Culinary Arts Club Constitution
Atlanta Technical College
Purpose
The purpose of the Culinary Arts Club is to serve and represent the students in the
program, provide a channel through which student may exhibit leadership,
recommend activities that enhance students life outside the classroom, and provide
constructive discussion leading to the improvement of the Culinary program at
Atlanta Technical College.
Article I –Name:
The name of the association shall be The Culinary Arts Club of Atlanta Technical
College hereafter referred to as CAC.
Article II – General Governing Guidelines;
The Culinary Arts Club will be compose of six (6) elected officers; President, Vice
President, Treasurer, Secretary, Historian Reporter and the Parliamentarian.
Article III – Major Functions
1. Receive student’s suggestions for improvement and present them to
administration.
2. Participate in the planning process of selected ceremonies and schoolsponsored activities.
3. Identify student concerns and duly present them to administration.
4. Assist with selected public relation activities.
5. Participate on committees that are directly related to the students in the
CAC. Examples {Sub committees/clubs: vegetarian, cake decorating, and
baking, etc.}
6. Assist and/or participate in other activities as approved by the
administration.
Revised: 10/27/2011
Article IV – CAC Officers
Section I – Election Process, Applications for CAC Officers are available May 1
of each year. Completed applications are due by the last week-day of May. A
slate of officer candidates will be announced the last weeks of Spring Semester.
Candidates will campaign the first two weeks of Fall Semester and the election will
be held October. Installation and swearing in ceremony will be held during the
month of January.
Section II – Officers Qualifications, The membership of CAC shall be composed
of student representatives who are enrolled in the Culinary Arts Program of Atlanta
Technical College. The member must maintain an academic grade point average
of 3.0 or better, Ethical grade of 2 or better and have demonstrated a record of
above average attendance.
Section III – Numbers of Officers, The number of officers shall be limited to six
officers.
Section IV – Term of Officers, Members shall be elected for 18 months and are
eligible for re-election to a second term. In the case of change of status where
members become ineligible to serve, member replacement may be appointed by
the CAC President with the approval of the Vice-President.
Section V – Characteristics of CAC Officers, Enthusiasm: CAC members shall
demonstrate a zeal for involvement and inspire similar feeling among peers.
1. Character: CAC members shall demonstrate a value system based on a sense
of personal worth, integrity, empathy and compassion for others, good moral
character, responsibility, and cooperativeness.
2. Representation of the Culinary Arts Club: CAC members shall demonstrate
a willingness to defer their personal wishes to the needs of the group at large
and represent the student body as objectively as possible.
Revised: 10/27/2011
3. Dedication and Commitment: CAC members shall demonstrate consistent
attendance, punctuality, responsibility, dependability, and involvement with
committee activities.
Section VI – Meetings, Quorum, and Attendance, CAC officers shall meet at
regularly scheduled times and be available for meetings called by the CAC
President when notified at least two (2) weeks in advance. A quorum shall
constitute one-third of the current membership. All CAC officers are required to
attend all regular and special CAC meetings.
a. No more than two (2) unexcused or three (3) total absences per semester
shall be allowed.
b. Absences caused by illness, death in the family, class attendance, and
necessary club activities shall be considered excused absences.
c. All officers are required to attend CAC sponsored events, with no more than
ten percent (10%) unexcused absences per semester.
d. Any absence from meeting or CAC sponsored function/events must be
cleared with CAC President, Vice President, or Secretary no later than
twenty four (24) hours prior to the meeting or function/event, except for
emergency circumstances.
Article V – Internal Affairs Procedures:
A CAC officer may be removed from office for any of the following causes by a
two-thirds vote of the body:
a.
b.
c.
d.
e.
Failure to attend regular meetings as stated in Article IV.
Failure to maintain academic standards as stated in Article IV.
Failure to maintain CAC officer status as defined in Article IV.
Failure to perform assigned duties.
Willful violation of other provisions in this constitution.
An officer resignation must be in writing 30 days out with stipulations of board
approval. Personal circumstances will be taken in consideration.
Article VI – CAC Officers:
Revised: 10/27/2011
Section I - A President, Vice President, Secretary, Treasurer, Historian Recorder,
and Parliamentarian shall be elected every 18 months in the Culinary Program.
