CILIP
Information Services Group
Minutes of the National Committee meeting held on Friday 12th June 2015 at CILIP
Present: Gary Archer, Claire Back, Lynsey Blandford, Amanda Duffy, Helen Edwards, Ruth
Hayes, Elizabeth Melrose, Fay Owston, Alan Power, David Smith
David welcomed Alan Power, representing London and South East, and later in the meeting
Sonia Randhian, Development Officer and Jill Howard’s job-share.
Apologies: Andrew Coburn and Jane Weller
At the start of the meeting the committee held a minute’s silence in memory of John
Owston who died in April
1
Website
The Committee spent around half an hour looking at the ISG part of the CILIP
website making changes and suggestions for additions. In the absence of Jane, Claire
made all the alterations to which she had access. Other changes will be sent on to
Jane.
Only David and Jane have contributed biographical information to the Committee
page. Everyone else should do this ASAP. Action: ALL (except David and Jane)
Our new logo met with approval.
2
Minutes of the Previous Meeting on 13th February 2015
These were agreed as a correct record
3
Matters arising
Item 3: Professional Knowledge and Skills Base (PKSB) is available as a download
http://www.cilip.org.uk/cilip/jobs-and-careers/professional-knowledge-and-skillsbase/download-professional-knowledge-and
All members to look at this document before the next meeting when it will be on the
agenda.
Action: ALL
Item 9: Gary reported that over 14,000 staff had gone through the Public Library
information training. It was suggested he write an item for Refer on the training.
Action: Gary
4
Business Plan
The following parts of the Business Plan were reviewed:
Improving communication with our members – we are sending out emails via
Communicator when needed and, thanks to Claire and Lynsey, starting to use
twitter more often.
Targeting potential subscribing members – now that we have a new logo, Claire will
include it on our flyer. She will send round the final draft of the flyer, prior to
producing copies for use at the CILIP Conference.
Action: Claire
Promoting ISG – we will have the new flyer and other materials for use at CILIP
Conference.
Engaging more with CILIP and the corporate structure – David now meets with Jill
Howard at the Member Network Forums.
Promoting ISG through continuing to hold the Reference Awards and holding a
number of CPD events – Reference Awards will take place in November.
Action around CPD events will be discussed at a later meeting. It was agreed we
need an Events Co-ordinator.
Feeding into the CILIP Body of Professional Knowledge, and determine how ISG
can contribute towards its Forward Work Plan – this will be on the agenda for the
next meeting
Action: Claire
Manage Financial Sustainability – Gary will discuss this with Andrew prior to the
next meeting.
Currently we have reserves of between £7,000 and £8,000. Capitation for 2015 (not
yet received) will be around £1,500, and there is other income of approximately
£500 (individual member subs, journal subs, etc.) Expenditure for 2015 will be about
£3,000. Based on this, ISG has reserves for 4 to 5 years.
Income Generation. It was agreed to have this as a standing item on the agenda in
future.
Action: Claire
David reported on the Member Network Forum he had attended in April:
After a talk by the new Chief Executive, there was discussion of the new rules and
regulations for Member Networks. A number of committees would have difficulties
in implementing the new time limits on officer and committee membership.
A report will be coming out shortly on rewards and recognition.
Claire was congratulated on being on the Leadership Programme.
There was a presentation on data protection. There is an EU report coming out soon
and an information pack for committee members is on its way.
John Dolan spoke about the priorities for the Policy Committee in 2015 – library cuts,
review of the Sieghart Report and copyright.
Charges for equipment hire by committees will be raised yet again.
5
London and South East Section Report
The last Committee meeting began with a minute's silence in memory of John
Owston
In response to a publicity drive, one new member has been recruited to the
Committee. The document on Successful Course Design has recently been uploaded
on to the ISG website. This was originally compiled by John Proctor, our Section
Secretary, and subsequently updated by members of the Committee
A companion document about Organising a Library Visit is in preparation. It aims to
cover aspects of CPD library visits
Course. Work is progressing on a day course on Health Information in Libraries to
be held on 21 October. Speakers include:
Debbie Hicks from the Reading Agency, who will talk about the universal
health offer for libraries and the Books on Prescription scheme
Jenny Peachey from the Carnegie Trust UK on the Speaking Volumes Project
Tricia Fisher on Kent Libraries' Wellbeing Zones
Pat England from University College London on health information websites
Tanya Duthie from Dundee Libraries on their recently-launched dementia
library service
Laura Evans from Pembroke Dock Library on their Life Hub areas dedicated to
the promotion of health and wellbeing
Holly Case, Outreach Librarian with the Surrey and Sussex NHS Healthcare
Trust on public libraries and the NHS perspective
Sarah Hennessy from the SW Yorkshire NHS Foundation Trust on recovery
through reading
This looks like it will be a pretty full programme.
Health information seems to the topic of the moment, as the Kent Sub-Group of the
CILIP SE Branch are running a day course on 12 June called Discovering Health
Libraries and Information Services, while the Public & Mobile Libraries Group have
their weekend conference in early October on the theme of Libraries and Wellbeing
Visits have been confirmed to the National Aerospace Library and Farnborough Air
Services Trust Museum (jointly with the Local Studies South Group) on Tuesday 30
June, and to Dr Williams's Library in London on Wednesday 18 November. Other
Libraries being approached include the Women's Library, the Guardian Library, the
Humanist Reference Library and the Museum in Docklands Library and Archive.
A Twitter account for the Group has been suggested to publicise our activities more
effectively, but it might be best to make use of the National Committee's Twitter
account.
