Miss America Organization - Miss Arizona Resource Portal

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LOCAL PAGEANT REFERENCE GUIDE
2014-2015
TABLE OF CONTENTS
Section 1
Miss Arizona Organization
Mission, About, Leadership, Contact
Section 2
Getting Started
License Application, Fees, Pageant Definitions, Resources, Insurance Form
Section 3:
Structuring Your Local Organization
Publicity, Logos, Fundraising, Scholarships, Rules
Section 4:
Conducting a Local Pageant
Forms, Paperwork, Photos, Resources, Production, Judging, Crowns, Sashes
Section 5:
Responsibility After the Pageant
Contestant Information, Local Operating Report, Meeting with Titleholder,
Preparation for State
Section 6:
Miss Arizona Outstanding Teen Program
Mission, About, Leadership, Qualifications, Fees, Competition, Rules, Forms
www.missarizona.org
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LOCAL PAGEANT REFERENCE GUIDE
2014-2015
Section 1, Miss Arizona Organization
MISSION STATEMENT
To provide unparalleled scholarship and service opportunities to young women in the Grand
Canyon State. To provide a platform for tomorrow’s leaders to express their opinions, talents,
character, and intelligence, our organization seeks to aid in personal development, better the
community and state at large, and display the importance of service before self.
To encourage the spirit of volunteerism throughout the Miss Arizona network of local pageants
and titleholders, and to promote goodwill, civic, and economic benefits in the towns and cities
which host the competitions leading to the Miss Arizona and Miss Arizona’s Outstanding Teen
titles.
To use the Miss Arizona Scholarship Pageant as a vehicle for statewide awareness of the hip
and historic Miss America Pageant and its sister program, Miss America’s Outstanding Teen.
To support a statewide organization of volunteers, who contribute time, resources,
and scholarship money to the Miss Arizona and Miss Arizona’s Outstanding Teen Programs in
cities and towns throughout the state.
ABOUT
The Miss Arizona Scholarship Pageant is a 501c3 organization and governed by a Board of
Directors under the leadership of the Executive Director. The Board consists of up to 10
members with the responsibility of conducting the business of the Miss Arizona Scholarship
Pageant. Miss Arizona staff members are non-voting persons who may or may not attend
specified Board meetings but do participate in the activities of the Board. Committee members
may not attend board meetings but may assist in an important goal or function of the
organization.
The responsibility of the Board of Directors includes, but is not limited to:
 Establish the rules for the conduct of the Miss Arizona Scholarship Pageant within the
guidelines of the Miss America Organization
 Establish and support a network of local scholarship programs whose titleholders
compete for Miss Arizona
 Solicit funds through various projects to support the scholarships provided by the Miss
Arizona Scholarship Pageant and to support the operations of the organization
 Prepare Miss Arizona and Miss Arizona’s Outstanding Teen to compete at the National
Pageant
www.missarizona.org
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FIND US
Address:
Miss Arizona Scholarship Pageant
2040 S Alma School Rd. Suite 1-152
Chandler, AZ 85286
Website:
www.missarizona.org
Twitter:
www.twitter.com/missazpageant
Facebook:
www.facebook.com/Miss.Arizona.America
Pinterest:
www.pinterest.com/missazamerica
LEADERSHIP
Miss Arizona Scholarship Pageant Board
Executive Director
President
Vice president
Secretary
Treasurer
Board member
Stacey Kole
Cathy Herd
Mayda Mifflin
Monica Martinez
Meghan Freeney
Jeanette Masters
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
Cathy Herd
Mayda Mifflin
Tiffany Hilburn
Jeanette Master
[email protected]
[email protected]
[email protected]
[email protected]
State Staff
Director of Operations & Development
Director of Media Relations
Director of Recruitment/Business Manager
CMN Director
Please use these email addresses when contacting State Board and Staff and include the
members of the Board and Staff in any invites or notices.
www.missarizona.org
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FIELD DIRECTORS
Katy Kennedy
Monica Martinez
Jill McVey
Erin Motes
Cheryl Onnen
Gary Onnen
Judy Thompson
602.996.3917
510.909.3824
928.916.2391
928.527.3162
928.536.4805
928.536.4805
520.586.2487
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
Field Directors are appointed by the Executive Director and approved by the Board of Directors.
The Field Director(s) report to the Executive Director of the Miss Arizona Organization and
function as a team to provide services to the Local Programs, to act as a liaison between the
State Program and the Local Program, and to assist the Local ED in the operation of their Local.
Responsibilities of the Field Directors
 Notify the Local Program of any changes in the rules and regulations including the
Outstanding Teen Program.
 Provide support to the Local Program.
 Assist in assuring that the Local Program complies with current Miss and Outstanding
Teen rules and regulations.
 Work with the Local Executive Director and committees as requested to assist in the
operation of the program or the pageant production.
 Attend Local Program meetings when requested to answer questions, assist in program
development or to resolve problems.
 Advise the Local Program of qualified judges, review judging rules when needed and
assist in the selection of judges and auditors in congruence with Miss and Outstanding
Teen rules.
 Secure, establish and maintain additional pageants in Arizona.
 Assist to revitalize marginal competitions and identify possible new programs.
 Communicate with and recruit contestants for the Local Programs, direct potential
contestants to the appropriate Local Program, and work cooperatively with Recruitment
Director, Tiffany Hilburn, [email protected]
 Attend the pageant of specified Local Programs.
 Recruit volunteers for the Local and State Scholarship Programs providing orientation
and support for the volunteers.
The work of the Field Director(s) is of great assistance to the Local program. However, there
are certain acts that Miss America prohibits of Field Directors:
Field Directors may not:
 Secure the score sheets, tally sheets, or ballots at any time prior to, during or after the
local competition.
 Sit at the judges’ table during the actual competition.
 Act as auditor.
 Meet with judges during the actual competition.
 Judge local competitions in Arizona.
 Advise individual contestants or titleholders in regard to preparation or improvement
suggestions.
www.missarizona.org
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LOCAL PAGEANT REFERENCE GUIDE
2014-2015
Section 2, Getting Started
OPERATING A LOCAL PRELIMINARY SCHOLARSHIP PROGRAM
Every organization or individual wishing to operate a Local Preliminary Scholarship Program
must be initially approved by the State Executive Director and Board of Directors. Upon
approval, the Local License Agreement must be signed, notarized and emailed to
[email protected]
You may also mail this agreement to:
Miss Arizona Scholarship Pageant
Attn: Local Preliminary License
2040 S. Alma School Rd. Suite 1-152
Chandler, AZ 85286
Note: The Miss America Organization is a separate corporation and tax entity from its respective
State programs. Likewise, the State program is a separate entity from all Local licensed
franchises. You should apply for status in the state of Arizona as a non-profit corporation with
the Arizona Corporation Commission. From there, you have the option of applying further for
501c4 or eventually 501c3 status (much more difficult to attain, but possible, and with added tax
incentives for donors). Visit www.azcc.gov and www.LegalZoom.com for more information about
forming this type of organization.
Fees
Payment of the license fee of $275 (beginning July of 2014 for the 2014-2015 pageant year) is
due within 30 days of the Local Pageant’s scheduled date. This includes the fee for a Teen title
and covers multiple Miss titles. Beginning July 2014, all Local Licenses will be required to award
a Teen title.
Note that these fees include:
 Miss America Local Preliminary insurance.
 Contract fees that Miss Arizona must pay to Miss America for each Local.
 Expense and support for Local Titleholder at the State Competition.
 Miss Arizona’s appearance fee. Contact [email protected] for appearance
bookings and photos of Miss Arizona and Miss Arizona’s Outstanding Teen.
Please include a copy of the Local Scholarship Awards with the license application.
Note: A flat rate of $35 for Miss Arizona’s travel fees must be paid with the local license fee for
any local pageant that is outside of Miss Arizona’s home county.
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RENEWAL OF A LOCAL PRELIMINARY LICENSE
To initiate renewal of your Local License, each year please submit the following information to
[email protected] by June 30:
 Desired Local renewal or non-renewal
 Title names
 Type of pageant: Single, Dual, Double, Triple; Outstanding Teen, etc.
 Desired date of pageant – dates are first come, first served and must be approved by the
State before that date is considered firm. Email date requests to Field Director, Katy
Kennedy at [email protected] and cc [email protected] also may email this
after June 30 after determining possible dates for your pageant.
 Include updated version of the Local Scholarship Awards
The Miss Arizona Board of Directors will determine approval/non-approval for renewal of each
Local Preliminary Licenses during the July board meeting.
INSURANCE
Each Local Scholarship Program is covered by insurance under an umbrella policy with all the
Miss America Local Pageants. The fee for this insurance is included in the Local Preliminary
Contract Fee. The company that provides this insurance is
Gallaher Insurance Group
P. O. Box 798
Mexico, MO 65265
Phone (573) 581-8330, Fax (573) 581-8372
[email protected]
Please use the MAO form available at the end of this section, page 8, & fax it to GallaherTangora-Rodes. Most venues require additional wording or specific requirements to add to the
Certificate.
SPONSOR FEE
No young woman competing in a Miss America Organization preliminary pageant, under
any circumstances, will be required to pay a contract, sponsor or entry fee. The Local
Program may solicit businesses to make contributions as a pageant sponsor, but cannot ask the
contestant of the Miss America preliminary to contact or obtain such a contribution for a sponsor
or entry fee. To do this risks the loss of the State License. The titleholder could be disqualified
for competing for Miss Arizona because of this action.
The contestant in a Local Program or in the State Program, however, may be expected to
contribute to ticket sales, program ad sales or other fundraising efforts.
Note: It is permited to charge an entry or sponsor fee for Outstanding Teen contestants. Please
locate information regarding this information in Section 6 of this Reference Guide.
www.missarizona.org
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NATIONAL PLATFORM
Miss America has adopted a National Platform, The Children’s Miracle Network. A local
contestant must raise $100 (no more than $400 in a pageant year) through their CMN webpage
to be eligible to compete in a local pageant. Each local titleholder must raise an additional $250
or more in donations to be eligible to compete in the State pageant. Please find all required
CMN donation levels, regulations, website instructions, roll-over funds rules, and procedures for
your Local contestants at www.maoproperties.com, “National Platform” tab.
Each Local Titleholder in Arizona is required to attend at least 2 Miss Arizona approved CMN
events prior to the State competition. There will be ample opportunities to fulfill this
requirement.Your titleholder must RSVP to Piper Stoeckel, CMN Liaison, for 2 events for proper
documentation. Please contact [email protected] for information.
LOCAL PAGEANT DEFINITIONS
Closed Pageant
A Closed Pageant is one that serves only a certain geographic area. To be eligible to compete
in a Closed Pageant, the young woman must live, go to school or work full-time in this
geographic area. The potential contestant must have met the resident, school or work
requirements for at least 6 months prior to the pageant date.
Open Pageant
An Open Pageant is one that is open to any eligible young woman who lives, goes to school or
works full-time in the State of Arizona. The potential contestant must have met the resident,
school or work requirements for at least 6 months prior to the pageant date.
New Pageant
A New Pageant is one that has never before been a part of the Miss Arizona Scholarship
Pageant. Miss America awards new Local pageants a $500 grant for scholarships. There are 4
grants available per state per year. For information about these funds, contact the state
Executive Director.
Dual, Double, and Triple Crown Competitions
Holding a Dual, Double, or Triple Crown Local Competition requires prior State Board
approval. Questions or requests for clarification regarding the provisions herein should be
directed to the Field Director or State Board Executive Director as soon as reasonably p ossible.
Dual and Double Competitions
A Dual Competition is defined as one group of contestants with two (2) titles awarded to
the two highest scoring contestants.
A Double Competition is defined as two groups of contestants with one winner
announced from each group.
Dual or double competitions are held to give away two (2) titles at one (1) event. Two
titles are the maximum number awarded during these events. Each winner must receive
a scholarship and there must be at least four (4) contestants competing for each title. If
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less than eight (8) contestants show up for the competition, only one title may be given,
no exceptions. An announcement must be made from the stage explaining how the
titles will be awarded. One panel of a minimum of five (5) judges can decide the
winners. The Dual or Double program must be held in an acceptable public facility and
must be properly advertised. Each winner should receive the official Miss America local
crown.
DUAL: (Example)
A.
B.
C.
Eight (8) contestants enter the pageant.
The two (2) contestants with the highest points are awarded one title each.
The first runner-up is the contestant with the third highest points. (Optional to
name a runner up)
DOUBLE: (Example)
A.
B.
C.
Four (4) contestants compete for the Miss Apple Pie Pageant title.
Four (4) other contestants compete for the Miss Peach Pie Pageant title.
In each phase of competition, all of the contestants for the Miss Apple Pie Title
will compete and be scored and then all of the contestants for the Miss Peach
Pie Title will compete and be scored.
Titles and runner-up positions will be awarded per regular preliminary local
pageant rules.
D.
*Note regarding returning titleholders: Under no circumstances can a titleholder from
the preceding year compete for the same title in the following year. The titleholder must
wait for a period of ONE YEAR after giving up her title before she can compete in said
pageant again. She may run in any and all other local pageants in Arizona as long as
she meets said local’s eligibility requirements.
TRIPLE CROWN PAGEANT
A Triple Crown competition is defined as an event where three titles may be awarded.
One of the two following procedures must be observed, subject to the rule regarding
returning titleholders:
A.




Three (3) separate competitions
A minimum of four (4) contestants per crown must compete.
Four (4) contestants compete for Miss A title.
Four (4) contestants compete for Miss B title.
Four (4) contestants compete for Miss C title.
Contestants will be scored by the judges as separate competitions. The titles and
runner-up positions will be awarded by the regular Miss America Local
Preliminary Pageant rules. There may be one panel of judges for all three
pageants or separate panels, one for each pageant. At least five (5) judges must
serve on a panel. If less than four (4) contestants show up for a competition, the
title for that group shall not be given; no exceptions, however, the local program
may be permitted to hold a Double competition instead, if the above-referenced
rules regarding a Double are observed and if approved in advance by the State
Board Executive Director.
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OR
B.

One (1) competition
A minimum of twelve (12) contestants compete, awarding three titles to the top
three. The first runner-up is the contestant with the fourth highest points.
(Optional to name a runner up)
One panel of a minimum of five (5) judges will decide the winners. If less than
twelve (12) contestants show up for competition, a triple crown event is not
permitted, no exceptions; however, the local program may be permitted to hold
a Dual competition instead, if the above-referenced rules regarding a Dual are
observed and if approved in advance by the State Board Executive Director. An
announcement must be made from the stage explaining how the titles will be
awarded.
Note: Separate support groups should be in place to assist each winner as she prepares
for the State finals and should not have responsibilities with other titleholders. One
designated person should be appointed as the Director for each titleholder, allowing for a
different point person per winner. Each winner should receive the minimum scholarship
per Miss Arizona state requirements and the official Miss America local crown.
A double, triple (with 3 separate groups competing) and combination
Miss/Outstanding Teen pageant must have separate auditors to enable both speed
and accuracy.
*Note regarding returning titleholders: Under no circumstances may a titleholder
from the preceding year compete for the same title in the following year. If a returning
titleholder wishes to compete with the same local program the following year, then for a
triple crown event, procedure A. above must be followed to ensure there is no
appearance of manipulation (per rules by the Miss America Organization). The returning
titleholder must be placed in a competition group for a title she did not hold in the prior
year. The remaining contestants should be placed in the competition groups at random.
College/ University titleholders and Fair and Festival titleholders.
