Donate Life Virginia (DLVA) is a statewide coalition that serves to save the lives of
Virginians by working to increase the number of registered organ, eye,
and tissue donors in the Commonwealth.
Donate Life Virginia is committed to increasing donor designation, creating a
culture of trusted donation expectation, and saving and healing lives in the
Commonwealth of Virginia.
Job Description
Position Title: Administrator
Direct Supervisor: Donate Life Virginia President and Executive Committee
Position Purpose:
In collaboration with the Donate Life Virginia President and Executive Committee, the Administrator of Donate Life
Virginia (DLVA) develops and ensures success of the strategic plan that supports the organization’s mission while
working within the approved budget. Key responsibilities include oversight of the Virginia Donor Registry, DMV
relations, public relations and organizational support for all DLVA approved initiatives. The administrator reports
directly to the President and/or the Executive Committee.
Essential Duties and Responsibilities:
 Develops and implements sound strategies to increase donor registration statewide.
 Collaborates with Executive Committee to develop biennial strategic plan based on organizational mission
and goals.
 With guidance from President and Executive Committee, creates biennial budget and prudently manages
financial resources within those budget guidelines.
 Serves as point person for the public regarding telephone, email and written questions and communications.
 Drafts and recommends meeting agendas for the President and attends DLVA meetings. Participates and/or
is informed on all committee/workgroup activity.
 Writes grant proposals as needed to maintain funding for all DLVA operations
 Oversees and executes all financial activities in conjunction with the DLVA Treasurer. Initiates collaboration
and represents DLVA as a liaison and spokesperson with other donation organizations and community
groups.
 Provides regular and as requested communication, reports and statistics to the Executive Committee, as
well as any other duties as required by the Executive Committee to complete.
Virginia Donor Registry:
 Ensures integrity and accuracy of the DLVA registry by working closely with DMV and registry host.
 Acts as primary point of communication with DMV leadership.
 Supervises the hosting of the Registry under the guidance of the DLVA Registry Workgroup.
 Interfaces with members of the public trying to access the Registry.
 Provides Registry data to DLVA members for research or educational purposes and meets national reporting
requirements.
 Supports DLVA members’ Registry Administrators.
 Advises the DLVA Executive Committee on all aspects of Registry maintenance including, but not limited
to, overseeing security audits, suggested upgrades and interaction with the Virginia Department of Motor
vehicles.
 If requested by the Department of Health, develop a position paper regarding issues of organ, tissue, and eye
donation or transplantation in the Commonwealth.
 Develop an annual report on DLVA and its activities for the Department of Health to be delivered at the first
of the year.
Department of Motor Vehicles:
 Maintains a strong relationship with the DMV administrators and District mangers.
 Acts as the liaison between DLVA and the DMV.
 Provides any and all assistance with DMV in carrying out the restocking of DLVA supplies.
 Provides oversight to the DMV for quarterly and annual events and projects.
 Responsible for publishing the DMV/DLVA quarterly newsletter.
Social Media/Marketing/Public Relations:
 Assures that the organization and its mission and programs are consistently presented in a strong, positive
image to the media and all interested parties.
 Responsible for maintaining any and all social medial updates that involves DLVA.
 In consultation with the President and or Executive committee serves as spokesperson with the media on
behalf of Donate Life Virginia.
 Responsible for maintaining materials and supplies for member organizations.
To the extent possible, maintain a list of events that DLVA and its members were involved and track direct results of
the events.
Job Qualifications - Knowledge, Skill, Ability
 High degree of personal initiative, interacts positively with all team members and exhibits independent
problem solving and decision making skills
 Excellent time management skills
 Database and data analysis experience
 Ability to cope with issues pertaining to death
 Excellence in interpersonal communications, written communication and public speaking skills
 Event management experience
 Microsoft Office and QuickBooks skills
 Solid understanding of financial reports and budget analysis
Education and Experience:
 Minimum Bachelor’s Degree; preferably in Communications, Business Management, or Health Care (or
commensurate work experience in one of those areas)
 Legislative experience preferred
 Public Education, Public Relations and Communications experience preferred
 Non-profit management experience helpful
 Experience in the donation-transplantation field a plus
 3-5 years of combined experience in any of these areas required
Physical Demands
The following physical demands must be met by the employee to successfully perform the essential functions of this
job. Reasonable accommodations may be accepted to enable individuals with disabilities to perform the essential
functions. While performing the duties of this job, the employee is:
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Regularly required to sit, stand, drive, talk, see and hear.
Must possess conversational hearing, with or without aid, as well as adequate vision to drive a car.
Must possess dexterity to operate standard office equipment.
Occasionally required to lift 40 pounds or more.
Interested parties – please submit a resume to administrator@donatelifevirginia.org by
January 26, 2016.