Domestic Transportation Routing Guide
For international shipments in which Beall’s is not the Importer of Record, please reference POE Shipments in Beall’s International
Routing Guide.
Issued August 1, 2014
Effective: August 15, 2014 – January 31, 2015
This Transportation Routing Guide is valid only for purchase orders issued by:
Beall’s Outlet Stores / Beall’s Home Outlet Stores / Burke’s Outlet Stores (hereafter referred to as Beall’s)
The instructions contained in this guide are only valid for purchase orders shipped:
August 15, 2014- January 31, 2015
Please use the previous guide for all shipments prior to August 15, 2014.
This guide supersedes all previous Domestic Transportation Routing Guides and exception routing issued by Beall’s Outlet
Stores.
All instructions shown in this routing guide are transportation compliant terms and conditions of our purchase orders and must be followed when shipping to Beall’s Outlet distribution center or direct to stores. All Bealls merchandise and non-merchandise vendors are required to use Bealls Routing Guide on all shipments that Bealls is paying the freight charges. A charge back will result for any, all violations to this policy. It is the responsibility of the vendor (or the vendor’s agent) to access and comply with all instructions of the most current issue of this guide. If you cannot fully comply with all instructions in this guide, you must contact
Beall’s Transportation Office prior to shipping. Failure to fully comply with all instructions will result in a charge back of full freight costs and $275 handling fee.
Our next update to the Domestic Transportation Routing Guide will be released February 1, 2015 . Beall’s Outlet Domestic
Transportation Routing Guides are available on our web site at www.beallsinc.com
. Click on “for vendors” and then select Outlet
Vendor Relations, then select Domestic Transportation Routing Guide.
All changes within this routing guide are identified in red.
 Only Beall’s Transportation Office can authorize changes to routing instructions.

If a vendor receives any routing instructions from the Transportation Department, the vendor is still responsible for all of the routing requirements in this guide.

Vendors may call for routing instructions prior to the start of the shipping window.
 It is the vendor’s responsibility not to ship prior to the start of the shipping window or after the cancellation date.
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Bealls Outlet Domestic Transportation Routing Guide
Table of Contents
I.
Domestic Transportation Routing Guide Changes and Key Points
II.
Distribution Center Shipments (Includes Non-Merchandise Shipments)
and under 25 cartons
over 24 cartons
Carrier Selection Chart based on Shipping Zip Codes
Consolidators and LTL Carrier's Addresses and Contact Information
National Retail Transportation Terminal Contact Information
Commercial Zone Zip Codes
Consolidator Information
Consolidator Requirements
III.
Bill of Lading Requirements
IV.
Air Shipments
V.
Direct to Store Shipments (Includes Non-Merchandise Shipments)
VI.
Invoice Information
VII.
Domestic Carton Markings and Packing Guidelines
VIII.
Packing Slip Guide Lines
IX.
Samples of VICS Bill of Ladings
Sample #1:
Within Commercial Zone, picked up by Consolidator
Within Commercial Zone, dropped off by Vendor
Within Commercial Zone, Vendor used 3 rd party to make delivery
Sample #2:
Within Consolidation Area, outside of Commercial Zone
Sample #3:
Less than Truckload Shipments
Sample #4:
Direct to Store Shipments
Sample #5:
Truckload Shipments
Sample #6:
Blank VICS Bill of Lading
VICS Bill of Lading Supplement
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I. Domestic Transportation Routing Guide Changes and Key Points
Issued: August 1, 2014
Effective: August 15, 2014 – January 31, 2015
Please read each section carefully.
Routing Key Points
 Beall’s Distribution Center shipping address is:
Bealls Distribution Center
2100 47 th Terrace East
Bradenton, FL. 34203
 Vendors must pack by style, color, and size if applicable based upon the purchase order’s level of detail. Cartons should be packed by solid style, color and size whenever possible.

All shipments must contain a packing slip on the lead carton. Packing slips must include the number of units by style, color, and size if applicable based upon the purchase order’s level of detail.
 Beall’s current return policy is that any merchandise that is refused by Beall’s receiving docks, will be shipped freight collect back to the vendor on Beall’s designated LTL carrier. These shipments are refused and sent back to the vendor without obtaining any return authorization.
 When completing the “Carrier Information” in the VICS bill of lading, Beall’s will accept the carton quantities in either the
“Handling Unit” or “Package” section. If your shipment is palletized enter the pallet quantity under the “Handling Units” and the carton quantity under the “Package” section. The total weight must include the pallet weight.
Important Contacts
Transportation Department
Phone 941.744.4658
Fax 941.747.4378
E-mail traffic@beallsinc.com
Distribution Center Delivery Appointments
Phone 941.744.4377
Carton Packaging Questions
Phone 941.744.4410
E-mail snoel@beallsinc.com
Transportation Routing Guide Violations and Early / Late Shipments
Phone 941.744.4658
Fax 941.747.4378
E-mail traffic@beallsinc.com
Accounts Payable / Vendor Services
Vendors A-L 941.744.4369
Vendors M-Z 941.744.4404
Email accountspayable@beallsinc.com
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II. Distribution Center Shipments (Includes Non-Merchandise Shipments)
All shipments must contain a packing slip on the lead carton. Packing slips must include the number of units by style, color, and size if applicable based upon the purchase order’s level of detail.

Ship to:
Bealls Outlet Stores
2100 47th Terrace E
Bradenton, FL. 34203

From any U.S. origin, ship Collect via UPS Ground . Contact the Inbound Transportation Department for UPS account number.

Do not ship 3 rd Party Billing, Consignee Billing or UPS Hundred Weight.
 Beall’s requires that first and second reference fields are utilized for Beall’s information only and that the vendor may use the third, fourth and fifth reference fields for their own data. The purchase order number must be in the first reference field and the store number in the second reference field of the UPS shipping label. Complete the first reference as “PO1234567” and the second reference as “ST 115 ”, if you are completing the UPS bill of lading manually, enter this data on the first address line.

If you are unable to ship via UPS due to size restrictions and ship through the consolidator, you must put the carton dimensions on your bill of lading. Please see “Shipments Weighing 251 lbs. up to 7,999 lbs. or over 24 cartons and not exceeding 1,200 cu. ft. or less than 10 non-stackable pallets.” within this section for instructions.
UPS Size Limits
UPS has established specific size limits for the packages that you send with all UPS services. The restrictions below only pertain to individual packages.

