HEALTH & SAFETY DECLARATION & RISK ASSESSMENT
Love Business East Midlands accepts its responsibilities to the Health & Safety at Work, etc, Act 1974. To this end it is
a legal and moral obligation for all concerned to ensure that Health & Safety is not put at risk by the actions taken.
These and other Mandatory requirements cover the Buildup, Open Period and Breakdown:
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The Health & Safety at Work Act, etc, 1974
The Management of Health & Safety at Work Regulations 1999
The Manual Handling Operations Regulations 1992
The Personal Protective Equipment at Work Regulations 1992
The Workplace (Health Safety and Welfare) Regulations 1992
The Lifting Operations and Lifting Equipment Regulations 1998
The Provision and Use of Work Equipment Regulations 1998
The Control of Substances Hazardous to Health Regulations (COSHH) 1999
Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) 1995
The Building Regulations 1991 (England and Scotland)
Environmental Protection Act 1990/Environment Act 1995
As an exhibitor you have the responsibility, under the Health & Safety at Work, etc, Act 1974, to ensure that all
personnel contracted by you are aware that they have a responsibility, so far as is reasonably practicable, for the
health, safety and general welfare of all employees and that any plant or system of work which may be used is, so far as
reasonably practicable, safe and without risks to health. All employees of your Company must be provided with
information, instruction, training and supervision to ensure not only their own health and safety, but also that of others
working or attending the vicinity.
Exhibitors MUST provide suitable training to all staff and Contractors regarding the on-site risks in order for them to
understand and fulfill their responsibilities.
The following are some of the principal areas, which need to be considered and brought to the attention of your staff,
contractors and others associated with your Show stand:
 understanding of Fire & Emergency Procedures of the venue and location of First Aid;
 the need to maintain emergency gangways
 the use of hard hats when working beneath or near overhead working, or if this is impracticable, restricting
access in such areas;
 the need for operatives to wear suitable protective clothing relevant to their job, which includes eye,
hearing, foot and hand protection;
 safe use and storage of flammable liquids and substances and segregation from waste and other risk areas;
 ensuring that portable power equipment is used for the purpose for which it is designed and that safety
guards are correctly fitted and used;
 ensuring that portable electric tools are used with the minimum length of trailing leads and that such
equipment is not left unattended with a live power supply to it;
 that disused fluorescent type lighting tubes are placed in the collection bins in and around the hall for safe
and proper disposal;
 Chemicals and flammable liquids are, after use, removed from the Centre by the users/exhibitors
 all work area is always free from waste materials, as is could be a hazard to operatives;
 proper scaffolding is used during the construction of any buildings and structures within the hall, safety
features of the scaffolding is provided, as per laid down standards and that any tower scaffold used is
properly stabilized and propped;
 that all overhead rigging work is carried out by properly trained operatives and that such persons have
available to them the use of approved and tested safety harnesses and equipment and that restrictions on
portable equipment etc; which may be carried and/or used in such circumstances as over audience working
is known to them and complied with.
Contact name:
Company:
Stand Number:
It is a condition of inclusion in the show that every exhibitor and its agent (if used) complies with the Health & Safety at Work Act 1974 and
all related legislation applying to the venue. The exhibitor accepts that it is his legal and moral responsibility to ensure his own health &
safety and that of others is not put at risk his actions or inactions during the tenancy.
HEALTH & SAFETY DECLARATION & RISK ASSESSMENT- To be signed by ALL exhibitors
My exhibit is a shell space only and we have completed the relevant part of the Risk Assessment form. My stand personnel are trained and
fully aware of any potential risk on site and understand the Health & safety at Work Act 1974. I accept my responsibilities as an exhibitor.
SIGNED:
DATE
NAME:
A) RISK ASSESSMENT – To be completed by ALL exhibitors.
Instructions:
Select the most appropriate hazard that you have identified or add your own. Look only for hazards on your stand which you could
reasonably expect to result in significant harm.
Please tick any of the following hazards that are applicable listing all who may be at risk. List the probability & severity of harm caused and
the risk level.
HAZARD
WHO IS AT RISK
list all that apply: Public,
Stand Staff, Contractors,
Venue Staff, Everyone,
Other (specify)
Probability of Hazard
Causing Harm,
list one: very low, low,
medium, high
Severity of
Outcome,
list one: trivial,
minor / major
injury, death
Risk Level
list one: very low, low,
medium, high
Compressed Air
Falling Objects
Fire
Over Crowding
Lifting
Equipment
Slip/Fall/Trip
Special Effects
e.g. Lasers
Other
Please specify
B) MACHINERY & WORKING DEMONSTRATIONS – Any exhibitor who has working machinery or are conducting
demonstrations on stand please complete the risk assessment below.
HAZARD
WHO IS AT RISK
list all that apply: Public,
Stand Staff, Contractors,
Venue Staff, Everyone,
Other (specify)
Probability of Hazard
Causing Harm,
list one: very low, low,
medium, high
Severity of
Outcome,
list one: trivial,
minor / major
injury, death
Risk Level
list one: very low, low,
medium, high
Control Measures – What precautions / actions have been implemented to control hazard?
E.g.:
Overcrowding – ensure adequate staffing levels on stand at all times and ensure enquiries are dealt with quickly, allocate staff for crowd
control duty at busy periods.
Compressed Air – ensure organisers and venue staff is informed of compressed air being used and conform to venue regulations regarding
compressed air on stands.
Are these control measures adequate to contain hazards?
If no, what additional controls are required to control hazard?
YES / NO (delete as appropriate)