MINUTES FOR THE DIVISION FOR PHYSICAL, HEALTH AND MULTIPLE DISABILITIES
EXECUTIVE BOARD MEETING
September 7, 2012
The meeting began at 5:30 pm and adjourned at 7:30 p.m. EST.
Kristin Joannou and Lisa Pufpaff are submitting minutes.
Board members present for the meeting:
 Officers:
o Lisa Pufpaff, President
o Kharon Grimmet, President-Elect
o Meg Cooper, Treasurer
o Kristin Joannou, Secretary
o Linda Thomas, Past President
 Committee Chairs:
o Bob Hales, Membership Committee Chair
o Emily Morrison, Severe/Multiple Disabilities Committee Chair
Approval of minutes from July 17, 2012:
 Kharon moved to approve minutes, Meg seconded. All in favor.
Committee Reports:
Lisa Pufpaff presented the CEC updates:
 Dan Ratner who was in charge of the divisions has resigned and they won’t replace
him. CEC divided his tasks between 2 people:
o Divisions and Membership issues- Krista Barnes
o Customer Services- Michael Shiplet
 We need to give CEC our end of year division membership information (benefits that
we are giving to our members/ dues)
o Dues: $25 a year for most members, $15 a year for students, $33 a year for
international members (same as before)
o 2 issues of the journal per year
o 2 issues of newsletter per year (left it at 2 although we’re currently
publishing 3 just in case)
Bob Hales presented the Membership Committee Report:
 43 lapsed members, 9 new members, 64 renewals
 We have 30-day period where we can give $10 off membership. Decided to use it
October 15-November 15. Bob will check if that will work. Try to get out rolling
for the fall
No Constitution and Bylaws Committee Report
No Finance Committee Report
Joni Baldwin presented Knowledge and Skills Committee Report (via email):
 Knowledge and Skills has not met yet this semester, we are scheduled for Oct 26th
and 27th. Agenda is to review the new standards and adjust our K & S statements to
fit into the 7 standards instead of our current 10. I don't expect this to be a major
task, but will call a meeting of anyone interested in working on this if it turns out to
be more than just a cut and paste activity.
Janie Avant presented Critical Issues & Leadership Committee Report (via email):
 Here's a quick update to share from the Critical Issues Committee (I'm sure Mari
Beth can elaborate if needed). We are going forward with research on terminal
illness and dying. We have had over 500 responses, including teachers and nurses.
Emily Morrison presented the Severe/Multiple Disabilities Committee Report:
 Looking for feedback about the online discussion forum for members to discuss
strategies, ideas, research, etc. at: http://cec-dphmd.boards.net/
o Meg and Kristin are having a hard time getting access. Kharon will create
directions on how to get access to the site
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DIRECTIONS:
1. Go to http://cec-dphmd.boards.net/
2. Click on "Register" in the top right hand corner
3. Create Forum Account: Please enter the following information:
- user name (whatever you want it to be)
- password
- confirm password
- birthday
- gender
- click in the circle to Agree to the Terms
4. In your "inbox" you will receive an "Activation Email" Go to your email inbox and click on the
Activation Announcement. Once complete, you will see a text box that notifies you that "your
account is waiting for approval from a staff member. Once administrators approve your account
you will gain access to the forum."
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o Concerns about keeping it active
Planning a meeting with committee members
Lisa Pufpaff presented the Nominations Report:
 There are two verbal commitments to run for vice-president:
o 1 response from the membership letter but nominee is waiting to see if it will
work with the timeline for her PhD
o David Gordon
 Still open for more nominations for vice-president until mid-Sept.
Megan Elam presented Chronic Medical Conditions Report (via email):
 Today is Tina North's last day with Cincinnati Children's. She has decided to stay at
home full time with her children. Consequently, she will no longer be helping with
the DPHMD Facebook page. I am not sure if Tina has been in touch with Lisa or Mari
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Beth on this, but she is passing along her Facebook responsibilities. Patty Dillhoff,
another DPHMD Chronic Medical Conditions Committee member, has agreed to help
with this, and if she has not yet been in touch with Lisa or Mari Beth, I will
encourage her to do so in the coming week.
The Chronic Medical Conditions Committee would still like to encourage
consideration of Chronic Illness 101: What Every Educator Needs to Know as a
potential webinar topic. I think that this could be targeted as professional
development for general and special educators, as well as for professors of preservice teachers. Focus would be on supporting children who are chronically ill in
the academic setting (both when those children are able to attend school as well as
how to support them during extended absences).
We are due for a committee meeting in the coming weeks. I will schedule this
(waiting for the craziness of our very busy fall season to settle a bit) and will be in
touch with committee members on individual projects at that time.