Packages can be up to 165 inches (419 cm) in length and girth combined.

Packages can be up to 108 inches (270 cm) in length.
How to measure your package size
To measure ground packages use the following formula:
Length + 2x Width + 2x Height
Step 1. Determining Length

Measure the longest side of the package, rounding to the nearest inch. This is your length.
Step 2. Determining Girth (2x Width + 2x Height)

Measure the width of the package, rounding to the nearest inch. Multiply this number by 2.

Measure the height of the package, rounding to the nearest inch. Multiply this number by 2.

Add these two numbers together. This is your girth.
Step 3. Add the length and the girth together. This is your package measurement.
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How to determine dimensional weight
Multiply the package length by the width by the height. For each dimension, measure at the longest point, rounding each measurement to the nearest whole number (for example, 1.00 to 1.49 will be considered 1, and 1.50 to 1.99 will be considered 2). The result is the cubic size in inches. If the cubic size of the package in inches is 5,184 or larger, divide the cubic size by 166 to determine dimensional weight in pounds. If the cubic size in inches is less than 5,184, use the actual weight of the package.
All shipments weighing between 251 lbs. and 7,999 lbs. (actual or dimensional weight), less than 1200 cubic feet, or less than 10 nonstackable pallets use the Carrier Selection Chart below. If your shipment exceeds any of these measurements please refer to
“Shipments Weighing 8,000 lbs. or more or 1200 cube or more or 10 non-stackable pallets or more - Truckload Shipments"
Vendors are required to combine all shipments from the same location with the same destination to no more than one LTL shipment per week.
Carrier Selection Chart based on Shipping Zip Codes
State and Origin Zip Codes
Commercial Zone
CA zip codes 900 to 930
CA - All other Zip Codes
Designated Carrier Freight Terms
Shipments that are 251 lbs. to 7,999 lbs. or over 24 cartons, are less than 1200 cubic feet or less than 10 non-stackable pallets
(Must meet all criteria)
“Freight Charge Terms” and “Special
Instructions” to be completed by the vendor on a VICS Bill of Lading
City Logistics & Transport
Freight Charge Terms: “Prepaid”
Special Instructions: “Prepaid to consolidator, collect beyond”
Submit routing through www.sterlingwebforms.com
Please take the time to review the TMS Vendor
Operating Manual . This will guide you through the registration (if you are not already registered).
Freight Charge Terms: “Collect”
Commercial Zones
NJ 070-079, 088-089
NY 100-116
CT 068-069
NJ - All other zip codes
National Retail Transportation
Freight Charge Terms: “Prepaid”
Special Instructions: “Prepaid to consolidator, collect beyond”
Freight Charge Terms: “Collect”
All Other States and Zip Codes
National Retail Transportation
Submit routing through www.sterlingwebforms.com
Please take the time to review the TMS Vendor
Operating Manual . This will guide you through the registration (if you are not already registered).
Freight Charge Terms: “Collect”
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City Logistics & Transport Inc
(CGMC)
Consolidators Addresses and Contact Information
VICS bill of lading addressed to:
Bealls Outlet Stores
C/o City Logistics & Transport Inc
2016 E. University Drive
Rancho Dominguez, CA 90220
Contact: Customer Service
Telephone: 310.223.1010
Fax: 310.223.1018
Hours: 7:00 am to 6:00 pm
Monday-Friday
Deliveries: 10:00 am to 2:00 pm
Must call 48 hours in advance to schedule a pick up (weekends and holidays not included)
National Retail Transportation (NART)
VICS bill of lading addressed to:
Bealls Outlet Stores
C/o National Retail Transportation
1624 16 th Street, Building “C”
North Bergen, NJ 07047
To schedule a delivery or pickup appointment visit www.nrsonline.com
Must setup a pickup 48 hours in advance
(weekends and holidays not included)
Delivery Appt.: 201.330.3635
Delivery Hours: 7:00 a.m. - 1:00 p.m.
National Retail Transportation Terminal Contact Information
Pickup requests should be made through the N.R.T. website www.nrsonline.com
or by calling 201.863.3200. First time users will need to create an account by choosing the “Request An Account Here” link. For assistance with problems or questions with registration call
201.863.3200 and choose option 4. Direct all other questions or comments to customerservice@nrsonline.com
Vendors must call to schedule a pick up no less than 48 hours prior to the order's cancel date and deliveries must be called in 24 hours prior to delivery (weekends and holidays not included).
Commercial Zone Zip Codes

New Jersey Zip Codes 070 - 079 and 088 - 089

New York Zip Codes 100 - 116

Connecticut 068 - 069

California Zip Codes 900 - 930
Defining Commercial Zone vs. Consolidation Zone
 Commercial Zone = Shipments made within this area are at the vendor’s expense from their dock to Beall’s consolidator.
 Consolidation Zone = is the geographical area in which an agent for Beall’s Outlet Stores collects vendor shipments at
Beall’s direction and builds truckloads destined for Bradenton Florida.
Consolidator information

Vendors must call to schedule a pick up no less than 48 hours prior to the order's cancel date and deliveries must be called in
24 hours prior to delivery (weekends and holidays not included).

When vendors are scheduling a pickup with the consolidators and the time the shipment is ready for pick up is after 12:00 p.m., the consolidator will consider the next business day as the first available pickup day for that shipment.

The vendor has the responsibility to arrange for the shipment to the consolidator.
 The vendor, at their discretion, within the Commercial Zone may select Beall’s consolidator (at vendor’s expense) to make the pickup or utilize their own truck or a 3 rd party carrier to make the delivery to the consolidator.

If a vendor selects to use their own truck or a third party provider to make deliveries to the consolidator, the date the merchandise is delivered to the consolidator is the official pickup date for Beall’s. The carrier must provide vendor's bill of lading to the consolidator.
 It is the vendor’s responsibility to ensure that the consolidator picks up within the designated shipping window.

The consolidators will not accept shipments sent via small package carriers (UPS, FedEx, etc.).

