RECORD KEEPING AWARD INFORMATION
Grundy County
ALL Clover Kids & Members
Grade for 2011-2012 School Year
Record Keeping Awards
Eligibility:
Clover Kids & 4-H Members
Requirements:
Turn in a 4-H Record Book
See Evaluator Guidelines Below
Awards:
Record Keeping Recognition
Record Keeping Award
Outstanding Record Keeping Awards
Evaluator Guidelines:
The guidelines below include information on how to organize your book.
1. Organization
This is judged on how your book is put together. The information below
is a recommendation of what order to put your forms into your book.
Book Order:
COVER
Title Page:
Photo of Member
Name & Age (as of Sept. 15, 2011)
Grade (as of Sept. 15, 2011)
Club Name
Calendar Year (2011-2012)
Years as Clover Kid (K-3rd Grade)
Years as 4-H Member (4th -12th Grade)
Yearly Summary
Self – Evaluation (OPTIONAL)
General Support Material (Not specific to projects)
Photos & Clippings are from current year
May include club, county and state activities
Captions written for each photo
Member’s name highlighted / underlined in clippings
Prior year(s) Summary follow current year records
Newspaper Clipping Ideas:
Meeting reports, county event clippings, fair results, etc.
Project Sections
Project Record Form
Animal Worksheet if applicable (i.e. Market or Breeding Worksheet)
Project Worksheet if applicable (i.e. Photography, Horticulture)
Project Support Material related to project area
(clippings, photos)
Prior(s) Project records follow current year records.
2. Yearly Summary
This area is evaluated on information completed on the yearly summary
form. Below is information on what is asked in a few of the sections.
All areas are filled out completely.
Page 3 Project Records
List projects member signed up for and
completed a separate project record
for. Not a place to list County Fair
Exhibits
Page 3 For Other Projects
List projects signed up for but a
separate project record is not
completed. Not an area to list county
fair exhibits.
Page 4
Choose one of three options to
complete a Summary of Year
(recommend ½ page)
3. Self – Evaluation
This area is OPTIONAL.
All areas are filled out completely.
At least two goals set.
Goals Have: Action – Timeline – Result
4. Project Sections
Project Sections are evaluated on current year information as well as
previous year(s) records. Below is a recommendation of what to include.
All areas are filled out completely. If an area does not apply, write “not
applicable”
At least two goals are set for project.
Goals have: Action – Timeline – Result
Photos and clippings are related to project area.
Photos have captions
5. Goal Setting /Growth
Goals should have Action-Timeline – Result
Goals need to show growth in each year
6. Leadership
Leadership is teaching others.
Records should include evidence of using Leadership skills.
7. Citizenship
Citizenship is helping others.
Records should include evidence of Citizenship participation.
8. Communication
Communication is telling others
Records should include evidence of using Communication skills.
9. Overall Book Appearance – The following information is evaluated.
Current year application forms for desired awards included in front pocket
or placed in front of book.
Written directions followed.
Neatness and thoroughness:
Handwriting
Complete Sentences
Spelling
Capitalization
Punctuation
Extras are related to the 4-H Experience
Record Keeping Project Awards
Eligibility:
7th -12th Grade 4-H Members
Requirements:
Turn in a 4-H Record Book
Record Book should include at least two years of records for the project area
you are applying for. It must include the current year records.
Complete an application for each project area you are interested in applying for.
Application MUST include the following:
1.
2.
At the top of each application include your name, the project area and
number of years you have been in this project.
Tell us how your project has grown over the years.
For Example: The first year I made a bird house , the following year I learned how to cut wood on
my own and how to sand the edges.
3.
What are 2-3 of the most important skills you have learned in this
project and why are they important?
4.
What did you like or dislike about this project area?
5.
What citizenship (help others), communication (tell others), and leadership
(teach others) activities have you done in 4-H related to this project area?
Please see the Project Evaluation Form for more information
Awards:
Record Keeping Project Recognition
Record Keeping Project Award
Outstanding Record Keeping Project Awards
Evaluation Guidelines:
The following information is used for evaluators to determine what award level each record book meets.
However, just because it has all the pieces needed does not mean the book will be guaranteed award or
outstanding. It is the opinion of the evaluator that makes the final decision.
1. Recognition This level is a simple record book with basic minimums.
Completed Project Award Application Form
Turned in Record Book
Enrolled & actively involved in the project for two or more years including the
current year.
Shows evidence that the applicant has worked hard in the project area but may
need to expand in their project goals and records.
2. Award
This level is a more detailed and organized book.
Three or more goals or learning experiences showing growth over the period of
two years
Explained what the 4H member did or learned
Exhibited at fair in this project area (Exhibits are encouraged but not required)
Participated in at least two of the following related to the project are in the
current year…
Communication
Citizenship
Leadership
2. Outstanding – This level meets all requirements, is very organized and easy to follow , and
includes very detailed information.
Five or more goals or learning experiences showing growth over the period of
two years
Participated in at least one of the following activities related to the project…
Communication
Citizenship
Leadership
One of the Communication, Citizenship or Leadership activities was beyond the
club level
Project Areas:
(These are the project areas to choose from when submitting an application)
___ Aerospace
___ Astronomy
___ Automotive
___ Beef
___ Bicycle
___ Camping
___ Child Development
___ Citizenship
___ Clothing
___ Communications
___ Computer
___ Consumer Management
___ Crop Production
___ Dairy Cattle
___ Dog
___ Electricity/ Electronics
___ Entomology
___ Environment
___ Food & Nutrition
___ Forestry
___ Goat – Dairy / Meat
___ Health
___ Horse & Pony
___ Home Improvement
___ Horticulture
___ Leadership
___ Llama
___ Music
___ Pets
___ Photography
___ Plant Science
___ Poultry
___ Rabbit
___ Safety
___ Science & Technology
___ Self – Determined
___ Sheep
___ Shooting Sports
___ Small Engine
___ Sport Fishing
___ Swine
___ Tractor
___ Veterinary Science
___ Visual Art
___ Welding
___ Wildlife
___ Woodworking
ANIMAL SCIENCE ROUND UP
Eligibility:
4-H Members 7th -11th Grade
(Grade as of 2011-2012 school year)
Requirements:
Turn in an Animal Science Round Up Application
Awards:
Scholarship to attend Animal Science Round Up at the State 4-H Conference in
Ames
One youth per area will be selected to attend.
