RFP 6720
Exhibit A
Page 1 of 10
REQUEST FOR PROPOSAL
for
~ POLICE MOBILE COMMAND VEHICLE ~
PROPOSAL DATA
Proposal Number:
Description:
Contacts:
RFP #6720, August 14, 2012
Police Mobile Command Vehicle
Jeff Fratt, CPM, Buyer III
619-594-3965 FAX 619-594-5919 E-mail:jfratt@mail.sdsu.edu
DEADLINE FOR QUESTIONS: Wednesday, August 30, 2012 at 1:00 p.m. (Please submit all questions in
writing to BidSync, Bid No. 6720)
The University encourages prospective Contractors to periodically check the Bidsync website for modifications to bid documents. The University
is not responsible for a prospective Contractor's misunderstanding of the bid solicitation or nonresponsive bid due to failure to check the website
for updates or amendments to bid documents, and/or other information regarding the bid solicitation. Failure to periodically check this website will
be at the Contractor's sole risk.
PROPOSAL DUE DATE
Date:
Thursday, September 6, 2012
Time:
3:00 P.M.
Location:
Contract & Procurement Management Office, Administration Bldg Rm 116
5500 Campanile Drive, San Diego, CA 92182-1616
(Visit the following web site http://www.sdsu.edu/map /)
PROPOSAL CONTENTS
Exhibit A: Request for Proposal “RFP”
Exhibit B: Solicitation Provisions/Bidder Certifications
Exhibit B-1: Supplemental Solicitation Provisions
Exhibit C: Proposal Certification Form
Exhibit D: Small Business Preference Certification
Exhibit E: General Provisions
Exhibit F: Sample Performance Bond
Exhibit X: DVBE Participation
Sealed written responses must be received by the Contract & Procurement Management Office no later than the date,
time and location indicated above for RFP Due Date. The University assumes no responsibility for delay in delivery of the
proposal to the designated delivery location by the United States Postal Service, by University Mail Services, or by any
other means. Submittal of responses by fax or other electronic means is not acceptable.
NOTE: This RFP does not constitute an order for the goods or services specified.
RFP 6720
Exhibit A
Page 2 of 10
RFP #6720
~ Police Mobile Command Vehicle ~
TABLE OF CONTENTS
EXHIBIT A
REQUEST FOR PROPOSALS
PAGE

