Graduate Associate Appointment Document
2015-2016 Appointments
The Ohio State University is pleased to offer an opportunity while you are pursuing your graduate degree for you to gain valuable
professional experience and to contribute in significant ways to the university’s academic, research, and service missions. This
document gives important information about your graduate associate (GA) appointment, but does not supersede applicable
Graduate School policies, university rules, or federal and state laws, which change from time to time. Graduate students and
graduate programs should consult the Graduate School Handbook (http://www.gradsch.osu.edu/graduate-schoolhandbook1.html), particularly Section IX, for Graduate School rules and policies pertaining to graduate students.
Student’s Name:
Student's OSU ID#:
Appointing Unit:
Student’s Academic Unit:
Faculty Contact:
Phone:
E-mail:
Admin Contact:
Phone:
E-mail:
Note: The University is required by Federal law to verify the identity and employment authorization of all new appointees, and this
appointment is contingent on such verification.
Graduate
Research
Associate
(GRA)
Enrollment Requirements
Appointment
Title:
Graduate
Teaching
Associate
(GTA)
GRA-GS
Match
Autumn/Spring Semester
Graduate Associates (50% FTE)
Graduate Associates (25% FTE)*
Fellows or GRA-GS Match*
Post-Candidacy Students
8 hours
4 hours
12 hours
3 hours
Graduate
Administrative
Associate
(GAA)
Summer Term
4 hours
2 hours
6 hours
3 hours
*Department must obtain Graduate School approval for 25% GRA appointments and to use GRA-GS Match position.
Note: Departments may have program specific enrollment requirements.
Note: Graduate students for whom English is not the first language must certify their proficiency in spoken English before
assuming GTA duties involving direct student contact. Consult Section IX of the Graduate School Handbook.
Appointment Period:
NOTE: GRADUATING F-1 and J-1 STUDENTS
ARE REQUIRED TO STOP WORKING ON
GRADUATION DAY UNLESS ON OPT OR
Appointment Date from
to
CONTINUING FOR Ph.D. DEGREE.
which equals the following percent
Average Load (Hours/Week):
Full-Time Equivalent (FTE):
The Duties section of the Graduate Associate Appointment Addendum provides information regarding expected duties and the
number of hours worked. International students must comply with immigration regulations that limit the number of hours worked
to 20 hours per week. Additional information is available from the Office of International Affairs, http://oia.osu.edu/.
Service Date from
Estimated Monthly Stipend:
to
x
months =
Estimated Total Stipend of
Tuition and Fees Covered:
100% tuition and fee authorization covering all instructional and general fees, including nonresidential fees and the technology learning fee.
50% tuition and fee authorization covering half of instructional and general fees, including
25% FTE GA appointment
non-residential fees and the technology learning fee.
The university also subsidizes the cost of student health insurance for eligible individuals, for information regarding GA benefits
visit http://hr.osu.edu/benefits/ga_studentemployeebenefits.
No additional fees are covered. All other fees are the responsibility of the graduate associate, a monthly payroll deduction will
be used to pay for “Other Student Fee’s” not covered by the appointment. Refer to the direct deposit and tax information section
of the Graduate Associate Appointment Addendum for more information.
50% FTE GA appointment
Payroll Information:
Graduate Associates will be compensated on the last business day of the month in accordance with the University Pay Period
Monthly Schedule for the time period held in an active appointment reflected in the above appointment dates. May and August
paychecks will be prorated if an active appointment is not held during the summer. Any deviation to the scheduled appointment
period may result in changes to the appointment document.
Graduate Associates should sign up for Direct Deposit and submit W-4 tax data through Employee Self Service at
eprofile.osu.edu. International student hires must complete tax information online in Glacier. Information is available online at
http://controller.osu.edu/pay/pay-nonres.shtm. Tax related questions should be directed to the Tax Office at taxoffice@osu.edu.
Graduate Associate Appointment Document
2015-2016 Appointments
Appointment Funding Information:
Funding Source:
Funding Source:
Tuition Source:
Org
Fund
Account
Project
Program
User Def
%
Note to Department/Supervisor: Generally the tuition source must follow the funding source, but under certain approved
situations it may be different. Consult with your Business Manager or Human Resources Professional for more information.
Funding Information Comments:
Primary Duties/Comments:
Required orientation/training for appointment
Campus report date, if applicable
Report date to Office of International Affairs, if applicable
Orientation/training information is
attached
posted at
No required orientation training
Acceptance of Terms
Date by which a signed copy of this document must be returned:
Failure to return a signed copy by this date will be considered a rejection of the appointment. The position may then be offered to
another graduate student. Retain one copy for your records.
I understand and agree to the terms and conditions of this appointment as described above and in the
attached Graduate Associate Addendum Document, and I accept this appointment. I understand that I am
responsible for informing current and potential appointing units about any existing or possible concurrent
appointments in the University.
I decline this appointment.
Student’s Signature
Date
Signature, authorized for appointing unit
Date
Additional Signature, authorized for appointing unit (if applicable)
Date
Retain one copy for your records. Return the other copy to the appointing unit listed above
For Department Use Only
Version #
HRA