Student-Parent
Handbook
Haliwa-Saponi Tribal School
130 Haliwa-Saponi Trail
Hollister, NC 27844
Phone: (252) 257-5853
Fax: (252) 257-1093
Website: www.hstsedu.org
Email: haliwaschool@yahoo.com
“Catch the Vision”
PLEASE BE ADVISED THAT THE SCHOOL CONSTANTLY REVIEWS AND REVISES BOARD/HANDBOOK POLICIES DURING
THE SCHOOL YEAR. As A CONSEQUENCE, SOME POLICY CHANGES COULD OCCUR DURING THE YEAR AND WILL TAKE
EFFECT IMMEDIATELY. THE SCHOOL WILL COMMUNICATE THESE CHANGES TO PARENTS AND STUDENTS
THROUGHANNOUNCEMENTS AND MEMOS AS WARRANTED. Revisions have been approved by the HSTS Board of
Education on July 17, 2015.
1
Table of Contents
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School Calendar (p. 3)
Essential Knowledge (p. 4)
Mission, Pledge, Vision, and HSTS Core Values (p. 5 - 6)
Haliwa-Saponi Tribal School School/Parent /Student Compact (p. 7-10)
Daily Operations - Instructional Day (p. 11)
Inclement Weather Policy (p. 11)
Student Attendance Policy (p. 11 – 13)
Medication Administration Policy (p. 12)
Excessive Absences (p. 13)
Transportation Policy (p. 14)
Field Trip Policy (p. 14)
Dress Code Policy (p. 14- 16)
Student Discipline Code (p. 16 – 24)
Electronic Devices and Acceptable Computer Use Policy (p. 24 – 29)
Dignity for All Students (Bullying and Harassment Information) (p. 29 – 30)
Academic Integrity, Plagiarism and other Forms of Academic Cheating Policy (p. 30-32)
Miscellaneous Policies and procedures (32 – 35)
Student Evaluation (p. 35 – 36)
Promotion and Retention Policy (p. 36 - 37)
Student Records Policy (p. 37)
Graduation Policy (p. 37 - 38)
Transcripts (p. 39)
Tests and Testing Schedule (p. 39)
Career and College Promise Transfer Pathway (p. 40)
Family Educational Rights and Privacy Act (FERPA) (p. 41 - 45)
Athletic Eligibility Policy (p. 45 – 46)
Driver’s Education and Eligibility Certificates (p. 46 - 47)
Mandated Student Health Information (p. 47 - 48)
Grievance Policy (p. 49 - 52)
Appendix A: Due Process form (p. 52)
Appendix B: Athletic forms (p. 53 – 59)
Appendix C: Grievance Form (p. 60)
Appendix D: ASW form (p. 61 – 62)
Signature Page must be signed and returned by Friday, August 14, 2015. There
should be one signature page for every child enrolled in the school. This is the
last page in the handbook. (p. 63-64)
2
20
27
19
26
16
23
30
15
22
29
14
21
28
13
20
27
11
18
25
10
17
24
8
1
29
22
15
Tu
30
23
16
9
2
We
3
31
24
17
10
Th
26
19
12
Th
March
4
3
We
5
30
23
6
4
25
18
11
Fr
27
20
13
Fr
31
24
17
4
Sa
7
25
18
11
9
2
5
26
19
12
Sa
28
21
14
25
18
11
4
26
19
12
5
We
25
18
11
4
30
23
16
9
2
5
26
19
27
20
13
6
We
April
12
Tu
29
22
15
8
1
We
6
7
28
21
14
Th
31
24
17
10
Th
3
27
20
13
Th
August
Tu
7
4
8
1
29
22
15
Fr
25
18
11
Fr
28
21
14
Fr
8
1
5
9
2
30
23
16
Sa
26
19
12
Sa
29
22
15
Sa
February:
12 – Progress Reports Due
15 – Progress Reports Go Home
March:
12 – March Madness Concert @
6:30p
18 – End of Third Quarter
21-28 – Spring Break (Holiday)
27 – Easter
30 – Report Cards Go Home
April:
15 – PowWow (No School)
18 – PowWow Clean-Up (No
School)
29 – Progress Reports Due
24
17
10
3
Mo
28
27
Su
21
14
7
20
13
6
Mo
31
30
Su
24
17
10
3
Mo
23
16
Su
December
29
28
3
10
Sa
Tu
22
21
16
9
2
Fr
Tu
15
14
Th
November
8
7
1
We
January:
1 – New Years Day (Holiday)
4 – School Resumes
st
8 – End of 1 Semester
11 – No School Teacher Workday
nd
12 – 2 Semester Begins
th
th
14 – 6 - 8 Grade Parent Class
Meeting
18 – Dr. Martin Luther King Jr. Day
rd
th
21 – 3 - 5 Grade Parent Class
Meeting
st
28 – K-1 Grade Parent Class
Meeting
7
6
Mo
9
8
Su
2
1
Mo
13
12
Su
6
5
Tu
6
3
8
1
30
23
16
9
2
Mo
25
18
11
4
Mo
28
21
14
7
Mo
8
1
30
23
16
9
2
We
5
3
31
24
17
10
Tu
26
19
12
Tu
25
18
11
4
We
May
27
20
13
6
We
3
7
5
26
19
12
Th
28
21
14
Th
24
17
10
Th
January
29
22
15
Tu
September
4
8
1
6
27
20
13
Fr
29
22
15
Fr
25
18
11
Fr
5
9
2
7
28
21
14
Sa
30
23
16
Sa
26
19
12
Sa
May:
2 – Progress Reports Go Home
7 – Jr/Sr Prom @8p
12 – Concert & Art Show @ 6:30p
16 – Testing begins
27 – Graduation @ 6p
30 – Memorial Day (Holiday)
June:
3 – Testing ends
8 – Teacher’s last day of work
29
22
15
Su
31
24
17
10
Su
27
20
13
Su
4
7
5
26
19
12
Su
28
21
14
Su
25
18
11
Su
27
20
13
6
Mo
29
22
15
8
1
Mo
26
19
12
5
Mo
October
6
28
21
14
7
We
1
9
2
7
28
21
14
Tu
23
16
Tu
29
22
15
8
1
We
June
24
17
10
3
We
8
4
9
2
30
23
16
Th
25
18
11
Th
29
22
15
Th
February
27
20
13
Tu
Fr
2
Sa
5
3
24
17
10
Fr
26
19
12
Fr
30
23
16
9
3
6
4
25
18
11
Sa
27
20
13
Sa
31
24
17
10
December 3
January 7
February 4
March 3
April 7
May 5
June 2
PD/Annual Leave/Teacher Workday
Early Dismissal
Snow Day (Given Back if Unused)
Holiday
Board Meeting (7pm Unless Rescheduled)
Parent Meeting
Each early Dismissal will be at 1:00p
July 9
July 17 – Retreat
August 6
September 3
October 1
November 5
School Board Meetings:
August:
3 – Teachers Return / PD
10 – Elementary Open House
11 – Middle / High Open House
12 – 1st Day of School 12
September:
7 – Labor Day (Holiday)
11 – Progress Reports Due
14 – Progress Reports Go Home
October:
10 – Fall Festival 10a – 3p
st
16 – End of 1 Quarter
19 – Report Cards Go Home
22,23 – Parent Teacher Conferences (Early Dismissal)
November:
11 – Veterans Day (Holiday)
th
th
12 – 9 & 10 Grade Parent Class Meeting
th
17 – 11 & 12th Grade Parent Class Meeting
20 – Progress Reports Due
23 – Progress Reports Go Home
24 – Thanksgiving Feast and Early Dismissal
25-27 – Thanksgiving (Holiday)
December:
17 – Christmas Concert @ 6:30p
23-31 – Christmas Holidays
Mo
July
Su
Phone: (252) 257-5853
Fax: (252) 257-1093
Calendar Year: 2015-2016
Haliwa-Saponi Tribal School
130 Haliwa-Saponi Trail
Hollister, NC 27844
3
Essential Knowledge
All students are expected to be to school by 7:55 a.m. All students are expected to
remain at school until dismissal unless there is a legal excuse for them to be late or
leave early. See attendance section for legal excuses to miss school.
School is dismissed at 3:30 on Monday, Tuesday, Thursday, and Friday. School is
dismissed at 1:00 on Wednesday. All other early scheduled dismissal days will be at
1:00.
Students must follow the dress code as stated in the handbook. Shirts must be
tucked into waistbands at all times. This is a change from last year. Student clothing
should not distract from the educational focus of school.
Parents who would like to visit their child’s classroom should expect to be embedded
into the lesson and to work with students during their visit. For this reason all parents
must contact the teacher in advance so the teacher can prepare a role for the parent
while visiting. We encourage our parents to be involved. Parent visitors should not
distract from the learning of the children in the classroom.
Code of Conduct: All students are to allow the teacher to teach and the other
students the opportunity to learn. If a student cannot behave in such a manner that
allows this to happen then that student will need to be removed from the classroom
setting. It would be our goal for every child to be successful within the classroom.
Homework is expected to be completed every day. There is a new policy that the Board
approved that states students will need to pass their EOG and EOC exams to be
considered for promotion. The completion of homework has a direct impact on
student learning and preparation for testing. Parent conferences can be arranged at
any time.
There is clearly an attendance policy and it will be enforced. Period attendance is
taken at the middle school and high school level. Students may not miss more than
11% of a class and receive credit for that class (20 days in a full year class and ten days
in a semester class). Non-credit is equal to a failing grade. Students in grades K-5 who
miss more than 20 days will be retained. Only students who submit legal
documentation for missed classes will be able to make up work for credit and a
grade. The attendance clerk will be tracking this closely this year and providing
information to teachers on which students can make up work for a grade and which
ones cannot. If a student is going to be absent for the day the parent or legal guardian
should call the school and speak to the attendance clerk (Ms. Michelle Wilson) no later
than 9:00 a.m.
Volunteers are welcome. If interested please contact the HSTS office. Background
checks may be required to be able to volunteer. Please consider this a safety
consideration and not an offensive request.
4
Creating a Positive Learning Environment
Catching the Vision
Parent, guardian, and community support and enthusiasm towards our school and learning is an
important part of your child(ren)'s development and success at HaliwaSaponi Tribal School. The faculty and staff of the school would like to
extend an open invitation to you. We welcome and encourage any ideas,
suggestions, questions or concerns you would be willing to share with us.
Our intent is to create a community of support and learning that allows our
children to reach new horizons. We invite each of you to catch that vision
and help make it happen for every child in our school community.
Mission statement: Haliwa-Saponi Tribal School will provide high quality
education through academics, technology, and community involvement
with integration of American Indian culture. Our students will become
positive, productive, and independent citizens in an ever-changing global
society.