SECTION I. INTRODUCTION………………………………………………………………………….3

SECTION II. SCHEDULE OF EVENTS……………………………………………………………….4

SECTION III. SCOPE OF WORK AND TECHNICAL REQUIREMENTS…………………………5

SECTION IV. PROPOSAL FORMAT/SUBMITTALS…………………………………………………9

SECTION V. EVALUATION AND AWARD CRITERIA……………………………………………..10
EXHIBIT B
SOLICITATION PROVISIONS/BIDDER CERTIFICATIONS…………………….1-9
EXHIBIT B-1
SUPPLEMENTAL SOLICITATION PROVISIONS………………………………..1-4
EXHIBIT C
PROPOSAL CERTIFICATION FORM……………………………………………….1
EXHIBIT D
SMALL BUSINESS PREFERENCE CERTIFICATION…………………………….1
EXHIBIT E
CSU GENERAL PROVISIONS FOR THE ACQUISITION OF GOODS…………1-8
EXHIBIT X
DVBE PARTICIPATION………………………………………………………………1-8
RFP 6720
Exhibit A
Page 3 of 10
SECTION I: INTRODUCTION
INTENT: San Diego State University (SDSU) is requesting Bid Proposals from specialty vehicle builders to furnish an
incident mobile command/emergency response vehicle to be used by the San Diego Urban Area Security Initiative
Agencies and University and Campus Law Enforcement Taskforce (UCLET) agencies. The vehicle will be hosted and
maintained by SDSU Police Department. Contractors are invited to submit vehicle designs and conceptual floor plan
drawings with their proposals.
Funding for the project will be released in November, 2012 and the project must be completed within 13 months.
The vehicle will be built on a new model year Freightliner MT-45 chassis with a walk-in van body or cab and modular box
body on a Ford F-750 chassis or similar. The intent is to end up with a vehicle with a 20-foot command/storage space
and approximately 28-30 feet in overall length. The vehicle will have landline, cellular and satellite phone service, cellular
and satellite internet and satellite television capabilities. The completed project shall also be compatible with the San
Diego County based interoperable communication system, or 3C’s.
The intent of this RFP is to have at least two computing stations, one of which should have the ability to support tactical
dispatching, along with necessary workstations and cabinetry needed to make this a functional tool in the field.
Additionally, SDSU requires an electrical power solution to power all on-board systems and the roof mounted air
conditioner(s).
Failure of SDSU to include any items that may be necessary for the vehicle to perform as intended, does not relieve the
contractor of their responsibility to supply any of those items on or prior to delivery. Re-packaging or outfitting of another
manufacturer’s equipment is not acceptable. All equipment detailed within these specifications shall be supplied and fully
installed unless otherwise specified. Prototype or first run chassis are not acceptable. All proposals shall be in
accordance with the best engineering practices and industry standards.
Whenever brand, manufacturer, product names are mentioned or indicated, they are included only for the purpose of
establishing a level of quality and general description of the item required.
BACKGROUND: San Diego State University Police is one of the San Diego County Urban Area Security Initiative (UASI) law
enforcement agencies and is also a member of the University and Campus Law Enforcement Taskforce (UCLET). SDSUPD,
along with the other UCLET members, are responsible for the safety of almost 40,000 people on our campuses every day.
This mobile command vehicle will be shared between the UCLET agencies and will be available as a countywide asset. As
such this vehicle must be capable of being utilized by any number of agencies and be able to support the mobile missions of
those agencies on a technological and logistical basis. Due to UASI funding requirements, this project must be completed
within a 13-month timeframe.
E-PROCUREMENT
BIDSYNC: The University encourages prospective proposers to periodically check the Bidsync website for
modifications to RFP documents. The university is not responsible for a prospective proposer's misunderstanding of
the RFP solicitation or nonresponsive proposal due to failure to check the website for updates or amendments to RFP
documents, and/or other information regarding the RFP solicitation. Failure to periodically check this website will be at
the proposer's sole risk.
Bidsync web address www.bidsync.com
RFP 6720
Exhibit A
Page 4 of 10
SECTION II: SCHEDULE OF EVENTS
Release of Request for Proposal
August 14, 2012
Deadline for Receipt of Written Questions (1:00 p.m.)
August 30, 2012
Deadline for Receipt of Proposal Packages (3:00 p.m.)
September 6, 2012
Notice of Intent to Award
September 17, 2012
Bond Issued / Contract Awarded
September 24, 2012
NOTE: Schedule of Events dates may be adjusted upon advanced written notice.
RFP 6720
Exhibit A
Page 5 of 10
SECTION III: SCOPE OF WORK / TECHNICAL REQUIREMENTS
Scope of Work:
The work consists of providing all labor, materials, equipment, and supplies necessary to produce and deliver a functional
mobile command vehicle to the SDSU Police Department. Deliverable items that will be provided to the contractor will
include the following:
RCS Radios
VSAT Satellite System
The following assumptions are included in this scope of work:

The work will be performed by a permanent shop with on-staff technicians, with prior experience
producing vehicles of this nature.

The contractor shall not deviate from the equipment specifications set forth in this document. If the
manufacturer changes the specifications of one of the listed pieces of equipment, the contractor must
notify SDSU of the change and obtain written approval prior to installation of a comparable item.

The contractor shall guarantee that diagnosis/repairs to any of the systems of the installation will be
completed within 72-hours of delivery of the vehicle by the contractor.

