Student Employee Handbook
2015-2016
Contents
INTRODUCTION ............................................................................................................................................. 3
ABOUT THE ZANESVILLE CAMPUS ................................................................................................................ 4
TERMS OF EMPLOYMENT ............................................................................................................................. 4
BENEFITS OF CAMPUS EMPLOYMENT ...................................................................................................... 4
APPLICATION PROCESS ............................................................................................................................. 5
STUDENT EMPLOYMENT ELIGIBILITY ........................................................................................................ 5
BREAKS ...................................................................................................................................................... 5
PAY ............................................................................................................................................................ 5
SUBMITTING TIME SHEETS ....................................................................................................................... 6
STUDENT EVALUATION PROCESS.............................................................................................................. 6
DISCIPLINARY PROCESS ............................................................................................................................. 6
DISCIPLINARY ACTION: .......................................................................................................................... 7
RIGHT OF APPEAL: ................................................................................................................................. 7
STUDENT EMPLOYEE GRIEVANCE PROCESS.............................................................................................. 8
TRAINING .................................................................................................................................................. 8
POLICIES ........................................................................................................................................................ 8
INSTITUTIONAL VALUES ............................................................................................................................ 8
ATTENDANCE ............................................................................................................................................ 9
CONFIDENTIALITY OF STUDENT INFORMATION/FERPA ........................................................................... 9
CELL PHONE/ PERSONAL USE OF COMPANY COMPUTER ........................................................................ 9
SOCIAL MEDIA ........................................................................................................................................... 9
HARASSMENT POLICIES .......................................................................................................................... 10
EXPECTATIONS IN THE WORKPLACE ........................................................................................................... 11
GREETING VISITORS ................................................................................................................................ 11
DRESS CODE ............................................................................................................................................ 11
PERSONAL HYGIENE ................................................................................................................................ 12
EMAIL ...................................................................................................................................................... 12
DISRUPTIVE STUDENTS ........................................................................................................................... 12
HELPING STUDENTS EXPERIENCING PROBLEMS..................................................................................... 12
ENTRANCE TO LOCKED OFFICES/LABS/CLASSROOMS ............................................................................ 12
TELEPHONE ETIQUETTE .......................................................................................................................... 13
1
COMMONLY USED EXTENSIONS/ROUTING ................................................................................................ 14
ACADEMIC PROGRAM INFORMATION.................................................................................................... 14
ASSOCIATE DEGREES ........................................................................................................................... 14
BACCALAUREATE DEGREES ................................................................................................................. 14
GENERAL INFORMATION ........................................................................................................................ 15
EMERGENCY QUICK REFERENCE GUIDE...................................................................................................... 16
EMERGENCY TELEPHONE NUMBERS: ..................................................................................................... 16
ACCIDENT/INJURY: .................................................................................................................................. 16
BOMB THREAT: ....................................................................................................................................... 16
EXPLOSIVE DEVICE: ................................................................................................................................. 16
CHEMICAL/TOXIC: ................................................................................................................................... 16
FIRE: ........................................................................................................................................................ 17
INTRUDER WITH WEAPON OR SHOWING HARMFUL INTENT: ............................................................... 17
POWER OUTAGE: .................................................................................................................................... 17
TORNADOES: ........................................................................................................................................... 17
MEDIA RELATIONS: ................................................................................................................................. 17
COMMAND HIERARCHY: ......................................................................................................................... 17
STUDENT EMPLOYEE EVALUATION............................................................................................................. 18
This handbook should be used for general guidelines. Please note that
this handbook is a dynamic document and, as such, subject to change.
Individual departments may enforce a more stringent policy or
procedure based on the needs and demands of their area.
2
INTRODUCTION
Welcome to Ohio University Zanesville!
