2011 RESPONSIBILITIES OF ASSOCIATE DEANS (EDUCATION) UPDATED 28/3/2011 Statute 2.3 – The Faculties OUTLINE OF RESPONSIBILITY URL REFERENCE: STATUTE 10.2 Subject to Statute 3.1 – “The chancellor and the deputy chancellors, to Statute 3.2 - The vice-chancellor and president and to subsection 10.3, where the dean has vacated the chair or is absent from any meeting of the faculty or the faculty board, notwithstanding Statute 1.2 - Meetings - http://www.monash.edu.au/pubs/calendar/st atutes/statute02.html 10.2.1 the deputy dean; or 10.2.2 if there is no deputy dean or if the deputy dean has vacated the chair or is absent, the associate dean; or 10.2.3 if there is no associate dean or if the associate dean has vacated the chair or is absent, a person elected by the members present from amongst their number - shall take the chair”. Statute 2.9 – The Committee of Deans 2.3 “Where the dean of the faculty is unable to attend a meeting of the committee, the associate dean of the faculty, or failing him a professor of the faculty nominated by the dean, may, with the consent of the chairman, attend and vote at the meeting as an alternate for the dean”. Statute 3: Officers of To assist the dean of a faculty in the execution of the dean's powers and duties, the dean may appoint one or more associate deans of the faculty, to whom the http://www.monash.edu.au/pubs/calendar/st atutes/statute03.html Office of Planning and Quality – Education Policy and Programs 1 the University OUTLINE OF RESPONSIBILITY dean may delegate any of his or her powers and duties. (Section 2A) URL REFERENCE: In the dean’s absence, if Council has not appointed an acting dean and if there is no deputy dean or the deputy dean is also absent, then the associate dean is the acting dean. (Section 3) Statute 4: Discipline 4. Reporting of general misconduct – “Subject to this section, a person in the employment of the university who has reasonable grounds to believe that an act of general misconduct has been committed by a student must report the matter to the associate dean (teaching) of the relevant faculty or the associate dean's nominee who may - http://www.monash.edu.au/pubs/calendar/st atutes/statute04.html 4.1.1 fine the student a sum not exceeding $300; 4.1.2 suspend the student from the university for a period not exceeding eight weeks; or 4.1.3 report the matter to the faculty manager”. 8. Non - examination cheating and assisting to cheat - 8.3.1 “the chief examiner must give written notice of the disallowance and the reasons for it to the student and to the associate dean (teaching) of the faculty concerned”. Faculties Regulations 9. Faculty Discipline Committee - 9.5.1 “two members of the teaching staff of the faculty, one being the associate dean (teaching) or the associate dean's nominee who shall chair the committee”. REGULATIONS Faculty regulations for all faculties state that associate deans are members of the faculty board. http://www.monash.edu.au/pubs/calendar/c ouncil/regulation03.html Office of Planning and Quality – Education Policy and Programs 2 Administration of trust and other property regulations Academic and Administrative Complaints and Grievances Policy Academic Progress: Faculty Academic Progress Committee Procedure Collaborative Coursework Arrangements Procedures Complaints and Grievances of Coursework Students OUTLINE OF RESPONSIBILITY URL REFERENCE: Associate deans sit on the boards of some trusts. http://monash.edu/pubs/calendar/secure/reg ulation16.html EDUCATION POLICY BANK (A-Z) Responsibility for Implementation “The APC chair should normally be the Associate Dean Teaching (or their nominee).” http://www.policy.monash.edu/policybank/academic/education/management/com plaints-grievance-policy.html http://www.policy.monash.edu/policybank/academic/education/conduct/facultyapc-committees-procedures.html Responsibilities: Basis of Referral Determination of Action Discussions must be undertaken with the Faculty Dean, Associate Dean (Teaching) and Faculty Manager as to whether the proposed collaborative coursework arrangement advances faculty teaching imperatives, and whether academic quality can be achieved and maintained. Associate Dean (Teaching) also shares responsibility for the written agreement setting out the conditions for provision of teaching. “In the case of an academic grievance, the grievance officer will direct the matter http://www.policy.monash.edu/policybank/academic/education/management/coll aborative-coursework-arrangementsprocedures.html http://www.policy.monash.edu/policybank/academic/education/management/com plaints-grievance-coursework- Office of Planning and Quality – Education Policy and Programs 3 Procedures OUTLINE OF RESPONSIBILITY to the Associate Dean (Education), or nominee, of the appropriate faculty.” URL REFERENCE: procedures.html Responsibilities - Investigation and conciliation Responsibilities: Course Structure Procedures (Undergraduate Coursework) Coursework Course Review Procedures Course Flexibility and Articulation Double Degree Programs Cross Faculty Programs “The dean in consultation with the associate dean (education), course coordinator and course management committee will appoint a self-review team to lead the self-review and produce a self-review report.” http://www.policy.monash.edu/policybank/academic/education/awards/coursestructure-procedures.html http://www.policy.monash.edu/policybank/academic/education/quality/coursewor k-course-review-procedures.html “Review panels for academic areas are nominated by the dean in consultation with the Associate Dean (Education), course coordinator and course management committee of the course being reviewed.” Course Review Guidelines “On receiving the review report, the dean in consultation with the Associate Dean (Education), course coordinator and course management committee…” (follow-up