State organizations may accept contestants to compete at the State level who hold titles
from colleges, universities, fairs and festivals. The State Board makes the final
determination of eligibility. Young women holding these other titles and the organization
they represent must meet the following guidelines:
 The contestant must meet all eligibility requirements as established by MAO and
understands that she must compete in all phases of competition at the state level.
 The contestant must have won her pageant through a judging process.
 A letter from the College President certifying that the contestant won the title as a
judged college event and that she has permission to use the university or college title
in the state competition.
 College/University/Fair pays the same license (contract) fee as a local preliminary.
 Winner receives a scholarship from the school she represents.
 Winner is required to sign the standard contestant Local/State/Miss America
Contract.
 The Fair and Festival titleholder must follow the Miss America judging system, rules
and regulations as they relate to local competitions.
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SWEEPS PROTOCOL
A Sweeps pageant is for any Miss contestant who has competed for a local during the year but
did not earn a title. The pageant falls under all the same rules and regulations as a local
pageant single, dual, double, or triple title rules. The sweeps pageant also must:
 Pay the $275 license fee due within 30 days of the pageant
 Put separate support groups in place to assist each winner as she prepares for the State
finals and these groups should not have responsibilities with other titleholders. One
designated person should be appointed as the Director for each titleholder, allowing for a
different point person per winner. Each winner should receive the minimum scholarship
per Miss Arizona state requirements and the official Miss America local crown.
SIMILAR PAGEANT PARTICIPATION POLICY
It is a Miss America Organization policy that all contestants in a State Pageant, including the
winner and runners-up thereof, will not, during the entire period of their year of service,
associate with, in any way, or participate in the promotion of, or become a contestant or
participant, either directly or indirectly, in any other national or international competition of a
nature similar to the Miss America Organization competition.
The policy includes the participation in any activity, which relates in any aspect, either directly or
indirectly, including judging, to any other national or international competition of a nature similar
to the Miss America Organization competition. Failure to keep and perform this policy shall
terminate the title held by the contestant. If termination occurs, the contestant may be required
to forfeit all prizes, awards, and gratuities except scholarships, which are non-forfeitable.
Additional policy directs that neither a State Pageant nor any of its Local Pageants acting
directly or indirectly, or by representation by third persons, will conduct or participate in the
conduct of any other national or international competition similar to the Miss America Pageant.
TWO TITLE POLICY
A local MAO Titleholder may compete in a new local pageant for the next pageant year without
giving up her previous year’s title. If she does not win the new title, she does not have to give
up the title she held at the time she entered the “new” pageant. Local Directors have the
prerogative to have their local winner sign a contract addendum forbidding competition in
another local until she gives up her crown the following year. Directors are encouraged to be
flexible in the case of a titleholder who is about to age out of the system.
In the event she wins the “new “ title, she must resign her previous title, in writing, within 24
hours. This resignation requires that she no longer be involved in fundraising, appearances or
other duties representing her former local organization. When her former local pageant holds its
new competition, she may appear only as a Visiting Titleholder. If requested by her former
ED, she may give a farewell speech to thank pageant sponsors. In this situation, it is suggested
that it be scripted and the emcee make a statement concerning the policy prohibiting a
contestant from holding two titles concurrently.
This applies to Local MAO titleholders only. A contestant who holds a title in another
system may NOT compete in the local MAO program until her title is relinquished.
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RESOURCES
The Miss Arizona Scholarship Organization will provide assistance and answer questions posed
by members of the Local Preliminary Scholarship Program license holder. Questions should be
directed to your respective Field Director(s).
A copy of the MAO Judging Disk for the current pageant year is available on
maoproperties.com, under “Judging” and then “Judging MAO Judges Manual.” This manual
contains all the information about ballots, judging, scoring and auditing for your pageant. As a
Local ED, you may obtain a log in to the resource site by going to www.maoproperties.com and
registering as a new user. The MAO Resource Portal at www.maoproperties.com also contains
resources such as marketing materials, sample scripts and the MAO Quick Reference Guide.
MISS AMERICA TERMINOLOGY
The Miss America Organization asks that the Miss America Affiliates update the language that
is used to refer to the pageant in press releases, scripts, announcements, program book articles
and conversation. The language must be in keeping with the 21st Century and the reputation of
credibility that the Miss America Organization wishes to maintain.
Old Terminology, do not use
Queen
Current Terminology, please use
Titleholder; State or local representative
Crown (as in vying for the crown)
Title
Girl
Young woman, contestant
Beauty Contest
Scholarship Program
Bathing suit
Swimsuit
Pageant (other than in the title)
Competition
Royal, Royalty or Regal
(as relating to a contestant
or the program)
Relevant, Significant,
Outstanding,
High achiever,
Role Model
Charm or Poise
Leadership, ambition, self-confidence
Well-mannered or polished
Disciplined, showing sportsmanship
Well-groomed
Well-educated or physically fit,
Physically conscientious
Throne
Position, job, tenure
The term, Franchise, has been changed to License. The Miss Arizona Organization holds a Miss
America Organization State License. Miss Arizona Organization grants a Local Preliminary License to
organizations public, private or civic whose purpose does not conflict with the ideals and goals of the Miss
America Organization.
www.missarizona.org
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CERTIFICATE OF INSURANCE ORDER FORM
Name Insured
MISS AMERICA PRELIMINARY STATE & LOCAL PAGEANTS
Legal name of State or Local Organization (You will be automatically added as an additional insured.)
Mailing Address
City
State
Contact Person
Phone #
Fax #
Zip
Email Address
Event Dates (Including setup & teardown)
CERTIFICATE FOR LIABILITY
(For the building owner where event is held. Person or organization requiring proof of insurance)
Name of Certificate Holder
(will automatically be named an additional insured)
Mailing Address
City
State
Contact Person
Phone #
Fax #
Zip
Email Address
REMARKS/ADDITIONAL INSTRUCTIONS
Distribution
Check only one box
Mail or
Fax or
Email
To
Check only one box
Pageant or
Holder
110 N Coal, PO Box 798
Mexico, MO 65265
Phone 800-859-9139 * 573-581-8330
Fax 573-581-8372
www.missarizona.org
[email protected]
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LOCAL PAGEANT REFERENCE GUIDE
2015-2014
Section 3, Structuring Your Local Organization
LOCAL EXECUTIVE DIRECTOR
The local Executive Director (ED) is responsible for the operation of the Local Scholarship
Program. This person is a leader, a cheerleader, a recruiter, promoter and a person committed
to the mission of the Miss America Organization.
The Local Pageant is the culminating event of a Local Program which is striving to create a
continuum of service to young women, so they will, in turn, become role models in their
communities. According to the Miss America Organization, a successful ED:
 Believes in providing educational opportunities to the young women of the community
 Believes that today’s youth are tomorrow’s greatest resources
 Regards community service as fundamental to citizenship
 Cooperates with and supports the leadership and the effort of the Miss Arizona State Board
 Proactively invites State Leadership, Field Directors, and Arizona pageant community to
Local Pageant and events
 Delegates responsibility and dreams of leading many, as opposed to leading a few
 Believes there are great rewards in serving the needs of others
 Enjoys the stage and the experiences it provides for young people
 Enjoys rewarding others for commitment, effort and loyalty
Certainly, these are not all the characteristics of a successful ED, but they are the basis for
success in this role. The Local ED needs a team of volunteers to conduct the business of the
Local Program. At the very minimum, a committee is needed. The reality is that a small core
group can perform all the functions of a Local. This core group can grow into a Board of
Directors so that the work is shared by a larger group of individuals.
THE LOCAL PROGRAM TEAM
Members of the Local Program team are volunteers. Each volunteer should have experience in
the aspect of the program for which he/she is responsible. When multi-tasking and multi-roles
are necessary, it is helpful if the individual is assigned related tasks. For example, the treasurer
might be in charge of fund-raising and any task related to finances.
The flow chart below is intended as a sample outline of the tasks to be done. You may create
your own flow chart that reflects your own team since you may not have all the positions listed
or you may have positions that are not shown here. Although not listed, the Board of Directors
may have officers such as Secretary, Vice-President, President, and Treasurer.
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Local Program Sample Flow Chart
Executive
Director
Web Master
Board of
Directors
Business
Manager
Pageant
Producer
Treasurer
Budget
Fund
Raising
Program
Book Chair
Stage
Manager
Choreographe
r
Script Writer
Lighting
Contestant
Recruiter
Writer/
Designer
Scholarship
Chair
Judges’
Chair
Judges’
Hosts
Ticket
Chair
Box Office
Volunteers
Assistants
to
Contestants
Hostesses
Awards &
Gifts Chair
Publicity
Chair
Community
Service
Liaison
Special
Events
Coordinator
Ushers
Sound
Set
Backstage/Crew
Awards and Gifts Chair: Contacts businesses to request donations of goods and services to
the new Titleholder and possibly, all the contestants. Awards and gifts for the Titleholder might
be used as she prepares for the State Competition. Responsible for maintaining an ongoing
and positive relationship, in conjuction with your team and titleholder(s), with the businesses.
Business Manager: Responsible for seeking opportunties for appearances for Miss Local and
the Local Program. Appearances may be speeches, interviews, performances, or community
service projects especially those related to the Titleholder’s platform.
Community Service Liaison: Contacts local community charities and educates them that the
Titleholders are available to provide service. Should be familiar with the platforms of the
Titleholders who are willing to serve, speak or participate in projects.
Contestant Recruiter: Responsible for recruiting eligible young women to enter your program.
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Works closely with the ED to develop recruiting events, mailings, press releases, etc.
Coordinates communication with prospective contestants to retain the interest in the
competition. This person also recruits individuals (hostesses) to assist the contestants.
Judges and Hospitality Chair: Knowledgeable concerning the rules of competition. Able to
conduct a Judges’ Orientation in conjunction with the Local pageant. Selection of auditors also
falls into this position. The Judges’ Chair is host to the Judges throughout pageant day.
Program Book Chair: Knowledge in the field of writing and design. May solicit advertising. We
encourage the Local Program to use the Miss America program book cover (referred to as the
Field Book); however, this is not required. The Field Book gives credibility to the Local as an
affiliate of the Miss America Organization. Field Book covers located: www.maoproperties.com.
Publicity Chair: Responsible for contact with the local press, television and radio. May design
print ads, posters and other items used to publicize the activities of the Local Program as well
as the Titleholder. May work with the Fundraising volunteer to publicize any special event.
Scholarship Chair: Responsible for contacting colleges and universities to request in-kind
scholarships or tuition grants. May also contact individuals, businesses and organizations
seeking contributions to the Scholarship Fund. Provides information for the Program Book
Chairperson and the Producer concerning schoalrship awards and contributions.
Show Producer: May have theatre experience and a modern mindset to best showcase the
young women who will be on stage. Production decisions affect these departments: treasurer,
publicity, hospitality, gifts and awards, and the program book. The Producer must coordinate
with these departments. The Producer should develop a creative team to stage the pageant
production. The Miss America Organization suggests a fresh, contemporary production.
Ticket Coordinator: Responsible for creating the tickets and strategy for ticket sales. Oversees
the ushers and box office. Manages complimentary tickets to the Local Pageant for Miss Local
titleholders, Miss Arizona Board Members, and the Local’s Field Director. May manage
fundraising activities in the lobby during the pageant.
Treasurer: Manages the financial aspect of the Local Program. (Miss America requires that the
Local Program maintain two separate accounts, one for operations and one for scholarships.
The amount of advertised scholarships should be in the scholarship account before the first day
of the Local competition.) May coordiate fundraising activities and the development of a budget.
Maintains an accurate accounting of all income and expenses as well as the disbursement of
the scholarship funds to the Titleholder and other contestants, if applicable.
Note: A Local contestant, State contestant or immediate family members, may NOT serve in a key
position in a local or state organization, including the Board of Directors until one (1) year from the later
of: the contestant’s last competition date or conclusion of her year of service; provided she is no longer
eligible to compete in the “Miss” program. If a contestant is of competition age she must "age out"
according to the definition found later in this guide, and wait one (1) year before becoming involved as a
key volunteer.
In addition, an immediate family member of a contestant must resign from any key position on any and all
Local and State organizations, including the Board of Directors at least 6 months prior to the contestant
competing in any Local pageant in the State. However, an immediate family member of a competing Miss
contestant may serve on a TEEN board, if the contestant in question does not compete in that
organization's MISS pageant. In this case, she may compete in any other Local.
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PUBLICITY
A successful program depends, in part, upon how well known it is in the community it serves.
The Publicity Chairperson is responsible for contact with the local press, television and radio.
Three basic principles of good media relations are:
 Present a message that is clear and concise.
 Be persistent and resourceful.
 Develop and keep up-to-date website and use social networking sites such as
facebook, twitter and a titleholder blog. (These sites work well if they have
information about your program posted regularly.)
In developing a media list, you will need the following information:
Newspapers, Television and Radio Stations
 Contact name for the News Department, phone, fax and e-mail
 Contact name for the Entertainment editor, Assignment editor phone, fax and e-mail.
For weekly or monthly publications, note the deadline date.
Websites
Consider using sources such as GoDaddy where you can build your own site. There
are also many free website building tools available now.
Facebook, Twitter, Blogging, Newsletters
Facebook is at www.facebook.com, and an effective way to build awareness of your
local pageant. Update often with events, special news, and photos of Local
Representatives at appearances.
Twitter is also a fast, free, and easy way to keep your audience updated. Use Twitter to
share professional and relevant news with followers, not personal information.
Blogs are free, easy to set up, and an effective tool to update supporters.
Civic organizations, religious organizations and corporations publish newsletters. If your
titleholder or contestants are related to them in any way, these organizations may
consider accepting a press release for publication.
It is recommended that you and your titleholder run social media pages jointly. Your
discretion is necessary in the type of content being posted, but your followers will also
want to hear directly from the titleholder. Work together to produce the best content.
Consider contacting reliable media the night of your pageant to announce the winner and
runners-up. Many will reserve a spot for that announcement if you have made arrangements
about which editor to call, the phone number and an approximate time that the call will be made.
Determine what your Local Preliminary Program wants to tell the community through media
exposure and how you would like to do that.
 Develop a calendar that will detail your media plan and media you will contact. For
example, article for the recruitment of contestants, announcement of the contestants
with the biographical information and photos, announcement of the date, time and
location of your pageant, announcement of the new Titleholder and runners-up,
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announcement that your Titleholder will compete for Miss Arizona with dates and ticket
information, announcement of any fundraising event, announcement of the activities of
your Titleholder related to her platform or community service, etc.

Determine the best method to get your message to the media. Some large
organizations develop Press Kits. For a large event like Miss America making an
appearance in your community, a Press Kit is essential. Otherwise, use the Press Kits
carefully since it is expensive to produce and may not be used by reporters since Press
Kits contain so much information. You may want to consider using Public Service
Announcements especially on the radio. A Television PSA may be expensive to
produce if not donated by the station. Your Titleholder may partner with an organization
related to her platform to develop a PSA which gives both organizations exposure.

The content of Press releases is developed by you and sent to the media. The
information is more likely to be used if a personal phone call is made to the reporter by
you to let them know the information is coming by fax or e-mail and why it is important.
For example, maybe Miss Arizona is coming to your community to speak to a local Civic
Organization.
For good media coverage, manage your message and make it easy for reporters to report. A
good Press Release contains the information:
 Who
 What
 When
 Where
 Why
 How
 Key information about your Local Program. The more consistent your message, the better.
(Examples: Miss Local Program is a not-for-profit organization that annually provides $5,000
in scholarships to the contestants. Or Miss Local Program was recently organized to provide
scholarships and opportunities to promote a platform and display the talent of the young
women in the community).
 The relationship with Miss Local has been a Miss America Preliminary for ___ years. Miss
America is the largest provider of scholarships for young women in the world.
