RFP 01B68-14-0208; Appendix D – Annex 6
Residue Analysis Application Form
Project #6 - pendimethalin
PEST MANAGEMENT CENTRE (PMC) – MINOR USE PESTICIDE PROGRAM (MUPP)
Residue Analysis Application Form
The objective of the application form is to guide bidders in the preparation of their bid and to provide AAFC with a tool to better assess, evaluate,
and contrast the proposals submitted. It’s very important to fully complete every field. The MS Word template allows bidders to adjust the space
in each field according to the size of information used to fulfill / address the template requirements. Please provide all details necessary to give a
full description of the bid.
COMPLETE ONE RESIDUE ANALYSIS APPLICATION FORM FOR EACH RESIDUE PROJECT FOR WHICH YOU ARE MAKING A BID.
Please submit hard copies of each form with your proposal as indicated in the Request for Proposals RFP 01B68-14-0208 Projects with multiple
studies (crops) may be included on one form however the experience with each crop matrix and residue definition must be supplied. It is not
necessary to submit reference letters and general company information with each application form (one set of each per proposal copy is
sufficient).
Applicant Must Agree to and meet the following requirements:

Complete “Residue Analysis Application Form” (Appendix D – Annex 1 - 7) for each project and submit with proposal.

Applicant must follow the study plan provided by PMC (Study Director) and follow the analytical procedures specified by the PMC.

Submit the Laboratory Study tracking form, including projected dates for completion of each study phase directly to the Study Director
after projects are awarded and prior to initiation of work.

Provide written updates to the Study Director on the status and condition of the residue analysis, including method development,
method validation, sample analysis, setting up and conducting of storage stability analysis and communicate with the Study Director
immediately to discuss identified problems

Contact the Study Director immediately if any event occurs that may impact the successful completion of any phase of the analysis
during the agreed time frame. This may include, but not be limited to problems with method development, method validation, change
in equipment and necessary method modification, etc.

Ensure that samples are retained frozen until the Study Director gives permission for disposal (this can go beyond the final analytical
report is approved).

Record and verify all experimental data accurately and ensure that all reports accurately reflect data collected and provide justification
for any anomalies and deviations for Study Director approval.
RFP 01B68-14-0208; Appendix D – Annex 6
Residue Analysis Application Form
Project #6 - pendimethalin

Applicants must be able to complete the residue analysis, including submission of reports and raw data, by December 31, 2016.
Circumstances that may preclude delivery of reports by this date including sample shipment dates, storage stability analyses, etc.,
must be discussed with the Study Director and a revised due date approved.