We appreciate your contribution to providing the finest educational experience in the region. Ohio
University Zanesville is proud of their students: students who are engaged, inquisitive, bright, and who
impress us regularly with their determination and resilience. The University is very proud of the staff and
their commitment to place the needs and the success of the students first. Ohio University Zanesville is
proud of their staff, their devotion to their disciplines, their commitment to excellence, their
enthusiasm, and their willingness to go the extra mile on behalf of our students. We have created a
learning environment that encourages students to continually strive to challenge themselves and to
grow not only intellectually, but also ethically, emotionally, and socially. To work in this rich, vibrant
environment is a privilege from which we hope you grow to expand your skill set, your experiential base,
and, ultimately, your character.
Thank you for your contribution to Ohio University Zanesville.
OHIO UNIVERSITY ZANESVILLE
1425 Newark Road
Zanesville, OH 43701
Switchboard: 740.453.0762
Fax: 740.453.6161
Website: http://www.zanesville.ohiou.edu/
3
ABOUT THE ZANESVILLE CAMPUS
“Branch Centers” (i.e., the original name for the regional campuses) in the state of Ohio were proposed
and created in 1946 as a short-term plan to meet the immediate enrollment surge created by veterans
returning home from the second world war who sought to avail themselves of the benefits offered
through the G.I. Bill. It was originally intended that these centers would close after two or three years,
ostensibly in response to anticipated waning enrollments after the immediate boom.
Ohio University Zanesville first offered courses at Lash High School in September, 1946, enrolling an
inaugural class comprising 154 men and 72 women. Of these, 100 came from as far away as Arkansas
and North Carolina. These visiting students were housed in private homes while they studied in
Zanesville.
Of course, demand did not wane, but rather increased dramatically. In 1954, Ohio University Zanesville
moved its course offerings into the newly-renovated Zanesville High School. Demand increased still,
such that in 1966 classes were relocated to what is now Elson Hall on the 179-acre tract the campus
presently occupies. Herrold Hall was built in 1974, followed by Littick Hall (with gymnasium) in 1976.
Ohio University Zanesville is one of five regional campuses of Ohio University, the others of which are
located in Chillicothe, Lancaster, Ironton (referred to as Ohio University Southern), and St. Clairsville
(referred to as Ohio University Eastern). Ours is a co-located campus with Zane State College with
whom such services as public safety, facilities management, bookstore, and library resources are shared.
Some students attend classes at both institutions simultaneously.
The campus is approved to offer baccalaureate degrees in Applied Management, Biology, History, Health
Services Administration, Nursing, Communications, Criminal Justice, Social Work, Specialized Studies,
Technical and Applied Studies, Early Childhood Education, Middle Childhood Education, as well as
associate degrees in Nursing, Electronic Media, Art, Science, and Individualized Studies.
TERMS OF EMPLOYMENT
BENEFITS OF CAMPUS EMPLOYMENT
Some of the benefits of campus employment include being respected as a student first. The University
understands that its student employees are, first and foremost, students, which is why student
employee schedules are based around the academic schedules of the students. Student employees are
permitted to work on school assignments when they have completed position responsibilities. Student
employees enjoy the benefit of gaining work experience in a real work environment thus enabling the
development of good work habits and skills, and a professional network to which they can refer for the
rest of their working lives.
4
APPLICATION PROCESS
All positions with Ohio University Zanesville will be posted on the Ohio University Zanesville Current
Student web page, http://www.ohio.edu/zanesville/currentstudents/. Applications should be filled out
completely and desirable candidates will be contacted to fill openings.
STUDENT EMPLOYMENT ELIGIBILITY
Ohio University policy states that a student must be enrolled in courses in order to be eligible to work as
a student employee and maintain a GPA that is no lower than 2.0. There are a few exceptions, however.
If a student has graduated the previous term, they are eligible to work immediately following graduation
according to the following guidelines:
Graduating Semester
Fall Semester
Spring Summer Session
1st Summer Session
2nd Summer Session
Continuation of work limited to:
End of Winter break
End of 1st Summer Session
End of 2nd Summer Session
September 30th
To be eligible for summer employment, students must have attended the University spring term, be
planning to enroll for the fall term, or be registered at least half-time for summer. Student employees
may work a maximum of 20 hours per week during Fall and Spring semesters, and 28 hours during
Summer term, inclusive of all work at the University (i.e. employed in more than one position such as
Tutor and Ambassador)
BREAKS
It is the policy of the University that employees working over four hours take a 15-minute (paid) break.
