Columbus Friends of the Library Minutes June 18, 2013
In attendance: Connie Schultz, Janet Halvorsen, Lori Oehlert, Mary Jo Wentz, Sarah Crawmer, Melissa Potter,
Patti England, Linda Parpart, Tracey Steffen, Kate Dawson, Kristen Hart
Meeting called to order at 7:05 p.m.
Janet H. moved to approve the minutes from May 21, 2013, meeting, seconded by Lori O. Minutes approved.
Nominations: Nominations held for officers of Friends group. Secretary: Connie S. nominated Michelle
Hoffmann, seconded by Mary Jo W. Motion carried. Treasurer: Linda P. nominated Mary Kate Dawson,
seconded by Mary Jo W. Motion carried. President: Connie S. nominated Linda Parpart, seconded by Mary
Kate D. Motion carried. Officers will hold office for the remainder of the year. Nominations will be held again
at our January, 2014, meeting.
Culver’s Night summary: Tracey reported that we received 5% of sales at Culver’s for our June 10 th fundraiser.
Sales totaled $1850, so our share was approx. $92.50. The boys enjoyed dressing up as Scoopy. Customers
liked the library’s calendar of events that was distributed, so we’d like to see if the calendar could be
continued. We’d also like to see Friends’ events posted as such in the handouts. It’s not always clear that the
event is being sponsored by the Friends of the Library. We agreed we’d like to try Culver’s Night again in the
fall, but we need to have a better schedule for volunteers as we were tripping over ourselves.
Friday Night Out: Linda P. was directed to write a thank-you to Jeff Cole for providing the ice cream for our
Friday night out event. As many more children than anticipated came to that event, further discussion will be
held at the July meeting on ideas for showing our appreciation to the Snak Shak. (One example was a
certificate for a free cone to be distributed to children at the library summer reading program.) There was no
report as to the amount the Friends’ made at this event. Linda P. and Kate D. will get the amount from Cindy F.
Two bags and one t-shirt were sold, but donations from adults for ice cream cones were unknown. We also
would like to know how much the t-shirts cost, number and sizes purchased.
Discussion followed on how our Friends’ funds are distributed and handled. Questions were raised as to how
much we have raised through our various fundraisers, whether the funds we are raising can only be used as
we designate through voting, and whether we can have our own account. It was decided that Linda P. and
Kate D. will meet w/Cindy Fesemyer prior to our next meeting to get a general accounting of the funds we
have raised to date, how the funds have been used, the balance in our account, and whether or not we can set
up our own account separate from the library. We agreed that this meeting is a necessary first step so that
Kate D. will know how to proceed as our treasurer. In addition, Linda P. will request to be on the agenda for
the next Library Board meeting to get clarification on how our funds can be accessed and distributed. Sarah C.
and Kate D. will also attend. Kate D., as treasurer, would like us to set a goal for our fundraising through the
end of the year. We will do so after she learns more from the Board and Cindy about her role.
July 4: It was decided that anyone who wanted to can walk along w/the library group, but this will not be a
planned event for the Friends’ group.
Lori O. thanked the group for help w/mulching the library flower beds. She doesn’t need further help w/the
gardens at this time.
It was requested that Linda P. post the agenda on our facebook page. Sarah C. will show us how to access and
list agenda items on our private facebook page at our next meeting.
Our August meeting will be devoted to discussing ideas for fundraising events for the rest of the year. (One
idea is to have a table at the Holiday Fair.)
Agenda for July 16, 2013 meeting:
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Report on proceeds from Snak Shak ice cream cone donations and thank you ideas for Snak Shak
Report on treasurer’s issues and summary of meeting w/Cindy F. and Library Board
Facebook presentation by Sarah C.
French door update
Purchase order for more Friends’ library bags, if necessary
Sarah C. moved, Tracey S. seconded, that the meeting adjourn. Meeting adjourned at 8:15 p.m.
Respectfully submitted,
Connie Schultz