Delays in the delivery of the raw data and final analytical report including storage stability data must be justified and approved by the
Study Director. If acceptable justification is not provided a 10% decrease on the remaining contract balance will be applied for each
month delay.
Note: Any proposed changes by the applicant, discussed below may not be acceptable to the Pest Management Centre and the successful bidder
may have to follow the reference method as written or with some agreed changes.
RFP 01B68-14-0208; Appendix D – Annex 6
Residue Analysis Application Form
Project #6 - pendimethalin
RESIDUE ANALYSIS APPLICATION FORM
Residue Analysis Application Form
Project # 6
Study number: AAFC14-063R
Product (Active ingredient): Prowl H2O Herbicide / (pendimethalin)
Registrant: BASF Canada Inc.
1
Name of Organization
2
Mailing Address
3
Phone & Facsimile
4
E-mail & Web Address
5
Contact Person
Tel:
Fax:
E-mail:
Website:
Name/Title:
E-mail:
Principal Investigator details:
Name:
Tel:
Fax:
E-mail:
Rated Requirements
Maximum
points
R1 - Describe your project team and their responsibilities and how they will be accountable
5
RFP 01B68-14-0208; Appendix D – Annex 6
Residue Analysis Application Form
Project #6 - pendimethalin
R2 - Demonstration of understanding of project requirements: (a and b combined)
60 (2a and
2b
combined)
R2A. Provide details of direct experience with the exact crop matrices listed and the analytes in the residues concern (listing crops
and methodology used). Quantify the number of studies with each matrix and each analyte in your example.
If you do not have exact experience, provide experience with related crop(s), residue definition, etc., in 2b.
Crop Fraction(s):
25
Celery
Residue(s) of concern:
25
pendimethalin
CL 202347
Analytical methods
Method for Determination of Pendimethalin (BAS 455H) and its Metabolite CL 202347
Residues in Wheat Forage, Hay, Grain and Straw Using LC/MS/MS. BASF Analytical Method
D0203, J. Stewart, June 18, 2004, BASF Doc ID No: 2004/5000470.- CL 92,553
(pendimethalin): Validation of Method M2243 for Determination of CL 92,553 and CL 202,347
Residues in Canola Forage, Hay and Seed at ChemAlysis, Inc.
Storage Stability
If stored over 30 days
R2B. For any crop matrix or residue definition listed in part 2a, provide experience(s) with similar matrices and the residue definition,
along with an explanation of how this experience will be beneficial in undertaking this project.
Experience with other
matrices that will be
relevant to this project,
and why.
10
30
15
RFP 01B68-14-0208; Appendix D – Annex 6
Residue Analysis Application Form
Project #6 - pendimethalin
Experience with other
residue definitions that will
be beneficial for this
project, and why.
R2C. Understanding Analytical Methodology
Based on the reference method, provide an overview of the procedures to be used for each study in the project. This overview is to
include a summary/description of the analytical techniques needed to complete this analysis, why they are relevant (Soxhlet extraction
used to extract ethofumesate from sample), any proposed modifications, explaining why they are required (i.e., method required
packed column with GC/NPD determination. Equipment is not capable of handling packed columns) , the method of calculation and
concerns/restraints. Also provide an estimate of the timeframe it will take to analyze the sample. i.e. 36 samples at 12/day = 3 days.
If proposed changes are not acceptable to PMC, can you follow the method as written?
Outline of
analytical
method,
providing
details on
how the lab
will analyze
samples,
proposed
modifications,
and concerns.
15
30
Concerns:
R2D. Understanding Requirements of Study Plan
Based on the draft study plan template, provide an outline of the procedures to be used for each study in the project. This outline is to
include details on each phase of analysis. Outline any potential concerns, explaining why and providing solutions.
Outline of
method
validation
process.
Outline of
sample
analysis
process
(including
time frame,
number of
set, etc.)
30
RFP 01B68-14-0208; Appendix D – Annex 6
Residue Analysis Application Form
Project #6 - pendimethalin
Outline of
standard
stability
Outline of
frozen
storage
stability
analysis and
requirements
of each
phase.
Concerns:
R2E. Understanding and adhering to quality control
Based on your SOPs and good scientific practices, provide guidelines for data reproducibility and outline how your organization
handles inconsistencies in data or unexpected results, For example: a) quantifiable residue levels in an untreated sample on par with
the levels in a treated sample; b) 1 trial with results significantly different than other trials within the study; c) one of the method
validation recovery results is low (98, 95, 22%). Please outline any other types of inconsistencies which may be relevant to this study.
Result anomalies
10
R2F. Demonstrating understanding of data accuracy/presentation/ and mitigation measures if modifications are required
Based on the draft study plan and reference method, provide the LOD and LOQ for the method and the implication this will have on
the studies in this project. If the LOD and LOQ need to be modified as part of the study, describe the process your lab would use.
Method LOD/LOQ
10