School Pledge: We, the students of Haliwa-Saponi Tribal School, pledge
to become positive, productive, and independent citizens in an everchanging global society.
Vision: Our vision is to create new educational opportunities for students,
parents, teachers, and curriculum leaders in Warren, Halifax, and
surrounding counties with a school that provides:
-Programs and activities to help students develop character, citizenship,
physical fitness, and an appreciation for the arts;
-A challenging, traditional curriculum with a clearly defined set of academic
subjects and skills to be mastered;
-Professional opportunities for teachers to be involved in innovative
teaching methods with accountability for results;
-An academic program that meets the needs of a wide range of learners
from academically gifted to average to those at risk of failure;
-An atmosphere recognizing the vital role of parents in their children's
education by encouraging parent volunteers and involvement;
-An environment which motivates students to strive for excellence, with
high standards of conduct and discipline; and
-A curriculum that will incorporate American Indian culture and technology.
5
HSTS Core Values
Students and staff are encouraged to demonstrate behavior and attitudes
that represent each core value as it relates to the overall community.
1. Respect – Having concern for harmonious relationships; honoring
yourself, your peers, your family, your elders, your ancestors, your
teachers, your school, your community, your tribe/nation. Having
courteous regard for others’ feelings and values. Respect helps people
get along better with each other.
2. Responsibility – We are responsible to our People; past, present and
future, as well as our environment and other living things. Being
responsible is a form of trustworthiness; being accountable for your
words, actions, and conduct in all that you do.
3. Community/Service – We belong to the HSTS community as well as
the communities of our neighborhoods, cities, tribes, and nations. This
means that, along with rights, we have the responsibility to provide
service to make our community a better place for all.
4. Culture – We honor and value our own cultures and those of others.
We recognize we are influenced by many cultures, including Indigenous,
youth, and contemporary western cultures and are mindful in how this
impacts the development of identity.
5. Perseverance – Indigenous people have endured because of the
perseverance and determination of those that came before. We make our
ancestors proud by remaining constant to a purpose, idea or task in spite
of obstacles. We engage our innate strengths and build relationships with
others that support us in developing to our full potential.
6. Reflection – Indigenous thinking and learning is a reflective process
involving a deliberate looking inward, self-awareness and contemplation of
deeper meanings. We support this reflective practice to encourage
thoughtfulness, personal growth, profound learning and meaningful
change.
6
Haliwa-Saponi Tribal School/Parent/Student Compact
History
The Haliwa-Saponi Tribal School was formed under the Charter Schools Act of 1996. In 2000
the school opened in the same building used by the Haliwa Indian School. Since opening, the
school has added one grade level per year and now offers classes from Kindergarten to grade
12. The school follows the North Carolina standard course of study with a focus on Native
American Culture and technology. It is the desire of the school to provide students with a
historical knowledge and appreciation of Haliwa-Saponi culture, while providing them with the
technological skills that are vital to keeping up with today's society.
Educational Program
The Haliwa-Saponi Tribal school serves grades K-12. We offer a college and career readiness
preparatory curriculum while following the North Carolina Common Core Standard Course of
Study. We strive to provide a challenging educational environment for students to enable them
to become productive citizens in the 21st century. In our charter, we have ensured that students
will not experience overcrowding in their classes. It is our vision that this concept will allow
students to receive more one on one instruction, lead to fewer discipline concerns, and result in
more productive instructional time. We also envision that smaller classes will allow teachers to
recognize students' learning styles and create learning opportunities that address a wide range
of multiple intelligences. We also hope to help students begin to recognize and address their
personal strengths and weaknesses. It is our vision for learning to be looked upon as a joyful
enterprise. Learning should be thought of as a life-long process that leads the learner to
understand the world around them. Past experiences should connect with new knowledge and
concepts to help the learner grow.
Haliwa-Saponi Tribal School Family School Partnership Expectations
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The Haliwa-Saponi Tribal School is a learning community committed to discovery,
innovation, and the pursuit of excellence.
Parents and the Haliwa-Saponi Tribal School work together to create and sustain effective
partnerships. The following principles of good practice describe the role and responsibilities
of the parents.
Parents working with the Haliwa-Saponi Tribal School
Parents recognize that effective partnerships require a shared commitment to collaboration,
open lines of communication, understanding each others' views, and mutual respect.
In selecting the Haliwa-Saponi Tribal School, parents seek an optimal match for the needs
of the student, their own expectations and the philosophy and programs of the school.
Parents seek and value the school's perspective of the student.
Parents and the Haliwa-Saponi Tribal School communicate candidly and honestly.
Parents involve themselves in the life of the school, through active participation in social,
extracurricular, and academic events, as well as sharing of time, talents and/or resources.
Parents are familiar with and supportive of the Haliwa-Saponi Tribal School's policies and
procedures as contained in the school publications.
When concerns arise, parents seek information directly from the professionals at the HaliwaSaponi Tribal School, consulting with those best able to address those concerns.
Parents share with the school all religious, cultural, medical, academic, or personal
information that the school may need to work most effectively with students.
Parents will alert the school to issues and situations that come to their attention that may
impact the safety of the school and its students.
Parents provide a home environment that supports the development of positive learning
attitudes and habits
7
Parent visits
Parents who would like to visit their child’s classroom should expect to be embedded
into the lesson and to work with students during their visit. For this reason all parents
must contact the teacher in advance so the teacher can prepare a role for the parent
while visiting. We encourage our parents to be involved. Parent visitors should not
distract from the learning of the children in the classroom.
Volunteers
Volunteers will help enrich the lives and educational experience of every child at the HaliwaSaponi Tribal School. Your presence, regardless of the role you serve, will play an important
part in developing the community we are striving to establish. We feel that significant
involvement by parents and community members will ensure continuous improvement of the
school. If you wish to volunteer at the school, whether on a regular basis or when time permits,
we have a place for you. Please call the main office so we can arrange your visit. Background
checks may be required. Tasks may range from being in the classroom, working on the
grounds, or in the office. We look forward to working together with you.
Ways to become actively involved include but are not limited to:
• Actively supporting students' ongoing learning outside the classroom.
• Assisting with specific projects in the classroom.
• Reading with a child.
• Supervising a club.
• Sharing special expertise with students.
• Participating in school events.
• Mentoring student graduation projects.
• Assisting with athletic practices.
• Assisting with daily office tasks.
• Helping to maintain and beautify the grounds.
• Participating in parent committees.
Parent Teacher Team (P.T.T.) Committee
Towards the beginning of the year you will be contacted about joining the Parent Teacher Team
Committee. The P.T.T. Committee helps support the educational programs of the school
through various fund-raising opportunities. The group is also a voice for parents and helps
establish further communication between parents and staff. Our goal is to have every parent
actively involved in the P.T.T.
Responsibilities: The partnership of teachers, parents, and children
Success in school depends on the partnership of teachers, parents, and children. Each party
has certain responsibilities and obligations. We believe that academic achievement is
maximized when school and home work effectively together.
Teachers are responsible for:
• Modeling appropriate behaviors
• Planning and implementing appropriate educational experiences for each student
• Developing with students clear expectations for classroom conduct and procedures
• Monitoring expectations and accountability consistently
• Regular and clear communication with students and parents
8
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Respecting confidentiality regarding students and families
Parents are responsible for:
• Providing sufficient rest and nutrition for your child
• Ensuring punctual and regular school attendance from 7:45 to 3:00
• Reinforcing school codes for dress and conduct with your child
• Providing a quiet place and time for daily reading, writing, or homework
• Keeping an ill child at home
• Communicating to the teacher any questions or concerns
Students are responsible for:
• Acting with consideration and respect for all other students, staff, volunteers, and visitors
• Using all school materials in a responsible and careful manner
• Keeping track of personal belongings
• Following all school rules about dress, conduct, and safety
• Accepting and completing all school assignments to the best of their ability, neatly, and on
time
• Not displaying inappropriate physical affection for other students on school grounds. If
parents allow their children to date, expressions of physical attention will take place off the
school grounds.
Homework
Homework contributes toward building responsibility, self-discipline and lifelong learning habits.
It is the intention of the Haliwa-Saponi Tribal School staff to assign relevant, challenging and
meaningful homework assignments that reinforce classroom learning objectives. Homework
should provide students with the opportunity to apply information they have learned, review
concepts covered in class, complete unfinished class assignments, and develop independence.
Homework assignments include:
Practice exercises to follow classroom instruction
Preview assignments to prepare for subsequent lessons
Extension assignments to transfer new skills or concepts to new situations
Creative activities to integrate many skills toward the production of a response or product
Actual time required to complete assignments will vary with each student's study habits,
academic skills, and selected course load. If your child is spending an inordinate amount of time
doing homework, you should contact your child's teachers. Students are encouraged to pursue
non-assigned, independent, leisure reading.
Homework Responsibilities of Staff:
• Assign relevant, challenging and meaningful homework that reinforces classroom learning
• Give clear instructions and make sure students understand the purpose
• Give feedback and/or correct homework
• Communicate with other teachers
• Involve parents and contact them if a pattern of late or incomplete homework develops
•
Homework Responsibilities of Parents:
• Set a regular, uninterrupted study time each day
• Establish a quiet, well-lit study area
• Monitor student's organization and daily list of assignments in their agenda
• Help student work to find the answer, not just get it done
• Be supportive when the student gets frustrated with difficult assignments
• Contact teacher to stay well informed about the student's learning process
9
Homework Responsibilities of Students:
• Write down assignments
• Be sure all assignments are clear; don't be afraid to ask questions if necessary
• Set aside a regular time for studying
• Find a quiet, well-lit study area
• Work on homework independently whenever possible, so that it reflects student ability.
• Produce quality work.
• Make sure assignments are done according to the given instructions and completed on time.
Late Work Policies
Students are expected to turn work in on time. If a student does not have homework ready at
the beginning of the class period it is considered late. Students failing to turn in homework may
be assigned a 1 hour after school detention. Homework, at the discretion of the teacher, may be
accepted by the teacher up to 1 day late, however late homework will receive a maximum grade
of 80%, 70% in grades 9-12. The teacher also may choose to give an alternate assignment to
the student; if so this will still be considered late work. Students who excessively fail to turn in
homework assignments will be referred to the office and may face suspension. Students should
realize that the teacher is extending them a courtesy by accepting late work and should not
expect late work to be accepted.
If a student is absent on the day an assignment is due, the assignment in question will be due
on the day the student returns to school. If the student was incapacitated during the absence,
the teacher may permit the student up to two days to make up the missed work. It is the
responsibility of the student to get work missed due to illness or absence. The student is
allowed one day per day absent to make up missed work. Please note that long term projects
are not covered by this rule and are expected to be turned in upon the student's return to school
or if possible brought to school on the due date by a parent or guardian.