6
East of England Section Report
EoE is still been struggling to organise meetings as the committee is very small
(people find it difficult to get away to attend meetings). The group hopes to share a
meeting with UKeiG on deep web searching and forensic information searching in
the autumn.
It was suggested the Group try and link in with East of England Network.
The National Committee is happy to help with financial support if necessary.
7
Reference Awards
There are currently 14 nominations for the Reference Awards, but none for the
Special Subject of information resources for young people and nothing for the
Walford Award. Amanda is meeting with Jonas Heriot from YLG shortly and will
emphasis the need for nominations, otherwise the special award falls.
The CILIP President, Jan Parry, will be invited to present the awards. Action: Claire
We will wait and see if there sufficient nominations for the special award before
inviting a guest speaker. Suggestions have included Tricia Adams (Director of SLA) or
Dawn Finch (CILIP Vice-President).
The timetable for 11th November meeting, AGM and Awards Ceremony will be the
same as 2014.
8
IFLA
Prior to the IFLA conference in Cape Town, the Reference and Information Services
Section is running a satellite event in Botswana on Reference and Service and Place
(http://www.ub.bw/libraryconference/ ).
Below are details of their session in the main conference with speakers from
Australia, Nigeria, Singapore, South Africa, Taiwan and USA.
Due to family commitments, Jane is unable to continue on the RISS committee but
hopes to help out at future conferences in Europe. In the meantime, there is a
vacancy for a representative from the UK on the Committee and volunteers are
welcome (but it requires a lot of self-funding).
9
CILIP Conference
Claire, Ruth and Lynsey will be attending the conference. The Committee
congratulated Lynsey on being this year’s CILIP Aspire Award winner.
ISG has a small space (table and display board) in the exhibition area. Helen will
send copies of Refer and around 200 print-outs of some of the most popular recent
articles.
Action: Helen
There will also be flyers asking for nominations for the Walford Award.
The purchase of ISG promotional materials will be on the agenda for the November
meeting.
Action: Claire
10
SCOOP
Report By Steven Hartshorne of the SCOOP meeting held on Wednesday 13th May
2015:
SCOOP had a presentation from Malcolm Todd from The National Archives on the
amendments to the Public Library Subsidy for Official Publications. At the beginning
of the year the decision had been taken by TNA to remove the 50% subsidy from the
hard copy editions of all publications which are freely available online. Since this was
a policy decision made to enforce the Government’s ‘Digital By Default’ agenda, no
consultation was made of SCOOP or any other professional bodies or interested
parties since the cut was not subject to revision. The committee expressed
disappointment with the decision and with the manner that the new policy had been
announced and moved to ask CILIP to make an official representation to the TNA to
that effect. Of particular concern was the lack of consideration of the needs of OP
users with the removal of the subsidy: the ‘Digital By Default’ programme assumes
that all end users of government information will be digitally enabled and those
members of SCOOP currently working in the public library system can confidently
state that this is not the case.
The meeting also discussed the contributions to the Refer special issue on
Government Information and articles were secured on such diverse topics as Scottish
Government publishing and the work of SWOP (Scottish Working Forum on Official
Publications), how newly elected MPs are introduced to the House of Commons
library and information facilities, publishing Official Publications in the current
climate and Official Publications in a university setting.
The committee have also proposed to set up a blog, initially as part of SCOOP’s Print
Still Matters project but covering a range of topics within the area of OP and
Government Publishing. The name of the blog and where it might be hosted have yet
to be decided but ISG will be consulted with regard to its establishment and
governance.
11
Publications – Refer
Bumper issue about to appear on government and business information, it is at its
maximum of 48 pages. Helen is very grateful to Andrew Coburn for getting some
excellent articles. She is also very grateful to Jonas Heriot for his help with the
covers, etc.
The Autumn issue will have articles on the CILIP and IFLA conferences, the Reference
Awards and articles covering reference books and sites.
Helen is intending to produce a style guide for contributors in the near future.
12
Communicator
Claire will send out communications on an ad-hoc basis when we want responses
(e.g. Nominations for Awards or the Committee) or when ISG has something to tell
its members.
13
AOB
In the latest developments in the Library of Birmingham saga, there will be a parade
outside the library on Saturday 13th June to protest against the cuts. The library
now does not open until 11 am in the morning and it is closed all Sunday.
14
Date of Next Meeting
Wednesday 11th November, 2 pm. Followed by AGM (4.40) and Reference Awards
Ceremony (5.30).
Action List
ALL Committee Members
Item 3
Download Professional Knowledge and Skills Base (PKSB) from CILIP website
http://www.cilip.org.uk/cilip/jobs-and-careers/professional-knowledge-andskills- base/download-professional-knowledge-and and read it before the
next meeting
ALL Committee Members (except David & Jane)
Item 1
Everyone to look at their own personal committee page on our website and
send Jane some additional information plus a picture
Jane’s email is janeweller@90thentry.info
Claire
Item 4
Item 7
Item 9
Gary
Item 3
Helen
Item 9
Add new logo to our flyer and send round the final draft of the flyer prior to
producing copies for use at the CILIP Conference
Include CILIP Body of Professional Knowledge on the agenda for the next
meeting
Put income Generation as a standing item on the agenda in future.
Invite the CILIP President, Jan Parry, to present the Reference Awards.
Include item on the purchase of ISG promotional materials on the agenda for
the November meeting.
Consider writing an article on the Public Library information training for
Refer
Send copies of Refer and around 200 print-outs of some of the most popular
recent articles to Claire for the CILIP Conference