Employees working over five hours must take a 30-minute lunch break. The lunch break is not a paid
break. This means an employee may not skip a break and leave early. Student employees are required to
work their scheduled hours including break weeks. Any exceptions should be discussed with his or her
supervisor.
PAY
Employees of Ohio University Zanesville will be paid no less than minimum wage as regulated by the
State of Ohio. All employees must complete their Workforce timesheet in a timely manner. All
employees are also encouraged to sign up for Ohio University Zanesville’s direct deposit. A student
employee of the University will be paid bi-weekly. Listed below is additional information regarding
Workforce Payroll. Students demonstrating great initiative and high-level skills may be eligible for
“lead” positions within the department and may be paid at a slightly higher rate. This is typically
reserved for student employees with experience and is determined by the departmental supervisor.
5
SUBMITTING TIME SHEETS
To record your hours go to http://www.ohio.edu/zanesville/facultystaff/
1. Select “Workforce Login” under “Finance”.
2. Type in your Ohio ID and password.
3. Click “Enter My Hours”.
4. To insert a break, click the green plus button to add more time slots.
5. Select “Save” if the week is not finished, or “Send” if your hours are complete.
STUDENT EVALUATION PROCESS
Student employees are subject to performance evaluations. The frequency of these evaluations should
be established by the supervisor at the time of hiring and should be discussed with the student. It is
recommended that new student employees receive a mid-term evaluation during their first semester of
employment. Every student employee will receive an end of term evaluation every semester of
employment. Additional department evaluations may also be included as part of the student evaluation
process. The evaluation form is located at the back of the student employee handbook.
DISCIPLINARY PROCESS
Student employees are classified as “employees at will,” meaning that they work at the sole discretion
of the University. Accordingly, while such an occurrence is extremely rare, student employment can
technically and legally be terminated either with or without notice or cause. For-cause justification for
termination may result from disciplinary action. The University retains the right to terminate a student
employee immediately should the nature of the infraction be sufficiently egregious to require such
action. Such infractions may include but are not limited to (a) any physical or verbal threat against
another University employee, agent, outside agent, guest or fellow student; (b) creating, promoting, or
participating in any behavior determined to threaten the safety and security of the campus; (c) grossly
disrespectful, slanderous or insubordinate behavior, be it verbal (written or oral, spoken or
electronically transmitted) or nonverbal; (d) violating FERPA privacy laws (i.e., failing to protect the
integrity of information); (e) theft of University monies, supplies and/or materials; (f) fraudulently
entering hours for pay that were not worked; and (g) any Code A offense of the Student Code of
Conduct.
While the aforementioned are grounds for immediate termination, the following are grounds for varying
degrees of disciplinary action: (a) excessive tardiness or absenteeism; (b) failing to communicate
changes of schedules due to sickness, class requirements, etc. to the supervisor; (c) failure to meet
departmental standards of deportment (i.e., dress, interpersonal behavior, etc.) or service (i.e.,
ineffectiveness, inefficiency, failure to learn the requisite skills for the position, etc.); (d) rude,
inappropriate, and/or offensive behavior to any University constituent; and (e) any Code B offense of
the Student Code of Conduct.
6
DISCIPLINARY ACTION:
Disciplinary action would normally linearly follow any three (3) of the following steps:
Apprise:
Supervisor will apprise employee of substandard performance and
provide further training, etc. to ameliorate the deficiency;
Reprimand:
A verbal warning from the supervisor will be given, with a note of the
warning to be placed on file for future reference should it become
necessary to refer to a record;
Written Warning:
The supervisor will serve the employee with and file a written warning
of the new infraction and/or the repeated infraction previously
reprimanded;
Suspension:
The employee will be placed on unpaid suspension for a period to be
determined by the supervisor and his/her immediate supervisor, a
report for this action to be placed on file;
Termination:
The University will sever its professional ties with the employee
effective immediately and will not create new ones (i.e., a student
employee terminated for disciplinary reasons will not be able to assume
other employment duties for the University.