If you arranged with the consolidator for a pick up and he does not make the pick up on the scheduled day, or if you have any problems with our consolidator, call the Beall’s Transportation Department immediately at 941.744.4658.
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
Vendors in the Commercial Zone are responsible for all freight charges to the consolidator. Therefore, vendors who choose to use our consolidator’s trucking services are required to pay our consolidator. Not doing so will result in a charge back from
Beall’s inclusive of full freight plus a $275.00 administrative fee.
Consolidator notification for pickup.
Consolidator Requirements
City Logistics & Transport Inc National Retail Transportation
Vendors must call to schedule a pick up no less than 48 hours prior to the order's cancel date (weekends and holidays not included).
Vendors must call to schedule a pick up no less than 48 hours prior to the order's cancel date (weekends and holidays not included).
Scheduling Delivery appointments
Palletizing Shipments
Deliveries must be called in 24 hours prior to delivery (weekends and holidays not included).
Deliveries must be called in 24 hours prior to delivery of any shipments over 50 cartons
(weekends and holidays not included).
No Requirement
Palletize any shipment over 25 cartons.
Pallets size 48X40 preferred. Do not mix purchase orders.
VICS bill of lading (BOL) requirements
Original plus one (1) copy per purchase order. The pickup driver must sign all
BOLs.
Two options: 1) Have the NRT driver sign your completed VICS BOL and then the vendor will make one copy per purchase order of the signed BOL, or 2) Have the
VICS BOL original plus one (1) copy per purchase order and the NRT driver will sign the original and all copies.
LTL Requirements

Vendors are required to combine all shipments from the same location with the same destination to no more than one
LTL shipment per week.

Palletize any shipment over 25 cartons. The pallet dimension that Distribution Center recommends is 48 x 40. Pallets should not exceed 6 feet in height. One purchase order per pallet, do not mix purchase orders on pallets.

All vendors must allow LTL drivers to perform the count on the largest handling unit only at the time of pickup.
 No “Shipper Load and Count” (SLC) allowed unless the shipment is a sealed full truckload.

Any shipment with freight shortages and the Bill of Lading is signed STC / SLC / SWP the vendor will be charged for the shortage.

LTL carriers require the original VICS bill of lading.

If you need assistance in obtaining NMFC numbers contact the LTL carrier assigned to your shipping point.

If a quote number is provided by Bealls, you must list it within the commodity description of the VICS bill of lading.

If the carrier does not make the pick up on the date you requested through Sterling Webforms or if you have any problems with the service from our designated carrier, call the Beall’s Transportation Department immediately.
If your shipment meets any of the following criteria:

Exceeds 1200 cubic feet or more,

Weights 8,000 lbs. or more,

10 non-stackable pallets or more.
Submit routing through www.sterlingwebforms.com
Please take the time to review the TMS Vendor Operating Manual . This will guide you through the registration (if you are not already registered); and gives step-by-step instructions for using the system.
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If the shipment is determined to be a volume or truckload quantity by the Beall’s Transportation Department:
 Shipper is responsible for the carton count, loading, securing and sealing the trailer. Beall’s authorized carrier does not require their drivers to count or assist in truck loading. Truckload shipments are to be sorted and loaded in the order specified by our Transportation Department.

All truckload shipments must be sealed with a metal bolt seal only . Seal number and trailer number including all alpha and numeric characters must be noted on the bill of lading. Beall’s Distribution Center will not accept deliveries without a metal bolt seal.

Metal bolt seals can be purchased through American Casting 800.342.0333 or E.J. Brooks Company 800.458.7325.

The pallet dimension that Distribution Center recommends is 48 x 40. Pallets should not exceed 6 feet in height. One purchase order per pallet, do not mix purchase orders on pallets.
III. Bill of Lading Requirements
All shipments over 250 lbs. must use a VICS bill of lading . All vendors should only provide a VICS bill of lading, any vendor bill of lading is unacceptable.
Bill of lading must state the following:

Ship from: Company name and shipping address (including zip code).
 “Ship to” address must be completed as shown in “Consolidator Addresses and Contact Information.” All LTL and
Truckload shipments direct to the Bealls Outlet DC must be addressed to:
Bealls Outlet Stores
2100 47 th Terrace East
Bradenton, FL 34203.

Freight terms must be marked on VICS bill of lading as outlined on the Carrier Selection Chart. All Truckload shipments to the Distribution Center must be marked as “Freight Collect.”

List all purchase orders on one VICS bill of lading.

Provide carton count by purchase order, if you are shipping pallets, you must give the number of cartons by purchase order on your bill of lading.

Provide weight by purchase order.
 Provide Department number by purchase order (write in the section of “Additional Shipper Info”).
 Vendor must complete the information in the “Carrier Information” section of the VICS bill of lading, including handling quantity & type, packaging quantity & type, weight, commodity description, Class and NMFC number.
 Beall’s will no longer require the National Motor Freight Classification number (NMFC) on shipments through our consolidators.

The NMFC number is still required for shipments through LTL Carriers and Truckload shipments. The Commodity
Description and Class Number are still required on ALL shipments and must conform to the National Motor Freight
Classification (NMFC) and Uniform Classification requirements. Carton quantities should be noted in either the “Handling
Unit” or “Package” section of the VICS bill of lading.

If a quote number is provided by Bealls, you must list it within the commodity description of the VICS bill of lading.

Except for consolidator shipments, the total weight in the carrier information section must include the pallet weight.
Truck Load Shipments – Must include this additional information:

Seal number and trailer number including all alpha and numeric characters must be noted on the VICS bill of lading.
On multi stop truckloads, second stop vendor must note seal number trailer arrived with.

Vendor must notate under special instructions the carrier's appointment time, arrival time, departure time.

Vendor must provide 2 bills of lading to the assigned driver.
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IV. Air Shipments
Beall’s Outlet Stores, Inc. will accept collect and prepaid air shipments only when the following conditions have been met:

You have negotiated with the buying office, and
 Contacted the Beall’s Transportation Department to obtain shipment authorization and carrier information.

Collect and Prepaid Air Shipments require a delivery appointment to be scheduled with the Transportation Department by calling 941.744.4377
Do not ship freight prepaid and add freight charges to the merchandise invoice. This will result in a charge back.
Advertised merchandise shipped past cancel date will be subject to air shipment at 100% vendor cost.
V. Direct To Store Shipments (Includes Non-Merchandise Shipments)
All direct to store orders require Transportation involvement. Send a routing request for all DTS orders regardless of shipment size and Transportation will provide the correct routing.
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Phone: (941) 744-4658 / Fax: (941) 747-4378 Email:
The following information is required by our Beall’s Transportation Department to provide the carrier selection for your shipment. Please email or fax this form at least 48 hours before this shipment is ready for pickup.
Ready for pickup date:
Vendor Name:
Pickup Address:
Contact Name:
City/State Zip:
Fax Number:
Are Pallets Stackable?
Phone Number:
Total Pallets:
Totals:
Comments:
0 0 0
All shipments are shipper load and count. Beall’s will not authorize driver loads or counts. Please notify us of any changes to this information as soon as possible. Failure to provide accurate information may result in shipping violation penalties. If you have any questions, please contact us before you ship.
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
From any U.S. origin, ship 3rd Party Billing via UPS Ground . Contact the Inbound Transportation Department for new UPS account number.

