TOWN OF CROSS PLAINS BOARD OF SUPERVISORS
MONTHLY MEETING JULY 2013
The Board of Supervisors of the Town of Cross Plains held their regular monthly
meeting on Monday, July 8, 2013 in the Community Center, 3734 County Road
P, Cross Plains. Notice of the meeting was published in the July 3, 2013 issues of
the Mt Horeb Mail and the News-Sickle-Arrow. The agenda was amended and
posted at the Community Center, the Town Garage and at Morgan’s on July 2,
2013. Board Members Greg Hyer, Vera Riley, Jeff Baylis, Greg Haack, Tom
Anderson, Town Treasurer Bonnie Krattiger and about 13 citizens were present for
the monthly meeting. The meeting was called to order at 7:32 by Chairman
Greg Hyer. Greg Hyer led the pledge of allegiance to our flag. Greg Hyer
requested a change in the order of posted agenda items to accommodate
citizens who are attending for specific issues.
Approval of the Minutes of the June 10, 2013 Town Board Meeting. Minutes of
the June 10, 2013 meeting were reviewed. Motion to approve the minutes as
presented was made by Tom Anderson, second by Greg Haack. All Board
Members approved. Motion carried.
Review of Financial Report and Action on Payment of Bills. Motion to accept the
June 30 Financial Statement was made by Jeff Baylis, second by Greg Haack.
All Board Members approved the motion. Motion carried. The list of invoices for
July payment was reviewed. Motion to approve payments totaling $50,201.60
was made by Jeff Baylis, second by Tom Anderson. All Board Members
approved. Motion carried.
Chair/Clerk Announcements – Clerk-None
Chair: The DOT meeting at the Community Center scheduled for July 17 on the
Hwy 14/Stagecoach Road intersection has been cancelled and will reschedule
in the fall. The invoice to Boehnen is for Timber Lane washout repair. Jeff Baylis
indicated another washout on Mineral Point with all these rains. Braun Road 2
will need some repair also. There is a hole developing on Union Valley Road.
This is a cattle crossing that needs repair. Patrolman, Rick Hollfelder, will be
adding a steel plate on the road for safety. The Plan Commission meeting in
August will be looking at the County doing a mass rezoning. The State will no
longer use Ag exclusive zoning as category anymore for several categories of
parcels. Since we have the TDR we will be doing a blanket overlay on some
properties to create sending areas. There are 3 old oak trees on Old Military
Road are in the right of way that need to come down. Patrolman, Rick
Hollfelder, knows someone who is willing to take them down. He will make sure
they have liability insurance. David Shaw, Clerk/Treasurer from Middleton
informed the Town they are doing some mapping at the Airport Road and
Enchanted Valley intersection. It maybe something we will want to change in
our land use plan. Middleton is reacting to the Village of Cross Plains map. The
barriers to protect the sand runoff at the garage would be 12 feet minimum 16
feet max. We would need about 6 blocks.
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Public Participation for Three Minutes on Any Item. Mike Pfrang spoke on the
Hwy 14 meeting that the DOT was going to have. Between the time he
announced it to the neighborhood and the meeting was cancelled, neighbors
sent emails to me with comments for DOT. A list of those emails were given to
the Board. Jeff Baylis indicated he will not be here for the August meeting.
Action on Driveway Permit for Lot 1 of CSM 12785 at the SW intersection of W.
Mineral Point and Garfoot Roads. Motion was made by Jeff Baylis and
seconded by Greg Haack to give permission for a driveway access for Lot 1 of
CSM 12785 at the SW intersection of W. Mineral Point and Garfoot Roads from lot
line to about 100 feet west. Owners will need to come back with all site and
drive construction details of the driveway permit. All Board Members approved.
Motion carried.
Action on cancelling membership in the Dane County Town's Association. Jeff
Baylis gave some background on the Dane County and Wisconsin Town’s
Association. There is concern as to whether procedures are being followed
properly with Dane County Town’s Association (DCTA) and whether they are
listening to Townships about by-laws needing to be changed as to procedures.