Suggestion to put Facebook information in the newsletter- Kharon will write
that up
Amanda Carter present the Policy and Advocacy (CAN Coordinator) Committee Report (via
email):
 No committee meetings to report on. Submitted the following update to share with
members:
o CEC’S PUBLIC POLICY AGENDA FOR THE 112th CONGRESS
2011-2013
The following policy objectives need immediate federal legislative or
regulatory attention:
 Full Funding
Advocate for federal policies that fully fund special and general
education, early intervention, and special/gifted education research
and development programs, through mandatory full funding for the
Individuals with Disabilities Education Act (IDEA) Part B Grants to
States Program; full funding of IDEA Part C Infants and Toddlers With
Disabilities Program, IDEA Part B Section 619 Preschool Program,
IDEA Part D Support Programs; full funding of the Elementary and
Secondary Education Act/No Child Left Behind; and substantial
increases for research in special education and the Jacob K. Javits
Gifted and Talented Students Education Act.
 Recognizing the Role of the Special Educator
Advocate for federal policies that recognize and support the unique
role of special educators as integral to achieving positive academic,
developmental, and functional outcomes for children and youth with
disabilities by strengthening the rigor of preparation, induction, and
mentoring programs; improving working conditions; increasing jobembedded professional development; and other strategies that
address the recruitment and retention of well-prepared, special
educators through the reauthorization and implementation of laws
such as the Elementary and Secondary Education Act/No Child Left
Behind and the Individuals with Disabilities Education Act.
 Expanding Research
Advocate for federal policies that promote the expansion of research
opportunities in special education and bridge the research-to-practice
gap through the reauthorization of the Education Sciences Reform Act
and by addressing issues such as strengthening the National Center on
Special Education Research and the process for establishing research
priorities for the U.S. Department of Education.
o Asked Amanda to put together a paragraph on how to get involved
Pamela Mims presented the Professional Development Committee Report (via email)
 Cindy and I have had our GAs send out an email about the Webinar to all sped
directors in all 50 states. It has taken much longer than we anticipated finding these
email addresses, but we are almost finished. We are also sending out an email to all
sped program coordinators or department chairs for institutions of Higher Ed who
have a concentration in moderate to profound disabilities. Also, Kharon had the
webinar advertisement published in the latest CASE newsletter.
 As many of you know, we had a glitch in the eblasts that were being sent out by CEC,
but they have resolved this now and all CEC members should have received the
webinar info. Kathleen from CEC will be sending me updates soon on registration
numbers. I will send these out to the board as I get them. A reminder eblast went out
on Sept. 4th and another will be sent out on Sept. 18th.
 Also, there has been some question as to when the webinars will be available on
DVD for staff training. I received this info from Kathleen from CEC. The time after a
webinar before the recording becomes available for purchase varies - perhaps a
couple of weeks or more. However, if you register for the webinar, whether or not
you are able to listen to it live, you will receive a link the next day that you can use to
download a recording of the webinar and keep it on your own computer. Also, the
webinars are made available as online recordings, not as DVDs.
 I think the above info is a great way to market the webinar to both school systems
and Universities/Colleges. For example, I teach a graduate class on inclusion, but we
meet on Wed. nights (Not Tuesdays when the webinar is scheduled). I'll be
purchasing the webinar and will use the link in my class on Wed nights. We need
everyone to continue to help get the word out about the webinar in order to up the
registration numbers. The more registrants the more money DPHMD makes.
 In regard to next years webinars... please send me any ideas about future
webinars so I can send it out to the professional development committee and we
can narrow the list down and present our top ideas to Kathleen with CEC for
consideration for the next round of webinars. These are due by Oct. 1st.
 Here is a list of the upcoming webinars from CEC. Please be thinking of some ideas
for additional upcoming webinars for DPHMD as I know we will be discussing this at
our Sept. meeting. We wanted to know what was coming up so we didn't overlap w/
any of the other webinars through CEC. We must submit our new proposals by Oct.
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1st for the following year of webinars (starting Sept. 2013). CEC Fall 2012 webinar
schedule:
o Sept. 25 The Promise and Practice of Peer Supports: Meaningful Inclusion for
Students With Moderate and Severe Disabilities. A CEC/DPHMD
Collaborative Webinar.
o Oct. 30 Self-Determination [specific title TBD)
o Oct. 2 Co-Teaching Successfully: A Guide for
o Oct. 9 Administrators. [a series of 3]
o Nov. 13
o Oct. 16 Linking the Common Core State Standards and Response to
Intervention: Tailor-Made Collaborative Opportunities for Teachers and
Speech-Language Pathologists. A CEC/DCDD Collaborative Webinar.
o Dates TBA LCE: Transitioning to CEC's Life Skills Portal
o Dates TBD: Autism Series: Specific topics TBD
Would like to put information in newsletter about how many people
registered for webinar. Kharon, Meg, Emily will put testimonials about the
webinar. All webinar information for the newsletter is due to Linda by
September 30.
