P5 – Maintenance of Organic Integrity ECOCERT ICO – Processor/Handler OSP Page 1 of 8 P5 – Maintenance of Organic Integrity NOP §205.272 Organic standards require that handling procedures, processes, storage, and equipment present no contamination risk to organic products from commingling with non-organic products or contamination with prohibited substances. Packaging materials, bins, and storage containers must not contain synthetic fungicides, preservatives or fumigants. Certified organic processors and handlers must comply with all applicable Federal, State, and International regulations, as well as additional requirements for protection of organic integrity. Procedures used to maintain organic integrity must be documented. Attach a complete written description or schematic product flowchart that shows the movement of all organic products, from incoming/receiving through production to outgoing/shipping. Indicate where ingredients and processing aids are added. P5 – Maintenance of Organic Integrity NOP §205.272 A. QUALITY MANAGEMENT: Organic Control Points (OCP), similar to Hazard Analysis Critical Control Points (HACCP), are points in the production system where the integrity of the organic product may be compromised. Factors to consider in an OCP program include: physical proximity, inadequate storage, equipment labeling, and employee training. Examples of compromised integrity include commingling with non-organic products, contamination by sanitizers or pesticides, and improper cleaning of equipment prior to running organic products. Do you have an Organic Control Point (OCP) program in place to address areas of potential No Yes contamination? If no, do you have plans to implement an Organic Control Point program? No Yes If yes, list the Organic Control Points you have identified in your process and the means of protecting organic integrity or attach a copy of your Organic Control Points Program: If you have questions, we are happy to help. Please call: 1-888-337-8246. Submit your application at info.ecocertico@ecocert.com / Fax: 317-708-0628 P5 – Maintenance of Organic Integrity ECOCERT ICO – Processor/Handler OSP Page 2 of 8 Please describe your procedures ensuring personnel have appropriate training in organic handling practices and general food handling/protection: Is this training documented? Do you have a Quality Assurance (QA) program in place? If yes, what program do you use? HACCP No No TQM Other (specify): Indicate type(s) of product testing used. Check all applicable types: Ingredients prior to purchase Finished product Ingredients upon receipt Other (specify): Are ingredient samples retained? No Are finished product samples retained? No Do you have a product recall system in place? If yes, please describe your product recall system: No Yes Yes Product during production Yes How long Yes How long Yes If you have questions, we are happy to help. Please call: 1-888-337-8246. Submit your application at info.ecocertico@ecocert.com / Fax: 317-708-0628 P5 – Maintenance of Organic Integrity ECOCERT ICO – Processor/Handler OSP Page 3 of 8 P5 – Maintenance of Organic Integrity NOP §205.272 B. EQUIPMENT CLEANING: To prevent commingling and contamination, all equipment used in organic production or handling must be free of non-organic product and prohibited materials. Equipment used for both organic and non-organic processing and handling must be cleaned and/or flushed prior to use on organic products. Keep records of equipment cleaning and flushing activities. List all equipment used in organic processing. Please use additional sheets if necessary. Equipment name Example – Industrial mixer Products processed Lavender body lotion Dedicated to organic? Y/N Y Cleaned before organic runs? Y/N Purged before organic runs? Y/N List cleaning/disinfecting products on this form in A7 – Inputs Describe your cleaning and purging procedures below. Include information like the quantity purged, where it goes, and your documentation. What cleaning management and monitoring records do you keep? If you have questions, we are happy to help. Please call: 1-888-337-8246. Submit your application at info.ecocertico@ecocert.com / Fax: 317-708-0628 P5 – Maintenance of Organic Integrity ECOCERT ICO – Processor/Handler OSP P5 – Maintenance of Organic Integrity C. SANITATION Describe all cleaning methods and products used. List cleaning and disinfecting products on this form in A7 – Inputs Cleaning product Cleaning method(s) and Cleaning products Area Equipment used status (allowed or frequency used prohibited) Page 4 of 8 NOP §205.272 Documentation used to show that the activity is completed Receiving area Ingredient storage Product transfer Production area Packaging area Other, specify: Other, specify: If you have questions, we are happy to help. Please call: 1-888-337-8246. Submit your application at info.ecocertico@ecocert.com / Fax: 317-708-0628 P5 – Maintenance of Organic Integrity ECOCERT ICO – Processor/Handler OSP Page 5 of 8 Do all surfaces that have contact with organic products (sold as food) consist of food grade materials? No Yes How do you ensure that no residues from prohibited cleaners and sanitizers (not listed in the National List §205.605) remain on food contact surfaces? If you have questions, we are happy to help. Please call: 1-888-337-8246. Submit your application at info.ecocertico@ecocert.com / Fax: 317-708-0628 P5 – Maintenance of Organic Integrity ECOCERT ICO – Processor/Handler OSP Page 6 of 8 P5 – Maintenance of Organic Integrity NOP §205.272 D. STORAGE: Operators must keep organic and non-organic products in separate storage areas and prevent commingling and contamination. Storage records must be maintained. Describe your storage locations. Storage use Location and Name or number on map Type (e.g. bins, freezer, section) Dedicated organic? Y/N Measures to prevent commingling/contamination problems Ingredient storage Packaging material storage In-process storage Finished product storage Off-site storage (Provide contact information and certificate) Other, specify: If you have questions, we are happy to help. Please call: 1-888-337-8246. Submit your application at info.ecocertico@ecocert.com / Fax: 317-708-0628 P5 – Maintenance of Organic Integrity ECOCERT ICO – Processor/Handler OSP Page 7 of 8 Where are the cleaning and sanitizing materials stored? Where are oils, paints, lubricants and pesticides stored? P5 – Maintenance of Organic Integrity E. TRANSPORTATION NOP §205.272 Incoming Who is responsible for incoming product transportation? Self Shipper Other (specify): In what forms are incoming products/ingredients received? Dry bulk Liquid bulk Unlined drums Metal drums Paper bags Other (specify): Plastic crates Plastic lined drums Tote bags Cardboard or fiber drums How are incoming products transported? How do you ensure incoming transportation units were cleaned prior to the loading of organic products (e.g. documented cleaning, inspection, etc.)? If you have questions, we are happy to help. Please call: 1-888-337-8246. Submit your application at info.ecocertico@ecocert.com / Fax: 317-708-0628 P5 – Maintenance of Organic Integrity ECOCERT ICO – Processor/Handler OSP Page 8 of 8 How do you prevent contamination and commingling of organic products during incoming transportation? Dedicated organic only Use of pallets Notification to the transport company Pallet tags stating “organic” Separate area in transport unit Reception verification prior to loading (specify): Other (specify): Outgoing Who is responsible for the outgoing product transportation? Self Shipper In what forms are finished products shipped? Dry bulk Cardboard cases Cardboard drums Paper bags Other (specify): Liquid bulk Metal drums Plastic crates Other (specify): Tote bags Foil bags Cans Tote boxes Mesh bags Bottles How are outgoing products transported? How do you ensure outgoing transport units were cleaned prior to the loading of organic products (such as inspection, documented cleaning, etc.) How do you prevent contamination and commingling of organic products during outgoing transportation? Dedicated organic only Use of pallets Organic product shrink-wrapped Separate area in transport unit Other (specify): Applicant Initials Date Pallet tags stating “organic” Notification to the transport company Approval CM Form code P5 (v1) (f) Last update 12/24/2013 If you have questions, we are happy to help. Please call: 1-888-337-8246. Submit your application at info.ecocertico@ecocert.com / Fax: 317-708-0628