There is also a concern of items being voted on at meetings that have not been
noticed to members. Motion was made by Jeff Baylis and seconded by Tom
Anderson to cancel membership in the Dane County Town's Association. Jeff
Baylis is asking for the remainder of our dues back. Vera Riley asked if there is
something that would not allow payment of dues back. Mark Hazelbaker gave
background for the Town’s Association. DCTA does look for ways to do what is
in the best interest of all members. It does not mean everyone is satisfied. Tim
Roehl, executive on the DCTA Board hopes that the motion fails as he thinks
DCTA provides a valuable service. If you want to see a change, you have to be
part of the solution. An unwillingness to change is not true. Issue with CARPC
and the BPP it is difficult to get a quorum. DCTA has taken votes on items not
noticed due to this difficulty. Communication may be the problem. Recent
areas of involvement for townships that DCTA has had success with are the RTA
and the shore land zoning with regards to Dane Co. Water Quality and
Appendix I. Jim Pulvermacher is the Town’s representative. He indicated
communication has been a problem and DCTA has hired Renee to help with
communication. DCTA annual budget is about $50,000. All Board members
voted against the motion. Motion failed.
Discussion on South Rocky Dell Road abandonment (Wagner Driveway) Update:
We can abandon this road. The process to abandon a road is fairly easy.
However, the way the town accepted this road has made it harder. The
problem is the minutes say what the Town of Cross Plains wanted was not what
was done. There is an easement on this property. If the Town abandons the
road, the County indicated we need to do a CSM. The Town of Cross Plains will
need the consent on the adjacent property owners, also. The Town of Cross
Plains also has the ability to use special assessment to do the improvement.
Greg Hyer will draft a letter to the owners of the home and land to start the
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process to abandon the road or to improve the bridge with owners paying for
the improvement through special assessment if there is no objection. Board
members did not object.
Action on Appointment of parks commission member. Motion was made by
Tom Anderson and seconded by Jeff Baylis to approve Paul Correll as a
member of the parks commission for the next 7 years. He will replace Gerry
Schultz. All Board Members approved. Motion carried.
Action on authorizing funds to repair town hall. Motion was made by Jeff Baylis
and seconded by Tom Anderson to approve the funds in the amount of $11,000
to repair town hall. All Board Members approved. Motion carried.
Action on Intergovernmental Agreement between Dane County and Town of
Cross Plains for purchase of New Election Equipment and Software. Motion was
made by Jeff Baylis and seconded by Vera Riley to approve the
Intergovernmental Agreement between Dane County and Town of Cross Plains
for purchase of New Election Equipment and Software with 3 equal installments.
All Board Members approved. Motion carried.
Action on Resolution for Inclusion under the State of Wisconsin Deferred
Compensation Program. Motion was made by Jeff Baylis and seconded by
Vera Riley to approve the Resolution for Inclusion under the State of Wisconsin
Deferred Compensation Program. All Board Members approved. Motion
carried.
Action for a Conditional Use Ordinance, and the removal of a moratorium on
wind turbines. Motion was made by Jeff Baylis and seconded by Vera Riley to
approve the Conditional Use Ordinance, and the removal of a moratorium on
wind turbines. Greg Hyer provided a substitute motion to refer to legal counsel
and bring it back before the Board at the September meeting. Jeff Baylis
seconded. All Board Members approved the substitute motion. Motion carried.
Action on Budget Timeline for 2014. Treasurer, Bonnie Krattiger, went through the
time line for preparing the budget. In general Committees should submit
budget items for the next year to the clerk by the end of July. Job performance
reviews to be performed by the end of August. A rough draft of budget will be
put together in early September and presented at the September meeting with
approving an rate increases. Adjustments will be presented in October for
approval of budget to be presented at the Town Public Hearing.
Discussion on Town of Cross Plains loans and payoff schedules. Treasurer, Bonnie
Krattiger, indicated in looking at the loan payoff schedules and using the extra
debt payment to the various loans, the loans that exist to date should be paid
off in 2019.
Motion to adjourn the meeting was made by Tom Anderson, second by Jeff
Baylis. All Board Members approved. The meeting was adjourned at 10:11p.m.
Nancy Meinholz, Clerk
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