Note: It is not incumbent upon the supervisor to employ any specific disciplinary route, but there should
be three steps. Permission to digress from this expectation would come from the supervisor’s
immediate supervisor. Immediate termination for egregious grounds must be approved by the
supervisor’s immediate supervisor.
RIGHT OF APPEAL:
Student employees have the right to appeal either a suspension or termination through the office of the
Associate Dean, usually, or that of the Dean if the Associate Dean is the immediate supervisor of the
employee’s supervisor and would, subsequently, have been involved in the decision to terminate or to
suspend, for example.
All appeals must be in writing, must include all correspondences regarding the disciplinary action, and
must be presented to the appropriate office no later than ten (10) business days from the date of the
action. The Dean or Associate Dean may adjudicate the appeal alone or may convene a panel of
University personnel to hear it. The determination of the Dean, the Associate Dean, and/or the panel is
7
final. Final adjudication must be communicated to the employee within five (5) business days from the
date of receipt of the appeal.
The burden of proof for the disciplinary action befalls the supervisor who must be able to document the
disciplinary or evaluation trail resulting in the suspension or termination. The burden of proof for the
successful appeal lies solely on the terminated/suspended employee.
Student employees successfully appealing a disciplinary action may resume work immediately but may
not request compensation for wages lost through the appeal process. Supervisors may not use the
instance evoking the suspension/termination as cumulative grounds for future discipline.
STUDENT EMPLOYEE GRIEVANCE PROCESS
If a student has a concern about his or her employment, disciplinary actions, or termination, it is
expected that the complaint be resolved with minimal delay, preferably at the point at which it arises.
The following steps should be followed: the student employee and the immediate supervisor should
attempt to make a good faith effort at a fair and equitable resolution of the concern. The right to appeal
to a higher level maybe exercised only after it is determined that mutual agreement cannot be reached.
If the student employee is dissatisfied with the response from the supervisor, then the student should
contact the next level supervisor and/or administrative director/dean of the employing department to
request a review of the concern.
TRAINING
Throughout the course of employment with Ohio University, employees may be asked to participate in
mandatory training, including but not limited to safety training, fire extinguisher training, hazardous
material training, duty to report, FERPA training, etc. Employees of the university will be expected to
comply with all such requests.
POLICIES
INSTITUTIONAL VALUES
Ohio University is bound morally, emotionally, and intellectually to pursue the realization of a vision of
true and genuine community. We are committed to equal opportunity for all people and are pledged to
take direct and affirmative action to achieve this goal. In upholding its commitment, Ohio University will
not tolerate in any form violations of human rights and affronts to human dignity, including but not
limited to racism, sexism or bigotry of any kind based on sexual orientation, gender identification,
regional or national affiliation, or socioeconomic status. Such actions are inconsistent with and
detrimental to the values that we hold essential as an institution of higher learning. All students,
faculty, and staff of Ohio University are expected to uphold the university’s commitment to a just and
diverse community and to contribute positively to creating and maintaining an atmosphere of equality
and mutual respect.
8
ATTENDANCE
Attendance should be treated as for any other position outside of Ohio University Zanesville. It is
realized at times a student employee may be unable to work his or her shift. The student employee is
responsible to notify his or her supervisor in advanced of his or her scheduled shift. Early notification
enables the supervisor to secure adequate coverage of the shift during the unplanned vacancy. Each
department manages this in a different manner. It is important to recall that this is a real job and that
the supervisor depends upon his or her employees. Missed shifts without prior notification and
excessive absenteeism may result in disciplinary action and possible dismissal.
CONFIDENTIALITY OF STUDENT INFORMATION/FERPA
Ohio University Zanesville complies with the Family Educational Rights and Privacy Act (FERPA) of 1974.