Project areas are as follows:
___ Beef
___ Dairy
___ Horse
___ Sheep
___ Swine
___ CSI – Crops
SENIOR AWARDS
Eligibility:
4-H Members 11th -12th Grade
Requirements:
1. Submit a Record Book
2. Submit a 4-H Resume
3. Three or more years of project work in a variety of project areas
4. Exhibited at the county fair in at least one of the areas listed
5. Shows evidence of leadership, citizenship and communication in one or more
areas.
Resume Requirements:
1. Must be at least one page
2. Include:
4-H Activities
Leadership, Communication & Citizenship
Project Areas
Summary of: Life skills learned
Goals achieved
Goals for the future
What you liked most about 4-H
3. One referral letter
Awards:
Senior Project Awards
Senior project awards are evaluated on information provided in a 4-H resume
and individual project records. Evidence of Participation, Growth, Leadership,
Citizenship & Communication are important.
The Senior Project Awards are:
Agriculture
(Crops, Horticulture, Livestock, Forestry, Entomology, Wildlife, Conservation, Plant Science, Vet Science, Pets)
Science & Engineering
(Aerospace, Astronomy, Automotive, Bicycle, Computer, Electronics, Electricity, Tractor, Science &
Technology, Small Engine, Welding, Woodworking)
Family & Consumer Science
(Child Development, Clothing, Consumer Management, Food & Nutrition and Home Improvement)
Personal Development
(Camping, Communications, Leadership, Citizenship, Camping, Health, Safety, Shooting Sports, SelfDetermined and Sport Fishing)
SENIOR AWARDS CONTINUED ON NEXT PAGE…
Outstanding Senior Awards
Outstanding Senior Awards evaluated on information provided in a 4-H resume
and individual records. Evidence of Participation, Growth, Leadership,
Citizenship & Communication are important.
The Outstanding Senior Awards are listed below with a description of each
award:
Leadership
Accomplishments reflect a personal growth in demonstrating leadership by
helping others learn new skills and in planning and organizing 4-H club or county
events and activities.
Citizenship
Accomplishments reflect significant personal growth by demonstrating
citizenship in helping others as a part of a 4-H club or county level.
Achievement
Accomplishments reflect a personal growth through participation in a variety of
projects and activities throughout all years in 4-H. Knowledge of 4-H projects
and their contribution to improving family and community living should be
demonstrated at the 4-H Club & County Level. Actively involved in local 4-H
Club Activities and Demonstrated success in achieving goals in three or more
project areas.
Danforth Leadership Award (Age 15-18)
Must demonstrate leadership capacities in 4-H activities, while striving “to be
their own self, at their very best, all the time.”
Merit
Accomplishments reflect significant personal growth, active and enthusiastic
club involvement and unselfish service to 4-H members and others.
SENIOR SCHOLARSHIP
Eligibility:
Application:
Requirements:
Awards:
4-H Members 12th Grade
Applications will be mailed to all Senior 4-H Members in March 2013
Complete an application.
Applications are Due April 15th, 2013
$100.00 Scholarship
Awards are presented at the High School Senior Awards Nights when possible.
ADULT AWARDS
Eligibility:
4-H Alumni, Volunteers, Business, Parent, Mentor, Leader, etc…
Requirements:
Turn in a nomination form
Awards:
Adult awards are given to Volunteers or Business who continue to make a
difference and impact Grundy County 4-H & the community around them. A
variety of awards are given each year.
Alumni
To recognize adults who were former 4-H’ers
for their service to 4-H, community leadership,
public service and successful in their chosen
careers.
Honorary
To recognize adults who were not former
4-H’ers for their service to 4-H, community
leadership, public service and successful in
their chosen careers.
Meritorious
To recognize an outstanding volunteer, family
or business that has shown continued support
to the 4-H program over the years.
Iowa State Fair Hall Of Fame
Each county is given an opportunity to
recognize an outstanding person or family that
has had a lasting impact on the 4-H program.
Nominees are recognized at the Iowa State Fair.
CLUB & CLUB OFFICER AWARDS
Eligibility:
4-H Clubs and 4-H Members 4th – 12th Grade
Requirements:
Vary based on award
Awards:
Club Awards
Club 4-H Promotion
Club participation in promoting your 4-H club &
Grundy County 4-H
Turn in a write up & include pictures.
Club Community Service
Club organized, planned and or helped with a
community service activity in their community,
county or at the state level.
Turn in a write up & include pictures.
Club Officer Awards
Secretary Award
Turn in a club secretary report
Must have completed minutes from each
meeting.
Treasurer Award
Turn in a Treasurer Record Book
Must have completed treasurers reports
Historian Award
Turn in a club historian book
Include pictures, newsclippings, and any
information related to the club and it’s
members.
To recognize an outstanding volunteer, family
or business that has shown continued support
to the 4-H program over the years.
Iowa State Fair Hall Of Fame
Each county is given an opportunity to
recognize an outstanding person or family that
has had a lasting impact on the 4-H program.
Nominees are recognized at the Iowa State Fair.