Department of Human Resources
OPSEU Job Description
Job Title:
Job Number:
NOC:
Band:
Department:
Supervisor Title:
Coordinator Articulation and Transfer Pathways
A-226
1221
8
Head of Trent Durham
Head of Trent Durham
Manager Articulation Agreements
Last Reviewed:
December 9, 2014
Job Purpose
Reporting directly to the Manager, Articulation Agreements and the Head of Trent Oshawa, the
Coordinator Articulation and Transfer Pathways provides support and coordination for all
aspects of articulation and credit transfer pathway development, implementation and
administration with a particular emphasis on enhancing articulation agreements with colleges in
particular SSFC and Durham College.
Key Activities
1. Develops new articulation, pathway, and joint program initiatives with community
colleges. Conducts research of articulation programs in place at other colleges. Receives
college curriculum and course outlines and distributes to appropriate departments for
review and evaluation. Summarizes results of assessments and transfer credit
assignments. Prepares draft agreements for review and discussion with Head Trent
Oshawa and Manager Articulation Agreements. Coordinates agreement approvals and
signing processes. Liaises with Trent faculty and staff and community college partners
as required.
2. In collaboration with the Manager, Articulation Agreements helps maintain Trent’s
pathway agreements on the Ministry of Training, Colleges and Universities’ ON Transfer
database to ensure that Trent’s transfer agreement information is current. This includes
monitoring review timelines, revising/updating records of existing agreements and
adding new agreements. Remains current on Ministry-mandated database
requirements.
3. Maintains Trent’s inventory of articulation and joint-program agreements. Tracks
schedule of agreement development and review, flagging the need for review and
revision. Coordinates agreement review and revision process with the Head Trent
Oshawa, academic departments and community college partners, ensuring internal and
external requirements are adhered to.
Job Number: A-226
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4. Collaborates with staff in Recruitment & Admissions to maintain Trent’s internal transfer
credit database.
5. Produces reports, as required monitoring performance of students in specific
articulation programs; course analysis of similar programs at several colleges; number of
students pursuing specific agreements.
6. Coordinates college information sessions, focus groups and other events in support of
specific transfer programs and initiatives, in collaboration with staff in Recruitment &
Admissions. Examples of events include: Community College Open houses, GAS
Transfer programs SSW to BSW agreement focus groups etc. Information sessions for
College students with respect to Trent University. Maintains record of key faculty and
student contacts for such events. Coordinates development of support materials and
promotional strategies. Undertakes logistical arrangements and attends events, as
required.
7. Supports the Head of Trent University Durham in completion of funded credit transfer
projects. Schedules and coordinates logistics for multi-institution meetings for pathway
and articulation projects. Produces materials, drafts reports, attends meetings and
takes notes, as required.
8. Collaborates with staff in Recruitment & Admissions to develop new content for Trent
University Transfer Student web site and update pages as required.
9. Provides detailed information to the public, students and staff regarding articulation
agreements and transfer pathways via telephone, email and in person. Responds to
correspondence on own initiative and refers inquiries when necessary. Updates Trent
University website with Articulation Agreement information.
Analytical Reasoning
Indicate degree of complexity or difficulty of thinking and reasoning required by the job. Provide a
relevant work example that is typical of roles and responsibilities of the job (i.e. not an occasional duty).
Decision Making
Indicate the degree of freedom to exercise initiative or act independently in making day- to-day decisions.
Provide a relevant work example that is typical of roles and responsibilities of the job (i.e. not an
occasional duty).
Impact
Indicate the impact or consequence to the department or University of typical actions or decisions taken by
the job incumbent. Provide a relevant work example that is typical of roles and responsibilities of the job
(i.e. not an occasional duty).
Education
Honours University Degree (4 year).
Experience Required
Job Number: A-226
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Minimum of three years’ experience of administrative experience in a post-secondary
environment. Preferred candidates will have experience and be knowledgeable with
academic programming in both the college and university sectors.
Experience with programming that must meet regulatory and/or programming
requirements.
Superior administrative and organizational skills. The demonstrated ability to take
initiative and to prioritize work in a high volume office is essential.
Excellent interpersonal and communication skills; ability to represent the university
professionally in interactions with internal (faculty, staff, students) and external
(community college faculty, staff and students, government officials) communities is
essential.
Demonstrated ability to work cooperatively with others in a complex work environment.
Multitasking skills and meticulous attention to detail are essential
Word processing/computer knowledge and experience essential, including expertise
with Microsoft Office Suite, Datatel, and Contribute. Web researching skills essential.
Must be able to work flexible hours.
Must be willing to travel, primarily within the Greater Toronto Area.
Must hold a valid Ontario (or equivalent) Driver’s Licence – Class ‘G’ minimum with at
least three years driving experience and a good driving record.
Responsibility for the Work of Others
Indicate whether the incumbent is directly or indirectly responsible for the work of others. Provide the title
of the position(s) as well as an example of how the incumbent is responsible for the work of others on a
daily basis. Specifically, indicate whether the position has responsibility for hiring and supervision of
student workers.
Direct Responsibility
N/A
Indirect Responsibility
N/A
Communication
Indicate the title(s) of individuals internal and external to the University that the incumbent communicates
with on a regular basis. Provide a brief description of the purpose for communicating with these
individuals.
Internal
External
Motor/ Sensory Skills
Indicate the level of proficiency or precision in motor or sensory skills required by the job. Examples
include but are not limited to: small/large movement to operate machinery; coordinated movement;
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equilibrium to maintain balance; dexterity to grasp, move, assemble objects or operate equipment;
hearing, sight, touch, smell, taste. Provide a brief description of tasks performed that require
motor/sensory skills.
Effort
Indicate the physical and/or mental demands of the position in the ordinary course of performing the role.
Examples include but are not limited to: lifting, moving, carrying, pushing/pulling, reaching, kneeling,
remaining motionless, sustained concentration or focus. Provide a brief description of the tasks
performed that are physically and/or mentally demanding.
Mental
Physical
Working Conditions
Indicate any physical and psychological conditions of the position that make the job unpleasant,
disagreeable and/or hazardous to health and well-being. Describe the nature, frequency and duration of
exposure.
Physical
Psychological
Job Description Approved by Human Resources (as per Article 17.1):
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Incumbent
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Immediate Supervisor:
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Department Head/ Dean:
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Job Number: A-226
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Job Number: A-226
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Last updated: November 9, 2014