Student academic records are confidential and cannot be released to persons outside of the institution
without the written consent of the student. Student employees are not permitted to share information
regarding a student’s academic performance and/or work schedules (e.g., grades, attendance) with
family (including spouses and parents) or any other person (including law enforcement officials) without
the student’s written consent.
It is important to be aware that FERPA laws are very clear on what information can and cannot be given
out. Reference to the FERPA manual is recommended when questions or conflicts arise. When in doubt,
the student should ask his or her supervisor. There are legal liabilities for providing information to
anyone other than the student. As a general rule, if the employee is unwilling to swear in a court of law
that the person he or she is speaking to is the student in question, the information should not be given.
REMEMBER: It is the employee’s duty to protect the student’s right to privacy when asked for
information via phone or email! Others may have access to information sent to e-mail addresses other
than a student’s OHIO email account. Student employees should take a moment and ensure that they
are communicating with the student before releasing any information. Social networking sites have
become ripe territory for inadvertently identifying a student, as well. Anything written about a student
or students on Facebook, etc. could lead to their identities being easily ascertained.
CELL PHONE/ PERSONAL USE OF COMPANY COMPUTER
While working, cell phones should be turned off or placed on silent. Employees may use cell phones and
tablets for emergencies and as part of communications with other student employees and supervisors.
Student employees should inform people not to call while they are working or have callers leave a
message so that they may check their voice mail later. Personal use of university computers are only to
be used for homework when the employee has no assigned work duties. Use of university computers to
check social media or any other non-work related sites while working is not professional and is strongly
discouraged.
SOCIAL MEDIA
Many organizers use social media for communication purposes. While the use of social media has many
benefits, employees must be aware that content posted online can creep into workplace dynamics.
Content posted by employees that is disruptive to workplace dynamics may result in disciplinary action.
9
Postings regarding other students, fellow employees or the University may breach confidentiality
policies and will most likely result in dismissal. Student employees who make public comments
disparaging of the workplace may face disciplinary actions.
HARASSMENT POLICIES
Ohio University recognizes the human dignity of each member of the Ohio University community and
believes each member has a responsibility to promote respect and dignity for others. The University
strives to foster an academic, work, and living environment that is free from harassment. The
university’s goal is to provide an environment where students, faculty, and staff can thrive, and that is
welcoming and free of fear.
Ohio University will make its educational programs and employment opportunities equitably available to
students and employees without discrimination on the basis of race, religion, color, sex, sexual
orientation, national origin, mental or physical disability, ancestry, military or veteran status, gender
identity or expression, or age. Harassment is a form of discrimination and, therefore, harassment
directed toward an individual or group, or experienced by an individual or group, violates this policy.
This policy applies to all Ohio University operations and programs, including regional campuses. It
applies to all university students and employees, including faculty, administrators, classified nonbargaining staff, bargaining unit staff, and student employees. It also applies to all vendors, contractors,
subcontractors, and others who do business with the University. It applies to all visitors or guests on
campus to the extent that there is an allegation of harassment made by them against University
students or employees.
Sexual harassment is a form of discrimination and may include any unwelcome sexual advance or
request for sexual favors made by an employee, student, or agent of the university to a student or
employee of the university that substantially interferes with the person’s educational or work
performance, or creates an intimidating, hostile, or offensive environment. Ohio University’s
Harassment Policy can be found at: www.ohiou.edu/policy/03-004.html.
No member of the University community may retaliate against a whistle-blower. Whistle-blowers who
believe that they have been retaliated against by a university employee should contact the Office of
Legal Affairs. To find out more about the Ohio University Whistle-Blowing and Retaliation Policy visit
www.ohiou.edu/policy/03-006.html.
Ohio University Notice of Non-Discrimination: How to submit a complaint
If it is believed that an act of discrimination has been performed at Ohio University Zanesville on the
basis of race, color, religion, national origin, sex, mental or physical disability, military or veteran status,
sexual orientation, gender identity or expression, or age, there is help available. While the Associate
Dean of the campus is the designated Harassment Officer for Ohio University Zanesville and serves as
the point of first contact, the following person has been designated to handle inquiries regarding the
University’s non-discrimination policies, to receive discrimination/harassment complaints from
10
members of the university community, and to monitor the institution’s compliance with state and
federal non-discrimination laws and regulations:
Dianne Bouvier, Ph. D., M.A., M.B.A.