The contractor shall guarantee their work as follows: 5 years on systems installation, 3 years/50,000 miles
for vehicular components (engine, drive train, steering and drive axle, suspension, hydraulic systems).

The contractor shall provide a technical manual that includes wiring diagrams of all power systems. The
contractor shall provide adequate training to a small group of SDSUPD personnel on the operation of the
installed systems.

The contractor shall provide evidence of similar work performed for public agencies and references upon
request.

The contractor shall work with SDSUPD representatives to design exact workstation/vehicle
configurations.
Typical Modular Classroom Unit:
Fluorescent Lighting
Toilet Paper Dispenser
Paper Towel Dispenser
Water Saver Faucets
Steel Partitions
Floor Drain to sanitary sewer
2’ x 4’ T-Grid Suspended Ceiling
Specifications:
All materials, colors and finishes shall be from the manufacturer’s standard colors. Colors shall be submitted and
approved by the University prior to fabrication and installation. Any deviation or discrepancies must be approved by the
University.
RFP 6720
Exhibit A
Page 6 of 10
CHASSIS AND
POWERTRAIN:
Current model year Freightliner walk-in van chassis or Cab and Box design
LH Primary Steering Location
Under 28,000 lbs. GVWR
Engine: Cummins ISB 6.7-260 HP or similar
One Permanent Mount Chair/workstation with Seatbelt at Front Passenger Position to
include:
120 VAC outlet-15 AMP
12 VDC outlet-15 AMP
RJ-11 Phone Outlet
RJ-45 Computer outlet
Federal Signal or similar gooseneck light
Front Bumper to be Full Width Chromed Steel
Front Tow Hooks Frame Mounted
INTERIOR
FINISH:
Loncoin Cargo Floor Covering
All Unused Interior Walls & Cabinet Doors to be White Board Material
NASCAR Quality Interior Cabinets with Push Actuated, Gas-Assist
Storage Area at rear of vehicle, divided by a fabricated wall per construction discussion
Front Driver and Passenger Seats to have Tuff-Tex or Similar Fabric Material
CAB EXTERIOR:
Daytime Running Lights
VAN/CAB BODY:
20’-21’ Utility Space
Length:
345”-369”
Width:
93”
Interior Width:
88”
Interior Headroom:
85”
Overall Height:
119”-123” Approx.
Body shall have one approx. 86” slide out portion in main conference per construction
discussions
Body Shall Have One Entry Door on Passenger Side
Nylon Straps or Similar Limiting Door Opening to 100 Degrees
Body Shall Have Bi-Fold Entry Doors at Rear Storage Area
Aluminum Drip Rails Above Each Door
Aluminum Kick Plates on Bottom of Doors
Body to be fully under-coated
Power retractable awnings, driver and passenger side
Rails on driver and passenger side to support temporary mounting of monitors
Curbside and street side output boxes to provide:
Two cigarette power jacks
Connectivity for monitor/computer/telephone
Audio/Video inputs/outputs to view any data source
Two Thule or similar RV-type tables and mountings on curb and street side
Additional storage compartments based on space availability per approved plan
One heavy duty roof access ladder
One automatic hydraulic leveling system appropriate for vehicle weight
VAN INTERIOR:
Heavy duty curtain to separate workstations from conference space
Rolling office chair for workstations with method for securing during transit
RFP 6720
Exhibit A
Page 7 of 10
Two 5-lb. ABC rated fire extinguishers
Two 9VDC combination smoke/carbon monoxide detectors
Two event clocks, one in workstation area and one in conference area
Storage area to include slide out capability for two radio battery charging banks and
Streamlight flashlight charging banks
Storage area shelving to be determined during construction meetings
Storage area/power supply to support one Iridium satellite phone
ROOF:
Roof rack mounting surface for all antennas (“Antenna field”)
Two roof-mounted heat pump/air conditioner units to include:
15,000 BTUH cooling capacity
12,700 BTUH heating capacity
Fully ducted vents installed within all areas of vehicle
Roof sections shall be reinforced where air conditioning units are mounted
