Fair Processing Notice for Students
Queen Mary University of London (QMUL) is a data controller in terms of the Data
Protection Act 1998. QMUL requires a certain amount of personal data for the
administration of your studies and to comply with certain statutory obligations. This may
extend beyond QMUL’s central Student Administration. Examples include transmission
to/sharing of data with: academic departments, Housing Services, IT Services, Careers,
the Library, Learning Development, Advice and Counselling Service, or Finance and the
Disability and Dyslexia Service in QMUL, and external organisations, as appropriate.
Purposes for which QMUL may process your personal data, whether electronically or
on paper:
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the organisation of teaching and examinations and the award of degrees (both
at QMUL and any other institution which may be responsible for providing part
of your programme of study)
inclusion in institutional directories
the administration of student residential services (if at any point in your studies
you live in QMUL accommodation)
the administration of student computing services
to provide careers and other support services
to collect tuition or other fees
routine administrative functions such as access to buildings and library
borrowing (which will include the use of your photograph)
procedures relating to student complaints and appeals, and to student discipline
membership of Queen Mary, University of London Students' Union
processing of any work produced for the purpose of assessment through antiplagiarism systems, which may hold data outside the European Economic Area
to help the institution understand and improve its educational processes and
provide better support to students whether assisting them individually or by
improving courses
alumni relations activities and membership of the Alumni Network
inviting you to participate in voluntary surveys of student opinion, which may be
nationally-organised or organised by QMUL
statistical processing of aggregated student data by QMUL, or by institutions or
bodies with which it is in collaboration
equal opportunities monitoring
the production of returns required by government agencies (in particular the
Higher
Education
Statistics
Agency
(HESA),
please
see:
http://www.hesa.ac.uk/fpn and the Higher Education Funding Council for
England (HEFCE))
to pass information to your parent or guardian if you are under 18 years of age
Certain circumstances may require the transfer of your personal data to:
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Queen Mary, University of London Students’ Union as outlined in the agreement
QMUL has with it
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the University of London (for example to produce degree certificates, support the
provision of careers services and collect data from you on graduation for the
statutory Destination of Leavers from Higher Education Survey)
Transport for London (to verify Student Oyster card applications)
Microsoft Ireland Operations (in order to create an Office365 email account)
any organisation (data processor) acting under contract to QMUL to process
personal data which it holds
Should your programme of study be delivered wholly or in part by another institution,
this may involve some of your personal data being transferred directly to that external
educational provider. Should this apply, your Department (or a relevant central office)
shall inform you of what personal data is being transferred, and why.
Should you be involved in a placement or exchange visit while at QMUL, some of your
personal data may be transferred to the external provider. Should this apply, your
Department shall inform you of what personal data is being transferred, and why.
Should your studies at QMUL at any point involve work with children or vulnerable adults
and/or if your programme is accredited by certain professional bodies concerned with
health and social responsibility, QMUL will pass data to relevant external bodies to
discharge its statutory responsibilities and to enable routine vetting for fitness to practise
to take place where appropriate.
If you have a student loan, confirmation of attendance and details of your programme of
study will be made in returns to the Student Loans Company.
If you have entered the UK on a student visa and have a period of unauthorised
absence, fail to enrol, interrupt, withdraw, are excluded from studies, or make any
change to your programme title, content or duration, QMUL is obliged to pass this
information to the Home Office. We may monitor attendance to collect data for this
purpose.
QMUL may contact you by post or by other means such as telephone, texting or email. You have the right to opt out of receiving marketing material and you can exercise
this right by contacting the sender of the communication.
QMUL wants to ensure that your personal data is accurate and always up-to-date,
therefore it is important you inform Academic Registry of any changes to your personal
data, please see: http://www.arcs.qmul.ac.uk/students/sec/index.html
I understand that I consent to the uses of my personal data as described above, but that
I have the right to object if any uses will cause me substantial damage or distress,
notwithstanding the specific opt-outs.
If you need further information on the above, please contact
data-protection@qmul.ac.uk and/or read the data protection pages on the QMUL
website and refer to the Student Guide.