Student-led Parent Conferences
Mandatory student-led parent conferences for all children, grades K-12, will be held throughout
the year. Student-Parent-teacher conferences are an important source of communication
between home and school. Periodically, teachers may call to request a conference with parents
if issues or concerns arise. However, you should also feel free to schedule a conference with
your child's teacher anytime you have questions or concerns about your child's performance.
You may schedule a conference by contacting the school office and leaving a message for your
child's teacher indicating that you would like to meet with him/her. We request that you do not
"drop by" during instructional time for a conference, but rather schedule a meeting in advance
so that the teacher may devote his or her attention to addressing your concerns. The principal is
always available to discuss parent questions or concerns. We do however, encourage you to
discuss and try to resolve any questions or concerns involving the classroom with your child's
teacher before contacting the principal.
10
Daily Operations
The Instructional Day
The school day begins at 7:55 and ends at 3:30, Monday, Tuesday, Thursday, and Friday, and
1:00 on Wednesday. Students may begin arriving at 7:35. Students in grades K-5 should report
directly to their classrooms. Students in grades 6-12 should report to the cafeteria and remain
there until time to report to homeroom.
Inclement Weather Policy
If the Haliwa-Saponi Tribal School's daily schedule is affected by inclement weather an all-call
message from the school will be made to all parents who have kept an up-to date phone contact
number with the school office. It will be the principal’s prerogative as to how successive snow
days are rescheduled, if rescheduling is needed based on the school calendar. Make-up days
may occur on a Saturday.
Student Attendance Policy
Regular attendance is vital for a student's success at the Haliwa-Saponi Tribal School.
Attendance in school and participation in class are an integral part of academic achievement
and the teaching-learning process. Regular attendance develops patterns of behavior essential
to professional and personal success in life. Regular attendance by every student is mandatory.
The State of North Carolina requires that every child in the State between the ages of seven (or
younger if enrolled) and 16 years attend school. Parents or legal guardians have the
responsibility for ensuring that students attend and remain at school daily. Students are
required to be in school from 7:45 to 3:00 unless legally excused. Parents should make note of
the school calendar and schedule vacations when school is out of session. Any interruption in a
child's learning pattern often causes setbacks that are difficult to overcome.
What to do when your child is late to school:
All students who arrive late to school, after 7:55 a.m., must be signed in by their parent or
guardian in the main office with Ms. Michelle Wilson, attendance clerk.
Any student accumulating excessive unexcused absences, unexcused tardiness to school or
unexcused early departures will be reported to the appropriate authorities as stated by North
Carolina State School Board policy G.S. 115C-378.
Perfect attendance: In order to qualify for perfect attendance, a student must be present each
day AND have no more than 3 days of tardiness for the year. Educational trips must be preapproved by administration for students to be eligible for perfect attendance recognition.
Steps to follow when your child is absent:
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Call Ms. Michelle Wilson, attendance clerk, at the school by 9:00 am to report the
student's absence (257-5853).
When a student returns to school after absences, he/she must bring a note to the
attendance clerk from his/her parent or guardian stating the reason for each absence.
Please add home phone, work phone, or cell phone number to the note as there is a
possibility we will need to contact you. If a note is not returned with the student then the
absence cannot be counted as excused.
Parents should inform the school of known/planned absences (i.e. family trip, doctor's
appointment, etc.) before the absence. The student should get assignments before the
absence and should have assignments completed on the day the student returns to school.
11
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In the event of prolonged absence, contact the teacher(s) to arrange for work assignments.
Only students who have a legal reason for missing school may make up work for a
grade so parents are encouraged to send the excuses in with the child. This can
affect their grade. The day the student returns to school, he/she is required to get a list of
missed assignments. The student is expected to complete and submit all missed work in a
timely manner (1 day is allowed for each day absent). Students who are legally absent on
the day of a test should make arrangements to stay after school on the day of their return to
take the test.
The following reasons are considered to be legal reasons to be excused from school or
class:
 Illness or Injury (documented by a doctor’s note if absent three or more days in a
row.)
 Quarantine
 Death in the immediate family
 Medical or dental appointments
 Religious observances
 Court or administrative proceedings
 Absence related to deployment activities
 Educational opportunities (approval must be granted by an administrator one
week prior to the absence.)
 School sponsored activity or exam
Administering Medication Policy
Medications, both prescription and over-the-counter, must be sent in the original labeled
container with your child's name, the doctor’s name, and the date. The medication must be
presented to the school receptionist, along with a completely filled out medication administration
form or a signed note from the parent or guardian. The medication will be stored appropriately
and administered according to the indicated dosage and schedule. Students may not keep any
medications, either prescription or non-prescription in their personal space, book bags, lockers,
or clothing. Students are not permitted to use any medication except under the supervision of a
teacher or administrative assistant.
Haliwa-Saponi Tribal School employees may not administer any medication, either prescription
or nonprescription, without written permission from a parent or guardian.
What to do for early dismissals:
Early dismissals are discouraged. Parents should carefully consider each early dismissal as
each one means lost instructional time and may affect their child's performance, which
ultimately could result in retention. When an early dismissal is necessary students should bring
a note from their parent to school in the morning and give it to the attendance clerk, Ms.
Michelle Wilson. The written note must state the time and reason for the early dismissal.
Please add home phone, work phone, or cell phone number to the note as there is a possibility
we will need to contact you to verify the dismissal before releasing your child. If you cannot be
contacted then your child may not be released. Students should not leave early without prior
notice, except in emergencies. Students cannot be picked up between 2:00 and 3:30
without a note from the morning.
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Ms. Michelle will provide the student an early dismissal form.
It is the student's responsibility to see the teacher of each class he/she will be missing. The
teacher should sign the early dismissal form and provide the student with any assignments.
(**Students should see their teacher in-between classes and may have to return for the
assignment later in the day.) These assignments are due completed upon the student's
return to school.
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The completed early dismissal form should be shown to the office when the student is
signed out.
The person picking the student up from school early must come to the school office to
receive the student in person and sign the student out.
If these procedures are not followed the student's absence for the class will be considered
unexcused and the student will not have an opportunity to complete missed assignments.
Students will need to turn in documentation for any doctor or dentist’s visit. The
documentation must be turned in upon return to school with the student to make it a legal
absence from classes.
Excessive Absences
It is expected that a child shall not miss more than eleven percent (11%) of the school year or
this is considered an excessive amount of absenteeism. Parents who allow their child to
exceed this amount of missed school will be processed with the Warren County Magistrate’s
office for failure to send their child to school as required by law. Students must provide
documentation for legal excuses for absences (from the doctor, dentist, counselor, etc.) in order
to avoid having the school file complaints against the parent.
Each quarter the attendance record will be reported on the student’s report card. In grades 612, attendance will be taken by period. Students who miss more than 10 days in a semester
class or who miss more than 20 days in a year long class will receive no credit for that class and
the class will be perceived as failed. Students who provide documents for legal absences may
make up classes missed with the teacher after school.
Any student not in class when class begins will be counted as tardy. Any student in grades 6-12
missing more than 20 minutes of a period will be counted absent. Three times of tardiness will
accumulate to equal one day of being absent.
Students in grades K-5 who miss more than 20 days of school for any and all reasons, no
matter if legal or not, will be retained.
A parent may request an attendance committee hearing to justify their child’s excessive
absences. Unusual circumstances, such as an extended stay in the hospital for a student, can
be brought before the committee for reconsideration of promotion. The attendance committee
will consist of the principal, the classroom teacher, two other teachers, attendance clerk and at
least one parent or legal guardian.
Vacation from School
We discourage parents from taking students out of school for vacation. Students going on trips
or vacations should bring a dated note from their parent/guardian to the principal for approval
one week before the absence. You should make arrangements for make-up assignments before
the absence. You must turn in work assigned before the trip on the first day you return to
school after the trip and complete all missed exams. Otherwise zeroes will be given for
missed work. Absences for vacation are not excused absences and do count toward total
absences for the year.
Drop off and Pick up procedures
All cars should “Enter” in the appropriately labeled driveway, stop at the far corner of the central
school building, let their child out, and immediately depart through the Exit area. Students will
use the walkway to enter the buildings from the road. K-5 students should go directly to their
room while 6-12 students should report to the cafeteria in module D.
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In the afternoon, parents will need to use the “Enter” driveway and form a line with their cars.
Students will be held in the walkway until their ride has moved to the front of the line. A staff
member will advise them when to leave the walkway to go to their car. Cars should then “Exit”
appropriately. Please note, all students must be picked up by within five minutes of dimissal,
unless under the direct supervision of a teacher or coach.
Bus Service
Bus service is available to students although it is not required. If you would like for your child to
ride the bus on a daily basis, please inform the main office so that the bus route can be
appropriately altered.
Students are not allowed to go home with other students unless arrangements have been made
in writing with the main office. If someone, other than a parent or guardian plans to pick up a
student, arrangements should be made with the main office.
Transportation Procedures
Changes in student bus drop off, bus ride or mode of transportation must be submitted to the
attendance clerk, Ms. Michelle Wilson upon arrival to school. The attendance clerk will notify
the office and the bus driver. Ms. Michelle will be located in the main office.
All phone calls that require a change in transportation, bus ride or drop off must be made prior
to 2:00 p.m., 11:30 a.m. on Wednesdays or early dismissal days. Calling later than 2:00 p.m.
may prohibit the school’s ability to notify the students, teacher, and bus driver.
Field Trip Policy
Haliwa-Saponi Tribal School provides the opportunity for students to go on field trips during the
year. All field trips require official school permission slips signed by the student’s parent or
guardian. Phone calls providing permission will not be accepted. A parent who is approved to
be a chaperone for a school field trip may not being other siblings or non-HSTS students who
are not affiliated with that trip. Parents/students who choose to drive or ride in personal vehicles
are not covered under HSTS liability insurance.
Dress Code Policy
The Haliwa-Saponi Tribal School respects the rights of students to exhibit individuality and
choose styles of dress. However, the appearance of students is expected to be consistent with
standards of a positive school climate. Clothing that is distracting, offensive to others or a threat
to health and safety may lead to the disruption of the learning environment. The guidelines listed
below shall apply to all students.
• All undergarments shall be covered at all times, including athletic shorts being worn under
pants. (no sagging)
• Clothing items must fit properly and must cover all types of underclothing. Excessively smallfitting or large-fitting clothing items are not permitted.
• Shirts should be the appropriate length to be tucked in and must be tucked into the
waistband.
• Midriffs and cleavage shall be covered at all times.
• The wearing of tank or spaghetti straps, halter, and tube tops, mesh or see-through clothes,
muscle shirts, bare midriff shirts or blouses and unreasonable short skirts or shirts are
prohibited.
• The appropriate length of skirts and shorts may not be more than 3’’ above the knee.