 Contact information and call to action: For more information (or to request an application or
to purchase tickets), contact (this person) at (this phone number) or (at this e-mail address).
Consider putting it on your Local Program’s letterhead and limit the copy to one page. Send a
Press Release two weeks in advance of the time desired for press. A sample press release is
located in this section of the Locals’ Reference Guide.
Media prefer to receive Press Releases as an attachment to an email with the corresponding
images in .jpg file format. Remember to use the subject line to alert them to the nature of the
Press Release. Ask that they publish it by whatever date you need.
If you wish to place an ad in a newspaper, some may trade an ad for an ad in your program
book. Other may ask that you purchase an ad, but will give a not-for-profit organization two or
three ads for the one purchased. It is easier to broker a trade if you or a member of your team
can design a print-ready ad for you. Sometimes, another organization will partner with you or
sponsor your ad in exchange for a sponsorship line in the ad and an ad in your program book.
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SOCIAL MEDIA POLICIES
MISS ARIZONA ORGANIZATION SOCIAL MEDIA POLICIES
Social media is changing the way we work, offering a new model to engage with customers,
colleagues, and the world at large. We believe this kind of interaction can help us to build
stronger, more successful pageant and business relationships. It’s a way for us to take part in
global conversations related to the work we are doing at Miss Arizona and the things we care
about.
These are the official guidelines for participating in social media for the Miss Arizona
Organization. If you’re a Miss Arizona Organization employee, board member, volunteer,
contestant or contractor creating or contributing to blogs, wikis, social networks, virtual worlds,
or any other kind of social media, these guidelines are for you. Participation in social computing
on behalf of Miss Arizona, is not a right but an opportunity, so please treat it seriously and with
respect.
DISCLOSE
Your honesty—or dishonesty—will be quickly noticed in the social media environment. Please
represent the Miss Arizona Scholarship pageant ethically and with integrity.
 Be transparent: Use your real name, identify that you are associated with Miss Arizona,
and be clear about your role.
 Be truthful: If you have a vested interest in something you are discussing, be the first to
point it out and be specific about what it is.
 Be yourself: Stick to your area of expertise; write what you know. If you publish to a website
outside Miss Arizona, please use a disclaimer something like this: “The postings on this site
are my own and don't necessarily represent Miss Arizona Organization’s positions,
strategies, or opinions.”
 Be conscientious: Keep in mind that what you write is your responsibility and failure to
abide by these guidelines could put your relationship with Miss Arizona Organization at risk.
 There is no clear line between your work/volunteer life and your personal life. Always
be honest and respectful in both capacities. With the ease of tracing authors back from
their posts and the amount of information online, finding the actual identity of a poster from a
few posts and a screen name is not impossible. This creates an avenue for outside parties
to link your personal writings to those you've done in a professional capacity. Write as if
everyone knows you. Never write anything you wouldn't say directly to all involved.
PROTECT
Make sure all that transparency doesn’t violate Miss Arizona Organization’s confidentiality or
legal guidelines for commercial speech—or your own privacy. Remember, if you’re online,
you’re on the record—everything on the Internet is public and searchable. What you write is
ultimately your responsibility.
 Don't tell secrets: Never reveal Miss Arizona confidential information. If you’re unsure,
check with the office staff. Off-limit topics include: litigation, non-published financials,
unreleased company info, and email correspondence. Also, please respect brand,
trademark, copyright, fair use, and trade secrets. If it gives you pause…pause rather than
publish.
 Don't slam the competition: Play nice. Anything you publish must be true and not
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




misleading, and all claims must be substantiated and approved.
Don't over share: Be careful out there—once you hit "share," you usually can’t get it back.
Plus being judicious will help make your content more crisp and audience-relevant.
Did you mess up? If you make a mistake, admit it. Be upfront and be quick with your
correction. If you're posting to a blog, you may choose to modify an earlier post—just make
it clear that you have done so.
Avoid hazardous materials. Do not post or link to any materials that are defamatory,
harassing, or indecent.
Don't promote other brands with our brand. Do not promote personal projects or endorse
brands, causes or opinions when posting from a Miss Arizona account. Be sure to respect
third party copyrights.
Always trackback. When reposting or referencing a post on one of Miss Arizona’s online
sites, provide a link to the original post or story.
USE COMMON SENSE
 Perception is reality. In online social networks, the lines between public and private,
personal and professional are blurred. Just by identifying yourself as a Miss Arizona
Organization employee, board member, or national volunteer you are creating perceptions
about your expertise and about Miss Arizona. Do us all proud.
 The Internet is not anonymous, nor does it forget. Everything written on the Web can be
traced back to its author one way or another and very easily. Information is backed up often
and repeatedly, and posts in one forum are usually replicated in others through trackbacks
and reposts or references.
 Do not return fire. If a negative post or comment is found online about Miss Arizona or
yourself, do not counter with another negative post. Instead, publicly offer to remedy the
situation through positive action. Seek help from the office staff in defusing these types of
situations.
Note: The Miss Arizona and Miss America Organizations DO NOT condone a contestant,
board member in the organization, especially our leaders, posting on message boards.
Participation on them, evenly anonymously, is strictly forbidden. No one in the
organization, especially our leaders and contestants, should ever read them. In addition
to being a Miss Arizona rule, this is a Miss America rule. Restrict your group postings to
public forums, such as Facebook, and follow the social media policies above.
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USE OF MISS AMERICA AND MISS ARIZONA LOGOS
For those of you who have been in the Miss America system for many years, there have been
different logos included in the kits that used to be provided. Please ONLY use the logos
provided below. This directive is from the Miss America Organization. Please email the
Business Manager for high resolution files of these logos. Email [email protected] for the
high-resolution black or peach colored .jpg versions of the Miss Arizona logo...resource portal
If you wish to use the Miss Arizona logo on any publicity, please use only these. If you
use these, you must also include your local pageant name per contract agreement with a
vendor for Miss America products. For the high-resolution version of the Teen logo,
please visit the maoteen.org volunteer resource portal under marketing.
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FUNDRAISING
As with any volunteer organization, events to raise funds for scholarships and operations
require planning and much work. The selection of the fundraising event will depend upon your
community and how much support given to your program. A partial list of profitable events may
include:
 Dinner with auction of donated items open to the public
 Fashion show with luncheon and entertainment
 Bake sale
 Skate-a-thon, Bowl-a-thon
 Raffles, 50/50 drawings, a raffle of a big ticket item such as a weekend at a resort
 Dance with refreshments, entertainment and door prizes
 Bid-a-Basket at Local Program events
 Concession booth at local fair, sporting events
 Gift wrapping at a shopping mall
 Singing telegrams at holidays
 Golf Tournaments
 People’s Choice during your Local Pageant
 Ticket and Program Book Sales
 Concession sales during your Local Pageant
 A Concert, if you have a particularly talented Titleholder and contestants. Or partner with
an organization for a Talent show and divide the profits
 Program Book ad sales
The most effective fundraising event is one that involves a large number of people who are
willing to support the Local Program and its mission.
CONFLICT OF INTEREST AFFIDAVIT
All members of the team of volunteers in the Local Preliminary Program are required to sign an
affidavit. The Miss America Organization requires that this document be completed. It must be
sent to your Field Director before the date of your annual pageant. The Conflict of Interest
Affidavit form is located in this section of the Local Pageant Reference Guide.
LOCAL PAGEANT SCHOLARSHIP RULES
Beginning July 2014, every Local Preliminary Scholarship Program is required to provide
a scholarship for the Miss Titleholder (minimum $200). A first runner-up must also be
chosen, although there is no minimum scholarship award. Additionally, each Local must select a
Quality of Life Winner, but the scholarship award for the Quality of Life Award is optional; a
trophy or certicate may be given in lieu of a Quality of Life scholarship. Scholarships awarded
are not limited to the Titleholder and may include the Runners-up, Talent winner, Community
Service or other awards deemed appropriate by the ED and governing body of the Local. The
Local program is required to use the newly updated scholarship rules provided by the
Miss Arizona Organization. They should appear in written form in the Scholarship Rules
portion of the Local Contestant contract are included in the scholarship totals.
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21
It is the Local ED’s responsibility to provide the local tittleholder with the forms to request her
Local scholarship disbursement. Scholarships from the Local Program must be paid before the
Miss Arizona Scholarship Foundation can disburse State scholarship funds. The Titleholder
must include a letter from her local ED confirming payment of local scholarship awards to
include in the paperwork requesting her State scholarship awards.
Miss Arizona Scholarship Rules, Request for State Scholarship Disbursement, and Checklist
are located in this section of the Local Pageant Reference Guide.
ADDITIONAL MISS AMERICA SCHOLARSHIPS
There are several Miss America Organization that are available to any young woman who has
been a contestant in a Local Preliminary Program. She does not have to have become the
Titleholder. These are:
Allman Medical Scholarships
Charles & Theresa Brown Scholarships
Eugenia Vellner Fischer Award for the Performing Arts
Tiffany Phillips Scholar-Athlete Scholarship
Jean Bartel Military Awareness Scholarship
Local titleholders who have competed at the Miss Arizona Scholarship Pageant are eligible for:
Miss America Scholar
Applications located at www.missamerica.com. Local Pageant Directors should be sure to
educate their local contestants of these opportunities for additional scholarships.
Note: check these Miss America Scholarships every year as there are frequent changes.
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Sample Media Release
LOGO HERE
MEDIA RELEASE
Name of Your Organization
Address
Email
Immediate Release
Month xx, xxxx
For More Information Contact:
First Last – (xxx) xxx-xxxx
HeadlineHeadlineHeadline
SubheadSubheadSubhead
City, AZ – Paragraph
Paragraph
Paragraph
Paragraph
Paragraph
Mission statement
Find Us (website, facebook, twitter)
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23
Please ensure that any new board members of your local organization complete this
form and send to your designated Field Director.
Conflict of interest affidavit
Name of Local Preliminary Scholarship Program: ______________________________
Officer or Board member: _______________________________________
Address: ________________________ City ______________ State ____ Zip _______
I, the undersigned, do hereby certify that I do not provide a product or service to any contestant
for which I am paid. Nor will I in the future, perform any services for which I receive
compensation to any contestant in the Miss America System.
Further, I certify that no member of my immediate family is a contestant competing in the Local
or State Scholarship Program.
Compliance shall be solely determined by the Miss Arizona Scholarship Pageant Board of
Directors.
If I am found to be in violation of this ruling, upon notification, I will immediately resign from my
Local Preliminary Scholarship Program and cease and desist any and all further official contact
with any Miss America affiliated program within the State of Arizona. A review may be
requested if grooming services cease.
__________________________________________
Signature of Officer or Board Member.
_________________________________________
Position
Witness
______________________________________
Date _________________________________
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MISS ARIZONA SCHOLARSHIP RULES AND REGULATIONS
Page 1 of 2
1.
Scholarship awards shall be disbursed for tuition and books only.
2.
Requests for scholarship awards are processed upon receipt of statements from
colleges or official educational institutions. All statements and invoices must be
accompanied by a cover letter from the contestant.
3.
Contestants must use the scholarship awards won at the Local level prior to applying for
their State scholarship awards. Contestants must submit a letter from the Local
Executive Director that verifies that the local scholarship has been paid.
4.
Scholarship awards must be used for current educational expenses (tuition and books
only). Contestants may submit invoices for payment directly from the provider of the
educational service. Contestants may not request payment or reimbursement for
expenses that are or have been covered through any other financial aid source, other
than student loans that meet the provisions of paragraph #5 below.
5.
Scholarship awards may be used for outstanding loan obligations owed to the school,
government agencies or financial institutions provided the loan is not in default, and
provided the student has satisfactorily completed the course work for which the loan was
obtained.
6.
Contestants must submit documentation from the school, government agency or
financial institution, which shows that the contestant is either the primary or secondary
payer of the loan obligation. Notice of payments due should be sent to
[email protected] Check will be made payable to the school, government
agency or financial institution. Checks are only payable to these institutions and may not
be written to the Contestant for reimbursement. The only time reimbursements may
occur are for current semester books when proper documentation is presented.
7.
Scholarship awards may be used for future educational expenses. Contestants must
begin use of their scholarship awards within one year (two years for the Miss Arizona
State Title Winner) of the date of the award. If a Contestant has no activity in her
scholarship awards account during this period, the funds in her account will be forfeited.
There will be no exceptions.
a.
A Contestant who begins use of her scholarship award within the time
designated above will then be required to show continuous activity in her
scholarship award endeavors up to a limit of two years following the date the
scholarship award is received. If there occurs a one year period in which there is
no activity in an account, then the balance of that account will be forfeited.
Similarly, any balance remaining in the Contestant’s account two years following
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25
the date the scholarship is received will be forfeited.
b.
An exception to the time limits described above may be made if the Contestant,
prior to the expiration date, makes a written appeal to the Scholarship Awards
Committee, citing compelling reasons why the time period should be extended.
The Scholarship Awards Committee will review the request and determine
whether or not an extended time period is warranted. The decision of the
Scholarship Awards Committee shall be final and binding.
8.
Scholarship awards that have been forfeited will remain in the scholarship awards
account for future awards.
9.
All scholarship awards may be taxable to the recipient, and it is the responsibility of the
contestant to determine her liability.
10.
All requests for scholarship award payments with required documents should be sent to
[email protected]
11.
It is the responsibility of the Contestant to initiate the payment process. Payment is
made directly to the school or lending institution. There is a 6-8 week processing time to
receive the scholarship.
Should the Miss Arizona chosen not be able to fulfill the obligations of her position, her
replacement will not receive the amount of scholarship awarded to the original winner.
I do fully understand the terms of the scholarship agreement and do intentionally and voluntarily
agree to these rules and regulations.
Signature of Miss Arizona Contestant
Signature of Parent or Guardian
if Contestant is under 18.
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Request for State Scholarship Disbursement
This form is to be signed and dated and submitted for your State scholarship request to
[email protected]
The following information is required and must be attached to this document:
 Letter from contestant requesting payment of scholarship to her university/college or
lending institution (including promissory note), the payment address and other
pertinent payment information including student account number.
 Letter from local pageant executive director verifying that local scholarship monies
have been exhausted without forfeiting.
 Original detailed and current copy of tuition bill, showing a balance due. (“zero
balance” tuition statements are not accepted.)
 (if applicable) book reimbursement for current semester only – attach original
receipts.
 MAO Scholarship Request Form
Your name:
______________________________________________
Address:
______________________________________________
Email:
______________________________________________
Phone:
______________________________________________
Year competed: ______________________________________________
Title:
______________________________________________
Name of awards you received and amount of scholarship:
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
I understand it will take a minimum of 6 weeks for payment to be processed and mailed to my
university/college.
________________________________
Signature
www.missarizona.org
________________
Date
27
222 New Road, Suite 700
Attention Doreen Gordon
Linwood, New Jersey 08221
Tel: 609-653-8700 Fax: 609-653-8751
SCHOLARSHIP REQUEST FORM
This form should be completed for the awards won as a result of competing in a state or local pageant but
are paid by MAO on their behalf. The completed form should be forwarded with all supporting
documentation to your Executive Director for approval. Upon approval, the signed form and all required
documentation will be forwarded by the director to the Miss America Organization National Office. Any
forms without all required documentation cannot be forwarded to the Foundation for final approval and
payment.
