be taken
Before you transport service users – refer to the Use of Company Vehicles
Version:
Review Date
V1
Issue Date
090414 Created by:
010417 Authorised by: NRA Working Group
GSHarnisch
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Page 6 of 6
Emergency and Security Systems
Consultation
Consultation
Group/Role
Version:
Review Date
Date
V1
Issue Date
090414 Created by:
010417 Authorised by: NRA Working Group
GSHarnisch