Do not ship Direct to Store via UPS Consignee Billing.
 Beall’s requires that first and second reference fields are utilized for Beall’s information only and that the vendor may use the third, fourth and fifth reference fields for their own data. The purchase order number must be in the first reference field and the store number in the second reference field of the UPS shipping label. Complete the first reference as “PO1234567” and the second reference as “ST83”, if you are completing the UPS bill of lading manually, enter this data on the first address line.
UPS Size Limits
UPS has established specific size limits for the packages that you send with all UPS services. The restrictions below only pertain to individual packages.

Packages can be up to 165 inches (419 cm) in length and girth combined.

Packages can be up to 108 inches (270 cm) in length.
How to measure your package size
To measure ground packages use the following formula:
Length + 2x Width + 2x Height
Step 1. Determining Length

Measure the longest side of the package, rounding to the nearest inch. This is your length.
Step 2. Determining Girth (2x Width + 2x Height)

Measure the width of the package, rounding to the nearest inch. Multiply this number by 2.

Measure the height of the package, rounding to the nearest inch. Multiply this number by 2.

Add these two numbers together. This is your girth.
Step 3. Add the length and the girth together. This is your package measurement.
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How to determine dimensional weight
Multiply the package length by the width by the height. For each dimension, measure at the longest point, rounding each measurement to the nearest whole number (for example, 1.00 to 1.49 will be considered 1, and 1.50 to 1.99 will be considered 2). The result is the cubic size in inches. If the cubic size of the package in inches is 5,184 or larger, divide the cubic size by 166 to determine dimensional weight in pounds. If the cubic size in inches is less than 5,184, use the actual weight of the package.
Direct to Store: Bill of Lading requirements

A VICS bill of lading is required on all shipments. All vendors should only provide a VICS bill of lading, any vendor bill of lading is unacceptable.

Palletize any shipment over 25 cartons. The pallet dimension that Distribution Center recommends is 48 x 40. One purchase order per pallet, do not mix purchase orders on pallets.

All vendors must allow LTL drivers to perform the count on the largest handling unit only at the time of pickup.
 No “Shipper Load and Count” (SLC) allowed unless the shipment is a sealed full truckload.

Any shipment with freight shortages and the Bill of Lading is signed STC / SLC / SWP the vendor will be charged for the shortage.

Do not prepare a manifest or master bill of lading for total purchase orders shipped in one day.
Bill of lading must state the following:

Ship from: Company name and shipping address.

Ship to:
Beall’s Department Store, Store Number
Store Address
City, State Zip

List all purchase orders on one VICS bill of lading.

Provide carton count by purchase order, if you are shipping pallets, you must give the number of cartons on your bill of lading.

Provide weight breakdown by purchase order.
 Department number by purchase order (write in the section of “Additional Shipper Info”).
 Vendor must complete the information in the “Carrier Information” section of the VICS bill of lading, including handling quantity & type, packaging quantity & type, weight, commodity description, NMFC number and Class.
 Commodity descriptions on the shipper’s VICS bill of lading must conform to the National Motor Freight Classification
(NMFC) and Uniform Classification requirements.

Carrier must call to schedule a delivery appointment.
 Shipping terms must be marked on your VICS bill of lading in the “Freight Charge Terms” as 3rd Party Billing to Beall’s.
 The “Third Party Charges Bill To” must show as:
Beall’s Outlet Stores
2100 47 th Terrace E
Bradenton, FL 34203

The total weight in the carrier information section must include the pallet weight
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If the shipment is determined to be a volume or truck load quantity by the Beall’s Transportation Department:

Shipper is responsible for the carton count, loading, securing and sealing the trailer. Beall’s authorized carriers do not require their drivers to count or assist in truck loading. Truckload shipments are to be sorted and loaded in the order specified by our
Transportation Department.

The shipper is responsible for properly securing truckloads to ensure load integrity while in transit.

All truckload shipments must be sealed with a metal bolt seal only. Seal number and trailer number including all alpha and numeric characters must be noted on the bill of lading. Beall’s will not accept deliveries without a metal bolt seal.

Metal bolt seals can be purchased through American Casting 800.342.0333 or E.J. Brooks Company 800.458.7325.
VICS Bill of Lading Direct to Store

A VICS bill of lading is required on all shipments. All vendors should only provide a VICS bill of lading, any vendor bill of lading is unacceptable.

Bill of lading must state the following:

Ship from: Company name and shipping address

Ship to:
Beall’s Department Stores, Store Number
Store Address
City, State Zip

List all purchase orders on one VICS bill of lading.

Provide carton count by purchase order, if you are shipping pallets, you must give the number of cartons on your bill of lading.

Provide weight breakdown by purchase order.


Department number by purchase order (write in the section of “Additional Shipper Info”).
Vendor must complete the information in the “Carrier Information” section of the VICS bill of lading, including handling quantity & type, packaging quantity & type, weight, commodity description, NMFC number and Class.
 Commodity descriptions on the shipper’s VICS bill of lading must conform to the National Motor Freight Classification
(NMFC) and Uniform Classification requirements.

Seal number and trailer number including all alpha and numeric characters must be noted on the bill of lading. On multi stop truckloads, second stop vendor must note seal number trailer arrived with.
 Shipping terms must be marked on your VICS bill of lading in the “Freight Charge Terms” as 3rd Party Billing to Beall’s.
 The “Third Party Charges Bill To” must show:
Beall’s Outlet Stores
2100 47 th Terrace E
Bradenton, FL 34203

The total weight in the carrier information section must include the pallet weight

Vendor must notate under special instructions the carrier's appointment time, arrival time, departure time.
Air Shipments
Beall’s, Inc. will accept collect air shipments only when the following conditions have been met:

You have negotiated with the buying office, and
 Contacted the Beall’s Transportation Department to obtain shipment authorization and carrier information.
Prepaid air shipments do not require air authorization from our Transportation Department. Do not ship freight prepaid and add freight charges to the merchandise invoice.
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VI. Invoice Information
Product Invoice

If merchandise is marked and packed for each store individually, each store should be invoiced individually.