This form applies to the state and local scholarship awards listed below:
State in which you received Award:
Please check type of award:
__________________________________
Academic
______
Local in which you received Award:
Community Service
______
(if applicable)
State CMN
______
__________________________________
Local CMN
______
Academy of Honor
______
Year Awarded____________________
Golf Tournament
______
State Anniversary Grant
______
Your Name & Address: (Please Print Clearly)
State Matching Grant
______
__________________________________
Miracle Maker Award
______
__________________________________
__________________________________
Email ______________________
Daytime Telephone #_____________
SS# ________-______-_______
PLEASE COMPLETE APPROPRITATE SECTION PER STATE RULES AND REGULATIONS
I
Tuition/Room & Board – must be paid directly to College/University
Attached is a current detailed tuition statement from a College/University. For payment of room and board, tuition
statement must show full-time status of 12-credit hrs. If living on campus, housing must show on the tuition
statement. School address/or property rental address on where the payment is to be mailed should be clear.
II
lender
Amount requested is $______________________.
……………………………………………………………………………………………
Part or all of your scholarship may be applied towards student loans – paid directly to
Attached is a current bill from the lending institution,(bill must show payment address), copy of the promissory note(s)
reflecting you are the primary or secondary payer of the loan, and official transcript which show the completion of the
coursework.
Amount requested is $________________________.
……………………………………………………………………………………………
I understand payment for this request may take at least three weeks___________________
Signature of recipient
Approval of State Executive Director: ____________________________Date: ____________
Approval of Local Executive Director: ____________________________Date: ___________
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LOCAL PAGEANT REFERENCE GUIDE
2014-2015
Section 4, Conducting a Local Pageant
CONTESTANTS
There are many strategies to use to announce that your organization is seeking contestants.
You may post information on Facebook and Twitter, develop a press release for the
newspapers in your community, leave posters at local colleges and universities, send posters
with letters of explanation to High School Counselors, music teachers, dance studios, and local
theatre groups. Members of your Local Pageant team can talk to community groups, sororities,
family and friends. Contestants are responsive when they learn that there are scholarship
dollars to be won and the opportunity to use the platform to make a difference concerning a
social issue that interests her. In the recruitment information, please be sure to include
important age and educational requirements.
Once a contestant shows interest, you may provide an application form to complete. Your Local
can develop one that is your style, but in general, it could contain the following information.
Personal Information. The contestant’s full name, permanent address, school
address, home phone number, school phone number, cell phone number, email
address, age, birth date.
Family Information. The full name of her father and her mother, parent’s
address, parent’s phone number, email, brothers and sisters names and ages.
Competition Information. What talent she will perform, what training she has
had in the performing arts, name of her platform with a brief explanation about the
content of the platform and some of the projects she has worked on.
Education. Name of High School and year of graduation. Name of college or
university she attends or from which she has graduated, major field of study,
minor field of study, career goal, college activities and honors.
Other facts. Hobbies, sports, interesting facts.
This information can be helpful as she prepares a resume for the Local Judges’ Book.
FORMS
The Miss Arizona Organization is able to provide forms used at State level which may be
modified for a local pageant. The Miss America Organization provides several forms for your
Local Pageant Operation on the Resource Portal at maoproperties.com.
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29
Miss America Resource Portal
The Miss America Organization provides assistance to the affiliate organizations via a
resource portal online which contains many necessary forms, rules and regulations to
conduct your local. To access this site, go to www.maoproperties.com and login. If you
are a first time user, you may apply for a password. You will be given a password once
the Miss America staff has verified that you are eligible through the Miss Arizona
Executive Director. Once you have your password, you may enter that site as many
times as needed. Forms may include:
 Judging Manual, Worksheet, Mechanics of Judging, Code of Conduct, Tie
Breaking, Sick Judges.
 Auditor Tally Sheets & Auditor Instructions, Announcement Form.
 Final Ballot, All Score Sheets & Composite score sheets.
 Local Contestant Contracts
 Show Scripts
 Public Relations Tools
 CMN tools and Information
 Field marketing tools
This portal is for Executive Directors only.
Required contestant forms for a Local Pageant
Contestant Contract. Prior to the competition, the contestant must complete the Miss
America Local Contestant Contract. Insert the name of your Local Program in all the
places indicated and print it before you close the program. Once closed, all the changes
you made are gone. If she is under 18, the parents must also sign the contract. The
contract must be notarized.
Local Release & Indemnity Form. Also, prior to the competition, the contestant must
read and sign the Release and Indemnity form. If she is under 18, her parents must also
sign it. It must be witnessed by the ED or a member of the Local Program staff.
Local Release and Indemnity Form located in this section of the Local Pageant
Reference Guide.
Resume and Platform Among other forms, the contestant will need to prepare a
Resume and a Platform Statement to include in the Judges’ Book. The MAO guidelines
for these documents must be strictly followed and are specifically stated on the
instructions and samples located at maoproperties.com.
PHOTOS
Your Local may wish to ask contestants to submit a photo for publicity use in publicity and
program book. Photo requirements should be reasonable. Be sure to ask for photos of 300 dpi
for a professional outcome.
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30
WARDROBE
Just as your Local Pageant will work to prepare your Titleholder for the state competition, it is
important to invest some time to prepare your contestants for the local competition. Please
share competition and production wardrobe requirements with enough notice for the conetstant
to use her resources to construct a complete wardrobe with accessories. Feel free to share
resources for contestants who may need to rent or borrow wardrobe to compete.
The producer will set rehearsal times. The contestant will be more comfortable if she has
rehearsed the on-stage phases of competition several times. She should also rehearse her
talent, being mindful of the 90 second time limit. At one rehearsal, the producer or his/her
designee should time the talent with a stop watch, so there will not be a problem during the
production.
You are strongly encouraged to assemble a panel of mock judges to conduct at least one mock
interview for the contestants (preferably more than one), so that each will have an opportunity to
practice the interview process.
Remember, neither you nor a member of your local team can charge a contestant any fee for
assisting her in any way as she prepares for the competition. Also be mindful of special
attention to any certain contestant as it gives the appearance of favortism.
PRODUCTION
Producer of the Pageant stage production is decided by the Local ED and the Local Program
team. This person should have some theatre experience and be a volunteer to keep the
expense at a minimum. The Producer is responsible for the script, the set, lighting, sound and
stage management as well as the theme of the pageant. The Miss America Organization has
developed a sample script that is on the Miss America Resource Portal. A novice producer
should study this script and incorporate it in the script for the Local Pageant especially since it
contains standard wording for Miss America competitions. The producer should strive to time
the production at under 2 hours for a local competition. There are production rules for Miss
Arizona and Miss America competitions. It is expected that the Local producer also adhere to
these rules.
Facility for the actual pageant will depend upon what is available in your community:
auditoriums, civic auditoriums, church fellowship halls, hotels or motels with convention centers,
shopping malls, etc. This represents an expenditure of funds and the facility should match the
anticipated size of your audience. It should have adequate dressing rooms, a stage or
performance area that is suitable for talent performance and adequate sound and lighting.
Seating is a consideration for the ticket committee; reserved vs. open seating.
Emcee(s) for the on-stage pageant could aid in filling the auditorium if a local media celebrity or
community leader consents to serve. Many television and radio personalities will host the
pageant at no charge since they must donate a certain amount of time for community service. If
this is the case, consider giving a nice gift to thank them. Miss Arizona is able to make an
appearance or host your pageant for a small fee (Included in your Local Pageant License fee)
plus mileage costs. Arrangements must be made with the official Business Manager at
[email protected] Please request Miss Arizona or Miss Arizona’s Outstanding Teen
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photos from [email protected] Also consider former Titleholders or a community leader
for this important task. Local Board members including Directors are permitted to emcee a Local
Pageant, although it is preferred that this responsibility be delegated. Script should by typed
with at least a size 14 font for easy reading. The script pages mounted on 5X9” cards held
together with a ring makes it easier for the emcee or host.
Entertainment for the production between stages of competition could be done by Miss
Arizona, Miss Arizona’s Outstanding Teen, former titleholders, even the emcee or other groups.
Contrary to previous protocol, Local Miss Titleholders, Miss Arizona or any other special
performers are allowed to perform talent at any point during the pageant. If you use a local
dance studio, your production should not have the appearance of a dance recital.
PRODUCTION RULES
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Talent presentation shall not exceed 90 seconds (1 minute 30 seconds) in length. The
introduction to talent by the emcee is not included in the time. Judges are informed
immediately if a contestant runs over her time and this information is used to determine the
contestant’s score.
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There will be no duplication of talent selections. For example, contestants may not sing the
same song or perform to the same song, even if the talents are different. This also applies to
a song that is used for production purposes. A contestant may not include in a medley, the
same song another contestant is planning to perform as a solo, or as part of a different
medley, or as a dance performance. The Producer or Executive Director will determine
what represents duplication. Additionally, Teens and Miss may not sing or perform to the
same song. Talents should be determined on a first come, first served basis.
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Talent presentation must be live; no part shall be taped with the exception of background or
accompaniment music. Talent may not be lip-synced.
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Talent presentations of singing or dancing must be accompanied by CD. No a cappella
presentation shall be made without prior approval of the producer. The accompaniment
cannot be pre-recorded by the contestant and announced as part of her talent presentation.
The judges will NOT be notified that the contestant wrote, sang or played any
accompaniment, or that she choreographed the dance; this information should not be
included in the introduction of the talent.
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Background vocals on an accompaniment are allowed if they do not overpower the
contestant’s voice and are in the harmony, not the melody. Taps on the background of a tap
dancer’s accompaniment are prohibited. Background for instrumental talents cannot be of
the instruments used for the talent (i.e., no violins for a violinist, no flutes for a flute player,
etc.)
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The contestant must perform her talent alone on the stage.
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Accompaniment music must be a good quality CD and contain ONLY the accompaniment
for the talent. DO NOT submit CD’s with multiple selections. Please submit two copies of
the CD to the Producer.
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Sheet music or scripts for dramatic readings will not be allowed during the competition.
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No fire batons, swords and/or knife twirling or bow and arrow skills, or any talent that would
constitute a danger to anyone in the performing area is allowed.
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The use of live animals during any phase of competition is not allowed.
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No props will be allowed. No exceptions. A chair or stool will be allowed if deemed
necessary by the Producer as essential to the routine.
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All material included in contestant performances must be in good taste. This includes any
and all music, song or written lyrics, and actions on stage. The Producer reserves the right
to refuse any talent choice that does not meet this criteria.
Note: Starting the 2014-2015 Local competition year (2015 State year), state contestants will be allowed
to perform the same talent they performed from a previous year for 2 years MAX, whether these years are
consecutive or nonconsecutive.
For the specific information concerning the requirements for the on-stage competition, please refer to the
section on Competition Procedures, later in this section. The producer, Executive Director and the
Judges’ Chairman should discuss these procedures early in the process of planning the production.
PROGRAM BOOK
It is important to have a program book to sell to the guests at your Local Pageant. You are
encouraged to use the Miss America Program Book Cover and insert your own program book
pages. This gives your program additional credibility and firmly aligns your organization with
Miss America. Since the covers are available in lots of 100 for $100 plus shipping, you may
partner with another Local Program to split the cost. To order the official Miss America Field
Program Book, download the order form at www.maoproperties.com.
You should contact several local printers for a bid to print your pages of the book. You will find
a wide range of prices. Also, office supply and service stores such as Staples or OfficeMax may
have a more reasonable price. Some programs use the copier themselves to produce the book.
Remember the quality of the program book is a reflection of your Local Program.
The program book should contain photographs and information about your contestants.
Scholarships awarded by your Local Program must be listed in the program book; the State
Scholarship Rules also must be printed. It should also list donors of gifts and services as well as
the judges bios.
Some pageants sell program book ad in order to pay for the cost of printing the book. You may
also encourage your contestants to sell ads in the program book to businesses and family that
want to support them.
Two copies of the Local Program Book must be given to your Field Director after the pageant.
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JUDGES AND JUDGING
It is essential that the integrity of the Miss America Organization’s judging process continues to
be the cornerstone of our organization and the benchmark in our industry.
In our continuing effort to provide clear communications of MAO policies, MAO’s judging
information is now organized in one comprehensive Judges Manual. While there are no
changes to the judging rules or procedures, this manual serves as a complete reference and
training guide for the Miss America judging process and will assist you in the orientation of
judges prior to your competition.
The Miss America local and state competitions are the most important components of the Miss
America Organization. The titleholders selected to represent each state organization in the
National Finals characterize the values and integrity that embody the role of Miss America
today. The instructions included in this manual will assist you as you educate your judges for
selecting the young woman who possesses the necessary qualifications to fulfill the demanding
role of a local and state spokesperson and future Miss America.
As you know, this process begins with the formation of your judging panel that should be a
diverse group of individuals from a variety of backgrounds. Assembling a panel with various
backgrounds enhances the selection process and ensures that the assessment of the
qualifications is applicable to the job description for your state and local titleholders.
The Miss America Scholarship Program is a unique pageant system which is directly linked to
the four points of the crown that represent the goals inherent in attaining the Miss America title
– Style, Scholarship, Success and Service. Since all competitions within the MAO program are
actual preliminaries to crowning Miss America – the outstanding young woman who represents
and becomes the ambassador of the entire organization – it is important that your titleholder’s
job description mirrors that of Miss America’s job description.
The Judges Manual will assist you as you share the qualities of the Miss America program and
the importance of selecting the right person for the titleholder role. Even though the Miss
America Organization does NOT “certify” judges, this manual serves as a reference for the
planning and presentation of the judging materials at your Judges Orientation, as well as,
preparing and training your local organizations.
The Miss America Judges Manual contains 82 pages of vital information to conduct a judges
orientation, guidance to the Local Pageant, and all the information the judges chair should know
to conduct your Local Pageant.
The Miss America Judges Manual located on maoproperties.com includes all of the
following information.
 Introduction Letter
3
 National Overview
4
 The Judges Panel
5
 Judges Eligibility Rules (Rules for Judges)
7
 Judges Affidavit
9
 Judges Checklist
11
 Code of Conduct (persons in contact with judges)
12
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State Judges List
14
Judges Orientation Meeting
15
Judging Protocol
16
Orientation Sample Agendas
17
Judges Orientation Tools
20
Tools Available from MAO
20
Orientation Facilitator’s Guide
20
MAO Judging Video Script
28
Titleholder Job Description
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Miss America Job Description
35
Private Interview Competition
37
Private Interview – Overview and Scoring Criteria
37
Private Interview – Format and Procedure
38
Developing Private Interview Questions
39
On-Stage Competition
40
Talent
40
Evening Wear
41
Lifestyle & Fitness in Swimwear
42
On-Stage Question
43
Multi-Night Pageant
44
Scoring Overview for Preliminary & Final Nights
44
Composite Scoring Guidelines
45
Semi-Finalist (Top Ten) Discussion
46
Final Ballot Guidelines
48
Multi-Night Pageant Scoring Values and Score Sheets
49
Single Night Pageant Overview
60
Scoring Values and Score Sheets
62
Auditors Instructions
69
Tie Breaking Procedures
72
Sick Judge Procedure
74
Scoring Guides – Handouts
76
Supporting Judging Materials
80
Due to the 11”x14” size, the Judges Worksheets and Auditors Computer & Manual
Tally Sheets are available on the Resource Portal at maoproperties.com under
the “Judging” tab
 Judges Bios/Contact Info (inserted by State or Local Organization) 81
 Miscellaneous (inserted by State or Local Organization)
82
 Contestant Groups, Organization Official’s Contact Information, etc.
Miss America Judges Manual located at maoproperties.com
In addition to posting the complete Miss America Judges Manual in word and PDF formats, the
various sections of the new Judges Manual are broken out separately for easy
reference. Please read this manual carefully as it contains all rules, guidelines and regulations
you need for conducting your Local Pageant. Find at www.maoproperties.com.