R2G. Demonstrating how solutions will be prepared and used Based on the draft study plan and reference method, provide an
overview on how the reference items (analytical standards) will be prepared.
Outline any potential concerns, explaining why and providing potential solutions.
Analytical standards
10
RFP 01B68-14-0208; Appendix D – Annex 6
Residue Analysis Application Form
Project #6 - pendimethalin
Residue Analysis Application Form
Project # 6
Study number: AAFC13-074R
Product (Active ingredient): Prowl H2O Herbicide / (pendimethalin)
Registrant: BASF Canada Inc.
1
Name of Organization
2
Mailing Address
3
Phone & Facsimile
4
E-mail & Web Address
5
Tel:
Fax:
E-mail:
Website:
Name/Title:
E-mail:
Contact Person
Principal Investigator details:
Name:
Tel:
Fax:
E-mail:
Rated Requirements
Maximum
points
R1 - Describe your project team and their responsibilities and how they will be accountable
5
RFP 01B68-14-0208; Appendix D – Annex 6
Residue Analysis Application Form
Project #6 - pendimethalin
R2 - Demonstration of understanding of project requirements: (a and b combined)
60 (2a and
2b
combined)
R2A. Provide details of direct experience with the exact crop matrices listed and the analytes in the residues concern (listing crops
and methodology used). Quantify the number of studies with each matrix and each analyte in your example.
If you do not have exact experience, provide experience with related crop(s), residue definition, etc., in 2b.
Crop Fraction(s):
25
Onion, dry bulb
Residue(s) of concern:
25
pendimethalin
CL 202347
Analytical methods
CL 92,553 (pendimethalin): Validation of Method M2243 for Determination of CL 92,553 and
CL 202,347 Residues in Canola Forage, Hay and Seed at ChemAlysis, Inc.- Method for
Determination of Pendimethalin (BAS 455H) and its Metabolite CL 202347 Residues in Wheat
Forage, Hay, Grain and Straw Using LC/MS/MS. BASF Analytical Method D0203, J. Stewart,
June 18, 2004, BASF Doc ID No: 2004/5000470.
Storage Stability
Up to 799 days.
R2B. For any crop matrix or residue definition listed in part 2a, provide experience(s) with similar matrices and the residue definition,
along with an explanation of how this experience will be beneficial in undertaking this project.
Experience with other
matrices that will be
relevant to this project,
and why.
10
30
15
RFP 01B68-14-0208; Appendix D – Annex 6
Residue Analysis Application Form
Project #6 - pendimethalin
Experience with other
residue definitions that will
be beneficial for this
project, and why.
R2C. Understanding Analytical Methodology
Based on the reference method, provide an overview of the procedures to be used for each study in the project. This overview is to
include a summary/description of the analytical techniques needed to complete this analysis, why they are relevant (Soxhlet extraction
used to extract ethofumesate from sample), any proposed modifications, explaining why they are required (i.e., method required
packed column with GC/NPD determination. Equipment is not capable of handling packed columns) , the method of calculation and
concerns/restraints. Also provide an estimate of the timeframe it will take to analyze the sample. i.e. 36 samples at 12/day = 3 days.
If proposed changes are not acceptable to PMC, can you follow the method as written?
Outline of
analytical
method,
providing
details on
how the lab
will analyze
samples,
proposed
modifications,
and concerns.
15
30
Concerns:
R2D. Understanding Requirements of Study Plan
Based on the draft study plan template, provide an outline of the procedures to be used for each study in the project. This outline is to
include details on each phase of analysis. Outline any potential concerns, explaining why and providing solutions.
Outline of
method
validation
process.
Outline of
sample
analysis
process
(including
time frame,
number of
set, etc.)
30
RFP 01B68-14-0208; Appendix D – Annex 6
Residue Analysis Application Form
Project #6 - pendimethalin
Outline of
standard
stability
Outline of
frozen
storage
stability
analysis and
requirements
of each
phase.
Concerns:
R2E. Understanding and adhering to quality control
Based on your SOPs and good scientific practices, provide guidelines for data reproducibility and outline how your organization
handles inconsistencies in data or unexpected results, For example: a) quantifiable residue levels in an untreated sample on par with
the levels in a treated sample; b) 1 trial with results significantly different than other trials within the study; c) one of the method
validation recovery results is low (98, 95, 22%). Please outline any other types of inconsistencies which may be relevant to this study.
Result anomalies
10
R2F. Demonstrating understanding of data accuracy/presentation/ and mitigation measures if modifications are required
Based on the draft study plan and reference method, provide the LOD and LOQ for the method and the implication this will have on
the studies in this project. If the LOD and LOQ need to be modified as part of the study, describe the process your lab would use.
Method LOD/LOQ
10
R2G. Demonstrating how solutions will be prepared and used Based on the draft study plan and reference method, provide an
overview on how the reference items (analytical standards) will be prepared.
Outline any potential concerns, explaining why and providing potential solutions.
Analytical standards
10