Slit/splits also apply to the 3” rule. The administration reserves the right to determine the
appropriateness of the length of shorts, skorts, and skirts.
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Pants for males and females must be worn at the top of the hip bones, slightly below the
waist. Baggy and saggy pants will not be permitted. Leggings for girls are to be worn
appropriately and should not be see-through.
Headgear (hats, sweatbands, scarves, hoods, etc.) or sunglasses shall not be worn in
cafeterias, gymnasiums, hallways, classrooms, assemblies, or other learning environments.
These will be confiscated if worn. Students should leave all headgear in their locker/book
bag during the school day.
Clothing shall not be ripped, torn, lace up on the sides, or contain holes.
Shoes must be tight to the feet so as to remain on the foot, fastened and shoe laces tied
appropriately at all times. Students will be required to wear sneakers during active recess
play for safety reasons. Students may not wear slides, flip flops, sandals, or jelly shoes
to school.
Shoes worn should be appropriate to the school environment. Bedroom slippers should not
be worn; neither should shoes will heels higher than 2 inches. Students participating in P.E.
classes should wear athletic shoes.
Chains, spikes, and metal hair picks are not allowed on any school property.
Clothing shall not display messages or illustrations that are indecent, vulgar or advertise
products or services that are not permitted by law to minors.
No clothing displaying any gang symbols or references is allowed. This will include gang
insignias, monikers, color patterns, bandannas, hats, jewelry, clothing, belts, or any other
clothing or personal property with any gang significance.
Large, heavy coats must be removed while inside the classroom.
Students will comply with special dress required in certain classes (Le. Physical Education).
Reasonable accommodations will be allowed for students who, for religious, cultural, or medical
reasons, request permission to waive a particular guideline. Such request shall require prior
approval by the principal.
It is the responsibility of both the student and the parent/guardian to insure that the
student is dressed appropriately for the school day and is in compliance with the dress
code. The dress code shall be enforced any time the student is under the supervision of the
Haliwa-Saponi Tribal School. This includes the regular school day including the cafeteria, the
school bus, and school field trips. Failing to comply with the dress code will have the following
consequences:
For offenses that can be corrected immediately:
• The student will receive one (1) verbal warning per day and the dress code violation must be
fixed immediately.
• If a student is found to be in violation of the dress code after the first warning then the
student will be required to call home for a change of clothes. If no one is available to bring
the items, the school may give the student something appropriate to wear, or the student will
be removed from the instructional setting for the day. If a student refuses to wear the item
provided by the school and/or call home, the student may be suspended from school for 1 to
3 days. The student will be given a letter to take home to get signed by the parent explaining
the violation and the consequences. Excessive violations by a student may also result in
after school detention as determined by the principal.
• If a student continues to violate the dress code after the above measures have been
implemented, then the parent/guardian of the student will be required to attend a conference
at which time a behavior contract will be established. At this point each violation of the dress
code may result in a 1 to 3 day suspension.
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Offenses that cannot be corrected immediately will result in a phone call home, at which
time an appropriate course of action will be determined. Such actions may include one or
more of the following:
• A parent/guardian will bring a change of clothing so that the student is incompliance with the
dress code. The student must remain in the office until the parent/guardian arrives.
• A parent/guardian will be contacted and the student will be sent home for the remainder of
the school day. Should a parent/guardian be unable to be contacted the student will remain
separated from the rest of the student body under supervision by appointed school
personnel.
• The student will be provided with an article of clothing to cover the violation.
• The student will be required to submit a written statement as stated in the previous section.
• If a student continues to violate the dress code after the above measures have been
implemented, then the parent/guardian of the student will be required to attend a conference
at which time a behavior contract will be established. At this point each violation of the dress
code may result in a 1 to 3 day suspension.
Student Discipline Code
Student Learning Expectations
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Attend school punctually and regularly; be on time for all classes.
Attend each class with all materials needed. (pencils, books, paper, etc)
Cooperate with the teacher and respond positively to directions, instructions, educational
information, and other important material being presented.
Complete all class and homework assignments and turn them in on time.
Set aside at least 1 hour per day for study time. This time can be used to complete
homework assignments, prepare for tests, read ahead or for skill improvement, or review the
day's classroom assignments.
Do your part to make the school environment conducive to learning by:
o Showing respect for yourself and others.
o Avoiding "putdowns or cutting remarks" toward others.
o Recognizing individual differences and showing the necessary respect
Classroom Etiquette
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Teachers and other adults should be addressed as Mr., Mrs., or Ms. at all times.
When reciting in class or when called upon, students are to speak clearly.
When a question is addressed towards the entire class, students are to raise their hand
before responding.
Students are expected to remain in their seat unless given permission to move.
Students are expected to respond obediently to teacher requests.
Students are expected to move quietly from one activity to the next.
Students are expected to listen and to focus on academics while in class.
We expect and trust each Haliwa-Saponi Tribal School student to exhibit exemplary behavior;
however we inform our parents and students of the consequences of unacceptable behavior.
While the Student Discipline Code attempts to be comprehensive, it is impossible to anticipate
every situation that may arise at school. The principal is given the authority to address any
conduct not covered in the Student Discipline Code and will use his/her judgment to assign
appropriate consequences for misbehavior.
The code of conduct in the Student Discipline Handbook applies to any student:
• who is on school property at any time;
• who is in attendance at school or any school-sponsored activity, whether on or off school
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who is en route to and from school on a school bus or other school operated vehicle;
whose conduct at any time or in any place has a direct and immediate effect on maintaining
order and discipline in Haliwa-Saponi Tribal School.
Extenuating, Mitigation or Aggravation Circumstances
The Board confers upon the principal and his/her designee the authority to consider
extenuating, mitigating or aggravating circumstances which may exist in a particular case of
misconduct. The principal and his/her designee should consider such circumstances in
determining the most appropriate sanction.
Important Terms
Lunch Detention
Lunch detention is isolation from the other students during the lunch period. Students will be
provided lunch but must eat in a separate location. There will be no talking or making noises
during the lunch detention. Students will not be allowed to leave the detention room.
After-school Detention
• Detention will be held after school Monday, Tuesday, and Thursday each week.
• Unexcused absence from detention will result in additional discipline, which may include
suspension.
• Students must report to detention on the date or period assigned by the teacher or principal.
• The student is responsible for bringing assignments to the detention room.
• Students must bring books or necessary school supplies to use for study as well as anything
they wish to take home as they will not be allowed to return to their locker.
• The students must observe strict silence while in detention.
• The students will not be allowed to leave the room during the detention period.
• The students must behave in an acceptable manner while in detention. Failure to comply will
result in removal from detention and referral to the principal for further disciplinary action,
which may include suspension.
• PARENTS WILL BE REQUIRED TO PICK THEIR CHILD UP AT 4:00 FROM THE
DETENTION ROOM AT SCHOOL. There will not be a four o’clock bus this year.
After-school Community Service
Students may be assigned to community service by the school’s student court. Students who
are repeatedly committing low-level discipline violations in school will be assigned to appear
before a student court where discipline will be decided by a jury of their peers.
In-School Suspension
In-School suspension means a student will be expected to arrive at school and report
immediately to the Principal’s Office. The student will be isolated from all other students for the
day and will be supplied assignments from the class teacher(s) for completion. Behavior of the
student will be consistent with after-school detention rules. Students will not be assigned I.S.S.
for more than four situations. After that they will receive out of school suspension.
Out-of-School Suspension
Out-of-school suspension means the student cannot attend school or be on school property,
cannot attend any school-related events or activities on or off campus, and cannot ride a school
bus. A student that is suspended will receive a grade of zero (0) for all missed work except for
tests and major projects. Tests and major projects must be made up within the time frame given
by the principal, which shall be no longer than three (3) school days. A student may be
suspended for any reasons listed in the Student Handbook for generally up to 10 school days
for any one offense. When a student is suspended, the parents or legal guardian of the pupil
shall be notified in writing of the reasons for such suspension and of a time and place when the
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administrator who initiated the suspension is available for a conference with the parents or
guardian. Extended out of school suspensions will be discussed with the Board of Education.
Expulsion
Expulsion means the student cannot attend school or be on school property, cannot attend any
school related events or activities on or off campus, and cannot ride a school bus. Expulsion will
be permanent.
School Level Procedures:
When a student is sent to the Principal for any disciplinary action or conferencing concerning an
incident, the steps listed below must be followed. These guidelines for disciplinary action
constitute a hearing for the student.
The administrator:
1) Advises the student of the charge(s).
2) Advises the student of the facts on which the charge(s) are based.
3) Gives the student an opportunity to respond to the charge(s) and to provide his/her version.
4) Provides written verification of the proposed disciplinary actions (including a written statement
of appeal procedures to the parent(s)/guardian).
5) Makes every effort to notify the student’s parent(s)/guardian by telephone if immediate action
will be taken to suspend the student based on guidelines in the Student/Parent Handbook
Catalog of Offenses and Consequences
Category I: Minor Offenses
 Category I offenses are those actions that interfere with the normal operation of the
school day for both students and school personnel.
• Tardiness (to class or to school) after 3 tardies in anyone class or to school, the student will
be assigned an afterschool detention and a parent conference will be held where the
student will be notified of his/her status and required to sign a behavior contract. (From this
point further tardies will be considered as Category II)
• General classroom misconduct (talking, sleeping in class, leaving seat without permission,
etc.)
• Failure to follow general instructions.
• Continually unprepared for class
• Eating/drinking in class (gum included)
The above offenses will be dealt with at the teacher/classroom level and disciplinary
consequences are assigned by the teacher depending on the severity of the behavior.
Examples of disciplinary measures students may be given are: a verbal warning, phone call or
letter to parent/guardian, lunch or afterschool detention; or completion of an additional
assignment. Should these prove ineffective and the behavior continues, a parent/guardian
conference will be required and the student will be asked to sign a behavior contract.
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Inappropriate use of an electronic device; phone, camera, IPOD, etc. (including, taking
pictures, making videos and/or posting them on the internet).
Loitering in an unauthorized area
No hall pass
Running, playing, or horseplay (hall or grounds) that may endanger self or others
Improper displays of affection
Unauthorized sale of items (candy, etc.) The items will also be confiscated and held until
picked up by a parent/guardian
Possession of any banned item, IPOD, MP3, etc. (unless teacher approved)
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Other minor offenses
The preceding offenses will be handled in the following manner.
Referral 1: Warning and/or contact with the parent/guardian
Referrals 2 - 4: Warning, appearance before the student court system, parent contact, and/or 1
day suspension. For referrals and each additional referral, students may be assigned 1-day
suspension. Once a student has accumulated a minimum of 5 days of suspension, he/she may
be referred to a pre-expulsion hearing prior to being reinstated where a behavior contract will be
developed; however, Category I offenses generally will not lead to expulsion but may be
considered in addition to other more serious offenses.