action plan). Self Review – “The dean in consultation with the associate dean (education), course coordinator and course management committee will appoint a self-review team to lead the self-review and produce a self-review report on the basis of information and data relating to the terms of reference”. http://www.policy.monash.edu/policybank/academic/education/quality/coursereview-guidelines.html Panel Membership – “Review panels for courses are nominated by the dean in consultation with the associate dean (education), course coordinator and course Office of Planning and Quality – Education Policy and Programs 4 OUTLINE OF RESPONSIBILITY management committee of the course being reviewed”. Discipline: Student Procedures Developing an implementation plan – “On receiving the review report, the Dean in consultation with the Associate Dean (Education), course coordinator and course management committee”...will follow the dot points outlined in the guidelines. General misconduct – “A person in the employment of the University who has reasonable grounds to believe that an act of general misconduct has been committed by an Open Universities student must report the matter to the associate dean (teaching) of the relevant faculty or the associate dean's nominee who may - URL REFERENCE: http://www.policy.monash.edu/policybank/academic/education/conduct/studentdiscipline-procedures.html 2.1.1 fine the student a sum not exceeding $300; or 2.2.2 report the matter to the faculty manager”. Non Examination Cheating – “the chief examiner/staff member in charge of the unit must give written notice of the disallowance to the student and to the associate dean (teaching) of the faculty concerned”; The Faculty Discipline Committee – “Where an allegation of general/academic misconduct is reported to a faculty manager or a student lodges a written appeal with the faculty manager against a fine imposed by an associate dean (teaching) or the dean's nominee or against a disallowance of work”. Establishing Disestablishing and Amending Coursework The Faculty Discipline Committee – “faculty discipline committee consists of three members of the faculty, one being the associate dean (teaching) or the associate dean's nominee who shall chair the committee and may, in any particular case, include a member or employee of the Open Universities Student Association”. Acceptable proposals will be submitted by the Associate Dean (Education)/Faculty Manager to the Faculty Board and Dean for faculty approval. (Statute 6.1.2 http://www.policy.monash.edu/policybank/academic/education/development/esta blish-disestablish-amend-coursework- Office of Planning and Quality – Education Policy and Programs 5 Course Procedures OUTLINE OF RESPONSIBILITY Courses and Degrees) URL REFERENCE: courses-procedures.html Responsibilities: University Course proposal templates University Course Endorsement Process Establishing Cross Disciplinary Units Procedures Responsible for developing and naming new units in cross/multi-discipline areas, consultation with the relevant faculty needs to occur prior to the unit being submitted to the teaching and managing faculty boards. http://www.policy.monash.edu/policybank/academic/education/development/esta blishing-cross-disciplinary-unitsprocedures.html Plagiarism Procedures “Where work is disallowed by the Chief Examiner (or nominee), this must be reported in writing to the student and the Associate Dean (Teaching).” http://www.policy.monash.edu/policybank/academic/education/conduct/plagiaris m-procedures.html Posthumous Completion and Conferral of Awards Policy Posthumous Completion and Conferral of Awards Procedures Responsibility for Implementation http://www.policy.monash.edu/policybank/academic/education/awards/posthumo us-conferral-policy.html “If it is not possible to confer the full award in which the student had been enrolled, the faculty will consider whether the student had fully qualified for an alternative exit award. In this case, the Associate Dean (Teaching) (title may vary according to faculty) will instruct faculty enrolment staff to arrange for the student to receive the alternative qualification as an exit award.” http://www.policy.monash.edu/policybank/academic/education/awards/posthumo us-conferral-procedures.html Transcripts and Associate Deans (Teaching) shall write annually to the University’s Scholarships Committee listing any Faculty prizes and scholarships proposed for inclusion on http://www.policy.monash.edu/policybank/academic/education/awards/transcript Office of Planning and Quality – Education Policy and Programs 6 Testamurs Procedures Unit Assessment Procedures OUTLINE OF RESPONSIBILITY transcripts. URL REFERENCE: s-and-testamurs-procedures.html Where an individual faculty holds that ranking is relevant for its student cohort, the Associate Dean (Teaching) shall advise the Student and Staff Services Division of the units for which rankings are to be recorded and the number of ranks required for each unit. Assessment and Results Record Keeping and Security: “Suspected breaches of security must be reported to the Chief Examiner and the Head of School (or the Associate Dean (Education) in the faculties with no schools)”. http://www.policy.monash.edu/policybank/academic/education/assessment/unitassessment-procedures.html Responsibilities: Unit Guide Procedures Assessment Regime Implementation of the Assessment Regime “Teaching staff will forward potential improvements to the Unit Guide to the Associate Dean (Education) who will provide feedback to CALT.” http://www.policy.monash.edu/policybank/academic/education/management/unit -guide-procedures.html Responsibilities: Use of the Unit Guide Template Use of the Unit Guide Office of Planning and Quality – Education Policy and Programs 7 Office of Planning and Quality – Education Policy and Programs 8