All invoices should be mailed under separate cover (e.g. not with the merchandise), to:
Bealls Inc.
Attn: Accounts Payable
P.O. Box 25030
Bradenton, FL 34206-5030

We require that Sellers bill us for only one purchase order per invoice. Invoices with multiple purchase orders will not be processed for payment.

Please include your DUNs number on each invoice. Do not prepay freight and add freight charges to the merchandise invoice . Freight charges received without prior approval from the Transportation Department will be returned unpaid to the vendor.

Any violation of this routing guide or the terms and conditions as outlined on the purchase order are subject to penalties.
Penalties are subject to collection by Bealls Outlet Stores and its Subsidiaries or Affiliates.
VII. Domestic Carton Marking and Packing Guidelines
General requirements for all cartons:
 All shipments received by Beall’s should be in cardboard cartons.

Exterior Shipping Cartons: Cartons should be of a construction that conforms to general transportation guidelines. The preferred carton should be “C” Flute cardboard with a thickness of 11/64” with 41 Flutes per lineal foot. Cartons should also be a minimum of 30 LB crush.

Fragile Merchandise: All outer cartons of fragile merchandise should be marked FRAGILE in bold type. Inner packaging materials should be the same as the exterior shipping carton guideline.
 Individual carton dimensions cannot be less than 9” L x 7” W x 4” H or exceed 39” L x 30” W x 22” H.

Individual cartons cannot weigh less than 2 lbs. or more than 50 lbs. unless an individual item exceeds this weight.

Do not use metal or plastic bands or straps.

UCC-128 labels are not required for Beall’s Outlet shipments.
General Instructions for Bulk Orders and Simple Case Pack Orders
ANY SIMPLE CASE PACK ORDERS NOT RECEIVED ACCORDING TO SPECIFIC CASE PACK INSTRUCTIONS ARE
SUBJECT TO CHARGEBACK TO OFFSET EXPENSES FOR NON CASE PACK PROCESSING. ADDITIONALLY: STYLES,
COLORS OR SIZES RECEIVED THAT ARE NOT ON THE PURCHASE ORDER ARE SUBJECT TO A HANDLING FEE OF
$275.00 IN ADDITION TO ANY COST ADJUSTMENT THAT THE BUYER NEGOTIATES.
Due to new internal operations, it is mandatory that the “Beall’s "style” and “color” are part of the carton markings if applicable based upon the purchase order’s level of detail.
Unless otherwise indicated on the purchase order, all orders should be packed as follows:
 Vendors must pack by style, color, and size if applicable based upon the purchase order’s level of detail.
Each carton must be packaged with only one Beall’s Outlet style, solid color and size whenever possible.

Package each purchase order in separate cartons. Do not combine purchase orders in the same carton.
Bulk or Simple Case Pack Carton Labeling Instructions
Label each carton on one of the long sides with the following information:
 Vendor’s name and address.
 Beall’s Outlet Stores, Inc. and address.

Purchase order number.

Department number.
 Beall’s Style number must be on all cartons.

Color.
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
Size.

Carton count identification by purchase order. For example, PO # 1234567, 1 of 3, 2 of 3, 3 of 3.

Total Cartons.
Label Example:
Bulk or Simple Case Pack Order
From: ABC Company
1 Taylor Road
Edison, N.J. 08817
To: Beall’s Distribution Center # 115
2100 47 th Terrace East
Bradenton, Fl. 34203
PO#: 0720034
Department #: 140
Beall’s Style#: 1234
Color: Blue
Size: 10
Carton: 1 of 96
Total Cartons: 96
General Instructions for Complex Case Pack calls for a pre-arranged assortment of goods to be packed in either inner packs, single cartons or, in cases where the assortment is too large for a single carton, in groups of cartons. The specific packing requirements are spelled out on the face of the Beall’s Outlet purchase order.
ANY COMPLEX CASE PACK ORDERS NOT RECEIVED ACCORDING TO SPECIFIC CASE PACK INSTRUCTIONS ARE
SUBJECT TO CHARGEBACK TO OFFSET EXPENSES FOR NON CASE PACK PROCESSING. ADDITIONALLY: STYLES,
COLORS OR SIZES RECEIVED THAT ARE NOT ON THE PURCHASE ORDER ARE SUBJECT TO A HANDLING FEE OF
$275.00 IN ADDITION TO ANY COST ADJUSTMENT THAT THE BUYER NEGOTIATES.
All case pack orders should be packed as follows:

Case pack merchandise is to be packed as stated in purchase order.

Pack each "case pack" assortment in separate cartons.

Pack each purchase order in separate cartons. Do not combine purchase orders in the same carton.

The packing slip should be attached to outside of lead carton for each purchase order.
In some instances, multiple case pack assortments may exist on the same order. The purchase order explains how to build these assortments and will give each assortment a unique code (an alphabetic character). When shipping orders with multiple case pack assortments it is critical that you follow these additional carton-labeling steps for each carton (see example below).
Complex Case Pack Carton Labeling Instruction
Label each carton on one of the long sides with the following information:
 Vendor’s name and address.
 Beall’s Outlet Stores, Inc. and address.

Purchase Order number.

Department number.

Case Pack quantity (per carton).

Case Pack assortment code (e.g. A, B, C, etc.) that corresponds with the purchase order case pack being shipped.

Carton counts by assortment code (e.g. Assortment A 1 of 2, A 2 of 2).