LIGHT/EXTERIOR:
Headlights: Dual sealed beam halogen & LED daytime running lights
LED Clearance/Marker lights with protective guards.
LED Back-up Lights: Two sealed, white LED rear back-up lights
LED Stop/Tail Lamps
License plate lights
All lights shall comply with FMVSS and CVC requirements
Fixed exterior floodlights to provide scene lighting to right, left and rear of vehicle
Vertical mount pole lights…
LIGHT/INTERIOR:
Dimmable Interior LED Lighting, sufficient to illuminate interior of vehicle
LED lighting as required to illuminate workstation areas
LED lighting sufficient to illuminate storage area of vehicle
EMERGENCY
EQUIPMENT:
All emergency equipment listed as Federal Signal brand or similar quality.
Siren amplifier/lighting controller
Siren speaker, 100-watt to exceed Ca. Title XIII requirements
PA Microphone
Headlight flasher
LED light bar, Federal Signal Legend or similar, setup to be determined
LED emergency lighting, Quadra Flare or similar, 3 on each side of vehicle, clear lens
split red/blue
LED emergency lighting, Quadra Flare or similar, 2 on front of vehicle, clear lens, split
red/blue
LED emergency lighting, Quadra Flare or similar, 2 on rear of vehicle, clear lens,
split blue/amber
LED strobe beacon; green LED with clear lens mounted on Kwik-raze bottom raising pole
located near rear of vehicle.
Install Motorola XTL-5000 in cab area (Per RCS specs; user provided)
Install (2) Motorola XTL-5000 in workstation area (Per RCS specs)
POWER SYSTEMS:
Cummins Onan commercial generator, quiet diesel series, Model QD-12000
Magnum Energy MS Pure Sine Wave Inverter/Charger
Deep cycle battery bank to support installed technology
50’ 120/240 shore cord, 50 Ampere capacity, twist lock connectors
All associated wiring
RFP 6720
Exhibit A
Page 8 of 10
AUDIO/VIDEO
SYSTEMS:
Two 42” LED or LCD monitors, one permanent mount, one portable
One DVD/VCR recording/playback unit
Helicopter downlink input portal compliant with 3C’s program
In-motion satellite TV system
Four exterior mounted wide angle, low light cameras for preview of area around vehicle
One mast mounted PTZ 360-degree view color camera, controlled from conference area
All sources should be accessible and switchable between following locations:
Curbside output portal for use with temporarily mounted external monitor
Street side output portal for use with temporarily mounted external monitor
Rear command station in storage area of vehicle
Main conference area
Workstation locations
Two external audio/video and power inputs for camera/camcorder connection
Multimedia input source to include compact flash, Secure Digital, mini SD, etc.
TELEPHONE
SYSTEMS:
Telephone system capable of operating on landline, Tellular or satellite inputs
System should provide three voice phone lines and one dedicated fax line
Install necessary Tellular transceivers
Provide interior jack extensions at the following locations:
Each workstation
Conference area
Rear storage/command area
Front cab passenger location
Fax location
Provide exterior jack locations at the right and left side output portals
Telephone sets for all jack locations, conference location to have Polycom or better
conference phone capabilities
One laser fax/copier/scanner/printer capable of operating on any of the systems
SATELLITE SYSTEM: Install user provided satellite equipment to include INMARSAT terminal, antenna and sim
card
COMPUTER
EQUIPMENT:
Two main workstations…
Large format printer capable of printing 24” wide thermal or similar roll paper
INSULATION:
Roof & Exterior Wall insulation of 1-1/2” RMAX foil faced board foam or similar
PAINT & GRAPHICS: To be determined
DELIVERY:
MUST BE DELIVERED ON OR BEFORE 13 MONTHS AFTER RECEIPT OF ORDER.
RFP 6720
Exhibit A
Page 9 of 10
SECTION IV: PROPOSAL FORMAT/SUBMITTALS
All proposers must submit the following with their proposals to be considered responsive. Proposers shall elaborate on
each question as asked below and respond using the same Proposal Format, associating your answers to the referenced