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Selection of Judges
Perhaps one of the most important tasks in conducting a Local Pageant is to select a panel of
skilled and fair judges. The person responsible for this should work closely with the ED and
select a group of individuals with a balance of experience in the arts, business and community
service. They should be decisive, impartial, consistent and appreciative of the arts and
community service endeavors.
It is permissible to have the same panel of judges for both the Outstanding Teen and Miss
competitions with no restriction on the total number of contestants. You also have the option of
procuring separate panels. However, there must be a separate set of judging forms and tally
sheets for the Outstanding Teen and Miss competition regardless of the number of judging
panels. A separate auditor is required for each competition.
One panel judging for Double, Triple (conducted as three separate competitions) and
combined Miss & Teen Competitions
It is permissible to have the same panel of judges for both an Outstanding Teen and Miss
Local competition with no restriction on the total number of contestants. However, there
must be a separate set of judging forms and tally sheets for the Outstanding Teen and Miss
competition. You must procure a separate set of auditors for each competition.
In a combined Miss & Teen Local Pageant, in order to provide clarity for judges and auditors:
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Print all Teen ballots/score sheets on light pink paper
Print all Miss ballots/score sheets on light blue paper
Print the word “Teen” or “Miss” on the top of each sheet
Per judging protocol, have the Judges Chair disburse only the proper score sheet to
the judges immediately prior to the specific competition.
Per judging protocol, the Judge’s Chair immediately picks up the score sheets after
the judges finish scoring, and immediately gives to auditors.
It is permissible to have the same panel of judges for a dual, double or triple pageants or
separate panels, one for each pageant. At least five (5) judges must serve on a panel.
A double, triple (with 3 separate groups competing) and combination Miss/Outstanding Teen
pageant must have separate auditors to enable both speed and accuracy.
Note: Former contestants and their family members, whether from a local, state, or national
Miss America Pageant or a pageant similar in nature to the Miss America Pageant, and
regardless if they won one of said pageants, cannot judge until a minimum of three (3) years
after they have stopped competing and may never judge any contestant with whom they have
competed. “Stopped Competing” is defined as either “ages out,” gets married, won a state title,
or otherwise can no longer compete in the Miss America Program. Additionally, using a woman
of competition age, even though she may have never competed in the Miss America system,
may prove to be a problem if she elects to compete in the program once she has judged.
Judges who may be potential contestants, including MAOT titleholders, MAOT contestants and
their family members, are not allowed to judge in any level of the Miss America program until
the criteria set forth above is met.
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JUDGES ELIGIBILITY RULES Per MAO State Organization Agreement
1. The judge’s panel should consist of five (5) to seven (7) individuals. At least one of these
individuals should be a “novice” judge. “Novice” is defined as anyone who has never judged
a Local or State pageant within the Miss America system.
2. Judges may judge up to 2 State Pageants and 4 Local Pageants in any given “pageant
year.” This is not “calendar year.” Locals are defined by the number of local contestants
sent to any state pageant. Therefore, if an individual judges a dual or double pageant in one
state which crowns two (2) winners and a dual or double pageant in another state which
crowns two (2) winners, that judge has judged the four (4) local pageants. It is defined as
the number of contestants sent to a state pageant. Judges must wait a period of 30 days
before judging another Local pageant.
3. Individuals, their company/business, spouse, domestic partner or significant other, who in
any way benefit, financially or otherwise, from working with contestants or the organization
are barred from judging. This means that a pageant coach, pageant vocal coach,
hairdresser, retailer, make-up artist, fitness trainer, wardrobe specialist, interview coach,
choreographer, or any other profession which works directly with contestants, may not
judge. This also means that a person who works with any contestants may not judge any
other contestants, not just the ones with whom they work.
4. Individuals who are related to contestants through blood relation, by marriage, through
business contacts (including with contestants’ families), or social contacts (including with
contestants’ families) may not judge that/those contestant(s).
5. State Board Members may not judge locals within the state they serve. We do recognize
that some states have rules in place that require the state organization to place judges on
first year local pageants. In those cases, the judges placed on those local judge’s panels
may not have direct contact with contestants during the state competition.
6. Relatives of State/Local Board Members/committee/production members may not judge the
state/local pageant for which the relative serves as a board member/committees/production.
One should also use discretion in using any person, which could compromise or appear to
compromise the integrity of the judging process. This would include such relations as
business associates, social relationships, etc.
7. Parents and other relatives of a contestant may not judge any pageants. Parents/relatives
of a contestant at the Local level may not judge local pageants in the state in which the
contestant is competing. Parents/relatives of a contestant competing in a state pageant
may not judge local or state pageants in Arizona or any state, regardless of the state in
which the contestant is competing.
8. Former contestants and their family members, whether from a Local, State, or National Miss
America Pageant or a pageant similar in nature to the Miss America Pageant, and
regardless if they won one of said pageants, cannot judge until a minimum of three (3) years
after they have stopped competing and may never judge any contestant with whom they
have competed. “Stopped Competing” is defined as either “ages out,” gets married, won a
state title, or otherwise can no longer compete in the Miss America Program. Additionally,
using a woman of competition age, even though she may have never competed in the Miss
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America system, may prove to be a problem if she elects to compete in the program once
she has judged. Judges who may be potential contestants, including MAOT titleholders,
MAOT contestants and their family members, are not allowed to judge in any level of the
Miss America program until the criteria set forth above is met. Any family members of a
potential contestant who has intentions of competing may NOT judge.
9. A judge may not judge any contestant at the State Pageant, whom they judged in any other
pageant, including but not limited to the Miss America and MAOTeen Program. Only at the
Local Pageant Level may a judge be able to judge a contestant whom they previously
judged, however, they must do so with absolute objectivity and without bias. It is important
that the Local organization’s leadership, to the best of their ability, limit the number of judges
who have previously judged the contestants competing in their local competitions.
10. Judges who are related by blood or marriage, romantically involved, business associates, or
roommates may not serve on the same judging panel, nor as an auditor for said
pageant. The reason is that we cannot give the impression that two judges may collude on
the panel because of their close relationship.
11. While it is not a violation of the rules to use a person from another pageant system, except
in the event the person serves, has served, or plans to serve as an official, key position,
partner, sponsor, employee, spokesperson or titleholder, we request that discretion be used
and our judging process is not used in any way, to promote another pageant system.
12. State or Local organizations may not use two individuals from the same State or
Local organization in the same year as a judge. State or Local organizations may not use
individuals from the same State or Local organization two consecutive years. If you are
asked as a local ED to judge another Local Pageant, please use the ultimate tact in
approaching contestants after the pageant to recruit for your own. Do not express opinions
about placement or ranking; simply get her contact information to send pageant information.
13. Sponsors, partners and contributors (financial or in-kind), and their employees and family
members are barred from judging the pageants they support. There should not be more
than one individual from the same pageant organization serving on the same judges panel.
14. No more than one Local Executive Director (or Local Pageant Board/committee/production
members) from ANY Local Pageant may be on a single judging panel. The other four must
not have a current Local program affiliation. Local Directors may not judge a contestant that
was a previous Miss or Teen titleholder in that Director’s Local Pageant. Wherever
possible, avoid selecting Local Executive Directors to judge when a contestant in your
competition competed in that Director’s local previously in the same year. Local Directors in
the same franchise region may not judge each other’s pageants.
15. In addition to the MAO Judges Eligibility Rules, please be aware that the State organization
makes final determination on additional rules regarding judging for its locals. If you have
questions regarding the interpretation of these rules as they apply to Local pageants, please
contact your state pageant office for clarification.
16. The State organization makes the final determination on rules regarding judging the locals
within its state. All judges, for Miss and Outstanding Teen Competitions, must be
cleared by Field Director, Erin Motes, prior to inviting the selected persons to judge.
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Required Report of Judges Selected
The state organization makes the final determination on rules regarding judging the locals within
its state. Field Director, Erin Motes, must clear all judges, for Miss and Outstanding Teen
Competitions. The Judges Bio and the Miss America Judges’ Affidavit must be sent to the Field
Director who will file them. Judges should be cleared BEFORE being invited to judge. This
must be done a minimum of 30 days prior to your pageant. You will be notified if all the
judges have been approved. If any judge is not acceptable, then you will have enough time to
recruit another judge. Please submit six judges names to provide one alternate in the event of
sickness or a scheduling conflict.
Once judges’ have been selected and consent to judge, email the list to your Field Director,
cc’ing Erin Motes and Stacey Kole. The list form is included in this Guide. See section 1 of this
Reference Guide for your Field Director contact information.
The Judges Bio and the Miss America Judges’ Affidavit should be returned to you as soon as
possible. The Bio should be copied for the Producer to include in the script and the Program
Book Chairman to put into the Program Book. Then all the resumes and affidavits must be sent
to the Field Director who will file them.
Required Judges Forms
Judging Forms, Requirements, and Tools are located on the Miss America Resource Portal
under the tab JUDGING at www.maoproperties.com.
Judges’ Chairperson
The Judges’ Chairperson is the host to the panel of the Judges for the day and is usually not the
Executive Director. The Chairman is responsible along with the Executive Director to prepare
the judging forms, to give the forms to each judge at the beginning of each phase of
competition, collect them after the competition is over and give them to the auditors. This
individual also stays with the judges’ panel during meals, breaks and at intermission.
As with all the Miss America Preliminary personnel, judges are volunteers and not paid.
However, you may need to arrange for overnight accommodations. Hotels may donate a room
in exchange for an ad in the program book and a thank you from stage. You should also
provide at least one meal and snacks for the judges. Some restaurants will provide
complimentary meals as long as an equal number of meals are purchased. Some pageants
prepare and serve meals for judges. You may have a volunteer who will invite the judges’ panel
to a meal in his or her home.
Judges’ Books
The Preparation of the Judges’ Books is the responsibility of the Executive Director and/or the
Judges’ Chairman. The books should be sent to the Judges at least one week before your
pageant so each judge will have time to read the information about each contestant and
formulate questions. Some judges also research the contestant’s platforms in order to be able
to ask better questions. Remind the judge to bring the Judges’ Book to the competition.
The contestant information in the Judges’ Book should be arranged in contestant order. This
will assist the judge because the contestant will be seen in the various phases of competition in
contestant order and the judging forms also have the contestants listed in order. You might also
include the Judge’s Worksheet in the book. Remember to fill in the contestant names in order.
A judge should never have to do this. Judges’ Worksheet is located in the Miss America Judges
Manual.
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The information about the contestant should include:
 A photograph, with name and contestant number
 Resume
 Platform statement
Miss America provides instructions about how to complete a resume and the platform essay.
You are required to use this format for the Local competition.
For Local Preliminary Pageants, there are 5 phases of competition: Private Interview, Lifestyle
and Fitness in Swimsuit, Talent, Evening Wear and On-Stage Question. The Executive Director,
Judges’ Chairman and Producer should work together to ensure that the Pageant complies.
Private Interview
 A podium will be used
 There is no opening statement
 Interview questioning from the judges begins immediately for 9 minutes 30 seconds.
 Contestant may use up to 30 seconds to close the interview.
 Contestants are not permitted to approach the judges’ table, pass out any material or
perform any type of talent during the interview
The Private Interview score sheet should have been filled in with the contestant name and
number by the Local Program team. This phase of competition accounts for 25% of the total
score. If there has been a contestant withdraw or is added after the form is completed, then the
Local Program team is responsible to make the corrections, not the judges. Private Interview
Score Sheet is located in the Miss America Judges Manual.
Lifestyle and Fitness in Swimsuit
 The swimsuit style is the contestant’s choice (one or two piece) as long as it is in
good taste.
 Shoes should be a nude, at least 3-inch heel or a sandal. Barefoot is prohibited.
The Swimsuit Score Sheet should have been filled in the contestant name and number prior to
the competition. This phase of competition accounts for 15% of the total score. Lifestyle and
Fitness in Swimsuit Score Sheet is located in the Miss America Judges Manual.
Talent
Please refer to the production rules earlier in this section.
The Talent score sheet should have been filled in with the contestant name and number prior to
the competition. This phase of competition accounts for 35% of the total score. Talent Score
Sheet located in the Miss America Judges Manual.
Evening Wear
 The evening wear style is the contestant’s choice.
 The evening wear (not the value of the garment) should complement both the
contestant’s individuality and personality.
The Evening Wear Score Sheet should have been filled in with the contestant name and
number prior to the competition. This phase of competition accounts for 20% of the total score.
Evening Wear Score Sheet located in the Miss America Judges Manual.
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On-Stage Question
 This phase of competition is designed for the contestant to make an On-Stage
statement of her interests, opinions and aspirations.
 The questions should be prepared in advance of the production using the
contestant’s Resume and Platform Statement. You do not have to wait to prepare
them after the private interview. Some pageants ask the contestants to submit
questions that can be used for this phase of competition.
 You may ask two questions, one of which should concern her platform. However,
only one question is necessary for this phase of competition.
 The questions may be asked along with the Evening Wear competition or at a
different time during the production. This, however, is a separate phase of
competition.
The On-Stage Question Score Sheet should have been filled in with the contestant name and
number prior to the competition. This phase of competition accounts for 5% of the total score.
On-Stage Question Score Sheet located in the Miss America Judges Manual.
The Judges’ Chairman will give each judge the score sheet of the appropriate competition
immediately prior to that competition and collect them after the competition is over. Please do
not place all the score sheets in the judges’ book before the interviews begin. After each phase
of competition, the score sheets are collected by the Judges’ Chairman and given immediately
to the auditors with the exception of the interview score sheets. These sheets are place and
sealed in an envelope to be given to the auditors at the earliest convenience.
Top Five Ballot
Every local competition shall have a Top 5 ballot, even if there are only 4 contestants. The
Judges Chair will prepare the official ballot with the name and competition number of each
contestant listed. Print on goldenrod paper. At the conclusion of the on-stage competition, the
auditor will determine the 5 contestants with the highest total scores and will black out the
names of all the other contestants. Each judge will then rank the Top 5 Contestants in the order
that the judge believes that each contestant should finish by writing the name of the contestant
in the space provided. Judges should be instructed to write the name only – not the
contestant number. The points scored are already determined.
Top 5 Final Ballot located in the Miss America Judges Manual.
Judges’ Orientation
 The orientation of the Judges is the responsibility of the Miss Arizona Field Directors.
On the Miss America Resource Portal, there is a Power Point Presentation that can be
downloaded and used if you desire. The Miss America Organization has a video or DVD
to use in the Judges’ Orientation. A copy will be made available if you desire. Please
plan to use this tool. In addition, on the maoteen.org volunteer portal, you will find The
Miss America’s Outstanding Teen Resource Manual and Judging Disk which contains a
guide for judges orientation.
 There are three documents, available on the Miss America Resource Portal, under the
tab JUDGING, for the Judges’ chair; The Mechanics of Judging, The Mechanics of
Judging Overview and Judges Orientation Facilitator’s Guide. The Judges’ Chair should
be familiar with these documents even though another person will make the
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presentation. You should plan no less than 1 hour for the orientation and no more than 2
hours. It is a good idea to make samples of the Judging Forms, but be certain to write
“Sample” across the page. Collect all the samples at the end of the orientation and tear
them up, or shred them.
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You should also discuss the Judges’ Code of Conduct so that each judge will
understand how to act during the on-stage competition and not to discuss the
contestants with anyone, especially the parents or coaches.
Selection of Auditors
Auditors transfer the scores from the judges onto a Tally sheet and compute the scores. It is
recommended that the lead auditor hold a CPA and is familiar with the process of auditing. The
second person should be familiar with numbers and computing. It is important to select
individuals who are not related to the pageant or who know or are related to any of the
contestants. The arrangements should be made with the Auditors several months in advance.
