Sponsor Manual

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S

PONSORSHIP AND

E

XHIBITION

M

ANUAL

General Information

Congress Venue -- Budapest, Congress Center

Main Topics

The congress will strongly focus on multidisciplinary contribution to the treatment of neurovascular disease.

Topics will include :

Ischemic stroke: acute and preventive treatment: acute and preventive , research, multidisciplinary cooperation, organization of stroke care

Intracranial aneurysms: treatment, research: new techniques, pathogenesis, flow studies

Vascular malformations: treatment, results, research

Spine: minimally invasive treatment of degenerative spine disease

Contacts

Weco Travel Ltd., Congress Department

Franciska Morlin

T: +36 1 266 7032

E:

wfitn2017@wecotravel.hu

Congress website:

www.wfitn2017_budapest.hu

Why to Become a Sponsor

Why to Become an Exhibitor

általános szöveg,…. tudományos program fő témái,star előadók, fotók, ….. stb.

Benefits - szöveg még később

Delegate profile - szöveg még később

P

ROMOTIONAL

O

PPORTUNITIES

SPONSORSHIP PACKAGES

Platinum Sponsor EUR 150 000

+ VAT (27%)

Priority choice for a symposium in the lunchbreak (up to max 30 ??? minutes / Plenary room)

It is the sponsor's exclusive responsibility to organise the programme, to choose the topic, to invite and cover the costs of the speakers. The scientific content and time of the workshop, however, should be approved by the Scientific Programme

Committee. Application is dead-lined to 2017

Hospitality room (exclusive use for the duration of the Congress / room size:…. sqm)

18 sqm exhibition floor space (unequipped, power only), prominent position

20 x free doctor registration (additional doktor registration for Euro 500 each)

10 x Exhibitor registration (additional exhibitor badges for Euro 700 each)

8 x Congress Dinner tickets

2 x Advert in the final program (A5, 4-colour full page – positioned on inside or back cover page

(subject of date of application first come, first served basis)

Opportunity to provide two 2 x free-standing, retractable banners (placement location at the discretion of the congress managers)

Opportunity to supply two (2) inserts in the congress satchel

Logo on the congress website hyperlinked to the company’s website

2 x pre-congress email blasts to registered delegates to promote your symposium

Logo on all congress promotional material (subject to date of application and print deadlines)

Logo on congress exhibition entrance signage

Logo on ‘thank you sponsors’ PowerPoint slide in all sessions

Logo on the sponsorship page of handbook

Logo on signage and on the screen of the congress room

Verbal recognition in opening and closing session

Gold Sponsor EUR 110 000

+ VAT (27%)

Priority choice for a symposium in the lunchbreak (up to max 30 ??? minutes / Plenary room)

It is the sponsor's exclusive responsibility to organise the programme, to choose the topic, to invite and cover the costs of the speakers. The scientific content and time of the workshop, however, should be approved by the Scientific Programme

Committee. Application is dead-lined to 2017

Hospitality room (exclusive use for the duration of the Congress / room size:…. sqm)

12 sqm exhibition floor space (unequipped, power only), prominent position

15 x free doctor registration (additional doktor registration for Euro 500 each)

8 x Exhibitor registration (additional exhibitor badges for Euro 700 each)

5 x Congress Dinner tickets

1 x Advert in the final program (A5, 4-colour full inner page

1 x pre-congress email blasts to registered delegates to promote your symposium

Logo on all congress promotional material (subject to date of application and print deadlines)

Logo on congress exhibition entrance signage

Logo on ‘thank you sponsors’ PowerPoint slide in all sessions

Logo on the sponsorship page of handbook

Logo on signage and on the screen of the congress room

Verbal recognition in opening and closing session

Silver Sponsor EUR 75 000

+ VAT (27%)

9 sqm exhibition floor space (unequipped, power only), prominent position

10 x free doctor registration (additional doktor registration for Euro 500 each)

6 x Exhibitor registration (additional exhibitor badges for Euro 700 each)

2 x Congress Dinner tickets

50% discount on advert in the final program (A5, 4-colour full inner page

Logo on all congress promotional material (subject to date of application and print deadlines)

Logo on congress exhibition entrance signage

Logo on ‘thank you sponsors’ PowerPoint slide in all sessions

Logo on the sponsorship page of handbook

Logo on signage and on the screen of the congress room

Verbal recognition in opening and closing session

Bronze Sponsor EUR 45 000

+ VAT (27%)

6 sqm exhibition floor space (unequipped, power only), prominent position

5 x free doctor registration (additional doktor registration for Euro 500 each)

4 x Exhibitor registration (additional exhibitor badges for Euro 700 each)

1 x Congress Dinner tickets

30% discount on advert in the final program (A5, 4-colour full inner page

Logo on all congress promotional material (subject to date of application and print deadlines)

Logo on congress exhibition entrance signage

Logo on ‘thank you sponsors’ PowerPoint slide in all sessions

Logo on the sponsorship page of handbook

Logo on signage and on the screen of the congress room

Verbal recognition in opening and closing session

EXHIBITION

The exhibition is located on…………………….., in the heart of the congress, ensuring all exhibitors high visibility. Both the Plenary Hall and all Session rooms are accessible only by crossing the Exhibition area. Coffee breaks and Welcome Reception will also be arranged in this area.

Spaces are allocated on a first - come, first - served basis.

Exhibition Dates:

Stand Assembly:

15 – 19 October 2017

14 October (Saturday) from ….. a.m. up to ……p.m.

Stand Dismantling:

Opening Ceremony:

19 October (Thursday from 14.00 p.m. up to 20.00 p.m.

15 October (Sunday) ………..

PRICES:

Empty space EUR 350 per sqm

Full service EUR 650 per sqm

Empty space: 2 chairs, 1 table, an electrical outlet (230V) will only be provided.

