MASCOT REQUEST FORM
The purpose of our mascot is to symbolize Saint Leo University’s school and community spirit.
Submitting the Mascot Request Form does not guarantee Fritz availability for a performance.
REQUEST REQUIREMENTS:
Mascot request form(s) must be submitted two (2) weeks prior to date of event. The following criteria
must be met in order to receive full approval. Only students who receive proper training and are on
scholarship with the Student Government Union are permitted to be in the costume, and responses to
request submissions will depend on performer availability.
A. The event must be an approved University event.
B. The Mascot Request Form must be completed and returned to the Mascot Team Director
two weeks prior to date of event. Please email completed request forms to
fritz@saintleo.edu
C. Mascot appearances at charitable functions (non-profit agencies included) will be free of
charge and scheduled to enhance the image of the University.
D. All events requested outside of the Saint Leo University community will be booked by the
discretion of the Mascot Team Director.
E. Student Government Union sponsored events will take priority in booking dates.
EVENT INFORMATION:
Name of Requestor: __________________________________________________________________
Name of Department Requesting Mascot: ________________________________________________
Phone Number_____________________________ Email___________________________________
On-Site Contact ______________________________________________________________________
Phone number______________________________ Email___________________________________
Name of University Approved Event______________________________________________________
Date of Request_____________________________ Date of Event_____________________________
Location of Appearance: _______________________________________________________________
Secure Location*______________________________________________________________________
*MUST be requested on 25Live by Host before submission of the Mascot Request Form
Time of Mascot Request (2 hours maximum)_______________________________
Time of Event (EX: 3-5pm)_____________________________________
Duties expected of mascot while performing: ________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
SITE/HOST RESPONSIBILITIES:
The following criteria must be kept in order to not face possible mascot removal, and/or future refusal
of mascot usage. The Mascot will need a secure place to change. This location must be a place in which
all personal belongings will be safe and secure at all times and where performer identity can be
protected. Costume changes must not be visible to the public. A restroom or restroom stall is not
considered a safe and secure location. The mascot appearance must not exceed two (2) hours. The
mascot will not appear at events with excessive water use; this includes but is not limited to water
balloons, water guns, buckets of water etc. The mascot will not perform near open fire, or other
material(s) that will cause permanent damage to the costume. The mascot will leave the area
immediately if these items are in the performance space. Any use of the mascot costume beyond the
description provided in the approved event request form is strictly prohibited. All mascot performers
will require the following in which to prepare for performances.
SITE/HOST MUST PROVIDE:
Please read the following requirements that must be fulfilled by the host in order for your mascot
request to be processed. Please initial next to each line indicating you have read and understand
these requirements that are expected of you at your event for the mascot.
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______
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A. A private, clean, dressing room fifty (50) feet or less from the venue
a. Rooms on University Campus are requested through 25Live
(events.saintleo.edu)
B. 2-3 bottles of water and 1-2 granola or fruit bars for performer break(s)
C. Parking space fifty (50) feet or less from the venue for events not held at
University campus
D. Fifteen (15) minute breaks given every fifteen (15) minutes or as often as the
performer requests.
Mascot performers will provide all sites/hosts with:
Performer will provide appropriate entertainment for the fans and spectators at the event, and a
custom CD of mascot specific music to be played during performance if applicable to venue. All actions,
entertainment, and characterization that the mascot performs while in costume and in-person must
represent University policy and core values.
Cancellation Policy:
Host site may cancel up to one (1) week prior to the event without penalty. All cancellations must be
submitted via email to the Mascot Team Director a minimum of one week prior to the event.
Cancellations made less than one (1) week of the event, or excessive cancellations will result in possible
revocation of mascot use. Please email all cancellations to fritz@saintleo.edu
Rain Delay or Rain Cancellation Policy:
In the event a performance is delayed, postponed, or cancelled due to inclement weather, it will be the
responsibility of the requester of the performance to provide sufficient notice of a change in venue,
schedule, or time. Should the event be moved to a later date, the Student Government Union is not
responsible for rescheduling the event, a performer, and/or the mascot.
Consequences for lost, stolen, misuse or damaged costume:
While the costume is in the care of the performer and host of the event, responsibility for the wear and
care of the mascot belongs to the host. Persons not contracted as a mascot performer by the Student
Government Union are not permitted to be in the costume under any circumstances. Any persons found
in the mascot costume who are not contracted as a performer by the Student Government Union shall
be subject to disciplinary actions by the Division of Student Services and responsible sites/venues shall
be subject to loss of mascot requesting privileges. If any parts of the costume are damaged, lost, or
stolen while under the care of the host of the event, the host will be charged for the full price of a
replacement or repair.
I have fully read the Mascot Request Form and accept responsibility for the expectations outlined
therein:
_____________________________________________________________________________________
Name (Printed)
(Signature)
Date
Please submit your completed Mascot Request Form to the Mascot Team Director at
fritz@saintleo.edu. Thank you.
Office Use Only:
Date Received: ____________________
Received by: ______________________
Approved by: ______________
Date approved: ____________