This is especially true when your Local Pageant occurs around tax time.
There are two styles of Tally sheet on the Miss America Judging Manual, manual and computer.
To assemble the sections of the manual Tally sheet, follow the directions located on the sheet.
The computer tally sheet may be copied on a disk or CD or downloaded from the Miss America
Judging Manual.
Contact the Auditors at least a week in advance with copies of:
 Auditor instructions
 The computer tally form
 Instructions with location and time of the pageant
 The name of the person that will be assisting them at the Auditor’s table
 Sick Judge Procedure information
 Tie Breaking Procedures
Fill in the contestant’s names and competition numbers on each Tally sheet, the names of the
judges in the vertical space provided under the numbers PRIOR to sending to the auditors.
Some auditors wish to use a laptop computer for their work, however, you will also need to give
them a Manual Tally Sheet for the permanent file along with the ballots.
Announcement Form
The final form needed for the local pageant is the Announcement Form for the runners-up and
winner. The Judges’ Chair should fill in the amount of Scholarships to be awarded. If there is
only a first and second runner-up, cross off the position of third and fourth runner-up position.
The auditors will only put the runner-up information that you have indicated. This form goes to
the Auditors who will fill in the names of the winner and runners-up after the competition. This is
placed in an envelope and given to the Judges’ Chair who will give it to the emcee or if
instructed, will give it directly to the emcee to read to the audience. The passing of the
Announcement Form must be done in plain view, from the auditor to the emcee; not taken
backstage.
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ANNOUNCING OF RESULTS PROTOCOL
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First announce the Quality of Life winner.
Then, placements are announced i.e., 2nd runner-up, 1st runner-up, etc.
Final announcement is that of the new titleholder(s).
Note: NON-finalist awards and preliminary awards such as talent, interview, etc., are never
announced prior to the crowning. These awards are to be given in a brief, on stage ceremony,
after the pageant.
If a donor has created some special award, i.e. memorial scholarship, and you feel it should be
awarded on stage and before the crowning, consult your field director – in most cases, these
kinds of awards will be cleared.
Nobody except the Judges’ Chair and the Auditor, NOT EVEN THE LOCAL TEEN DIRECTOR,
OR THE JUDGES, OR ANYONE ELSE should know the results of the competition until they are
announced from the stage by the emcee. Everyone else should find out the results at the same
time.
CROWNS AND SASHES
You must use an official Miss America Local Crown and the official Miss America’s Outstanding
Teen crown. An official crown for Local Outstanding Teen titleholders is not required. Official
sashes are required for Local Outstanding Teen titleholders.
As the “official” crown provider, K.A. Concepts will supply the official State, Local, Outstanding
Teen and Princess Crowns to all of our local and state organizations. The prices remain the
same, and we are committed to aggressively stopping any forgeries or duplications.
The secure shopping page will enable registered resource portal users to order the crowns online and pay with a credit card. To order by phone, please call K.A. Concepts Ltd. at 1-800-5284926. If you prefer to order by fax or mail: Please click on the banner above, shop, print and fax
the shopping cart page with payment and preferred shipping information to fax: (631) 425-2332
or mail the shopping cart page with your check to: K.A. Concepts Ltd., 3 Somner Drive,
Huntington station, NY 11746.
Sashes: Miss America permits the use of sashes for public appearances and on stage when
necessary for identification purposes. Please order sashes from the Miss America supplier, The
Sash Company at www.thesashcompany.com/localsash.html
TROPHIES AND AWARDS
You may use any vendor of your choosing for plaques, trophies or awards for your Local
Pageant. For your information, the Miss America Organization supports trophy vendor, Crown
Trophy. The Miss America Organization’s arrangement is specifically with the franchise store in
May’s Landing, New Jersey, even though Crown Trophy is a national trophy company with
hundreds of licensees across the country. The proprietors of the May’s Landing store, Mike
Reeves and Dennis Bakker will assist you with your state and local trophy and plaque needs at
www.crowntrophy.com/store-124.
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Local Pageant Release and Indemnity Agreement
I, ___________________________, a contestant in the Miss _________Scholarship Pageant,
do hereby knowingly and voluntarily release the above referenced pageant, The Miss
_______________ Scholarship Pageant, the Miss Arizona Scholarship Pageant and the Miss
America Pageant, Inc., their Officers, Directors, Trustees, Judges, and employees and any
other person, firm, individual, or corporation charged or chargeable with responsibility or liability,
their heirs, administrators, executors, successors and assigns from and against any and all
claims, lawsuits, demands, damages, loss of services, actions and causes of action based
upon, arising out of, or in any way related to any honors rights or awards sought by me as a
contestant in the Miss ____________ Pageant, the Miss Arizona Scholarship Pageant or the
Miss America Pageant, the conduct of business thereat, the ownership and possession of any
honors, rights or awards thereby, any negligent act, act of misfeasance or nonfeasance by the
referenced pageants, or any of their agents, contractors, servants, employees or licensees in
connection with any honors or awards bestowed at said pageants. Further, I do hereby agree to
exonerate, hold harmless, and indemnify such pageants listed above from any and all claims
that I, or my representative may have against such pageants, past, present or future in
connection with such honors, rights, and awards. Such indemnification to include any and all
fees (including reasonable attorney’s fees), costs and other expenses reasonably incurred by or
on behalf of the above referenced pageants and investigation of or defense against any such
claims, lawsuits, demands, actions or causes of action.
I have had a full and adequate opportunity to be thoroughly advised of the terms and conditions
of this release and indemnity agreement by counsel of my own choosing. I have also been
afforded the opportunity to ask any and all questions that I have concerning this document and
it’s execution by me. I do fully understand the terms of this agreement and do intentionally and
voluntarily agree to same.
__________________________________
_______________________________
Contestant’s Signature
age.
Parent signature if contestant is not yet 18 years of
STATE OF:
COUNTY OF:
(Must be Notarized Below)
)
) SS.
)
Sworn and subscribed to before me this ___________ day of ______________, 200___.
_________________________________________
Notary Public
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Appearance Details Continued
4. Wardrobe Requirements: __________________________________________________________
5. Pageant Location: _______________________________________________________________
6. Lodging (where applicable): _______________________________________________________
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A signed copy may be scanned and emailed to [email protected]
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$275 franchise fee must be received within five working days from the local pageant date.
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Payment may be mailed or remitted via PayPal. PayPal address: [email protected]
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I acknowledge receipt of this contract. If there are changes in the contract at any time I will notify the state
director: [email protected]
Signature: ________________________________________Date:________________
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Local Pageant Judges & Auditors Names
Please list the names and addresses of the judges who selected your 2014-2015 local pageant
representative:
Name:
Address:
Phone/Email:
Name:
Address:
Phone/Email:
Name:
Address:
Phone/Email:
Name:
Address:
Phone/Email:
Name:
Address:
Phone/Email:
Please list the names of your auditors who tabulated the scores for your 2014-2015 pageant
representative:
Email to your Field Director
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LOCAL PAGEANT REFERENCE GUIDE
2014-2015
Section 5, Responsibility After the Pageant
CONTESTANT AND TITLEHOLDER INFORMATION
Within 48 hours, please email your new titleholder(s) information (name, age/birthdate,
school/year, platform title, parents names/contact info and ALL contestant contact information)
to the Miss Arizona Executive Director at [email protected] and to your Field Director.
This information will be used only by authorized personnel from Miss Arizona. Some of this
information may be forwarded to the Miss Arizona Web Master.
In addition, send the names and contact information, including birth date, of all the contestants
at all levels to the Field Director to include in the Miss Arizona Contestant Database. As a local
ED, you will be sent a copy of the Miss Arizona Contestant Database each year.
LOCAL OPERATING REPORT (LOR)
Completion of Local Operating Report is required for each Local Pageant and due June 1. It
is a summary of your Local scholarship program activity. LOR forms located at
www.maoproperties.com. Please submit the LOR to [email protected] by June 1 to be in
good standing for Local Pageant renewal.
FIRST MEETING WITH THE TITLEHOLDER
Within 48 hours, please send your new Local Pageant Titleholder(s) Contract(s) to your Field
Director for them to file. MAO contracts are the only contracts recognized, approved and
binding for contestants competing in the Miss America program and cannot be altered in
any way. (Each contestant’s eligibility must be confirmed and their corresponding contestant
contract signed before competing in any level of competition.) We understand that state and
local organizations may provide titleholders with a “code of conduct” and/or “year of service
guidelines” similar to Attachments C & E in the National Contestant Contract, but such an
attachment cannot contradict the MAO contract and/or policies.
Some Local Pageant boards have a formal meeting with the titleholder and parents to inform of
the upcoming year. The ED can clearly state what is expected from the Titleholder and what
the Titleholder can expect from the Local. Contents of the meeting may include:
 How preparation for the State pageant will be done including:
State pageant dates, State meetings, time line & expectations for preparation
Platform & Resume review, development, and completion.
Interview preparation & tools available
Talent selection & preparation for State
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Community service
CMN-National Platform donation strategy
State paperwork due dates & completion
Wardrobe
Hair, make-up consultation
Physical conditioning
Official & State competition photos
Expenses: Local responsibility and Titleholder responsibility
Appearances for speaking, performance, parades, etc.
Expectations for communication from the Titleholder and what she can expect from the
Local Board
Rules of conduct for the Titleholder
COMPETITION PREPARATION FOR THE STATE PAGEANT
Some Local EDs ask the judges for critique and suggestions. Under no circumstances is the
new Titleholder to be present when the judges’ give the feedback to the ED.
As Executive Director, you should select one or two persons to assist you in her preparation that
have different skills to aid in this process.
1. Platform. What needs to be included, developed or enhanced to bring it to State
Level competition readiness? The Titleholder may need to be in contact with experts
in her platform field or with organizations that will aid in the platform development or
promotion. She should have speaking engagements or other activities that will
enhance the development of and her experience with the platform. Before
submitting, review for content, grammar and spelling. The final responsibility for the
platform statement belongs to the Titleholder.
2. Interview. Arrange for a series of mock interview sessions. Using local experts in
education, business, health and other areas on the mock interview panels will serve
to increase interest in your Local pageant as well as assist your Titleholder in her
preparation.
3. Talent. If it is recommended that she change her talent, help her select it. As your
Titleholder prepares her talent, watch her perform it regularly. If her talent falls
outside your area of expertise, invite an expert in that area to give you input. Help
the Titleholder in the selection of her talent costume.
4. Wardrobe. The basic competition wardrobe is interview attire, swim suit, talent
costume, and evening wear. The preparation group should assist the Titleholder and
her parents to select those items within the means of the Titleholder and wardrobe
allowance. If is not the cost of the wardrobe item, but how well it fits her body and
personality that is important. Wardrobe items and accessories may be borrowed
also. If it is within the means of the pageant, wardrobe items could be included in the
gifts and awards package. State production wardrobe requirements will be
announced at Contestant Prep Day in the spring.
Please keep in close contact with the Titleholder during this preparation to give her support and
encouragement.
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REQUIRED FORMS FOR THE STATE PAGEANT
All required forms and paperwork for contestants will be available to download from the Miss
Arizona Website under “Contestants” and “Forms” by April 1. Refer to Miss Arizona
Contestant Checklist and the strict due dates. The forms are updated annually and contain
all the necessary information concerning proper submission of forms.
Your titleholder(s) may need assistance to complete the paperwork and it is your responsibility
as ED to assure your titleholder is submitting paperwork in a timely manner. Please direct form
questions to your Field Director.
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Local Pageant Reference Guide
2014-2015
Section 6, Miss Arizona’s Outstanding Teen Program
MISSION
The Miss Arizona’s Outstanding Teen Program, a State Preliminary to the Miss America’s
Outstanding Teen Pageant, exists to encourage positive achievement by helping to nurture and
build the scholastic achievement, creative accomplishment, healthy living and community
involvement of our nation’s youth.
Miss Arizona’s Outstanding Teen must be:
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An Ambassador of the Miss Arizona’s Outstanding Teen Organization
Talented and Well-spoken
Attractive, with a Confident, Comfortable, and Commanding Presence
Intelligent and an Eloquent Communicator
A Proven Achiever
A Leader by Virtue of Her Accomplishments
A Role Model Who Inspires and Relates to Young People
A Role Model Who Cares About Her Community
Committed to a Platform Issue of Broad Public Interest
Able to Relate to Young People
Outgoing and Approachable
Reflective of Teens Her Age (she needs to be someone who appears to be a “Teen”)
Contemporary in Her Style and Fashion
A Relatable Young Woman Who Can Connect With Today’s Modern Teen
Energetic, Charismatic, Outgoing
Genuine, Trustworthy, Compassionate, Patient Appreciative, Dedicated
Physically Fit and Emotionally Ready to Handle the Duties and Responsibilities
Manageable, Flexible and Punctual
Enthusiastic About Working with Her Pageant Family
Able to Understand That Her Year is What She Makes it
Able to Understand How Her Role Impacts the Miss Arizona and Miss America Brands
ABOUT
The Miss Arizona’s Outstanding Teen (MAZOT) Program functions under the auspices of the
Miss Arizona Organization whose decisions concerning this program are final.
MAZOT will compete in the national competition called Miss America’s Outstanding Teen.
MAZOT Preparation Team, in conjunction with the Miss Arizona Board, will provide all direction
for her training for this national competition.
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Unlike the contestants in the Miss America Preliminary pageants who cannot be required to pay
an entry fee, the contestants of the Outstanding Teen Program do not fall under the rules of the
Miss America Organization and can be required to pay an entry fee. Contestants and parents
are allowed to approach businesses or individuals to contribute to the entry fee. In Arizona, the
suggested entry fee is $100.
The Local Pageant will follow the competition rules for the Miss Arizona’s Outstanding Teen
Competition. The areas of competitions and the percentage of points for each competition are
similar to Miss America and determined by the Miss America’s Outstanding Teen Organization.
FIND US
Address:
Adrienne Nurss
Miss Arizona’s Outstanding Teen Scholarship Foundation
1659 W. Homecoming Way
Tucson, AZ 85704
Website:
www.missarizona.org
Twitter:
www.twitter.com/missazpageant
Facebook:
www.facebook.com/pages/Miss-Arizonas-Outstanding-Teen
www.facebook.com/Miss.Arizona.America
Pinterest:
www.pinterest.com/missazamerica
LEADERSHIP
The Executive Director of the Miss Arizona’s Oustanding Teen Program is Adrienne Nurss.
Reach her at [email protected] regarding MAZOT Program questions and concerns.
Refer to Section 1 of the Local Pageant Reference Guide for the complete contact list Miss
Arizona Board of Directors and Staff.
FEES FOR CONTESTANTS
Entry fee is the contestant’s responsibility and may be paid by her family, a sponsor, or the local
pageant.
State entry fees are:
 At-large contestants: $550
 Local Participants or Previous State Competitors: $400
 Local Outstanding Teen Titleholders: $300
Local Teen entry fees are:
 $100
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CHILDRENS MIRACLE NETWORK PARTICIPATION AT LOCAL LEVEL
The Miss America’s Outstanding Teen Organization is asking all local teen contestants to
complete a profile at the www.MAOTeen4Kids.org address regardless of whether or not they
choose to help raise funds. This is not a requirement at the local level, but contestants
competing for Miss Arizona’s Outstanding Teen will be asked to raise $100 for Children’s
Miracle Network, and Miss Arizona’s Outstanding Teen will be asked to raised $500 for National
Competition.
Please ensure that each contestant who is competing at your local pageant correctly registers
as a local contestant so that the dollars that are donated on behalf of her as a local contestant
are properly applied to your local funds allocation.