Intern Executive Director, Office for Institutional Equity, Ohio University
Office of the Executive Vice President and Provost
Athens, Ohio 45701
Voice: 740.593.2620
Fax: 740.593.0790
Title IX and ADA/504 Coordinator
http://www.ohio.edu/equity/
Information about Ohio University’s policies prohibiting discrimination and sexual harassment, as well as
a description of Ohio University’s grievance procedures, is provided on the webpage for the Office for
Institutional Equity at http://www.ohio.edu/equity/. Ohio University is an equal access/equal
opportunity affirmative action university.
EXPECTATIONS IN THE WORKPLACE
GREETING VISITORS
When greeting visitors, student employees should always be polite and welcoming. Please keep your
area clean and professional. When there is more than one student employee in the area, then any
visitors inquiring directions should be escorted to their desired location.
DRESS CODE
The purpose of the dress code is to contribute to a positive OUZ image. The university encourages all of
its employees to dress appropriately. While common sense is the governing principal, supervisors have
the final word regarding appropriate dress. Whatever the work setting, student employees must wear
presentable clothing in good condition. All employees should check with their supervisor for areaspecific dress requirements.
Clothing that is revealing or inappropriate to the workplace is unacceptable. Inappropriate dress for
student employees may include the following:
•
•
•
•
•
•
•
•
•
Garments displaying other university and college logos or names
Pants which are low enough to display undergarments or abdomen and lower back
Garments with holes
Hats
Off-the-shoulder tops
Tank tops
Crop tops
Halter-tops
Plastic or rubber “flip-flops”
11
In the event of questions regarding appropriate attire for a given area, it is best for the student
employee to dress more conservatively until he or she has had an opportunity to address the issue with
the supervisor.
PERSONAL HYGIENE
General cleanliness is encouraged. Every student employee should observe good personal hygiene.
• Good grooming and neatness is encouraged at all times.
• All employees are expected to wash their hands after using the restroom.
EMAIL
All correspondence with Ohio University personnel and with supervisors should utilize the Ohio
University email address. It is inappropriate to ask staff to use your personal email or worse, an email
address from another job. We work hard to encourage our students to utilize their Ohio University
email accounts in all of their correspondences and we expect the same from our employees.
Further, email from Ohio University accounts should not be forwarded into personal accounts. This
does not always work as smoothly as it might seem. Attachments are often lost, and occasionally the
entire correspondence is identified as spam and lost. Again, we are discouraging students from doing
this. Ohio University Zanesville student employees are expected to check their University accounts
regularly and to respond to email messages from supervisors in a prompt manner.
DISRUPTIVE STUDENTS
Student employees of Ohio University Zanesville are expected to call their direct supervisors when
facing disruptive behavior involving a student of the university. The supervisor of the department will be
able to address the situation.
HELPING STUDENTS EXPERIENCING PROBLEMS
Student employees of Ohio University Zanesville may, at times, wish to help a student facing emotional
distress. However, employees are encouraged to understand the limitations of their responsibility to aid
a student facing emotional distress. Questions regarding these limitations should be discussed with an
immediate supervisor.
ENTRANCE TO LOCKED OFFICES/LABS/CLASSROOMS
When a student employee needs access to a room while working, they must contact the Campus Safety
at extension 8-1555 or dial 740-683-3584. A Campus Safety Officer will come to unlock the door allowing
the student to enter the room. A student employee should not at any time have a staff key unless a
supervisor has authorized the use.
12
TELEPHONE ETIQUETTE
When answering the phone, student employees are expected to be friendly, polite, and speak slowly
and clearly. One’s department and name should be identified when greeting the caller. Other etiquette
to remember includes:




Ask the caller if you may put them on hold.
When returning to the caller, thank them for holding.
Offer to transfer caller to voicemail if the intended recipient is not available.
