Madison County’s Promise
Executive Committee Meeting
Monday March 15, 2010, 9:30a.m.- Canastota Public Library
Present: Melissa Clark(CAZ ACTION), Maureen Campanie (MCP Director),Kimberly Lorraine (CAP), JoAnne
Morak (CAP), Lisa Benn (Headstart), Dr. Mary Handley ( Cazenovia- Evaluator), Sarah Johnson ( MCP)
I.
II.
III.
IV.
The meeting was called to order at 9:30.
Review of minutes from last meeting- Minutes were not available. Sarah will email the minutes
from the last meeting to committee members.
Introductions were made
Coalition Evaluation-Dr. Mary Handley
a. Mary handed out to committee members the Coalition Self Assessment survey that she
used in June 2009 to assess the coalition. She also handed out a packet of charts that
gave detailed answers question by question.
b. There were 18 people surveyed- Mary discounted several people for a couple of
reasons. She discounted first timers and one person who was a news reporter. Some
people also did not answer all of the questions completely.
c. Mary will add a narrative to this assessment.
d. There were several questions from the assessment that should be reviewed by the
coalition.
i. Under the Executive Board Section question 7 - Mary noted that this may be the
wording of the question where participants were unsure of training being the
issue or leadership or perhaps both. Will be brought up at the June/July focus
group.
ii. Under the staff (Director and other paid staff) section question 3 -participants if
the coalition staff offers training to members as appropriate.
iii. Under the coalition structure 6 and 7 - Participants were unaware of the
organizational chart for the coalition. They were also unaware of job
descriptions for committee members.
iv. Under the coalition process there was some confusion for questions 5 and 6.
Almost every participant was either unsure or thought accountability of
members completing assignments was limited. Participants were also unsure of
new member orientation.
v. The implementation section question 2 – regarding the coalition conducting a
needs assessment.
vi. Under the members section of the survey question 3, 4, and 10- Some
participants feel that they do not clearly understand their role in the coalition.
Some participants also feel that the coalition may not always actively plan,
implement, and evaluate the activities. Some also felt that training
opportunities were not sought out.
vii. Under the sub-committee chairs section some participants felt that there was
not enough time for the chairs (the meaning of “enough time for chairs” needs
to be explored further)
viii. Under the Institutionalization section participants did not know if the coalition
has access to power within the legislative and executive branches of agencies of
the government (question 3). Participants also had some disagreement if the
coalition’s mission is refined or changed to encompass other populations and
issues (question 6).
e. Mary held a focus group at the same meeting the survey was completed. She shared
her findings with us:
i. The majority of people felt that the coalition was a good way to communicate
and use resources effectively.
ii. Some participants felt that the coalition was a good way for other agencies not
rooted in prevention or services to become involved.
iii. Everyone felt that there was great communication within the coalition.
iv. Members feel the meetings are functional and productive. They also felt that
the coalition is well organized.
v. Members would like to pull in other groups than are not currently involved
(example girl scouts).
vi. Overall: The survey says that we are a coalition that is strong- people feel valued
and that the coalition is not a waste of their time.
f. Mary will conduct a follow up focus group in June/July to answer some questions more
in depth.
i. One thing she will focus on is the training aspect of the survey.
g. Discussion on Dr. Handley’s recommendations
i. Training opportunities for members. We will publicize trainings more and send
regular emails to members about upcoming trainings and webinars. Add the
January new member training to the calendar so members see it.
ii. We will also send out emails to coalition members about staff trainings such as
CADCA
iii. Work on trying to get some government officials on the committees to help
strengthen the coalition. Sarah is going to start making contacts with County
Board Supervisors. All Board of Supervisors were sent information regarding
the upcoming Parent Discussion being hosted in Chittenango.
iv. Work on giving coalition members more structure- providing job description of
the committee chairs
v. At the next community board meeting we will also hand out the chart/calendar
of coalition initiatives broken down by committees.
h. Mo asked that if there are any other evaluation questions the Executive Committee
would like to explored to write them down and they can be added to the survey.
i. Parent Discussion
i. Melissa and Mo announced the Parent Discussion featuring Michael Maurer on
March 23rd, 2010 at 7:00p.m at the Sullivan Free Library in Chittenango.
ii. Kim brought up the Dove Self Imagine training that is also the same night in
Morrisville.
j. June Recognition Event:
i. Mo informed the committee of BRiDGES Volunteer Recognition Event to be held
June 9th, 2010 from 3-6pm at Madison Hall. This event will recognize all
volunteers for BRiDGES and MCP.
k. Committee Updates:
i. Safe Pill Drop off announced- April 24, 2010 from 10am-2pm at the County
Landfill in the town of Lincoln.
ii. May 5th, 2010- Drug Recognition Training featuring Trooper Dave Olney. This
event will be an all day training to be held at the Dibbles Inn in Vernon.
iii. Kim mentioned that CAP is applying for the Office of Juvenile Justice Grant for
mentoring. This grant includes prevention pieces (trainings, and group
activities).
l. Adjourn and Schedule next meeting.
i. The next meeting is June 24, 2010 at 9:30a.m. at Canastota Library Meeting
Room.
ii. The meeting was adjourned at 10:25a.m.