2011 RESPONSIBILITIES OF ASSOCIATE DEANS (EDUCATION)
UPDATED 28/3/2011
Statute 2.3 – The
Faculties
OUTLINE OF RESPONSIBILITY
URL REFERENCE:
STATUTE
10.2 Subject to Statute 3.1 – “The chancellor and the deputy chancellors, to
Statute 3.2 - The vice-chancellor and president and to subsection 10.3, where the
dean has vacated the chair or is absent from any meeting of the faculty or the
faculty board, notwithstanding Statute 1.2 - Meetings -
http://www.monash.edu.au/pubs/calendar/st
atutes/statute02.html
10.2.1 the deputy dean; or
10.2.2 if there is no deputy dean or if the deputy dean has vacated the chair or is
absent, the associate dean; or
10.2.3 if there is no associate dean or if the associate dean has vacated the chair
or is absent, a person elected by the members present from amongst their number
- shall take the chair”.
Statute 2.9 – The
Committee of Deans
2.3 “Where the dean of the faculty is unable to attend a meeting of the committee,
the associate dean of the faculty, or failing him a professor of the faculty
nominated by the dean, may, with the consent of the chairman, attend and vote at
the meeting as an alternate for the dean”.
Statute 3: Officers of
To assist the dean of a faculty in the execution of the dean's powers and duties,
the dean may appoint one or more associate deans of the faculty, to whom the
http://www.monash.edu.au/pubs/calendar/st
atutes/statute03.html
Office of Planning and Quality – Education Policy and Programs
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the University
OUTLINE OF RESPONSIBILITY
dean may delegate any of his or her powers and duties. (Section 2A)
URL REFERENCE:
In the dean’s absence, if Council has not appointed an acting dean and if there is
no deputy dean or the deputy dean is also absent, then the associate dean is the
acting dean. (Section 3)
Statute 4: Discipline
4. Reporting of general misconduct – “Subject to this section, a person in the
employment of the university who has reasonable grounds to believe that an act of
general misconduct has been committed by a student must report the matter to
the associate dean (teaching) of the relevant faculty or the associate dean's
nominee who may -
http://www.monash.edu.au/pubs/calendar/st
atutes/statute04.html
4.1.1 fine the student a sum not exceeding $300;
4.1.2 suspend the student from the university for a period not exceeding eight
weeks; or
4.1.3 report the matter to the faculty manager”.
8. Non - examination cheating and assisting to cheat - 8.3.1 “the chief examiner
must give written notice of the disallowance and the reasons for it to the student
and to the associate dean (teaching) of the faculty concerned”.
Faculties Regulations
9. Faculty Discipline Committee - 9.5.1 “two members of the teaching staff of the
faculty, one being the associate dean (teaching) or the associate dean's nominee
who shall chair the committee”.
REGULATIONS
Faculty regulations for all faculties state that associate deans are members of the
faculty board.
http://www.monash.edu.au/pubs/calendar/c
ouncil/regulation03.html
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Administration of trust
and other property
regulations
Academic and
Administrative
Complaints and
Grievances Policy
Academic Progress:
Faculty Academic
Progress Committee
Procedure
Collaborative
Coursework
Arrangements
Procedures
Complaints and
Grievances of
Coursework Students
OUTLINE OF RESPONSIBILITY
URL REFERENCE:
Associate deans sit on the boards of some trusts.
http://monash.edu/pubs/calendar/secure/reg
ulation16.html
EDUCATION POLICY BANK (A-Z)
Responsibility for Implementation
“The APC chair should normally be the Associate Dean Teaching (or their
nominee).”
http://www.policy.monash.edu/policybank/academic/education/management/com
plaints-grievance-policy.html
http://www.policy.monash.edu/policybank/academic/education/conduct/facultyapc-committees-procedures.html
Responsibilities:
 Basis of Referral
 Determination of Action
Discussions must be undertaken with the Faculty Dean, Associate Dean
(Teaching) and Faculty Manager as to whether the proposed collaborative
coursework arrangement advances faculty teaching imperatives, and whether
academic quality can be achieved and maintained.
Associate Dean (Teaching) also shares responsibility for the written agreement
setting out the conditions for provision of teaching.
“In the case of an academic grievance, the grievance officer will direct the matter
http://www.policy.monash.edu/policybank/academic/education/management/coll
aborative-coursework-arrangementsprocedures.html
http://www.policy.monash.edu/policybank/academic/education/management/com
plaints-grievance-coursework-
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Procedures
OUTLINE OF RESPONSIBILITY
to the Associate Dean (Education), or nominee, of the appropriate faculty.”
URL REFERENCE:
procedures.html
Responsibilities - Investigation and conciliation
Responsibilities:
Course Structure
Procedures
(Undergraduate
Coursework)
Coursework Course
Review Procedures