The principal may offer the following as an alternative to Out-of-School Suspension:
• A parent may opt to shadow his/her child for one day instead of any 1 day of suspension. A
parent is not to be an active participant in the class and is to be an observer only.
• The principal may limit the number of times that shadowing is allowed instead of
suspension.
• The principal may assign In School Suspension as an alternative to Out of School
suspension.
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Category II: Category II offenses are those actions that are directed against other
persons or their property. These actions may also endanger the health and safety of
oneself or others.
• Minor Vandalism, including graffiti ($25 or less} (Restitution required)
• Minor Theft ($25 or less) (Restitution required)
• Cheating (giving or accepting assistance). Academic dishonesty in the form of forgery,
plagiarism, cheating on standardized tests or turning in another student's or person's work
as their own (e.g. test, quiz, or paper) as their own will not be tolerated. (A grade of zero (O)
will be assigned for the assignment)
• Abusive, profane, or obscene language, gestures, or material (student to student)
• Forging or falsifying information (written or verbal)
• Failure to report to an assigned area.
• Leaving class without permission
• Failure to follow a direct order given by a staff member
• Violation of the Haliwa-Saponi School Technology User Agreement Policy
• Unlawful assembly
• Disrupting a lawful assembly
• Minor disrespect (talking back, rolling eyes, etc.)
• Gambling
• Any activity that endangers self or others while at school
• Invasion of privacy via electronic devices or in person (as determined by the administrator)
Possible sanctions for Category II offenses may include, but are not limited to, one or more of
the following actions:
Referral 1: After-school detention and/or In-School Suspension
Referral 2: 1 to 3 days Suspension
Referral 3: 3 to 5 days Suspension
Referral 4: 5 days suspension and referral to a pre-expulsion hearing where a behavior contract
will be developed.
Referral 5: 5-10 days Suspension and referral for expulsion.
Category III: Serious Offenses
 Category III offenses are those actions that display a lack of regard for school
policies, as well as the rights of other students and school personnel.
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Possession or use of tobacco products or related paraphernalia (lighters, matches, rolling
paper, etc.). For a full explanation on consequences for tobacco use/possession refer to the
section "Tobacco Products"
Deliberate disobedience/refusal to obey school personnel (Insubordination)
Possessing a weapon or look-a-like weapon that does not violate state or federal law
Trespassing by a suspended student
Major disrespect to school personnel
Theft ($25 to $99) (restitution required)
Vandalism ($25 to $99) (restitution required)
Threatening, intimidating, taunting, bullying, or harassing another student (verbally,
physically, or written)
Truancy
Leaving school grounds without administrative permission (also includes failure to sign out)
Fighting at school or at any school sanctioned event. It is considered a fight when two
people are exchanging blows or exerting physical abuse and punishment. When one person
is the total aggressor and the other person does not hit back, this will be considered an
assault and will be treated accordingly. First offense automatically starts at referral 2, the
consequences for fighting are further explained in the section "Violation of Fighting, Assault,
Injury Policy".
Possible sanctions for Category III offenses may include, but are not limited to, one or
more of the following actions:
Referral 1: 3 days Out-of-School Suspension
Referral 2: 5 days Out-of-School Suspension and referral to pre-expulsion hearing where a
behavior contract will be developed
Referral 3: Students will be assigned 5-10 days Out-of School Suspension and recommended
for expulsion. Law enforcement may be notified by either school officials or parents, as
appropriate.
Category IV: Severe Offenses
 Category IV offenses are those actions that violate state or local laws.
• Students of any age or grade will not possess, handle, transmit or conceal an object
commonly classified as a weapon or a dangerous object. (e.g. bullet, shell casing, gun (of
any type), knife (of any type), razor cutting instrument, brass knuckles, rat tail comb, ice
pick, fireworks, etc.) or other object that violates state or federal law
• Threatening, intimidating, or act of physical or verbal abuse to school personnel
• Setting off false fire alarm or setting a fire
• No student shall possess, use, transmit, distribute, conceal or be under the influence of
narcotics, alcoholic beverages, hallucinogenic drugs, amphetamines, barbiturates,
marijuana, inhalants, anabolic steroids, intoxicants or any prohibited or illegal substance. No
student shall possess or transmit any paraphernalia that could be used with any of the
above. The consequences for this offense are further addressed in the section "Narcotics,
Alcoholic Beverages and Stimulant Drugs".
• Use of obscene or profane language, gestures, or material to school personnel
• Invasion of privacy (includes molestation, areas off limits to that sex/gender, and any
applicable violations)
• Major vandalism ($100 or more) (Restitution required)
• Major theft ($100 or more) (Restitution required)
• Unprovoked physical abuse (student(s) attack another student without provocation). The
consequences for this offense are further addressed in the section "Violation of Fighting,
Assault, Injury Policy".
• Gang attack (two or more students attack, threaten, or intimidate another student)
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Possession, manufacture, or discharge of any type of bomb or facsimile/fireworks; also
includes the making of bomb threats and/or making improper 911 calls.
Any student engaging in reckless or unlawful operation of a motor vehicle on school
property
No student shall intimidate or be a party to the intimidation of another student for the
purpose of sexual interest, engage in any form of exhibitionism, or engage in any act of
sexual misconduct during school or school sponsored activities, on school grounds, the bus,
or in transit to or from school.
No student shall possess or distribute sexually explicit materials of any kind.
Category IV offenses will automatically result in a minimum of 5 days suspension.
Additional possible sanctions will include, but are not limited to up to 10 days out-ofschool suspension and/or a recommendation for expulsion. Further, regardless of the
school sanction imposed, law enforcement will be notified as necessary.
Students who are expelled from HSTS may not reapply to return to our
school.
Category V: Bus/Van Offenses
Riding a school bus/van is a privilege, not a right. Appropriate behavior is expected on the bus
at all times. Failure to comply with the rules and regulations will result in the denial of
transportation privileges and/or suspension or expulsion. The drivers shall have complete
authority over and responsibility for the operation of the bus/van. They will maintain order and
immediately report to the principal or other appropriate authority any misconduct. Misconduct on
the bus or van will be treated as if such misconduct had occurred on the grounds of the school.
The following policy will be in effect for all students who ride school buses.
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Fighting while on the bus (refer to the section "Violation of Fighting, Assault, Injury Policy")
Referral 1: 5 days off the bus along with the same consequences for fighting during school
Referral 2: Permanent removal from bus and the same consequences for fighting during
school.
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Safety offenses and refusal to listen to the driver. This offense includes any action that may
cause the driver to stop the bus in order to correct the situation. It also includes actions that
may cause the driver to lose concentration or take his or her eyes off the road.
Referral 1: Warning or other appropriate consequences
Referral 2: 1 day off the bus and parent notification
Referral 3: 3 days off the bus. Parent conference required at school for reinstatement of bus
privileges.
Referral 4: 5 days off the bus. Parent conference required at school for reinstatement of bus
privileges.
Referral 5: Loss of bus privileges for remainder of year. Parents will receive notification by
registered letter.
Additional Bus Rules
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The driver has a schedule and will not wait for tardy students. Missing the bus is not a valid
reason for being absent or tardy from school.
Follow the driver's rules for safe loading.
Enter the bus in a safe manner. Check for traffic. Walk safely to the vehicle. Do not run.
Seat belts must be worn at all times and students must sit with their backs touching the back
of the seat, facing forwards.
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Students must remain seated while the bus is in motion.
Only with the permission of the principal or other appropriate authority will a passenger be
allowed to leave the bus/van at an undesignated stop.
Profanity and other inappropriate language are not tolerated.
Yelling out the windows is prohibited.
Do not leave trash on the bus. No eating or drinking on the bus.
No horseplay, hands to yourself.
School Dress Code is in effect at all times on the bus.
Individuals who are not school personnel are not allowed to approach or enter any school bus or
van. Local authorities will be contacted if this occurs.
Any behavior of a serious nature may result in an immediate removal from the bus for the
remainder of the year at the discretion of the principal.
It will be the responsibility of the parent or guardian to see that the student is transported to and
from school during times when a student has been suspended from the bus.
Regulations described in items above apply to any student during the regular school day
(including field trips), or during school-sponsored after school functions. Disciplinary measures
taken against students for violations of this policy will comply with the requirements of North
Carolina Law. This authority to regulate student conduct may also extend beyond the
boundaries of school property if the conduct in question has a sufficiently direct impact on
school operation.
Violation of Fighting, Assault, Injury Policy
•
•
•
The first violation by a student during a school year shall result in a suspension of the
student for up to five (5) days, and depending upon the severity of the offense, may result in
a long-term suspension for up to the remainder of the school year. The student's parent or
guardian must attend a parent conference before the student will be permitted to return to
school. The second violation during a school year by a student may result in a ten (10) day
suspension. The principal may waive the suspension for the remainder of the school year if
the student and parent or guardian agrees to participate in a conflict resolution program,
however the parent/guardian will be responsible for finding a program and any cost involved.
Student who participate in a conflict resolution program and are involved in a third fight will
be suspended for the remainder of the year.
Furthermore, the school will/may seek prosecution, under relevant statues, of any students
who fight on school property.
Illegal Drugs, Alcohol and Tobacco
The possession and/or use of a controlled substance or alcoholic beverages on school
property are prohibited. If any person is involved in the sale of an illegal substance or is
found to be under the influence of an illegal substance, parents and the local authorities
will be notified. Prescription drugs and over-the- counter drugs cannot be in the
possession of any student. Students requiring medication will have that medication
stored in the main office and dispensed by the HSTS designated personnel.
Possessing, consuming, selling, attempting to sell, distributing, or exchanging alcoholic
beverages, tobacco, tobacco products, bath salts, synthetic drugs, or illegal and/or
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controlled substances, counterfeit and designer drugs, or paraphernalia for use of such
drugs or be under the influence of any such substances on school property or at a
school function are illegal. “Illegal substances” include, but are not limited to, inhalants,
marijuana, synthetic cannabinoids, cocaine, LSD, PCP, amphetamines, heroin, steroids,
look-alike drugs, drug paraphernalia, bath salts, synthetic marijuana, and any
substances commonly referred to as “designer drugs.”
•
•
Possession of these substances shall result in the suspension of the student from the school
for the remainder of the school year.
The only exception to this policy shall be if on the first offense the principal determines that a
long term suspension is not warranted the student shall be suspended from school for a
period not to exceed 45 school days.
The Haliwa-Saponi Tribal School recognizes that the use of tobacco products is a health, safety
and environmental hazard for students, employees, visitors and school. In North Carolina it is
illegal for any person to sell or distribute in any way tobacco products to any person under the
age of eighteen (18). In support of this State law, the Haliwa-Saponi School chooses to
reinforce a clear and consistent message that strengthens the teaching of the harmful effects of
tobacco use and provides a model of wholesome life habits, as well as a healthy working
environment for all. The Haliwa-Saponi School therefore prohibits the use of any and all tobacco
products (including e-cigarettes and hookahs) in or on all properties operated by the HaliwaSaponi Tribal School.