Full Service includes the following type of stand with a basic set up:

White panels for side and backwalls, grid ceiling (approx. 2,5 m / 7 ft), 1 information desk, 1 table, chairs, spot lights, exhibitor's name on the fascia. An electrical outlet (230V) will be provided for each exhibitor. All your extra requirements, different from the basic set up can be fulfilled, but should be paid extra - please inform us about your extra needs.

Stand size : Basic stand sizes are: 6 sqm - 9 sqm - 12 sqm and their multiples, unless otherwise specified.

The floorplan of the exhibition is made impartially by the Technical !

Exhibition Manager in order to best serve the interest of the goals of this important international event. (A first come-first served basis and sponsorship categories will be taken into consideration when making this floorplan.)

Exhibitors and sponsors are free to visit the Meeting & Exhibition venue at their convenience. Please contact the technical manager to arrange this site inspection on the following e-mail: wfitn2017@wecotravel.hu

Exhibitor Passes

2 exhibitor passes per 6 sqm will be ensured for the staff of every stand, which includes free entrance to the exhibition area and a final programme with the abstract book. However it is not valid for the meeting rooms’ area and for the social evening.

Delivery Address, Storage

Please kindly note, that neither the Congress Secretariat, nor the Congress Venue…….is allowed to arrange any custom clearance operations, loading and warehousing services, so we suggest you to contact Masped Logisztika Ltd., as the appointed forwarding agent concerning all the local handling services.

Contact:

Masped Logisztika Ltd

Attn: Tibor Danko

Email: danko.tibor@masped.hu

Mobile: +36 30 9990136

Tel: +36 1 2637851

Fax: + 36 1 2637892 www.logisztika.masped.hu

Masped Logisztika offers the following services for EU and NON EU shipments as well:

Transport of goods from all over the world to Budapest using their worldwide partner network

Warehousing of goods prior to the events

Temporary import customs clearance for non EU goods, promotional materials for permanent import

 Delivery of goods to the stands in the Congress building at indicated time

 Handling of the empties

Pick-up the goods after the event, warehousing

Export customs clearance

Return transport

Please do not deliver your material to the address of the venue because in this case it will be returned !

UNIQUE SPONSORSHIP OPPORTUNITIES

The below sponsorship opportunities provide sponsors with broad visibility before and during the Congress.

Hospitality Suite : EUR 8 000

+ VAT (27%)

The hospitality suite is a ……. sqm room, where you can organize training sessions based on manipulation of real tools on plastic models. These sessions will allow attendees to become familiar with the use of your devices under similar condition with practice.

Promotional Benefits

 The room rental for the duration of the congress

 The room location on the exhibition map

Company’s logo in the congress final program

Company’s logo on congress signage

Company’s logo on congress screen

Room equipment: electricity (1kW, 220V), 8x tables (….m x …..m), 16 seats

Innovation Session: EUR 8 000

+ VAT (27%)

One hour session is scheduled in the scientific program to give you the opportunity to promote and present a new product in the plenary room.

Each Innovation Session will last 10 minutes, so 6 x slots are available on ………………………… from ……………… to……………………

You may select your own speakers but content is subject to final approval by the scientific committee

Promotional Benefits

 a pre-congress email blasts to registered delegates to promote your symposium

Your session mentioned in the final program

Company’s logo in the congress final program

 Company’s logo on congress signage

Company’s logo on congress screen

Verbal recognition in opening and closing session

Internet Corner: EUR 5 000

+ VAT (27%)

Accessible for the duration of the Congress, the Internet area is highly frequented by attendees. This space will be equipped with

4 computers and free WI-FI.

Sponsor benefits

• Product animation display or logo and name on the screensavers and the computer desks

• Direct link to your website

• Your logo on the space banner

E- Poster area : EUR 8 000

+ VAT (27%)

Description

Abstracts selected for posters will be presented as e-Posters during the Congress. This presentation will be available on 4 computers.

Delegates can then look at posters on the PC whenever they choose to do so, and, should they wish to, communicate with the authors by adding messages to the e-posters. This means that the posters are interactive and available throughout the congress.

Promotinal benefits

• Product animation display or logo and name on the screensavers and the computer desks

• Your logo on the space banner

Smart phone application sponsor : EUR 8 000

+ VAT (27%)

Description

Naming rights to the congress Smart Phone App (accessible by all smart phones).

Promotional benefits

• Logo recognition in congress handbook.

• Company logo prominently embedded in the app banners

• Two (2) pop-up notifications to prompt delegates to visit your stand (congress managers to approve any notifications distributed)

Chargebar Sponsorship : EUR 12 000

+ VAT (27%)

Description

The recharge station includes a free standing mobile phone charger that can charge up to 18 phones at once (covering 95% of phones on the market), and an electronic screen for the sponsor’s adverts to be displayed on at specific times throughout the congress.

Promotional benefits

• Logo recognition in congress handbook

• Opportunity to display an advertisement for the chargebar screen

• Opportunity to display corporate signage or one (1) pull-up banners next to the chargebar station

Congress badge & lanyards: EUR 5 000

+ VAT (27%)

Description

The sponsoring company’s logo appears on the badge lanyards.

Promotional benefits

This highly visible sponsorship reminds participants of your support of the 14 th WFITN Congress

The lanyards are provided by the organizer. You just have to send us your logo.

• Company’s logo in the conference final program

• Company’s logo on conference signage

• Company’s logo on conference screen

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