Do not let the caller know the location of the intended recipient if they are not available (ex:
bathroom, lunch, vacation). Instead, indicate they are out of the office or away from their desk.
A smile is expected while answering the phone. The tone will come across to the caller.
13
COMMONLY USED EXTENSIONS/ROUTING
ACADEMIC PROGRAM INFORMATION
ASSOCIATE DEGREES
Arts
Bill Christy
740-588-1482
christyw@ohio.edu
Electronic Media
Dr. Ken Collins
740-588-1475
collinsk@ohio.edu
Individualized Studies
Cindy Linn/Ray Rotella
740-588-1439
rotella@ohio.edu,
linnc@ohio.edu
Nursing
Pam Sealover
740-588-1514
sealover@ohio.edu
Science
Dr. Mohannad Al-Saghir
740-588-1531
al-saghi@ohio.edu
BACCALAUREATE DEGREES
Applied Management
Darci Wagner
740-588-1516
wagnerd@ohio.edu
Communications
Dr. Sheida Shirvani
740-588-1499
shirvani@ohio.edu
Criminal Justice
Dr. Jimmy Taylor
740-588-1468
taylorj2@ohio.edu
Early Childhood Education
Dr. Hannah Nissen
740-588-1525
nissen@ohio.edu
History
Dr. Korcaighe Hale
740-588-1545
halek@ohio.edu
Health Services Admin
Dr. Thomas Kamau
740-588-1536
kamau@ohio.edu
Middle Child. Education
Dr. Beverly Bell
740-588-1481
bellb@ohio.edu
Nursing
Pam Sealover
740-588-1514
sealover@ohio.edu
Social Work
Tracy Pritchard
740-699-2341
pritchar@ohio.edu
Specialized Studies
Cindy Linn/Ray Rotella
740-588-1439
rotella@ohio.edu,
linnc@ohio.edu
Tech and Applied Studies
Larry Tumblin
740-588-1512
tumblin@ohio.edu
14
GENERAL INFORMATION
Academic Concerns
Dr. Gerald Kiel
740-588-1553
kiel@ohio.edu
Accessibility Services
Nina Henderson
740-588-1404
hendersn@ohio.edu
Accounting/Business Office
Kathryn Graham
740-588-1508
grahamk3@ohio.edu
Admissions
Student Service Desk
740-588-1439
Athletics
Doug Pollock
740-588-1459
pollock@ohio.edu
Campus Information
Kim Border
740-453-0762
border@ohio.edu
Career Services
Jared Anderson
740-588-1547
andersj6@ohio.edu
Classroom Assignments
Billie Mautz
740-588-1505
mautz@ohio.edu
Counseling
Rhonda Moore
740-588-1517
moorer4@ohio.edu
Dean’s Office
Gail Hayes
740-588-1434
hayesg@ohio.edu
Event Scheduling
Linda Sinift
740-588-1393
sinift@ohio.edu
Financial Aid
Vicki DeLucas
740-588-1441
delucas@ohio.edu
Facilities Management
Joe Keating
740-588-1398
keatingj@ohio.edu
Information Technology
Help Desk
740-588-1526
oliverc@ohio.edu
LAC
Rhonda Moore
740-588-1510
moorer4@ohio.edu
Library
Main Number
740-588-1404
Nursing
Main Number
740-588-1514
Public Relations
Chris Shaw
740-588-1565
shaw@ohio.edu
Registration
Sarah Brennan
740-588-1502
brennan@ohio.edu
Campus Safety
Bethany Hayes
740-588-1396
hayesb@ohio.edu
Student Services
Jason Howard
740-588-1439
howardj2@ohio.edu
Student Success Center
Jennifer Redrup
740-588-2554
redrup@ohio.edu
Testing Center
Rhonda Moore
740-588-1510
moorer4@ohio.edu
Workshops
Cindy Oliver
740-588-1400
oliverc@ohio.edu
15
EMERGENCY QUICK REFERENCE GUIDE
EMERGENCY TELEPHONE NUMBERS:
Emergency Calls:
911 from campus phone
Campus Safety:
8-1555 from campus phone, otherwise (740) 683-3584
Campus Safety Director:
(740) 588-1554, or cell (740) 683-0468
Facilities Management:
(740) 588-1550
Facilities Director:
(740) 588-1546, or cell (740) 683-1296
ACCIDENT/INJURY:
 Call 911, relay exact location and type of emergency, and then call Campus Safety (8-1555) with
same information.