The disciplinary consequences for students violating this policy are as follows:
• First Offense: Suspension for 1 day and the satisfactory completion of an assignment during
the suspension relating to health problems associated with the use of tobacco products and a
parent conference.
• Second Offense: Suspension for up to 3 days.
• Third and subsequent offenses: Suspension for up to 5 days, referral to a pre-expulsion
hearing, and referral to law enforcement or other agency as needed.
To maintain a drug-free environment, local sheriff’s department drug dogs may be brought in
periodically to conduct school wide searches.
Class Cuts / Cutting School
A teacher or other staff member will refer a student to the principal if the student is not in class
but has not been reported as absent, or if a student is suspected to be cutting school. Any
student who cuts class will receive discipline consequence as follows:
• 1st class cut: The student will be assigned In-School Suspension for one (1) day.
• 2nd class cut: The student will be assigned In-School Suspension for three (3) days and a
parent/guardian must attend a parent conference before the student may return
• 3rd class cut: The student will be out of school suspended for three (3) days and a
parent/guardian conference will held with the possibility of expulsion.
Any student who cuts school will receive discipline consequence as follows:
• 1st cut from school: Three (3) days of In-School Suspension.
• 2nd cut from school: Three (3) days of Out-of-School Suspension.
• 3rd cut from school: Out of school suspension pending a student hearing with the Board of
Education at the next regularly schedule meeting.
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DUE PROCESS PROCEDURES
RIGHTS OF APPEAL
The following procedure is to be followed whenever a parent disagrees with a particular discipline decision
administered by the Principal, or his/her designee:
The parent must contact via phone or e-mail the school administration to schedule a Discipline Committee meeting at
a mutually agreeable time, but no later than two school days from the request.
The Discipline Committee will consist of three HSTS staff members appointed by the principal. Teachers involved in
the incident in question cannot serve on the Discipline Committee. No staff member may hear a matter involving his
or her child or family member. The committee is charged with the following duties:
1 -----The committee will review (A) the disciplinary decision currently in effect and (B) the consequences imposed on
the student according to the HSTS Student Handbook.
2-----In accordance with due process, the student will be provided the opportunity to offer objective information which
provides factual evidence establishing a re-consideration of the disciplinary consequences in effect.
3 -----The disciplinary decision will be reviewed in the context of the consequences outlined in the Student Handbook.
The parents/guardians will be informed of the responsibility of the administration to select from a number of
consequences as outlined in the Student Handbook as he deems appropriate. The Discipline Committee is
responsible for providing any additional information that may influence the administration, with the support and
confidence of HSTS Administration, to reconsider any disciplinary change.
4 -----The Discipline Committee will render its recommendation as to whether the decision and consequences stand,
will be modified, or dismissed.
5 -----In the event that the decision and consequences stand affirmed, the parent/guardian will be informed of the
option to continue the appeal, in writing, to the HSTS Board of Education as a final recourse. The parent may write a
letter of grievance to the HSTS Board of Education to request a hearing. All such letters for grades K-12 should be
addressed to the Board of Education Chair.
APPEAL FORM
SEE Appendix A
Electronic devices
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•
•
Wireless communication devices and personal laptops may be used by students for
instructional purposes under the supervision of school staff.
Any device possessed or used in violation of this policy shall be confiscated and only
returned to the student's parent/guardian at the end of the school day. Any student refusing
to surrender the device will be immediately sent to the office where they will remain until
either the device is surrendered to the principal or a parent/guardian arrives to remove them
from school. The student may also be assigned to up to five (5) days of suspension for
insubordination.
Repeat violations of this policy shall result in the suspension of the student for up to three
(3) days and loss of all phone privileges for the remainder of the school year.
The school will assume no financial responsibility for these items once they are confiscated.
If a student is found using or to have used a wireless communication device while taking a
test or quiz then the student will be considered to have cheated on that test/quiz as there is
no way to verify that he/she did not receive inappropriate help. In such a case the student
will receive a grade of zero (0) on the assignment.
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•
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•
•
•
Parents wishing to contact their child during the school day should do so through the school
office as no student is allowed to use a cell phone during the school day for personal use,
only for educational purposes during class.
Students and parents must sign appropriate use policies for wireless devices and internet
use.
Students and parents must sign a statement of liability for school computers.
[Haliwa-Saponi Tribal School assumes no liability for the condition of personal devices.]
Use of HSTS WIFI by personal devices should be limited to laptops, not smart phones.
ACCEPTABLE COMPUTER USE POLICY
Privileges
Internet access is available to students and teachers at the Haliwa-Saponi Tribal School. We
are very pleased to bring this access to HSTS and believe the Internet offers vast, diverse, and
unique learning resources to students and teachers. Computer and network-based technologies
at HSTS, including Internet access, are provided to further your educational goals and
objectives.
With access to computers and people all over the world also comes the availability of material
that may not be considered to be of educational value in the context of the school setting. The
Haliwa-Saponi Tribal School will take precautions to restrict access to such materials. However,
on a global network, it is impossible to control all materials and an industrious user may
discover controversial information. We firmly believe that the valuable information and
interaction available on this worldwide network far outweigh the possibility that users may
procure material that is not consistent with the educational goals of the school.
Students and parents must accept responsibility for technological tools and they must sign a
liability statement for the students to be allowed to take them home.
Responsibilities
The smooth operation of the network relies upon the proper conduct of the end users who must
adhere to strict guidelines. These guidelines are provided here so that students are aware of the
responsibilities they are about to acquire. Students are expected to abide by this Acceptable
Computer Use Policy as well as all current local, state, and federal laws. If an HSTS student
violates any of these provisions, he or she may lose any and all computer access privileges
(including use for school work) for a period of time based on the severity of the violation and/or
face other disciplinary consequences. Severe violations and/or violations of state or federal laws
will incur more serious consequences in accordance with those policies and the law. The
signatures on the Acceptable Computer Use Agreement are legally binding and indicate the
parties who signed have read the terms and conditions carefully and understand their
significance.
Risks and limitation of liability
Since HSTS has a limited campus library, the Internet serves as a powerful and essential
educational tool. However, students and parents must be informed of the potential dangers that
exist on the Internet, including (but not limited to) child/sexual predators, scam artists, and hatebiased materials. HSTS school-based computer use policies have been developed to protect
against these dangers, and student use will be monitored by school staff to enforce these
policies. Students are hereby warned against giving out any personal information over the
Internet, including physical description or photo of self, name, age, address, school attended, or
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returned from work). Students should never meet one-on-one with someone they have met on
the Internet without first seeking guidance from their teacher/advisor and parent/guardian.
Unlike home-based Internet usage, which may be for entertainment and other purposes,
Internet usage at HSTS is for educational purposes only. The Haliwa-Saponi Tribal
School makes no warranties of any kind, whether expressed or implied, for the service it
is providing. HSTS reserves the right to block or filter Internet content that has no educational
purpose, is obscene, contains pornography, or is harmful to minors. HSTS makes no guarantee
that the functions of services provided by or through the HSTS network will be error-free or
without defect. The Haliwa-Saponi Tribal School will not be responsible for any damages a user
may suffer including but not limited to loss of data, delays, nondeliveries, misdeliveries, or
service interruptions caused by provider/user negligence, errors or omissions. HSTS is not
responsible for the accuracy or quality of the information obtained through or stored in the
system or network. HSTS will not be responsible for financial obligations arising through the
unauthorized use of the system. Use any information obtained via the Internet at your own risk.
HSTS Network/Computer Access-Terms and Conditions
A responsible student user of the HSTS Network
• MAY ONLY USE HSTS technology as directed by HSTS staff or as assigned by the teacher.
• MAY USE the Internet to research assigned classroom projects.
• MAY USE the Internet to research/develop educational materials.
• UNDERSTANDS that NONE of his or her communications and information accessible
through the HSTS Network is considered private or confidential.
- UNDERSTANDS that his or her Internet activity may be tracked and monitored and
made available for parental review.
- UNDERSTANDS that HSTS staff may be silently observing his or her workstation
and network activity at any time, and may intervene in this activity at any time.
- UNDERSTANDS that HSTS staff may at anytime examine files, printouts, personal
disks/flash drives or any other material that may aid in maintaining the integrity and
efficient operation of the network/workstation.
- AGREES that he/she will NEVER disclose his or her password to any other student.
- AGREES to NEVER disclose his or her personal information or private information
about another person over the Internet either by posting or by disclosing this
information to another person met on the Internet.
• UNDERSTANDS that security on any computer system serving many users is critical, and it
is the responsibility of all users to help safeguard the integrity of the system. This
responsibility includes the reporting of any potential security breach such as unauthorized or
prohibited use. If you feel you can identify a security problem on the network, you must
notify a teacher or an administrator.
• UNDERSTANDS that if any provision of the HSTS Acceptable Computer Use Policy is
violated, the student may not be allowed to use the HSTS network and disciplinary action
may be taken.
• UNDERSTANDS that if he or she loses the privilege of using the HSTS network, there shall
be no obligation to provide a subsequent opportunity to access the network. This means that
the student may receive failing grades on subsequent in-school activities requiring network
access.
• Students and parents agree to use HSTS technology and network for educational purposes
only.
Workstation Violations: A student is to leave the computer exactly as he or she finds it unless
given specific permission from an instructor. Prohibited changes include, but are not limited to
1. Installing unauthorized software on any workstation or anywhere on the network
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2. Logging on as another user or allowing another individual the use of one's account or
user lD.
3. Stealing, vandalizing or defacing hardware (including keyboards, monitors, and
headphones).
4. Not reporting computer vandalism that you are aware of.
5. Removing or replacing hardware or cables without authorization.
6. Changing the screensaver or desktop backgrounds
7. Moving, adding, deleting, or changing icons on the desktop, including printer icons.
8. Setting themes or sounds; changing the screen resolution or tampering with
operational settings including the Start menu.
Usage Violations: Use of the computer must be in support of education and research and
consistent with the educational objectives of The Haliwa-Saponi Tribal School. The
student is responsible, at all times, for its proper use. Improper use of the HSTS network
and computers is prohibited. Uses of the HSTS network and computers that are
prohibited include, but are not limited to
1. Use of HSTS technologies in support of any illegal purposes.
2. Intentionally uploading, creating, or spreading computer viruses or worms.
3. Attempting to gain unauthorized access to the HSTS network, or any other network, or to
any secure data is considered hacking activity and thus is prohibited. Hacking activity
includes students attempting to logon to the network/Internet as a faculty member or an
administrator.