If a contestant becomes the local titleholder and then becomes the state winner and she is the
state titleholder who raises the most funds for the Children’s Miracle Network Hospitals, she will
be announced to the press, at the Miss America’s Outstanding Teen Pageant, and in a national
email blast to all of our subscribers.
The local programs receive 20% of all funds donated and collected by contestants who are
competing at the local level. These funds are allocated back to the local pageants as follows:
 Funds can be applied for by completing the CMNH Scholarship Form for
reimbursement. Reimbursement must be requested in $250 increments at the local
level.
 Locals must award these funds as scholarships to an individual contestant who is
competing at the local pageant.
 The scholarship awards at the local level will be distributed by Miss America’s
Outstanding Teen, Inc. following the state pageant and upon completion of the
required paperwork.
 Funds remain in the local’s allocable scholarship fund for two years. If the remaining
amount does not reach the minimum increment of $250 by the end of the two-year
period, the remainder is forfeited by the local organization.
Requesting that your local contestants fundraise for CMNH and the local organization can result
in some financial benefits to your local organization.
How is the Local 20% Portion Calculated?
60% of all funds collected on behalf of teen contestants competing at local pageants are
donated back to the Miss America Organization (“MAO”), Miss America’s Outstanding Teen
Organization (“MAOTeen”), and the Local Organizations.
Assume your local teen contestants collect $2,000 in donations:
CMNH Portion =
$2,000 X 40% = $800
MAO Portion =
$2,000 X 5% = $100
Local Portion =
$2,000 X 20% = $400
MAOTeen Portion = $2,000 X 35% = $700
More info at www.maoteen.org volunteer resource portal in the local pageant resource manual.
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LOCAL PAGEANT DEFINITIONS
Minimum Number of Contestants
Depending on the number of titles that are being awarded at the Local pageant, the following
requirements apply:
Single Pageants
You must have at least three (3) contestants in your Local teen pageant in order to conduct the
pageant. There are no exceptions to this rule.
Double or Dual Pageants
A Dual/Double local competition requires State board approval.
A Dual Competition is defined as one group of contestants with two (2) titles awarded to
the two highest scoring contestants.
A Double Competition is defined as two groups of contestants with one winner
announced from each group.
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Dual or double competitions are held to award two (2) titles at one (1) event.
Two titles are the maximum number awarded at Dual or Double Competitions.
Each winner must receive a minimum scholarship of $100 OR $100 towards the
winner’s entry fee for State Competition.
At least three (3) contestants must compete for each title. If less than six (6)
contestants show up for the competition, only one title may be given. Even if the
Local pageant has the paperwork for six or more contestants and only five show
up on the day of the competition, only one title can be awarded…no exceptions.
An announcement must be made from the stage explaining how the titles will be
awarded.
One panel of a minimum of five (5) judges can decide the winners. This counts
as two (2) pageants toward the maximum of four (2) system-wide local Miss
America’s Outstanding Teen Pageants each person can judge each Pageant
Year.
Separate support groups should be in place to assist each winner as they
prepare for the State finals and should not have responsibilities with another
contestant (titleholder).
The Dual or Double program must be held in an acceptable public facility and
must be properly advertised.
Each winner must receive the official Miss America’s Outstanding Teen local
crown and sash.
DUAL PAGEANT (example):
Six (6) contestants enter and compete in the pageant.
A. The two (2) contestants with the highest points, based on the Top-5 Final Ballot, are
awarded one title each.
B. Although you may only be awarding two titles and no runners-up, each of the Top-5
Final Ballots must include all the contestants (up to a maximum of 5) with the highest
total points for each of the titles before going into the Top-5 Final Ballot ranking. The
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judges will rank their Top-5 for each title from the remaining names on each of the Top5 Final Ballots.
C. The first runner-up is the contestant with the third highest points, based on the Top-5
Final Ballot. (optional to name a runner-up)
DOUBLE PAGEANT (example):
A. Three (3) contestants sign up for the Miss Teen “A” Title.
B. Three (3) other contestants sign up for the Miss Teen “B” Title.
C. In each phase of competition, all of the contestants for the Miss “A” Title will compete
and be scored and then all of the contestants for the Miss “B” Title will compete and be
scored.
D. 2 Separate auditors must be procured
Titles will be awarded per regular Miss America’s Outstanding Teen preliminary local
pageant rules, including the Top-5 Final Ballot. Two Top-5 Final Ballots will be used:
One for Miss Teen “A” contestants and one for Miss Teen “B” contestants.
Triple Crown Pageants
The following rules have been established to allow “triple” winners to be selected at local
competitions. A Triple Crown local competition requires State board approval.
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OR
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Each winner must receive a minimum scholarship of $100 OR $100 towards the winner’s
entry fee for State Competition.
At least three (3) contestants must compete for each title. If less than nine (9)
contestants, but more than five (5) show up for the competition, only two titles may be
given. Even if the Local pageant has the paperwork for nine or more contestants and
only eight show up on the day of the competition, only two titles can be awarded... no
exceptions.
Three contestants register to compete for Miss Teen “A” Title. The contestant
competing for Miss Teen “A” Title with the highest points based on the Final Ballot will be
awarded the title of Miss A’s Outstanding Teen.
Three contestants register to compete for Miss Teen “B” Title. The contestant
competing for Miss Teen “B” Title with the highest points based on the Final Ballot will be
awarded the title of Miss B’s Outstanding Teen.
Three contestants register to compete for Miss Teen “C” Title. The contestant
competing for Miss Teen “C” Title with the highest points based on the Final Ballot will
be awarded the title of Miss C’s Outstanding Teen.
Three Top-5 Final Ballots will be used: One for Miss Teen “A” contestants, one for Miss
Teen “B” contestants, and one for Miss Teen “C” contestants.
Separate support groups should be in place to assist each winner as they prepare for
the State finals and should not have responsibilities with another contestant (titleholder).
3 separate auditors must be procured.
A minimum of nine (9) contestants enter and compete and titles are awarded to the Top
3 contestants after the Top-5 Final Ballot. One Top-5 Final Ballot will be used.
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Each winner must receive a minimum scholarship of $100 OR $100 towards the winner’s
entry fee for State Competition.
Separate support groups should be in place to assist each winner as they prepare for
the State finals and should not have responsibilities with another contestant (titleholder).
One panel of a minimum of five (5) judges can decide the winners. This counts as three
(3) pageants toward the maximum of four system-wide local Miss America’s Outstanding
Teen Pageants each person can judge each Pageant Year.
Present each winner with an official Miss America’s Outstanding Teen local crown and
sash.
Follow the Miss America’s Outstanding Teen judging system, rules and regulations as they
relate to local competitions, including the Final Ballot.
No contestant can hold the same Local Title for consecutive years. No Exceptions.
Your Field Director must be in attendance.
SIMILAR PAGEANT PARTICIPATION POLICY
If a contestant is selected as a Local titleholder, but is not selected as Miss State’s or Miss
America’s Outstanding Teen, she agrees to continue holding the title of Miss Local’s
Outstanding Teen until her successor is selected or appointed. She agrees that during her
service in that role she will not associate in any way with, promote, or become a contestant or
participant in any other local, state, national or international competition or preliminary
competition of a similar nature to the Miss America’s Outstanding Teen Program. She also
represents that, since she entered the preliminary rounds of the competition for the title of Miss
Local, State, or America’s Outstanding Teen, she has not been a contestant or participant in
any other national or international competition or preliminary competition of a similar nature to
the Miss America’s Outstanding Teen Program.
TWO TITLE POLICY
A local MAZOTeen Titleholder may compete in a new local pageant for the next pageant year
without giving up her previous year’s title. If she does not win the new title, she does not have
to give up the title she held at the time she entered the “new” pageant.
In the event she wins the “new “ title, she must resign her previous title, in writing, within 24
hours. This resignation requires that she no longer be involved in fundraising, appearances or
other duties representing her former local organization.
When her former local pageant holds its new competition, she may appear only as a Visiting
Titleholder. However, if requested by her former ED, she may give a farewell speech to thank
pageant sponsors, etc. In this situation, it is suggested that it be scripted and that the emcee
make a statement concerning the policy prohibiting a contestant from holding two titles
concurrently.
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THE LOCAL PAGEANT PROGRAM TEAM AND BOARD
Refer to Section 3 in The Local Pageant Reference Guide.
PUBLICITY AND SOCIAL MEDIA POLICIES
Refer to Section 3 for in The Local Pageant Reference Guide for Publicity Information.
Refer to the Social Media Policies in Section 3. The rules are set by the Miss America and
MAOTeen Organization.
RESOURCES
The Miss Arizona Scholarship Organization will provide assistance and answer questions posed
by members of the Local Preliminary Scholarship Program Contract holder. Direct questions to
MAZOT Executive Director at [email protected] or your designated Field Director.
Refer to the Miss America’s Outstanding Teen Volunteer Resource Portal for:
 Contestant age, education eligibility, residency/citizen requirements, contestant
rules/regulations.
 MAOTeen Local Pageant Judging Disk for resources, rules, regulations, forms, ballots
and tally sheets and auditing information.
 Marketing materials.
To access, go to www.maoteen.org, Volunteer Tab, and login. If you are a first time user, you
may apply for a password by emailing [email protected] to request access. You will
receive a password once MAZOTeen staff verifies your eligibility. Email Adrienne to have your
pageant added to the MAZOTeen CMN fundraising site if it is not listed already.
CONTESTANT QUALIFICATION
All contestants must comply with the posted rules on the maoteen.org resource portal as well as
the rules within the state where she is competing. She must be an:
 Official Resident of Arizona (Per national rules)
 Official current student (Per national rules)
 Official US citizen (Per national rules)
Homeschooled Students
Homeschooled students are permitted to participate in the Miss America’s Outstanding Teen
Program provided they supply the proper documentation. Please see Part B of the Miss
America’s Outstanding Teen - Scholastic Achievement Information, Scholastic Achievement
Competition Application Form for further details at the State and National Levels. As required in
Section 2.3.3 of the National Contestant Application and Contract, she must attach
documentation showing her current grade ranking according to her homeschool certification and
her state’s requirements concerning homeschooling.
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Contestants Categories for Miss Arizona’s Outstanding Teen Pageant
There are three categories of contestants who are able to compete at the MAZOT State
Competition:
 Local Titleholders
 Local contestants who competed at a Local Pageant (but did not win a title) or Previous
State Competitors
 An “At Large” contestant is defined as any girl or teen meeting the qualifications who did
not compete in a Local Program but may pay a fee to compete at the State competition.
CONTESTANTS
There are many strategies to use to announce that your organization is seeking Outstanding
Teen contestants. Please refer to Section 4 of the Local Pageant Reference Guide for further
information.
FORMS
Required contestant forms for the State Pageant are available on resource portal at ?
Required contestant forms for a Local Pageant
Most forms needed to conduct a local Outstanding Teen Pageant are located on the
www.maoteen.org Volunteer Resource Portal, in this section of the guide or the Miss Arizona
Organization is able to provide forms used at State level to be modified for a local pageant.
Contestant Contract. Each Local Pageant contestant is required to complete the
“Application and Contract for Competing in the 20__ State and Local Pageants of the
Miss America’s Outstanding Teen Competition” (State/Local Contestant Application and
Contract”) before entering each Local Pageant. See the online Judging Disk for Local
information on the Miss America’s Outstanding Teen Resource Portal for the most
current version of the State/Local Contestant Application and Contract. The parents
must also sign the contract. The contract must be notarized.
Local Release & Indemnity Form. Prior to the competition, the contestant must read
and sign the Release and Indemnity form. Her parents must also sign it. It must be
witnessed by the ED or a member of the Local Program staff. Local Release and
Indemnity Form located in this section of the Local Pageant Reference Guide.
Resume and Platform:
Among other forms, the contestant will need to prepare a Resume and a Platform
Statement to include in the Judges’ Book. The MAOTeen guidelines for these
documents must be strictly followed and are specifically stated on the instructions and
samples located at maoteen.org on the Volunteer Resource Portal.
PHOTOS AND WARDROBE
Refer to Section 4 for photo guidelines.
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See Competition Information in this section for information regarding wardrobe. ALL
wardrobe must be in good taste and appropriate for the contestant’s age.
PRODUCTION RULES
Please refer to Production Rules in section 4. Additional rules listed below:
Double Talents
If a Contestant wishes to perform a double talent, e.g., singing and dancing, or singing and
piano playing, she must perform both live on stage. She will only be judged for what is
performed live. For example, if a Contestant dances to a pre-recorded CD of herself singing,
she will only be judged on her dancing. If she sings on stage and performs a dance segment
with it, she will be judged on both singing and dance.
Talents Involving Original Work or Material
Any Contestant who plans to present a talent act that involves prior original work on her part
(e.g., own painting, dressmaking, music arrangement, song writing, dramatic reading) must
have notarized authentication that she created the work if she wishes to receive credit for the
work. The Miss Arizona Organization requires this authentication. This responsibility rests with
the Contestant and her Teen Director or the contestant herself if she is an “At Large” contestant.
Note: Starting the 2014-2015 Local competition year (2015 State year), state contestants will be
allowed to perform the same talent they performed from a previous year for 2 years MAX,
whether these years are consecutive or nonconsecutive.
Concerning the requirements for the on-stage competition, please refer to information in
Competition Procedures in this section. The producer, Local ED and the Judges’ Chairman
should discuss these procedures early in the process of planning the production.
PROGRAM BOOK
Please refer to Section 4.
JUDGES AND JUDGING
The MAOTeen Judges and Auditor information and forms needed are organized in one,
comprehensive Local Pageant Judging Disk on the Resource Portal. Go to www.maoteen.org,
click Volunteer tab, and login. Please refer to the Judging Disk for rules, regulations, and
procedures per MAOTeen Organization and this guide for Arizona rules.
It is permissible to have the same panel of judges for both the Outstanding Teen and Miss
competitions with no restriction on the total number of contestants. However, there must be a
separate set of judging forms and tally sheets for the Outstanding Teen and Miss competition.
Please procure a separate auditor for each competition.
Although parents and coaches may ask the Local ED for feedback from the judges concerning
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the performance or scores of a contestant, it is prohibited that judges give any feedback about
a non-winning contestant at any level of the Outstanding Teen Program. This is an issue of
liability. The judges may, if requested, give feedback to the ED concerning the winner only with
suggestions about preparation for State Competition. Judges are to be told not to discuss the
contestants or competition with each other or anyone at all.
Parents of contestants and titleholders are prohibited from judging a Local Outstanding Teen
Pageant at the age level where their daughter is eligible to compete.
The Local Judging Disk located on the Volunteer Resource Portal at www.maoteen.org
contains the following information:
 Expectations of a Miss America’s Outstanding Teen Local Pageant Judge
 Current Judging Rules
 Composition of a Miss America’s Outstanding Teen Local Pageant Judges Panel
 Required Judges Forms, Judging Forms, Requirements, and Tools
 Limitations on the number of pageants each person can judge a Miss America’s
Outstanding Teen Local Pageant during each “Pageant Year”
Who May Not Judge a Miss America’s Outstanding Teen Local Pageant?
 A Miss America’s Outstanding Teen Local and State Pageants: A current Miss America
System State or Local titleholder may not judge a State or Local Miss America’s
Outstanding Teen Pageant.
 Anyone who provides any type of training, regardless of whether or not the potential
judge is compensated or uncompensated for the training.
