DEAC —2015
H.1. – Catalog
1. Catalog
You should print a copy of your institution’s catalog and include it in your SER exhibits. Degree-granting
institutions: please see C.9. Policy on Degree Programs for the list of items required in the catalog. To comply with
DEAC’s Standard VIII. Advertising, Promotional Literature and Recruitment Personnel, institutions must have a
catalog or include the following information on their websites:
Areas
Cover
Welcome Message
About Us
Mission Statement
Goals and Objectives
Recognition
Accreditation
Contact Information
Administrators
Legal Control
Advisory Board
Faculty
Hours of Operation
Academic Calendar
Technology requirements
Confidentiality and privacy
Course or Degree Programs listings
with objectives
Course Description
Admission Requirements
Statement of progress
Maximum Allowable Transfer
Credits
Elements
Beginning and end date of catalog
From the President
Includes the institution’s address, phone number, web site URL. For
degree-granting institutions, the members of the institution’s
governing board and/or board of trustees should be listed, as well as
the names and titles of administrators
What are you all about?
How you accomplish your mission statement
Licensing and other memberships
For DEAC, an institution must state its accredited status in its
catalog and on its website. DEAC’s name, address, and telephone
number must be published in the institution’s catalog, along with a
link to DEAC’s website (www.DEAC.org)
Office hours, holiday schedule, and faculty’s availability
Names and title of administrators of the institution
Name of entity who has legal control of the institution, names of
trustees, directors, and/or officers of the corporation
Names and title of those on the Advisory Board
List of full-time, part-time faculty, with degrees held and conferring
institutions, and the area of teaching specialization.
Hours of operation, including holiday schedules and availability of
faculty
Academic advising and registration dates, starting and ending dates,
assignment schedules, faculty/instructors office hours
What type of software and hardware must students have to
successfully complete the course/programs?
Student records, student privacy policies, etc. (FERPA)
List of courses with number, general education, credit hours, core
course, electives, credits required. Program or course objectives
Course number, credits, and objectives.
Age, educational requirements, TOEFL, GPA, international
requirements, etc. for each degree level
Expectations for maintaining satisfactory academic progress
State the maximum allowable transfer credit for each degree level.
Include experiential or equivalent credit (including challenge/testout credits).
Distance Education Accrediting Commission, 1101 17th Street, NW, Suite 808, Washington, DC 20036
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H.1. – Catalogs
DEAC — 2015
Areas
Acceptance of credit transfer
statement
Grading Policies (proctoring)
Student code of conduct and nonacademic dismissal policies
Complaint or grievance policies
Student identity verification
procedures
Statement of equal opportunity or
non-discrimination clause.
Graduation Requirements
Academic Policies and Procedures
Student Services
Other Policies
Fees
Financial Information
Counseling and/or Placement
Enrollment Agreement
Archive Catalogs
Elements
The disclosure that acceptance of its credits for transfer to another
institution is determined by the receiving institution
Explanation of grading policies, what’s acceptable and what’s not;
assessment and proctoring procedures
Student code of conduct and academic and non-academic dismissal
policies
Student complaint and grievance policies and procedures, including
DEAC contact information
How do you verify the student enrolled in the course is the person
completing the assignments or taking examinations?
The institution does not unlawfully discriminate in its admissions and
educational policies on the basis of race, color, sexual orientation,
gender, or national and ethnic origin.
Graduation requirements, including minimum passing grades
Time requirements, extensions, contact requirements, satisfactory
progress policy, proctored exams and other assessments, retake policy,
grading policy, code of ethics/academic integrity, leave of absence
policy, graduation requirements
Change of contact information, student ID cards, orientation,
graduation ceremony, career services, honor society
Experiential credit policy, notification of acceptance, denial of
admission, Financial Aid program policy disclosures, as required by
federal regulations, if participating in Title IV funding
Statement of refund policy and cancellations that conforms to DEAC
Business Standards
Costs per credit hour, course, program, etc.; administrative fees,
discounts, scholarships, payment options, past due obligations, reenrollment, leave of absence, etc.
Description of counseling and/or placement services available to
students, if any.
All students are required to complete and submit an Enrollment
Agreement, which outlines the terms of the enrollment and financial
obligations for the course/program.
Remember, institutions must permanently archive its catalogs.
Review C.9. Policy on Degree Programs for requirements.
Revised January 2014
Distance Education Accrediting Commission, 1101 17th Street, NW, Suite 808, Washington, DC 20036
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