4. Possessing and/or using or attempting to use hacking tools, including keystroke loggers and
password/encryption tools.
5. Not reporting network security violations or potential violations that you are aware of. If you
become aware of a problem, do not demonstrate the problem to other users.
6. Downloading and storing files on the network without authorization (as a student you are
authorized to store only course-related documents)
7. Connecting any non-HSTS hardware (including mp3 players, personal laptops and PDA
devices) to the network or computers without specific advance permission.
8. Providing access to the HSTS network to unauthorized individuals via one's own account,
another's account, or otherwise.
9. Using profanity, obscenity or language that is considered offensive or threatening to persons
of a particular race, gender, religion, sexual orientation, or to persons with disabilities. This
includes retrieving, viewing, producing, posting, or sending (or attempting to post or send)
material that
a. is profane, obscene, lewd, sexually explicit or suggestive or pornographic in purpose.
b. advocates or engages in illegal acts, threats, hate or violence .
c. potentially disrupts, causes damage, threatens or endangers students or staff.
10. Spamming: Distributing mass e-mail messages and chain letters or sending e-mail to school
address lists or other large numbers of people or a large volume of messages to one or
more individuals for the purpose of causing annoyance.
11. Posting personal or private information about yourself or other people on the Internet.
Violating any aspect of a student's right to privacy by disclosing confidential information
including but not limited to a student's grades or test scores.
12. Posting, sending, or disclosing over the Internet information that insults, defames, or
harasses.
13. Re-posting" or forwarding personal communications without the author's prior consent.
14. Chat rooms, social connection sites and instant messaging are off-limits during school hours
except with prior specific permission.
15. Using HSTS technology to copy commercial software in violation of state, federal, or
international copyright laws.
16. Using the HSTS network for financial gain or for the transaction of any business, commercial
or lobbying activities.
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17. Bringing diskettes or CDs from home to use on the school computers is not allowed without
the permission of the teacher or principal. Personal software, games, and music are not
allowed.
18. Printers are for academic use only. Excessively long documents (more than 4 pages) may
not be printed without the permission of a teacher. Use of school printers for personal work
or fun is not allowed. Individuals will be charged for excessive or personal printing.
19. Using technology to cheat; to misrepresent another's work as one's own or to pass one's
work on to another for the purpose of cheating.
20. Plagiarizing (claiming another person's writings as your own) any information gained on or
through the network or from the Internet. (This includes the downloading of reports or term
papers purchased on the Internet and passing them off as one's own). Be aware that HSTS
has implemented software that identifies plagiarized copy obtained by students over the
Internet. NEVER SUBMIT ANY WORK THAT IS NOT YOUR OWN without proper
attribution.
Conduct Violations: The use of the computer is a privilege, not a right, and inappropriate
use will result in a cancellation of those privileges and severe disciplinary action. The
school administrators will deem what is inappropriate use, based on the explicit and
implicit guidelines in the Acceptance Computer Use Policy.
1. You are expected to abide by the generally accepted rules of network etiquette. These
include, but are not limited to, the following:
a. Do not be rude or abusive in your messages to others.
b. Use only appropriate language. Do not swear or use vulgarities or any other
inappropriate or offensive language.
2. Using technology for off-task activities during class (playing games, videos, music, or visiting
websites not instructionally related) is prohibited.
3. You may not visit chat rooms, social sites, bulletin boards, newsgroups or translator services
at any time during class without your instructor's permission.
4. You may not instant message or check your email, or send email or chat messages during
class unless your instructor gives you permission to do so. (permission will only be granted if
use is DIRECTLY related to the completion of an academic assignment.)
5. No food or drinks are allowed in the computer lab or library.
6. You must log-off and clean up your workstation before you leave.
7. You must report any unsolicited or inappropriate web site that pops up on your screen
without your consent to your teacher.
8. If you experience any problems with your workstation (you can't log on, you can't print, you
can't get on the network or to the Internet, your floppy disc is stuck, etc.), you must report
these problems to your teacher/advisor or an administrator ..
9. It is your responsibility to keep your passwords confidential. IF YOUR PASSWORD IS
COMPROMISED, YOU MUST CHANGE IT IMMEDIATELY!
Consequences for Violations of Terms and Conditions
Computer, internet and Usage Violations such as those listed above are SERIOUS violations
with SEVERE consequences. Workstation and Usage violations can incur suspension of
computer privileges as well as disciplinary action and notification of a student's parents.
Reinstatement will require parental signature and/or conference.
Conduct Violations also have the consequence of disciplinary action which may include
suspension of computer privileges and suspension from school. Repeated conduct violations
will be treated as a serious violation (see above) and parents will be notified.
Academic Consequences of Violations
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Violations of the Acceptable Computer Use Agreement may carry serious academic
consequences. If you lose your computer privileges, you may not use ANY HSTS computer.
You may NOT bring a personal laptop to school to use for the duration of the violation. If you
have access to the necessary hardware/software at home, you may complete computer-related
assignments at home. Otherwise, you must complete your assignment at a public library or
some other public computing facility. You may propose alternate, non-technology assignments
to your teachers. Your teachers will decide whether your proposal constitutes an acceptable
alternative for meeting the learning objectives of the original computer-based assignment. If
there are no valid alternatives in computer-based courses, the result may be that you would fail
the assignment.
The following applies to all violations:
• If the school year ends before the computer suspension, the remainder of the suspension will
carry over to the next school year.
• Acts of vandalism that require the replacement of equipment will require financial recompense
by the student or the student's parents.
• The student and his/her parent/guardian shall be responsible for any cost incurred by the
school for viruses/malware that must be removed or any changes to a computer that affect its
ability to operate and require professional services to correct.
• Any violation of this agreement may result in additional disciplinary action in accordance with
school policies, local, state and federal laws.
Dignity for All Students
The Haliwa-Saponi Tribal School prohibits the harassment and discrimination of
students by students and school personnel. The students have the right to be
protected from intimidation, harassment, or discrimination based on actual or perceived
race, color, weight, national origin, ethnic group, religion, or religious practice, sex,
gender/gender identity, sexual orientation, or disability, by employees or students on
school property or at a school-sponsored event function or activity. The students have
the responsibility to respect one another and treat others fairly in accordance with
the Code of Conduct to conduct them in a manner that fosters an environment that is
free from intimidation, harassment, or discrimination, and to report any incidents of
intimidation, harassment, or discrimination.
Bullying and hazing are forms of discrimination and harassment.
TYPES OF HARASSMENT BEHAVIOR:
Physical:
*Hitting, punching, tripping *Kicking, pushing, scratching *Damaging, stealing property
Social/Emotional/Relational:
*Excluding or threatening to exclude *Spreading rumors, gossiping *Ostracizing,
alienating
*Using threatening looks or gestures *Extortion
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Verbal:
*Name calling, teasing, taunting
*Making offensive/discriminating remarks *Verbally
threatening/intimidating
Cyberbullying:
*Use of internet, cell phone, or other technology to harass and intimidate
Dignity for Students applies to behavior on school property (including athletic fields,
playgrounds, and parking lots), in school buildings, on a school bus/vehicle, as well as
at school-sponsored events or activities. For more detailed information on the HSTS
BOE Policy on discrimination, harassment, and bullying contact the HSTS office or view
on the school website under Board Policies.
Academic Integrity
Honor System
Students, faculty, staff, administrators and parents at the Haliwa-Saponi Tribal School create a
community founded on trust and nurtured by honorable action. Just like academic classes
encourage the development of the intellectual capacities of students, a well-constructed honor
system encourages the growth and development of integrity in students. Students must be
challenged to honorable action by the educational community of which they are a part.
Any honor violation in an academic setting-be it the falsification of data, copying of homework,
plagiarizing of an essay, or forging of sources for a term paper-serves only to erode the quality
and vigor of the learning community
An honor system commits the Haliwa-Saponi Tribal School to a unified vision of what it means
to be a part of a community founded on trust and nurtured by honorable action. This system
creates a clear sense of expectations-it educates students about their responsibilities and rights
as members of the greater school community.
Plagiarism and Other forms of Academic Cheating
Instances of cheating and lying not only break down community, but also subvert the purpose of
an academic institution and distract students, teachers and administrators from the tasks of
teaching and learning. Therefore, it is vital to the academic community that all students and staff
members understand and abide by the Haliwa-Saponi Tribal School Honor Code.
Membership in a community carries responsibilities and rights and the
Honor Code serves to protect the rights of all by requiring standards of
academic integrity. As a citizen of the Haliwa-Saponi Tribal School
community, I understand that engaging in academic dishonesty, no matter
the degree or form, undermines my character and that of the school at
large. I will uphold the standard of academic integrity through my attitudes
and actions.
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Cheating is thus a serious offense. HSTS expects its students to be honest and to do their own
work so that they may grow intellectually. Cheating - making use of someone else's work and
passing it off as your own include, but is not limited to;
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Copying test answers, homework, or other work from another student
having other persons, including students and family members, complete homework
problems or other work on a student's behalf
making use of the Internet to seek assistance in completing homework assignments, or
finding answers to textbook homework questions, without explicit permission from the
teacher
asking students who took a test in a different class about the questions on the test
Both the student who cheats and the student who assists another student in the act of cheating
commit serious offenses against the school's academic integrity policy and will receive a 0 on
the assignment for a first offense. A second offense of cheating or plagiarism would result in an
automatic 5 or 10 day suspension. A third offense is PLAGIARISM
Plagiarism - literary theft - is also an offense against academic integrity. HSTS has adopted the
following definition of plagiarism from the University of Indiana's plagiarism policy: "Plagiarism is
defined as presenting someone else’s work, including the work of other students, as one’s own.
Any ideas or materials taken from another source for either written or oral use must be fully
acknowledged, unless the information is common knowledge. What is considered common
knowledge may differ from course to course" and is defined by the teacher. When in doubt,
please cite the source or consult with the teacher.
There are two types of plagiarism offenses.
1. Sloppy citation occurs when a student fails to include all necessary in-text citations or turns in
a works- cited page that has errors or is incomplete. Depending upon the extent of the offense,
the headmaster or his designee, after consulting with the teacher, may award the student at 0 or
a reduced grade on the assignment or administer some other penalty at administrative
discretion.
2. Fraud, the deliberate presentation of a source's ideas or words as one's own, is a serious
offense. Fraud is a serious offense and includes, but is not limited to,
o
o
o
copying and pasting material from a source without quotation marks or citation (penalty: 0
on assignment)
copying and pasting material and changing a few words, again without quotation marks or
citation, to make it sound as if the work is the student's own work (penalty: 0 on assignment)
other offenses, such as presenting a source's ideas as one's own without citation (penalty:
following consultation with the teacher, 0 or reduced grade on the assignment, or some
other penalty at administrative discretion, depending upon the extent and seriousness of the
offense)
The Honor Code exists to encourage academic integrity and extends to all subjects, media and
assignments. The Code addresses academic dishonesty in any form.