Total Cartons in the shipment.
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Label Example:
Complex Case Pack With Multiple Assortments
From: ABC Company
1 Taylor Road
Edison, N.J. 08817
To: Beall’s Distribution Center # 115
2100 47 th Terrace East
Bradenton, Fl. 34203
PO#: 0720034
Department #: 140
Case Pack Qty: 24
Case Pack Asst: A
Carton ID: A 1of 2
Total Cartons: 96
VIII. Packing Slip Guide Lines
All shipments must contain a packing slip on the lead carton.
Packing slips must include the number of units by:

Purchase Order,
 Beall’s style number,

Color, and
 Size if applicable based upon the purchase order’s level of detail.
IX. Samples of VICS Bills of Lading
Page
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rd
Date
SHIP FROM
BILL OF LADING
Name:
Address
City/State/Zip:
SID#:
FOB:

Bill of Lading Number: _
____
B A R C O D E S P A C E
SHIP TO
Name :
c/o City Logistics & Transport Inc
CARRIER NAME: _____ Carrier used ___________
Location #: __________ Trailer number:
Address :
Seal number(s):
City/State/Zip:
CID#:
SCAC:
Name:
THIRD PARTY FREIGHT CHARGES BILL TO:
FOB:
Pro number:
B A R C O D E S P A C E
Address:
Freight Charge Terms: City/State/Zip:
SPECIAL INSTRUCTIONS:
Prepaid ___
X
___
Collect _____ 3 rd
Party _____

(check box)
CUSTOMER ORDER INFORMATION
CUSTOMER ORDER NUMBER # PKGS WEIGHT
P.O. 789123 120 480
Master Bill of Lading: with attached underlying Bills of Lading
PALLET/SLIP
(CIRCLE ONE)
ADDITIONAL SHIPPER INFO
N Dept. 400
P.O. 889457 100 300
N Dept. 400
P.O. 771456
GRAND TOTAL
HANDLING UNIT
QTY
PACKAGE
TYPE QTY TYPE
300 1000
Y
N
N
Dept. 650
520
WEIGHT H.M.
(X)
Y
1780
CARRIER INFORMATION
N
COMMODITY DESCRIPTION
Commodities requiring special or additional care or attention in handling or stowing must be so marked and packaged as to ensure safe transportation with ordinary care.
See Section 2(e) of NMFC Item 360
PLTS
LTL ONLY
NMFC # CLASS
R E C E I V I N G
S T A M P S P A C E
Where the rate is dependent on value, shippers are required to state specifically in writing the agreed or declared value of the property as follows:
“The agreed or declared value of the property is specifically stated by the shipper to be not exceeding
__________________ per ___________________.”
NOTE Liability Limitation for loss or damage in this shipment may be applicable. See 49 U.S.C.

14706(c)(1)(A) and (B).
RECEIVED, subject to individually determined rates or contracts that have been agreed upon in writing between the carrier and shipper, if applicable, otherwise to the rates, classifications and rules that have been established by the carrier and are available to the shipper, on request, and to all applicable state and federal regulations.
The carrier shall not make delivery of this shipment without payment of freight and all other lawful charges.
_______________________________________ Shipper
Signature
SHIPPER SIGNATURE / DATE
This is to certify that the above named materials are properly classified, packaged, marked and labeled, and are in proper condition for transportation according to the applicable regulations of the DOT.
COD Amount: $ ______________________
Fee Terms: Collect:

Prepaid:

Customer check acceptable:

Trailer Loaded: Freight Counted:

By Shipper

By Driver


By Shipper
By Driver/pallets said to contain

By Driver/Pieces
CARRIER SIGNATURE / PICKUP DATE
Carrier acknowledges receipt of packages and required placards. Carrier certifies emergency response information was made available and/or carrier has the DOT emergency response guidebook or equivalent documentation in the vehicle.
Property described above is received in good order, except as noted.
Page
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Date
: BILL OF LADING
SHIP FROM
Name:
Address
City/State/Zip:
SID#:
FOB:

Bill of Lading Number: _
____
B A R C O D E S P A C E
SHIP TO
CARRIER NAME: _____
Carrier used
___________
Name :
Location #: __________ Trailer number: c/o National Retail Transportation
Address :
th
Seal number(s):
SCAC:
City/State/Zip:
CID#:
THIRD PARTY FREIGHT CHARGES BILL TO:
Name:
Address:
City/State/Zip:
FOB: Pro number:
B A R C O D E S P A C E
Freight Charge Terms:
SPECIAL INSTRUCTIONS:
CUSTOMER ORDER NUMBER
P.O. 789123
P.O. 889457
P.O. 771456
GRAND TOTAL
HANDLING UNIT
QTY
PACKAGE
TYPE QTY TYPE
# PKGS WEIGHT
Prepaid
______

(check box)
CUSTOMER ORDER INFORMATION
PALLET/SLIP
(CIRCLE ONE)
Collect
__X___
__ ___
3 rd
Party _____
Master Bill of Lading: with attached underlying Bills of Lading
ADDITIONAL SHIPPER INFO
120 480
100
300
300
1000
N Dept. 400
N Dept. 400
N Dept. 650
Y N
Y N
520 1780
WEIGHT
CARRIER INFORMATION
COMMODITY DESCRIPTION
H.M.
(X)
Commodities requiring special or additional care or attention in handling or stowing must be so marked and packaged as to ensure safe transportation with ordinary care.
See Section 2(e) of NMFC Item 360
LTL ONLY
NMFC # CLASS
PLTS
R E C E I V I N G
S T A M P S P A C E
Where the rate is dependent on value, shippers are required to state specifically in writing the agreed or declared value of the property as follows:
“The agreed or declared value of the property is specifically stated by the shipper to be not exceeding
__________________ per ___________________.”
NOTE Liability Limitation for loss or damage in this shipment may be applicable. See 49 U.S.C.

14706(c)(1)(A) and (B).
RECEIVED, subject to individually determined rates or contracts that have been agreed upon in writing between the carrier and shipper, if applicable, otherwise to the rates, classifications and rules that have been established by the carrier and are available to the shipper, on request, and to all applicable state and federal regulations.
The carrier shall not make delivery of this shipment without payment of freight and all other lawful charges.
_______________________________________ Shipper
Signature
SHIPPER SIGNATURE / DATE
This is to certify that the above named materials are properly classified, packaged, marked and labeled, and are in proper condition for transportation according to the applicable regulations of the DOT.
COD Amount: $ ______________________
Fee Terms: Collect:

Prepaid:

Customer check acceptable:

Trailer Loaded: Freight Counted:

By Shipper

By Driver


By Shipper
By Driver/pallets said to contain

By Driver/Pieces
CARRIER SIGNATURE / PICKUP DATE
Carrier acknowledges receipt of packages and required placards. Carrier certifies emergency response information was made available and/or carrier has the DOT emergency response guidebook or equivalent documentation in the vehicle.
Property described above is received in good order, except as noted.
Page
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Date: BILL OF LADING
SHIP FROM
Name: ABC Manufacturing Co.
Bill of Lading Number: ______________________
Address:
City/State/Zip
SID#:
SHIP TO
Name :
Address: 2100 47 th
Terrace East Seal number(s):
B A R C O D E S P A C E
FOB:

CARRIER NAME: _____ Carrier used ___________
Location #: __________ Trailer number:
City/State/Zip Bradenton, FL. 34203
CID#:
Name:
THIRD PARTY FREIGHT CHARGES BILL TO:
Address:
SCAC:
FOB:

Pro number:
B A R C O D E S P A C E
Freight Charge Terms: City/State/Zip:
SPECIAL INSTRUCTIONS:
CUSTOMER ORDER NUMBER
P.O. 789123
P.O. 889457
P.O. 771456
GRAND TOTAL
HANDLING UNIT
QTY TYPE
PACKAGE
QTY TYPE

(check box)
CUSTOMER ORDER INFORMATION
# PKGS WEIGHT PALLET/SLIP
(CIRCLE ONE)
120 480
Master Bill of Lading: with attached underlying Bills of Lading
ADDITIONAL SHIPPER INFO
N Dept. 400
100 300
Prepaid ______
N
Collect
Dept. 400
3 rd Party __
300 1000
Y
N
N
Dept. 650
520
WEIGHT H.M.
(X)
Y
1780
CARRIER INFORMATION
N
COMMODITY DESCRIPTION
Commodities requiring special or additional care or attention in handling or stowing must be so marked and packaged as to ensure safe transportation with ordinary care.
See Section 2(e) of NMFC Item 360
LTL ONLY
NMFC # CLASS
R E C E I V I N G
S T A M P S P A C E
Where the rate is dependent on value, shippers are required to state specifically in writing the agreed or declared value of the property as follows:
“The agreed or declared value of the property is specifically stated by the shipper to be not exceeding
__________________ per ___________________.”
SHIPPER SIGNATURE / DATE
This is to certify that the above named materials are properly classified, packaged, marked and labeled, and are in proper condition for transportation according to the applicable regulations of the DOT.
COD Amount: $ ______________________
Fee Terms: Collect:

Prepaid:

Customer check acceptable:

NOTE Liability Limitation for loss or damage in this shipment may be applicable. See 49 U.S.C.

14706(c)(1)(A) and (B).
RECEIVED, subject to individually determined rates or contracts that have been agreed upon in writing between the carrier and shipper, if applicable, otherwise to the rates, classifications and rules that have been established by the carrier and are available to the shipper, on request, and to all applicable state and federal regulations.
The carrier shall not make delivery of this shipment without payment of freight and all other lawful charges.
_______________________________________ Shipper
Signature
CARRIER SIGNATURE / PICKUP DATE
Carrier acknowledges receipt of packages and required placards. Carrier certifies emergency response information was made available and/or carrier has the DOT emergency response guidebook or equivalent documentation in the vehicle.
Trailer Loaded: Freight Counted:

By Shipper

By Driver


By Shipper
By Driver/pallets said to contain

By Driver/Pieces
Property described above is received in good order, except as noted.
Page
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Date:
SHIP FROM
Name: ABC Manufacturing Co.
BILL OF LADING
Bill of Lading Number: ______________________
Address:
City/State/Zip
SID#:
B A R C O D E S P A C E
FOB:

SHIP TO
Name :
Store #226
Address: 8205 S John Young Pkwy
CARRIER NAME: _____
Carrier used
________
Location #: __________ Trailer number:
Seal number(s):
City/State/Zip Orlando, FL 32819 SCAC:
CID#:
FOB:

Pro number:
THIRD PARTY FREIGHT CHARGES BILL TO:
Name:
Address: 2100 47 th
Terrace East
B A R C O D E S P A C E
Freight Charge Terms: City/State/Zip: Bradenton, FL 34203
SPECIAL INSTRUCTIONS:
CUSTOMER ORDER NUMBER
P.O. 789123
P.O. 889457
Prepaid ______ Collect ______ 3 rd
Party
_
_

(check box)
CUSTOMER ORDER INFORMATION
# PKGS WEIGHT PALLET/SLIP
(CIRCLE ONE)
120 480
Master Bill of Lading: with attached underlying Bills of Lading
ADDITIONAL SHIPPER INFO
N Dept. 400
100 300
N Dept. 400
P.O. 771456 300 1000
Y
N
N
Dept. 650
GRAND TOTAL
Y N
HANDLING UNIT
QTY TYPE
PACKAGE
QTY TYPE
520 1780
CARRIER INFORMATION
WEIGHT H.M.
(X)
COMMODITY DESCRIPTION
Commodities requiring special or additional care or attention in handling or stowing must be so marked and packaged as to ensure safe transportation with ordinary care.
See Section 2(e) of NMFC Item 360
LTL ONLY
NMFC # CLASS
R E C E I V I N G
S T A M P S P A C E
Where the rate is dependent on value, shippers are required to state specifically in writing the agreed or declared value of the property as follows:
“The agreed or declared value of the property is specifically stated by the shipper to be not exceeding
__________________ per ___________________.”
SHIPPER SIGNATURE / DATE
This is to certify that the above named materials are properly classified, packaged, marked and labeled, and are in proper condition for transportation according to the applicable regulations of the DOT.
COD Amount: $ ______________________
Fee Terms: Collect:

Prepaid:

Customer check acceptable: 
NOTE Liability Limitation for loss or damage in this shipment may be applicable. See 49 U.S.C.

14706(c)(1)(A) and (B).
RECEIVED, subject to individually determined rates or contracts that have been agreed upon in writing between the carrier and shipper, if applicable, otherwise to the rates, classifications and rules that have been established by the carrier and are available to the shipper, on request, and to all applicable state and federal regulations.
The carrier shall not make delivery of this shipment without payment of freight and all other lawful charges.
_______________________________________ Shipper
Signature
CARRIER SIGNATURE / PICKUP DATE
Carrier acknowledges receipt of packages and required placards. Carrier certifies emergency response information was made available and/or carrier has the DOT emergency response guidebook or equivalent documentation in the vehicle.
Trailer Loaded: Freight Counted:

By Shipper

By Driver


By Shipper
By Driver/pallets said to
Page contain
By Driver/Pieces
of
Property described above is received in good order, except as noted.