categories and questions.
1.
GENERAL INFORMATION~ Qualifications/Experience/References
a. Provide the following information about your company; the full company name, address,
location, and phone number for your headquarters, branch and area offices that would support San Diego
State University. List the name(s), telephone number(s), and locations of your representatives who can be
contacted regarding this proposal.
b. Provide a brief summary of the organizations overall qualifications to provide the goods and services
requested in this RFP. Provide information that documents experience with providing equipment to law
enforcement, colleges, universities or other public institutions. Provide a statement regarding the financial
strength of company, guarantee of operation.
c. Provide a list of three references of companies/institutions for whom you have satisfactorily performed
services for similar public institutions. Include institution name and address, and name, title, and telephone
number of person to contact.
2.
STATEMENT OF WORK – TECHNICAL REQUIREMENTS
a. Address the assumptions in the Scope of Work and how you will meet them. (Exhibit A, Section III, Page 5)
b. Include timeline how your firm proposes to meet the anticipated delivery date of the agreement, Exhibit A,
Section III, Scope of Work, page 8
c. Provide a list of the components offered, including specifications and quality per the Exhibit A, Section III,
Technical Requirements.
d. Submit design drawings and conceptual floor plan drawing.
3.
PRICING / COSTS
a. Provide a price, including delivery, FOB San Diego State University.
4.
VALUE ADDED OPTIONS
a. Describe any services not included in this Request for Proposal that your firm can provide to San Diego State
University that may be of benefit to the University.
5.
CERTIFICATION FORM.
proposal response.
6.
SMALL BUSINESS PREFERENCE. Proof of certified Small Business must be submitted at the time the
proposals are due (Exhibit B, Page 3) including the request for small business preference form Exhibit D.
7.
PERFORMANCE BOND.
with Exhibit B-1, page 1.
All proposers must complete and return the certification form, Exhibit C with the
Proposer must certify their ability to provide a performance bond in accordance
RFP 6720
Exhibit A
Page 10 of 10
SECTION V: EVALUATION AND AWARD CRITERIA
EVALUATION. San Diego State University shall select the proposer that is the best qualified to produce the specifications of
this Request for Proposal. Proposals meeting the format requirements will be submitted to an evaluation committee
comprised of university personnel. Responses will be reviewed, evaluated and scored in accordance with the point schedule
listed below. Award shall be made to the proposer whose proposal response is given the highest score by the evaluation
committee. Award will be based on the highest ranking by the evaluation committee. The decision of the university is final.
AWARD CRITERIA. Each of the following criteria will be scored in accordance with the points referenced below for a total of 100
points. (Additional points are possible for Certified Small Businesses and DVBE participation)
Proposer Name/Date:
Evaluator Name/Date:___________
__________________
Evaluation Item
1.a. General Information – Company information
Points
1.b. General Information - Qualifications
15
1.c. General Information - References
5
2.a. SOW Technical Requirements – Assumptions of
the SOW.
2.b. SOW Technical Requirements – Timeline
2.c. SOW Technical Requirements – Components
Offered
3. Pricing – Delivered FOB San Diego, exclusive of
sales tax
5. Value Added Options
Score
Comments (Required)
Score
Comments (Required)
5
15
10
15
30
5
SUB-TOTAL POSSIBLE SCORE by Evaluator:
100
Evaluation Item
Optional Points
DGS Certified Small/Micro Business
(5% of non-cost points)
Optional Points
Disabled Veteran Business Enterprise Participation
(3% to 5% of non-cost points)
Points
TOTAL POSSIBLE SCORE with optional points:
107
3.5
2.1 – 3.5