Dean’s OWI Steering Committee
Minutes
Wednesday October 31, 2012
Alpha Omega 3:00 - 4:30 pm
Attendance: Ms. Lori Belows, Ms. Nicole Lacasse-Brass, Ms. Jackie Gruber, Dr. Anthony Iacopino,
Ms. Heather Katrick Ms. Kristjana Oliver, Dr. German Ramirez, Ms. Sina Alleegro-Sacco, Dr. Dieter
Schönwetter, and Mr. Sam Vagianos.
Regrets: Ms. Rosalyn Howard.
1. Welcome
2. Approvals (Dr. Schönwetter)
a. Agenda
b. Minutes of September 28, 2012 Meeting
3. Old Business
a. (DS) Request retreat feedback to be transcribed.
b. √(KO) send doodle for meetings for next 3 months.
c. √(SV) Confidentiality agreement as part of our involvement in Steering Committee.
d. √(SV) DHC encouraged to meeting monthly with their departmental/school support
staff, to address all needs, and to provide a summary report to SV.
e. √(SV) DHC encouraged to close one clinic/year to support Dean initiatives, such as the
Faculty-wide retreat. Dean to communicate this at DHC
f. √(DS) to request all Student Class Presidents to become ambassadors of the Dean’s
initiative on Student Experience at the Oct 10, 2012 SFAC meeting
g. √(DS) to request all OWI steering members to be advocates of the Dean’s initiative on
the Outstanding Workplace Environment and to intentionally influence 10 other people
in their areas.
h. √(TI) Dean to encourage his Department Heads/Directors to be stronger advocates of his
Outstanding Workplace Initiative.
4. New Business
a. Plan the Mon., Dec 17, 2012 Faculty of Dentistry Academics and Staff Retreat
i. Theme: Team Building
ii. Current Needs:
1. How to change from a vertical perspective to more of a horizontal
perspective (top-down vs. respect toward each other - collegial;
equal voice)
2. Importance of leadership being a team leader vs. dictator.
3. We need a change in culture
a. People at the top who are at the top get involved with those at
the bottom, role up their sleeves and get involved
b. Workers feel more as part of the institution in their
contributions vs. just doing a job.
c. People to leave their ego’s at home
d. Everyone in the institution is important as we all depend on
each other
iii. Goal(s):
1. Change of Culture: (define it based on the OWI needs assessment
survey from Ros and Mark)
iv. Objectives
1. Leaders becoming more involved with team = community
a. What do leaders do successfully to create community?
b. Defining what the success strategies are.
c. Best practice model in being team
2. Employees feeling more as contributers vs. just work and leaving at
the end of their shift
a. What do employees do successfully to contribute to the team.
b. Defining what the success strategies are.
c. Best practice model in being team
3. Build momentum in Changing Culture here.
v. Time: 9:00 - 3:00
1. Tentative Agenda
a. 9:00 - 9:20 Intro goal short term and long term goals of the
OWI: Dean
b. 9:20 - 9:30 Info on new initiative completed and Info on
initiatives in works.
c. 9:30 - 10:00 review of the OWI survey specifically in terms of
the need for Team Building
d. Action Item: (RH) to find key items from the OWI Dentistry
survey that deal with team building and have these ready to
present.
e. 10:10 - 10:20 Nutrition Break
f. 10:30 - 12:00 Drum Café
g. 12:00 - 1:00 Dean’s Staff and Faculty Appreciation Lunch
h. 1:00 - 3:00 Ros and Mark - team building activities
vi. Lunch will be provided
1. Assortment of sandwiches and wraps
2. Hot soup
3. Action Item (Committee Members) Desserts provided by the
committee members. (peanut free)
vii. Location: 204 Brodie (Pharmacy is also available)
viii. Participants
1. Staff
2. Academics
3. Ensure that group exercises include representatives from each group
ix. How do we get higher attendance?
1. Door prizes?
2. Passport for attending each of the retreats; validation stamp
3. Action Item: (SV) to look into door prizes and work with Grant on
creating a passport and stamp for attending future retreats.
x. Facilitators: Ros Howard and Mark O’Reily
1. Action Item: (DS, SV, KO) to meet with Ros and Mark to provide
request and direction of the retreat.
xi. Special Feature: Drum Café
1. Action item (DS, RH) to meet with Drum Café troop to discuss goals
and objectives of our retreat.
xii. Budget:
1. $2000 for Drum Café
2. Nutrition break and lunch from Pedway
a. Action Item: (KO) to meet with Steve from Pedway to discuss
food (soup, sandwiches, wraps) planning
xiii. Advertizing:
1. Grant on standby
a. Require details
2. Memo
3. Enrichment activity for PT
4. Dean’s Staff and faculty appreciation lunch
5. Action Item: (DS) to meet with Grant and to get advertisement blast
via website, email, and posters.
6. Action item: (DS) to create memo for Dean’s Office about retreat
specifics and circulate on Mon., Nov 5. to all academics and staff.
7. Action item: (All committee members) to invite and encourage their
own people to come to the event.
5. Business on Hold
a. Terms of Reference or preamble
i. Including confidentiality of content shared
b. Future events
i. Food Studio
ii. Steps Challenge - pedometer, wellness
iii. Human Rights Museum event
c. May Retreat
i. Wed May 22, 2012 (change date to before May 20 and look at spring clinic)
1. Breaking off groups (academics and staff) with professional facilitators
and get the tangible info that leaders need to succeed, and for the
employees same key things that will help them to be better team players.
6. Adjournment & Next Meeting
a. Action Item: (KO) to find suitable dates for our November meeting and December
meeting (ideally following the Dec 17 retreat)
7. Action Items
a. (RH) to find key items from the OWI Dentistry survey that deal with team building
and have these ready to present.
b. (SV) to look into door prizes and work with Grant on creating a passport and stamp
for attending future retreats.
c. (DS, SV, KO) to meet with Ros and Mark to provide request and direction of the
retreat.
d. (DS, RH) to meet with Drum Café troop to discuss goals and objectives of our
retreat.
e. (KO) to meet with Steve from Pedway to discuss food (soup, sandwiches, wraps)
planning
f. (DS) to meet with Grant and to get advertisement blast via website, email, and
posters.
g. (DS) to create memo for Dean’s Office about retreat specifics and circulate on
Mon., Nov 5. to all academics and staff.
h. (All committee members) to invite and encourage their own people to come to the
event.
i. (KO) to find suitable dates for our November meeting and December meeting (ideally
following the Dec 17 retreat)
j. (Committee Members) Desserts provided by the committee members for Dec 17
retreat. (peanut free)