 Campus Safety will contact Facilities Management. Facilities will dispatch personnel to assist.
 Stay with and comfort any person needing medical assistance and be available for recording of
information for accident report. Campus Safety will be responsible for the completion of the
appropriate accident report.
 If work related injury, the employee must contact the Ohio University Zanesville Dean’s Office
within 24 hours, and complete an accident report form.
BOMB THREAT:
 Do not use cell phones or two-way radios and inform others not to use the same due to
potential of triggering device.
 Write down the phone number using caller I.D., what the caller says and any notes about
background noise or clues to caller’s location.
 Keep the caller on the phone as long as possible and have someone else call 911. From a
landline, give the number of the phone receiving the threat. Then call Campus Safety (8-1555).
Campus Safety will contact Facilities Management.
 Evacuation procedures will be determined by Emergency Personnel.
EXPLOSIVE DEVICE:
 Do not use cell phones or two-way radios and inform others not to use same due to potential of
triggering device.
 Report any suspicious package to Campus Safety (8-1555). Campus Safety will contact
Emergency Personnel and Facilities Management.
 Evacuation procedures will be determined by Emergency Personnel.
CHEMICAL/TOXIC:
 Assess general threat and/or condition of victim, and then call 911 and Campus Safety (8-1555).
 Campus Safety will contact Facilities Management.
 Campus Safety will assess evacuating building; Facilities will check restrooms, study areas and
assist physically disabled persons.
 Meet emergency personnel and relay pertinent information about the incident.
16
FIRE:
 Activate fire alarm pull station and evacuate building, checking restrooms and study areas.
 Ensure that any physically disabled person is given assistance in evacuating building.
 If you hear the alarm while in a room, feel the door before you open it. If hot, leave it closed.
Break a window with a chair and evacuate if possible.
 On Elson second floor, evacuate through the stairwell. Do not use the elevator and discourage
others from using the elevator. Assist any physically disabled people to the stairwell behind
the fire door and inform Emergency Personnel of any people in the stairwell.
INTRUDER WITH WEAPON OR SHOWING HARMFUL INTENT:
 Call 911, giving exact location and description of intruder.
 Call Campus Safety (8-1555). They will contact Emergency Personnel, to ensure they received
the first call. Then Campus Safety will call Facilities Management.
 The Campus Safety Office or Facilities Management will activate the Campus Intruder Warning
Siren and Bells.
 Provided there is no safe exit begin lockdown procedures for classrooms and offices: lock door,
block door with chairs, desks, etc, direct people away from entry door and instruct them to get
on the floor, turn off lights.
 A computer pop up message will be sent to all campus computers indicating, “An emergency
situation has developed on campus; please initiate lockdown/evacuation procedures”.
 Refer to Alice training procedures for additional information.
POWER OUTAGE:
 Contact Facilities (740) 588-1550, after 5:00 p.m. contact (740) 683-3584. Facilities will contact
provider and assess situation and duration.
 Keep students in classroom and buildings until situation is assessed. Emergency lights in halls
and stairwells will come on.
TORNADOES:
 The county wide and campus tornado warning siren will sound. Direct students and staff into
hallways and away from glass.
 Do not attempt to evacuate building and discourage others from doing so.
MEDIA RELATIONS:
The Dean of Ohio University Zanesville or the Public Relations Officer will serve as the only
spokesperson.
COMMAND HIERARCHY:
 Dean
 Associate Dean
 Academic Division Coordinator
Once emergency personnel arrive, they are in charge! Be available to give pertinent information.
17
STUDENT EMPLOYEE EVALUATION
18