This FCC Form 470 is for FY2015 requests.
Invitation for Competitive Bid
Star City Public School District
400 East Arkansas Avenue
Star City, Arkansas 71667
Form 470: 742050001254077
Form 470 Posted: November 20, 2014
Form 470 Allowable Contract Date (ACD): December 18, 2014
Due Date for Bids: January 5, 2014
Bids should be emailed to Randy Newton at randy.newton@scmail.k12.ar.us
Service Provider Requirements
Response MUST reference this Form 470.
We will not respond to general solicitations, generic emails or spam. We will respond to all specific
questions.
Bidder must agree to participate in the E-Rate Program for the corresponding funding year and do the
following: 1) have a valid SPIN and include this SPIN on your response. 2) have a current Service
Provider Annual Certification (SPAC) filed with the USAC by July 1 of the corresponding funding year, 3)
provide Lowest Corresponding Price, and 4) comply with E-Rate gift rules.
Bidder MUST identify any proposed items that are ineligible for E-Rate support. In addition, if any
ineligible items are part of a response, we request they be cost allocated. Please include all information
that will be required on the Item 21 Attachment such type of service, quantity and price. Also include
estimated taxes and fees in the quote.
Winning bidder will be required to submit the final equipment list on the USAC provided template for
Item 21 data entry as soon as the bid is awarded. (As of the date of this posting, the template is not yet
available.)
Bidders must agree to bill only the applicant’s out of pocket expenses (SPI method) for equipment
purchases.
Contracts
All contracts awarded will be contingent upon E-Rate funding and final Board approval unless otherwise
noted.
The applicant may choose to do all or part of the project upon funding notification.
Contracts for network equipment must state that equipment can be delivered from July 1, 2015 until
September 30, 2017. Purchase (and installation if included) can occur anytime during this period at the
contracted prices. Any price fluctuation during the contract term must be identified.
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Evaluation Criteria:
Award of the bid will be based on the following criteria:
Price-Erate Items
20 - 30 point for lowest bidders
10 - 19 points for mid-range
0 - 9 points for highest bidders
Price-Other Costs
Non-erateable items
Prior Experience
Similar projects and references
Experience with this provider
Personnel Qualifications
Staff
Management
Responsiveness
Responsive to email, other communications, etc.
Proximity of offices
Local representative available
Technical Merit
Bid meets the technical needs requested
Completed all bid requirements
Total Points:
30
5
20
10
15
20
100
Functional Equivalents
Proposals are requested on products that are the functionally equivalent or better than the brands listed
below. References to brand names, trade names, model numbers, or other descriptions are made
to establish a required level of quality and functional capabilities and are not intended to exclude
other manufacturers.
Comparable products of other manufacturers will be considered if proof of comparability and compatibility
is contained in the proposal. Vendors, if proposing other than specified, are to clearly identify the
manufacturer and the model number and must provide written, complete justification as to how the
product complies with all specifications outlined within this RFP and how the product integrates with
existing devices as well as the complete list of manufacturer published specifications related to the
requested products. It shall be the responsibility of the bidders to furnish descriptive literature with their
proposal such that specifications, catalog pages, brochures or other data will provide an adequate basis
for verifying the quality and functional capabilities of the product offered. Failure to provide this data will
be considered valid justification for rejection of the proposal.
Equipment Request:
The Star City Public School District is seeking bids on a turnkey installation with VLAN configuration for
each of the three schools in the district. Please see requested list of equipment below:
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Jimmy Brown Elementary
School, 300 East Arkansas
Avenue
Star City, AR 71667
Equipment Description
Functional Equivalent
Quantity
Wireless AP's
Functionally equivalent to Meraki MR34 (Must be
compatible with Meraki Cloud controller)
18
Network Switches
Functionally equivalent to Meraki MS320-48LP (Must
be compatible with Meraki Cloud controller)
8
Fiber CBL
Functionally equivalent to Meraki MA-CBL-TA-1M
3
Fiber SFP 10 gig
Functionally equivalent to Meraki MA-SFP-10GBLRM
2
Network Switches
Functionally equivalent to Meraki MS320-48LP (Must
be compatible with Meraki Cloud controller)
7
Network Switches
Functionally equivalent to Meraki MS220-8p (Must be
compatible with Meraki Cloud controller)
1
Fiber CBL
Functionally equivalent to Meraki MA-CBL-TA-1M
2
Fiber CBL
Functionally equivalent to Meraki MA-CBL-TA-5M
2
Fiber SFP
Functionally equivalent to Meraki MA-SFP-10GBLRM
Functionally equivalent to Meraki MR34 (Must be
compatible with Meraki Cloud controller)
3
Network Switches
Functionally equivalent to Meraki MS320-48LP (Must
be compatible with Meraki Cloud controller)
12
Fiber CBL
Functionally equivalent to Meraki MA-CBL-TA-1M
5
Fiber CBL
Functionally equivalent to Meraki MA-CBL-TA-5M
2
Fiber SFP
Functionally equivalent to Meraki MA-SFP-10GBLRM
Functionally equivalent to Meraki MR34 (Must be
compatible with Meraki Cloud controller)
11
Functionally equivalent to Meraki MS320-24P (Must
be compatible with Meraki Cloud controller)
1
Star City Middle School
300 East Bradley
Star City, AR 71667
Wireless AP's
11
Star City High School
301 Ashley
Star City , AR 71667
Wireless AP's
Network Switches
22
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Please entity below is not eligible for Category 2 E-Rate funding. However, please provide a separate
quote.
Star City District Office
400 East Arkansas Avenue
Star City, AR
Fiber SFP
Functionally equivalent to Meraki MA-SFP-10GB-LRM
2
Wireless AP's
Functionally equivalent to Meraki MR34 (Must be
compatible with Meraki Cloud controller)
2
Questions and Answers
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