Course Flexibility and Articulation
Double Degree Programs
Cross Faculty Programs
“The dean in consultation with the associate dean (education), course coordinator
and course management committee will appoint a self-review team to lead the
self-review and produce a self-review report.”
http://www.policy.monash.edu/policybank/academic/education/awards/coursestructure-procedures.html
http://www.policy.monash.edu/policybank/academic/education/quality/coursewor
k-course-review-procedures.html
“Review panels for academic areas are nominated by the dean in consultation
with the Associate Dean (Education), course coordinator and course management
committee of the course being reviewed.”
Course Review
Guidelines
“On receiving the review report, the dean in consultation with the Associate Dean
(Education), course coordinator and course management committee…” (follow-up
action plan).
Self Review – “The dean in consultation with the associate dean (education),
course coordinator and course management committee will appoint a self-review
team to lead the self-review and produce a self-review report on the basis of
information and data relating to the terms of reference”.
http://www.policy.monash.edu/policybank/academic/education/quality/coursereview-guidelines.html
Panel Membership – “Review panels for courses are nominated by the dean in
consultation with the associate dean (education), course coordinator and course
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OUTLINE OF RESPONSIBILITY
management committee of the course being reviewed”.
Discipline: Student
Procedures
Developing an implementation plan – “On receiving the review report, the Dean in
consultation with the Associate Dean (Education), course coordinator and course
management committee”...will follow the dot points outlined in the guidelines.
General misconduct – “A person in the employment of the University who has
reasonable grounds to believe that an act of general misconduct has been
committed by an Open Universities student must report the matter to the associate
dean (teaching) of the relevant faculty or the associate dean's nominee who may -
URL REFERENCE:
http://www.policy.monash.edu/policybank/academic/education/conduct/studentdiscipline-procedures.html
2.1.1 fine the student a sum not exceeding $300; or
2.2.2 report the matter to the faculty manager”.
Non Examination Cheating – “the chief examiner/staff member in charge of the
unit must give written notice of the disallowance to the student and to the
associate dean (teaching) of the faculty concerned”;
The Faculty Discipline Committee – “Where an allegation of general/academic
misconduct is reported to a faculty manager or a student lodges a written appeal
with the faculty manager against a fine imposed by an associate dean (teaching)
or the dean's nominee or against a disallowance of work”.
Establishing
Disestablishing and
Amending Coursework
The Faculty Discipline Committee – “faculty discipline committee consists of three
members of the faculty, one being the associate dean (teaching) or the associate
dean's nominee who shall chair the committee and may, in any particular case,
include a member or employee of the Open Universities Student Association”.
Acceptable proposals will be submitted by the Associate Dean (Education)/Faculty
Manager to the Faculty Board and Dean for faculty approval. (Statute 6.1.2
http://www.policy.monash.edu/policybank/academic/education/development/esta
blish-disestablish-amend-coursework-
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Course Procedures
OUTLINE OF RESPONSIBILITY
Courses and Degrees)
URL REFERENCE:
courses-procedures.html
Responsibilities:
 University Course proposal templates
 University Course Endorsement Process
Establishing Cross
Disciplinary Units
Procedures
Responsible for developing and naming new units in cross/multi-discipline areas,
consultation with the relevant faculty needs to occur prior to the unit being
submitted to the teaching and managing faculty boards.
http://www.policy.monash.edu/policybank/academic/education/development/esta
blishing-cross-disciplinary-unitsprocedures.html
Plagiarism Procedures
“Where work is disallowed by the Chief Examiner (or nominee), this must be
reported in writing to the student and the Associate Dean (Teaching).”
http://www.policy.monash.edu/policybank/academic/education/conduct/plagiaris
m-procedures.html
Posthumous
Completion and
Conferral of Awards
Policy
Posthumous
Completion and
Conferral of Awards
Procedures
Responsibility for Implementation
http://www.policy.monash.edu/policybank/academic/education/awards/posthumo
us-conferral-policy.html
“If it is not possible to confer the full award in which the student had been enrolled,
the faculty will consider whether the student had fully qualified for an alternative
exit award. In this case, the Associate Dean (Teaching) (title may vary according
to faculty) will instruct faculty enrolment staff to arrange for the student to receive
the alternative qualification as an exit award.”
http://www.policy.monash.edu/policybank/academic/education/awards/posthumo
us-conferral-procedures.html
Transcripts and
Associate Deans (Teaching) shall write annually to the University’s Scholarships
Committee listing any Faculty prizes and scholarships proposed for inclusion on
http://www.policy.monash.edu/policybank/academic/education/awards/transcript
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Testamurs Procedures
Unit Assessment
Procedures
OUTLINE OF RESPONSIBILITY
transcripts.
URL REFERENCE:
s-and-testamurs-procedures.html
Where an individual faculty holds that ranking is relevant for its student cohort, the
Associate Dean (Teaching) shall advise the Student and Staff Services Division of
the units for which rankings are to be recorded and the number of ranks required
for each unit.
Assessment and Results Record Keeping and Security: “Suspected breaches of
security must be reported to the Chief Examiner and the Head of School (or the
Associate Dean (Education) in the faculties with no schools)”.
http://www.policy.monash.edu/policybank/academic/education/assessment/unitassessment-procedures.html
Responsibilities:


Unit Guide Procedures
Assessment Regime
Implementation of the Assessment Regime
“Teaching staff will forward potential improvements to the Unit Guide to the
Associate Dean (Education) who will provide feedback to CALT.”
http://www.policy.monash.edu/policybank/academic/education/management/unit
-guide-procedures.html
Responsibilities:


Use of the Unit Guide Template
Use of the Unit Guide
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