TECHNOLOGY SET UP INFORMATION
[INFORMATION FOR AEAs - AEA Media directors are working with the C4K Data System task group to support the needs
as described below]
There is some work that needs to be done during the summer months that will allow the phase one schools student
information systems (SIS) to share data with the RtI data system (TIES). This work must be done in order to be ready in
time for training in August. During recent planning meetings it became clear that if the AEAs are able assist with some of
the communications, this process is more likely to get done in time for training. The majority of the AEA assistance will
be related to making contacts with the LEA tech support people and sharing general directions for the process. Specific
details including directions will be available shortly.
For the participating schools, it will be necessary to make sure that the right technology support person and/or SIS data
person is available for a few brief tasks during June, July, and August. We understand that in many schools these people
are often not working during a large part of the summer. Please make initial plans to have someone available for several
brief tasks in June and July. There will be flexibility in scheduling this time with TIES.
[NEEDED ACROSS THE SYSTEM]
1. CONNECTIONS
District (1) ensures SIS rolled forward
and operational for 2013-141 and (2)
District completes set up of
connection needed for ETL
Personnel Engaged: Staff with access
to district network/firewall settings
and SIS security /password settings, to
create connection needed for ETL
Time Frame: Occurs over 4 weeks
Personnel Time: 30-60 minutes via
phone/email
2. STRUCTURE
RtI Data System pulls data directly
from district SIS to map to SIF-based
data structures.
Personnel Engaged: District/building
technology staff with knowledge of
the network, data and SIS.
Time Frame: Occurs over 3 weeks
Personnel Time: 30-60 minutes via
phone/email
3. VALDIATION
District works with RtI Data System
to validate accuracy of ETL
Personnel Engaged: Staff who best
knows the district/building SIS data
Time Frame: Occurs over 2 weeks
Personnel Time: 5-10 hours via
phone/email
AEA Personnel Engaged: Person to
AEA Personnel Engaged: None. TIES
AEA Personnel Engaged: Person to
connect with district staff listed above, will connect with district personnel
connect with district staff listed
and follow up with them to ensure
directly to troubleshoot.
above, to describe the validation
task completion. Also person to
process and ensure task completion
identify district personnel and
and district sign off. (time required
introduce them to TIES. (time required
will vary by district)
will vary by district)
WAVE 1 or Early Implementers: June
WAVE 1: July 15 – August 23
WAVE 1: August 19-30
15 – July 15
WAVE 2: Aug 21 – Sept 12
WAVE 2: Sept 16-27
WAVE 2 or Late Implementers: July
15-Aug 12
*It is anticipated that all schools will be part of WAVE 1. WAVE 2 is reserved to accommodate schools that are unable to
complete connections, structure and validation within the prescribed timeframe.