Section II – Officer Duties
President – The president shall preside at all CAC meetings. The elected
President shall represent the CAC to the institution concerning issues that cannot
be resolved through the CAC general sessions.
Vice President – The Vice President shall assume the duties of the president in the
president’s absence. The Vice President shall attend functions/events designated
by the CAC advisors.
Secretary – The Secretary shall take minutes at all council meetings and provide
copies at the next meeting. Minutes shall be posted on the Atlanta Technical
College website within two weeks of the meeting. The Secretary shall keep a file
of all minutes and a roll is to be kept from year to year. The Secretary shall post
notices for all meetings on the website.
Treasurer – The Treasurer, in conjunction with the Business Office, shall
maintain a record of expenditures from all receipts to the CAC accounts. A
finance report shall be given at each regularly scheduled meeting.
Historian Recorder – Will maintain the historical files of the CAC, and keep
material produced by the CAC throughout the year, for example, workshop
brochures and publicity flyers. The CAC achievements will be documented
throughout the year such as awards and recognitions. Provide historical
information to members as needed such as the newsletter awards won by the CAC
members. Prepare a budget of estimated income and expenses for the annual board
meeting. This will also include donations. (An extra copy of the budget will be
provided to pass on to the successor.) Every Semester there will be an update of
the CAC history to be downloaded on the web site.
Parliamentarian – Maintain the order of meetings according to the latest edition
of Robert’s Rules of Order. (http://www.robertsrules.com/)
Revised: 10/27/2011
Section III – Subcommittees. Student Leadership Subcommittee is composed of
Culinary of Arts Officers. All student organizations and any student interested in
promoting school spirit, loyalty, improving communications among student,
faculty and staff and planning and participation in activities on campus. Other
subcommittees may be formed at the discretion of the CAC Vice President.
Sub-Committees:
Finance Advisory Board
The Finance Advisory Board will consist of 5-6 members. The purpose for the
committee is to oversee the financial revenues received from events, the
disbursement of revenues, monthly auditing, checks and balances of financial
transaction.
Guidelines for disbursement of Revenue
1. A monthly auditing will be conducted by the Treasurer, Vice President, and
one member of the Financial Advisory Committee.
2. No Culinary Arts Club Officer or member is allowed to withdraw cash from
any CAC account.
3. The Treasurer must give a detailed account of all financial transactions.
4. Four signatures are needed for signing all checks (CAC Treasurer, CAC
Vice-President, Advisor of the Financial Committee Board, and a CAC
Advisor).
Article VII – Minutes of Meetings:
The Secretary shall disseminate copies of minutes of the meetings via email only to
all CAC officers, the faculty advisors, the Vice President of Academic Affairs,
Vice President of Student Affairs, Director of Career Planner & Student Activities,
SGA President and the Dean of the Department. All hard copies of minutes will be
located in the Culinary Arts Department Chairperson office.
Revised: 10/27/2011
Article VIII – Amendments to Constitution:
The members of the Culinary Arts Club may recommend changes to the
constitution. The recommended changes will be submitted to the following for
approval/disapproval: Vice President of Student Services, CAC Advisor, CAC
President, Vice president, Historian within 30 days written notice before any
amendments to the Constitution.
Article IX – Budget
CAC will submit an annual budget request to the Vice President of student services
that will be reviewed for approval /revision by the President of the college.
Article X CAC Members
Culinary Students interested in becoming an active member in the Culinary Arts
Club is required to pay annual dues of $20.00.
Membership will include:
 Students to be considered to participate in Local, State, and National
competitions
 Information on Community Events (Local and State)
 American Culinary Federation Events and Meetings
 Social Networking, CAC Monthly Newsletter, ATC sites
 Volunteer Opportunities in the Culinary Field
 Industry Updates, Career Opportunities
Culinary Arts Club members interest to represent Atlanta Technical College.
Students must meet the following guidelines:




Membership dues must be paid for present school year.
Two letters of recommendation from a Culinary Arts instructor
GPA of 3.0 or better
Ethics grade of 2.0 or better
Revised: 10/27/2011
___________________________________
CAC President
Date
Atlanta Technical College
Administration
____________________________________
President
Date
____________________________________
Vice President
Date
Student Affairs
_____________________________________
CAC Advisor
Date
_____________________________________
CAC Advisor
Date
Revised: 10/27/2011