Communications Committee:
 Facebook Page: http://www.facebook.com/pages/CEC-Division-for-PhysicalHealth-and-Multiple-Disabilities/373030836059895
Newsletter:
 Items due to Linda by Sept. 15
 Proposed changes
o Only officer update will be a President’s Message. Other officers can send
Lisa information to include in the President’s Message column. This will be
more in line with other division newsletters.
o Committee updates changed to committee news (i.e. information about
webinar for Professional Development Committee). Rather than every
committee submit an update for every newsletter, just focus on new or
exciting activities of interest to full membership.
 Discussed putting budget on newsletter but decided to put on website. Meg will
send budget and income tax report to Mari Beth for website.
Journal:
Lisa and Kharon presented an option for the journal. It is called IUScholarworks
(https://scholarworks.iu.edu/). It is a free platform for open access journals. There are
staff members that work with IUScholarworks who assist journal editors (or whoever is
responsible) to get everything set up. Once set up, manuscripts are submitted online,
reviewing and editing is completed online, and publishing and dissemination are done
online. It is all free. Through discussions with IUScholarworks staff, advantages and
disadvantages have been identified.
Advantages:
 It is free and this will save the division approximately $11,000 per year.
 Given the cost savings, we would then have the financial ability to pay our editor.
 Everything is done online which might appeal to both authors and editorial review
board members.
 There is an option to use “delayed open access” whereby we could give division
members immediate access to each issue and delay open access to the public for a
set amount of time (e.g., 6 months).
 With the cost savings, we would have money to increase travel reimbursement for
board members and potentially add other activities such as a division social event at
the annual convention.
Disadvantages:
 The annual membership dues would no longer result in two hardcopies of the
journal each year.
 The journal would be open access, meaning that it is available to anyone with
internet access. But this might actually be an advantage as it could broaden the
readership of the journal. Additionally, the journal is already open access through
ERIC with the past 100 articles available online in full text.
 We do not yet know the time commitment of the initial set up.
 If we use the delayed open access option, there could potentially be an issue of
needing to enter all division members into the subscription database for each issue.
But this topic is currently being further explored by IUScholarworks staff for us.
Discussion by Board members:
 Need more details on the set up
 Need more details on the delayed open access option and getting members in the
system
 Need Barbara’s input. Lisa will contact Barbara. (Efforts to contact Barbara for
comment have been unsuccessful so far 9/23/12)
Student Representative position is still vacant
Officer Reports:
Lisa Pufpaff presented the President’s Report:
Lisa received the following email message from Whitney Clark:
I designed a physical therapy guide called www.physicaltherapyaide.org. I cover everything
there is to know about phys. therapy education. There are not near enough physical
education programs within the school system so my goal is to spread my research
throughout the physical education and rehab community. You can search any school
offering the program listed by state which will hopefully be a great tool for any potential
students. Would you mind helping me to connect students with my site by adding it to your
resources page of http://web.utk.edu/~dphmd/DPHMD_Links.html? If you have any
suggestions to make the page better or have any school suggestions I would certainly add
it. Thanks so much
General consensus was to table the issue until more information could be obtained. The
website itself does not appear as if it would be beneficial to our general membership. But
this might have the potential for a newsletter article.
Kharon Grimmett presented the President-Elect’s Report:
The convention schedule has been completed. There are 19 total sessions sponsored by
DPHMD. Presenters will be notified by CEC soon as to dates and times of presentations.
Melissa Jasieniecki presented the Vice-President’s Report:
I connected with AbleNet. They are happy to support our efforts in increasing the CEC
membership for DPHMD. I am waiting to hear back from the Marketing Director to help out
with possible scenarios that would include a discount coupon, email to our customer base,
etc. In addition, they are sending a QuickTalker23 to me for a raffle type initiative. We can
include all new members in a raffle and raffle the quicktalker out to them. I can send more
information on the quicktalker when I receive it.
AbleNet also shared that their AT kits can be loaned out anytime to professors. Something
else for us to share with colleges.
Please let me know if you need further information. I am working to send the flyer out to
districts in my area for the webinar, as well as special education cooperatives. We will be
holding it here at SPEED for our staff and our member districts.
I am also still working with MOVE, but they have had some changes in leadership so I just
received new contacts. I will work on getting in touch with them hopefully this week.
No Treasurer’s Report:
No Secretary’s Report
Next meeting is Friday, October 12 at 5:30 pm EST.
Meeting adjourned at 7:30pm EST.