Date:
SHIP FROM
Name: ABC Manufacturing Co.
BILL OF LADING
Bill of Lading Number: ______________________
Address:
City/State/Zip
SID#:
B A R C O D E S P A C E
FOB:

SHIP TO
CARRIER NAME: _____
Carrier used
___________
Name : Beall’s Outlet Stores Location #: __________ Trailer number: ABCD999999
Address:
th
Seal number(s): 12345
SCAC:
City/State/Zip
CID#:
FOB:
 Pro number:
Name:
THIRD PARTY FREIGHT CHARGES BILL TO:
B A R C O D E S P A C E
Address:
Freight Charge Terms: City/State/Zip:
SPECIAL INSTRUCTIONS: Appointment time: 12:00 pm
Arrival time: 12:00 pm Departure time: 2:00 pm
Prepaid ______

(check box)
CUSTOMER ORDER INFORMATION
CUSTOMER ORDER NUMBER
# PKGS
WEIGHT
PALLET/SLIP
(CIRCLE ONE)
(Y) N
Collect
3 rd
Party _____
Master Bill of Lading: with attached underlying Bills of Lading
ADDITIONAL SHIPPER INFO
P.O. 888123 100 500 (Y) N
P.O. 725896 350 6,000 (Y) N
Y N
Y N
GRAND TOTAL
HANDLING UNIT
QTY TYPE
PACKAGE
QTY TYPE
1235 27,500
WEIGHT
CARRIER INFORMATION
COMMODITY DESCRIPTION
H.M.
(X)
Commodities requiring special or additional care or attention in handling or stowing must be so marked and packaged as to ensure safe transportation with ordinary care.
See Section 2(e) of NMFC Item 360
LTL ONLY
NMFC # CLASS
R E C E I V I N G
S T A M P S P A C E
Where the rate is dependent on value, shippers are required to state specifically in writing the agreed or declared value of the property as follows:
“The agreed or declared value of the property is specifically stated by the shipper to be not exceeding
__________________ per ___________________.”
SHIPPER SIGNATURE / DATE
This is to certify that the above named materials are properly classified, packaged, marked and labeled, and are in proper condition for transportation according to the applicable regulations of the DOT.
COD Amount: $ ______________________
Fee Terms: Collect:  Prepaid: 
Customer check acceptable: 
NOTE Liability Limitation for loss or damage in this shipment may be applicable. See 49 U.S.C.  14706(c)(1)(A) and (B).
RECEIVED, subject to individually determined rates or contracts that have been agreed upon in writing between the carrier and shipper, if applicable, otherwise to the rates, classifications and rules that have been established by the carrier and are available to the shipper, on request, and to all applicable state and federal regulations.
The carrier shall not make delivery of this shipment without payment of freight and all other lawful charges.
_______________________________________ Shipper
Signature
CARRIER SIGNATURE / PICKUP DATE
Carrier acknowledges receipt of packages and required placards. Carrier certifies emergency response information was made available and/or carrier has the DOT emergency response guidebook or equivalent documentation in the vehicle.
Trailer Loaded: Freight Counted:

By Shipper

By Driver


By Shipper
By Driver/pallets said to contain

By Driver/Pieces
Page
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Property described above is received in good order, except as noted.

Date:
Name:
Address:
City/State/Zip:
SID#:
SHIP FROM
SHIP TO
BILL OF LADING
Bill of Lading Number: ______________________
B A R C O D E S P A C E
FOB:

CARRIER NAME: _______________________________
Location #: __________ Trailer number:
Seal number(s):
Name :
Address:
City/State/Zip:
CID#:
THIRD PARTY FREIGHT CHARGES BILL TO:
Name:
Address:
City/State/Zip:
FOB:
SCAC:
Pro number:
B A R C O D E S P A C E
Freight Charge Terms:
Prepaid ___ ___ Collect _____ 3 rd
Party _____ SPECIAL INSTRUCTIONS:
CUSTOMER ORDER NUMBER
GRAND TOTAL
# PKGS

(check box)
CUSTOMER ORDER INFORMATION
WEIGHT PALLET/SLIP
(CIRCLE ONE)
Y N
Y N
Y N
Y N
Y N
Master Bill of Lading: with attached underlying Bills of Lading
ADDITIONAL SHIPPER INFO
CARRIER INFORMATION
COMMODITY DESCRIPTION LTL ONLY HANDLING
UNIT
PACKAGE
QTY TYPE QTY TYPE WEIGHT H.M.
(X)
Commodities requiring special or additional care or attention in handling or stowing must be so marked and packaged as to ensure safe transportation with ordinary care.
See Section 2(e) of NMFC Item 360
NMFC # CLASS
R E C E I V I N G
S T A M P S P A C E
Where the rate is dependent on value, shippers are required to state specifically in writing the agreed or declared value of the property as follows:
“The agreed or declared value of the property is specifically stated by the shipper to be not exceeding
__________________ per ___________________.”
COD Amount: $ ______________________
Fee Terms: Collect:

Prepaid:

Customer check acceptable:

NOTE Liability Limitation for loss or damage in this shipment may be applicable. See 49 U.S.C.  14706(c)(1)(A) and (B).
RECEIVED, subject to individually determined rates or contracts that have been agreed upon in writing between the carrier and shipper, if applicable, otherwise to the rates, classifications and rules that have been established by the carrier and are available to the shipper, on request, and to all applicable state and federal regulations.
The carrier shall not make delivery of this shipment without payment of freight and all other lawful charges.
_______________________________________ Shipper
Signature
SHIPPER SIGNATURE / DATE
This is to certify that the above named materials are properly classified, packaged, marked and labeled, and are in proper condition for transportation according to the applicable regulations of the DOT.
CARRIER SIGNATURE / PICKUP DATE
Carrier acknowledges receipt of packages and required placards. Carrier certifies emergency response information was made available and/or carrier has the DOT emergency response guidebook or equivalent documentation in the vehicle.
Trailer Loaded: Freight Counted:

By Shipper

By Driver


By Shipper
By Driver/pallets said to contain

By Driver/Pieces
Property described above is received in good order, except as noted.
Page
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Date:
HANDLING
UNIT
PACKAGE
QTY TYPE QTY TYPE
CUSTOMER ORDER INFORMATION
PALLET/SLIP
(CIRCLE ONE)
Y
Y
Y
N
N
N
Y
Y
Y
Y
Y
Y
Y
N
N
N
N
N
N
N
Y
Y
Y
Y
Y
N
N
N
N
N
CARRIER INFORMATION
WEIGHT H.M.
(X)
Commodities requiring special or additional care or attention in handling or stowing must be so marked and packaged as to ensure safe transportation with ordinary care.
See Section 2(e) of NMFC Item 360
NMFC # CLASS
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