 Anyone under the age of 21 years
 Anyone who might “financially benefit” from working with contestants in any capacity
within the Miss America or Miss America’s Outstanding Teen Programs
Examples, but not limited to:
Pageant, Interview, Wardrobe, Image Coaches
Contestant Hairdresser or Make-Up Artist
Pageant Wardrobe Retailer
Contestant Fitness Trainer
 Sponsors and Donors, including their employees or family members - may not judge a
pageant they support
 Business or social connections to a contestant or her family - may not judge that
contestant
 Relatives of a current titleholder or still-eligible Local or State Miss America’s
Outstanding Teen or Miss America System contestant
 Former Miss America’s Outstanding Teen Local or State Titleholders:
o May not judge until a minimum of 3 years after she aged out, married, or won a
state title
o Can never judge any of her previous competitors
o Can never judge any former “Teen” titleholders who held the teen title at the
same time as the Former Contestant held the “Miss” title
 Former Miss America System Local or State Titleholders:
o Can never judge any of her previous competitors
o Can never judge any former “Teen” titleholders who held the teen title at the
same time as the Former Contestant held the “Miss” title
 Potential Contestants:
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



If a woman is within the age and marital limits or otherwise eligible to compete in
the Miss America System, then she cannot judge.
Relatives of Local Board Members cannot judge that local pageant
Miss “A” Local Pageant Board Members may not judge the Miss “Z” Local Pageant in 2
consecutive years
Two “affiliated” judges cannot serve together on a judges’ panel
Examples:
Couples, Roommates, Co-Workers
No one may judge the same pageant in two consecutive years
Note: In a shared judging panel, if there is a judging rule difference between Teen and Miss,
whichever rule is more restrictive applies.
Selection of Judges, Required Report of Judges Selected, Judges’ Chairperson, Judges’
Books
Refer to Section 4 of The Local Pageant Reference Guide.
One Panel Judging for Double, Triple and Combined Miss & Teen Competitions
It is permissible to have the same panel of judges for both an Outstanding Teen and Miss Local
competition with no restriction on the total number of contestants. However, there must be a
separate set of judging forms and tally sheets for the Outstanding Teen and Miss competition.
You must procure a separate set of auditors for each compeition.
In a combined Miss & Teen Local Pageant, in order to provide clarity for judges and auditors:
 Print all Teen ballots/score sheets on light pink paper
 Print all Miss ballots/score sheets on light blue paper
 Print the word “Teen” or “Miss” on the top of each sheet
 Per judging protocol, have the Judges Chair disburse only the proper score sheet to the
judges immediately prior to the specific competition.
 Per judging protocol, the Judge’s Chair immediately picks up the score sheets after the
judges finish scoring, and immediately gives to auditors.
It is also permissible to have the same panel of judges for a double or triple pageant. To
provide clarity for judges and auditors, please print boldly the title names on the top of each
sheet: “Miss Title A” or “Miss Title B” and if applicable “Miss C” on the top of each score sheet.
At least five (5) judges must serve on a panel. You must procure a separate set of auditors for
each competition.
Local Competition Information
For a Local Pageant, all contestants will compete in a private 6-minute Interview, Lifestyle and
Fitness in Active Wear, Evening Wear, Talent and On-Stage Question during the competition.
The Auditors will tally points for each phase and the contestants with the top highest scores will
be posted on a final ballot. At this point, all previous points will be discarded and each of the
Top Five contestants will have zero points. The final ballot will then be given back to the judges
to mark their rankings for the top 5 contestants. The Top 5 ranking determines the order of
finish.
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There is no Scholastic Achievement competition category for Local Miss America’s Outstanding
Teen Pageants.
Percentages of each category for a Local Pageant are:
Private Interview - 25% (new for 2014)
Talent - 35%
Evening Wear/On-Stage Question - 25% (new for 2014)
Lifestyle & Fitness - 15% (new for 2014)
Interview - 25%
This will be a private panel interview with 5-7 judges. Judges will ask the questions
based on the contestant’s resume and platform essay. Judges will also ask current
event, social issue, opinion and personality questions. The interview will be 6 minutes
with no opening or closing statements by the contestant. Contestants are introduced
upon entering the room followed immediately by judges’ questions. Contestants in the
are required to champion a community service platform at the State and National levels
and all paperwork should reflect the platform issue they would like to promote during
their year of service. A podium must be used. Interview begins with the introduction of
Contestant. Interview is six (6) minutes, stopping at the 6:00 mark. Note: Interview is 8
minutes for State Competition.
Evening Wear & On-Stage Question 25%
Contestants will model a gown of their own choosing. The evening gown should also
reflect the contestant’s personality and individuality. The Evening Wear/On-Stage
Question phase of competition is designed for the judge to assess the contestant's
beauty, poise, grace, and commanding stage presence, as well as for the contestant to
make an on-stage statement of her interests, opinions, and aspirations in answer to a
question selected for her. One question will be asked and the judge is to consider the
answer to the question.
Lifestyle and Fitness in Active wear - 15%
Attire for this competition is designated by the State pageant. Required attire is either
black bike shorts or black tight-ankle yoga crop pants and one solid-colored wide-strap
fitted tank top or T-shirt (local pageant’s choice of color). The required footwear is white
tennis shoes, like Keds, with little to no writing and no-show socks. ALL contestants are
required to wear the same attire for the Lifestyle and Fitness Competition in your Local
Pageant. Each contestant may model her fitness attire OR perform a very brief,
standardized fitness routine for this category.
Talent - 35%
Contestants perform a talent (such as singing, dancing, juggling, baton twirling, musical
instrument, monologue, etc.) of no more than 90 seconds. Talents will be timed. Each
contestant will wear an outfit or costume that complements her talent performance.
Contestants are encouraged to express their own personality and individuality. Any
accompaniment must be on a CD and should enhance overall performance without
duplicating the contestant’s vocal or instrumental melody. No live accompaniment will be
permitted. Talent must pass copyright permissions; see attached information sheet.
Talent selections will be accepted on a first-come, first-served basis. No talent
selection may be shared by more than one contestant.
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Top Five Interview and Top Five Ballot
Local Miss America’s Outstanding Teen Pageants are NOT allowed to separately call
out and announce a Top Five, and therefore there is no Top Five discussion. At Local
Miss America’s Outstanding Teen Pageants the auditor simply hands the Final Ballot
back to the judges with all names crossed out except for the Top Five contestants and
has each judge rank the contestants with the pre-set scores on the “Final Ballot” form.
Do not include the contestant number on the Top Five Ballot.
ALL wardrobe must be in good taste and appropriate for the contestant’s age.
Note: The Executive Director, Judges’ Chairman and Producer should work together to
assure that the Pageant complies with the rules, regulations, procedures and protocols
in the per the Miss America's Outstanding Teen LOCAL Judging Disk located at
www.maoteen.org.
State Competition Information
Pease share with your local contestants that the scoring is different for the State competition.
Preliminary Nights of Multi- Night State Pageants:
Interview 25%, Conducted at podium for 8 min. with no closing statement
Evening Wear & On-stage Question 20%
Talent 35%
Fitness 10%
Scholastic Achievement 10%
Final Night of Multi-night State Pageants:
Composite 35%
Fitness 15%
Evening Wear 15%
Talent 35%
Top Five
Final Ballot
Judges’ Orientation and Selection of Auditors
The orientation of the Judges is the responsibility of the Miss Arizona Field Directors.
Please refer to the Local Pageant Judging Disk at www.maoteen.org for all documents, rules,
regulations regarding judges, judging and auditors.
Announcement Form
The passing of the Announcement Form must be done in plain view, from the auditor to the
emcee; not taken backstage.
ANNOUNCING OF RESULTS PROTOCOL
Refer Section 4 of the Local Pageant reference Guide.
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SCHOLARSHIPS AND AWARDS
The winners of Local Outstanding Teen pageants must be awarded a minimum scholarship of
$100 (OR $100 towards the winner’s entry fee for State Competition). Unlike the Miss Arizona
Scholarship Rules, the Miss Arizona Board of Directors requires on the LOCAL LEVEL that you
pay out the $100 scholarship award to Teen winners immediately in cash; have your titleholder
sign a waiver that she received this payment so you will not be liable at a later date. Teen
winners and runners-up at the STATE LEVEL will follow the Miss Arizona Scholarship Rules
below.
CROWNS AND SASHES
Crowns: Official Miss America's Outstanding Teen Local Crowns
are provided by K.A.
Concepts. The prices remain the same, and are committed to aggressively stopping any
forgeries or duplicates. To order the official crowns go to www.thebestcrowns.com/MAOCrowns. Official crown for Local Outstanding Teen titleholders is not required.
Sashes: The Sash Company is the official sash company of Miss America and Miss America's
Outstanding Teen. To order, go to www.thesashcompany.com or call 1-877-443-SASH. Official
sash is required for Local Outstanding Teen titleholders.
MAOTeen Official Local Pageant Trophies and Awards Vendor
We encourage you to purchase your pageant awards, plaques, trophies, judges’
mementos/gifts, etc. from Schoppy’s. Schoppy’s has had a long-term business relationship with
the Miss America Organization. Schoppy’s has been the official gift and awards supplier for the
Miss America Organization for decades and in recent years became the Miss America’s
Outstanding Teen Organization’s official supplier for trophies, plaques, and other awards.
Schoppy’s telephone number is 609-653-1684 and they are located at 1030 Shore Road,
Linwood, New Jersey 08221-2447. Schoppy’s web address is: www.schoppy.com/missamerica-awards-1/miss-america-s-outstanding-teen.
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Local Pageant Release and Indemnity Agreement
I, ___________________________, a contestant in the Miss _________’s Outstanding Teen
Scholarship Pageant, do hereby knowingly and voluntarily release the above referenced
pageant, The Miss _______________ ‘s Outstanding Teen Scholarship Pageant, the Miss
Arizona’s Outstanding Teen Scholarship Pageant, the Miss Arizona Scholarship Pageant and
the Miss America’s Outstanding Teen Pageant, Inc., their Officers, Directors, Trustees, Judges,
and employees and any other person, firm, individual, or corporation charged or chargeable with
responsibility or liability, their heirs, administrators, executors, successors and assigns from and
against any and all claims, lawsuits, demands, damages, loss of services, actions and causes of
action based upon, arising out of, or in any way related to any honors rights or awards sought
by me as a contestant in the Miss ____________ ‘s Outstanding Teen Pageant, the Miss
Arizona’s Outstanding Teen Scholarship Pageant, the Miss Arizona Scholarship Pageant or the
Miss America’s Outstanding Teen Pageant, the conduct of business thereat, the ownership and
possession of any honors, rights or awards thereby, any negligent act, act of misfeasance or
nonfeasance by the referenced pageants, or any of their agents, contractors, servants,
employees or licensees in connection with any honors or awards bestowed at said pageants.
Further, I do hereby agree to exonerate, hold harmless, and indemnify such pageants listed
above from any and all claims that I, or my representative may have against such pageants,
past, present or future in connection with such honors, rights, and awards. Such indemnification
to include any and all fees (including reasonable attorney’s fees), costs and other expenses
reasonably incurred by or on behalf of the above referenced pageants and investigation of or
defense against any such claims, lawsuits, demands, actions or causes of action.
I have had a full and adequate opportunity to be thoroughly advised of the terms and conditions
of this release and indemnity agreement by counsel of my own choosing. I have also been
afforded the opportunity to ask any and all questions that I have concerning this document and
it’s execution by me. I do fully understand the terms of this agreement and do intentionally and
voluntarily agree to same.
__________________________________
_______________________________
Contestant’s Signature
age.
Parent signature if contestant is not yet 18 years of
STATE OF:
COUNTY OF:
(Must be Notarized Below)
)
) SS.
)
Sworn and subscribed to before me this ___________ day of ______________, 200___.
_________________________________________
Notary Public
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Miss Arizona’s Outstanding Teen
Scholarship Award Rules and Regulations
page 1 of 2
1.
Scholarship awards shall be expended for tuition and books only.
2.
Requests for scholarship awards are processed upon receipt of current statements from
colleges or official educational institutions (tuition and books only). All statements and
invoices must be accompanied by a cover letter from the contestant.
3.
Contestants must use the scholarship awards won at the Local level prior to applying for
their State scholarship awards. Contestants must submit a letter from the Local
Executive Director that verifies the local scholarship has been paid.
4.
Scholarship awards must be used for current educational expenses. Contestants may
submit invoices for payment directly from the provider of the educational service.
Contestants may not request payment or reimbursement for expenses that are or have
been covered through any other financial aid source, other than student loans that meet
the provisions of paragraph #5 below.
5.
Scholarship awards may be used for outstanding loan obligations owed to the school,
government agencies or financial institutions provided the loan is not in default, and
provided the student has satisfactorily completed the course work for which the loan was
obtained.
6.
Contestants must submit documentation from the school, government agency or
financial institution, which shows that the contestant is either the primary or secondary
payer of the loan obligation.
Notice of payments due should be sent to
[email protected] Checks will be made payable to the school, government
agency or financial institution. Checks are only payable to these institutions and may not
be written to the Contestant for reimbursement. The only time reimbursements may
occur are for current semester books when proper documentation is presented.
7.
Scholarship awards may be used for future educational expenses. Contestants must
begin use of their scholarship awards within one year upon graduating high school. If a
Contestant has no activity in her scholarship awards account during this period, the
funds in her account will be forfeited. There will be no exceptions.
a.
A Contestant who begins use of her scholarship award within the time
designated above will then be required to show continuous activity in her
scholarship award endeavors up to a limit of two years following the date the
scholarship award is received. If there occurs a one year period in which there is
no activity in an account, then the balance of that account will be forfeited.
Similarly, any balance remaining in the Contestant’s account two years following
the date the scholarship is received will be forfeited.
Scholarship Award Rules and Regulations, page 2 of 2
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66
b.
An exception to the time limits described above may be made if the Contestant,
prior to the expiration date, makes a written appeal to the Scholarship Awards
Committee, citing compelling reasons why the time period should be extended.
The Scholarship Awards Committee will review the request and determine
whether or not an extended time period is warranted. The decision of the
Scholarship Awards Committee shall be final and binding.
8.
Scholarship awards that have been forfeited will remain in the scholarship awards
account for future awards.
9.
All scholarship awards may be taxable to the recipient, and it is the responsibility of the
contestant to determine her liability.
10.
All requests for scholarship award payments with required documents should be sent to
[email protected]
11.
It is the responsibility of the Contestant to initiate the payment process. Payment is
made directly to the school or lending institution. There is a minimum of 6 week
processing time to receive the scholarship.
Should the Miss Arizona’s Outstanding Teen chosen not be able to fulfill the obligations of her
position, her replacement will not receive the amount of scholarship awarded to the original
winner.
I do fully understand the terms of the scholarship agreement and do intentionally and voluntarily
agree to these rules and regulations.
Signature of Miss Arizona Contestant
Signature of Parent or Guardian
If Contestant is under 18.
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Miss Arizona’s Outstanding Teen
Request for Scholarship Form
This form is to be signed and dated and submitted with your scholarship request to
[email protected]
The following information is required and must be attached to this document:
 Letter from contestant requesting payment of scholarship to her university/college or
lending institution (including promissory note), the payment address and other
pertinent payment information including student account number.
 Letter from local pageant executive director verifying that local scholarship monies
have been exhausted without forfeiting.
 Original detailed and current copy of tuition bill, showing a balance due. (“Zero
balance” tuition statements are not accepted.)
 (If applicable) book reimbursement for current semester only – attach original
receipts.
Your name:
______________________________________________
Address:
______________________________________________
Email:
______________________________________________
Phone:
______________________________________________
Year competed: ______________________________________________
Title:
______________________________________________
Name of awards you received and amount of scholarship:
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
I understand it will take a minimum of 6 weeks for payment to be processed and mailed to my
university/college.
________________________________
Signature
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