All members of the Haliwa-Saponi Tribal School student body and faculty are bound by this
Honor Code. All students in all courses are bound by the same set of expectations.
In order for this system to maintain its integrity and perform its intended purpose, members of
the community must deal with violations as they arise. Members of the community are expected
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to report all violations to a faculty member and should do so in a timely fashion. Anyone who
knowingly witnesses an Honor Code violation is honor bound to report the violation.
The Honor Pledge
A shortened version of the Honor Code, known as the Honor Pledge, will be used throughout
the year at the discretion of individual teachers. The writing and signing of the pledge is a
reminder of the system at large and will generally be reserved for use on tests, papers, projects
and other major assignments. While daily work or homework may not require the writing and
signing of the pledge, it is understood that all work done by an individual student is covered
under the Honor System. Any violation of the Honor Code-whether on a small homework
assignment or on an exam-will be subject to consequences assigned by the administration.
The Honor Pledge
On my honor, I have neither given nor received any unauthorized or unacknowledged
help on this assignment.
Student Court
In grades 9-12, each class will have two designated class leaders. These eight individuals plus
the president of the student body will form the Student Court. It will be their responsibility to
review any Honor Code violations and advise the principal regarding what they feel the
consequence should be for the student’s action.
Halls and Grounds
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Students should be in the halls only during the time allotted between class periods to move
from one class to the other. Students in the halls during class time must have a pass.
Students are asked to be courteous at all times and keep to the right when moving in the
halls. Before school, after school, and at lunch, students should stay out of hallways unless
they are going to tutorial or they have a locker in the hall, in which case they should be in
the hallway only long enough to conduct their business. No loitering in hallways. After
dismissal of school in the afternoon, and unless involved in an activity under the supervision
of a teacher, students must leave campus immediately.
When students are outside of their designated instructional area during class time, they
must have a written hall pass from the teacher(s).
Restrooms-No loitering or gathering in restrooms. Students should make use of restroom
facilities between classes. At no time should a student enter a restroom designated for the
opposite sex.
Closed Campus Policy -Any area outside the school fence is off limits during school hours.
Additionally the student parking area is also off-limits during school hours.
Business Like Atmosphere - All teachers will be expected to have work for you to do as
soon as class begins. It is your responsibility to use the time allotted between classes to
prepare for the next period (i.e. getting needed materials, sharpening pencils, etc.) When
the class period begins, you are expected to be ready to begin work immediately and should
be in your assigned seat with needed materials on your desk.
Vandalism - If you damage or cause any damage to any school facility, grounds or property,
you will be expected to repair or pay for the damage, and subject to disciplinary action
and/or criminal charges. It is important for students to take pride in their school by respecting
school property.
You come to school to learn and get an education. If you refuse to follow school rules, you
will be subject to disciplinary action. If necessary, a student will be prohibited from attending
class until he/she is ready to abide by rules, policies, and directions and is ready and willing
to learn and work to complete assigned tasks.
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•
Cafeteria - All cafeteria food must be eaten in the cafeteria area. Respect others. Stand in
line in an orderly and quiet manner. Eat in a polite, orderly manner. Clean up after yourself.
Throw all trash away. Remain in the cafeteria until the end of the assigned lunch period.
Students may not drink soda outside of the cafeteria. All cans should be thrown
away before leaving the cafeteria. Students who do not respect the cafeteria and follow
the rules may be placed in a restricted lunch area for the entire lunch period for as many
days as necessary or may be subject to other disciplinary action.
Lockers
Lockers are provided for student use and are assigned at the beginning of the school year.
Students are expected to comply with the following:
• Stay to your assigned locker.
• Lockers are not equipped with locks. It is recommended that you purchase and use a
combination lock on your locker. You will be required to provide the school with your
combination before placing the lock on your locker. Pad locks will be cut.
• Keep the combination to your locker a secret.
• Trips to your locker should not be made every period. Take books and materials for several
classes at one time. By planning your trips to your locker properly, you will avoid tardiness. If
the need arises a locker schedule may be established by the school.
• Take all necessary books and materials for classes before first period and after your lunch
period.
• Keep personal valuables such as jewelry, radios, etc. at home, not in your locker.
• The school is not responsible for personal possessions taken from your locker.
• The lockers remain the property of the school and as such may be searched at any time
without prior notification to the student
Parking
•
•
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•
•
•
•
•
•
•
•
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Driving to school is a privilege. Students must fill out a parking application, pay ten dollars
for a pass, provide vehicle registration, proof of insurance and a copy of their driver’s
license.
Students should park in the student lot only.
Cars illegally parked, will be towed at the owner's expense.
You may not loiter in cars, or in the parking lot, before, during or after school.
You are expected to drive safely and courteously. Pedestrians always have the right of way.
The speed limit on school grounds is 10 miles per hour.
You may not visit the parking lot during the day without written permission from an
administrator or teacher.
Car radios may not be played at a volume where the radio can be heard by a person
standing outside the car.
You may not allow another student to leave the campus in your vehicle unless the office has
written permission from that student's parent or guardian allowing that student to ride with
you.
Exiting from the student parking lot in the afternoon will be held until buses clear the area.
Parked vehicles should be locked with windows closed. The school is not responsible for
damages to, or theft from vehicles.
You should be aware of the search and seizure policy and how it applies to vehicles.
We may require students to register automobiles and display a parking permit.
Failure to comply with parking regulations will result in disciplinary consequences, which
may include loss of your parking privilege and/or suspension, and may result in ticketing or
towing. (1st offense - loss of parking for one week / 2nd offense - loss of privilege for two
weeks / 3rd offense - loss of privilege for rest of year.)
Attendance and Grades
33
o
Student must maintain passing grades of at least 75% and attendance record of
90% or better
Searches
In the interest of promoting student safety and attempting to ensure that schools are safe and
drug free, school officials may from time to time conduct searches. Such searches are
conducted without a warrant and as permitted by law.
Students' Desks and Lockers
• Students' desks and lockers are school property and remain under the control and
jurisdiction of the school even when assigned to an individual student.
• Students are fully responsible for the security and contents of their assigned desks and
lockers.
• Students must be certain that their lockers are locked, and that the combinations are not
available to others.
• Searches of desks or lockers may be conducted at any time there is reasonable cause to
believe that they contain articles or materials prohibited by policy, whether or not a student
is present.
• The parent will be notified if any prohibited items are found in the student's desk or locker.
• Vehicles on Campus
• Vehicles parked on school property are under the jurisdiction of the school.
• School officials may search any vehicle any time there is a reasonable cause to do so, with
or without the presence of the student.
• A student has full responsibility for the security of his or her vehicle and must make certain
that it is locked and that the keys are not given to others.
Textbooks and Classroom materials
State-approved textbooks are provided to students free of charge for each subject or class.
These books are loaned to the student are expected to be treated with care. Students may be
required to cover books as directed by the teacher. A student who is issued a damaged book
should report the damage to the teacher. Any student damaging a textbook or failing to return a
textbook will be expected to pay for the replacement of the book.
Students are expected to use classroom materials appropriately and responsibly. Students
damaging or failing to return classroom materials will be expected to pay for their replacement
or repair.
Students in grades 9 – 12 are required to purchase a TI – 84 plus Graphing Calculator.
Visitors
Parents are always welcome to visit, but should check in at the main office first. Anyone else on
campus must receive administrative permission. Students from other local schools may not visit
during the school day, except on legitimate business and not without administrative permission.
Non-HSTS students will be asked to leave campus. Students are not allowed to leave
campus with non-HSTS students/friends without parental permission. Students will not
be allowed to accept any item from a visitor that has not first been presented to and
checked by the main office. The bringing of lunch to students by anyone other than a parent
or guardian is strongly discouraged.
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Telephone Use
In the event of illness or emergency, the school secretary will assist the student in calling a
parent/guardian. Phone calls made from the main office must be of an emergency nature.
Except for an emergency, students and teachers will not be called from class to receive a phone
call. Messages will be relayed to the students and teachers between classes. Parents/guardians
are reminded that students are not allowed to use cell phones during the school day.
News Media Access
During the school year students are likely to be recorded, videoed, photographed, interviewed
and/or quoted for use by various types of news media (i.e. newspapers, radio broadcast,
television broadcast). If you do not wish for your child to be interviewed or photographed, please
notify the main office in writing expressing your child's restrictions in regard to news media.
Solicitation on School Grounds
Nonschool-sponsored organizations or individuals may not solicit funds, sell tickets or
merchandise, or fundraise at the Haliwa-Saponi Tribal School with first securing approval from
the principal.
Lost and Found
The responsibility for any item brought to school remains with the student. Valuable items
should not be brought to school. Textbooks, clothing, and other found articles are kept in the
main office for up to ten (10) school days. If you lose an item, please report this to your teacher
and the main office immediately. If you find an item, please take it to the office. All items not
claimed will be delivered to a charity.
Transfers
Students transferring to another school must go through a check-out procedure through the
main office. All textbooks must be returned, fines paid, and all business with the main office
settled prior to being released. An exit survey will be required before records are transferred to
the next school.
Student Evaluation
Grading
The grading scale at the Haliwa-Saponi Tribal School follows the scale adopted by the State
Board of Education:
A
B
C
D
F
90-100
80-89
70-79
60-69
Below 60
There are 4 nine week grading periods. Parents will receive summaries of student progress at
the middle and the end of each grading period.
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Honor Roll
Students who achieve an A average will be considered on High Honor Roll while those that
achieve a B will be listed on Honor Roll. These students will be recognized at an academic
awards ceremony. Depending on their grade level they may be eligible for Jr. Honor Society or
Honor Society.
Promotion and Retention Policy
The school principal shall have the authority to grade and classify students. In determining the
appropriate grade for a pupil who is already attending a public school, the principal shall consider the
pupil’s classroom work and grades, the pupil’s scores on standardized tests, and the best educational
interests of the pupil. The principal shall not make the decision solely on the basis of standardized test
scores. If a principal’s decision to retain a child in the same grade is partially based on the pupil’s scores
on standardized tests, those scores should be verified as accurate.
In grades K through 2, students shall be considered for promotion by the principal if they:
1. demonstrate proficiency of the state grade level curriculum standards as measured by the HSTS
K-2 Literacy and Math Assessments, and
2. meet the classroom teachers’ grade level expectations, and
3. meet the standards of the HSTS Attendance Policy.
In grades 3 through 8, students shall be considered for promotion by the principal if they:
1. demonstrate proficiency by having test scores at level III or above on the end-of grade tests in
reading and math, and
2. demonstrate proficiency by having a test score at level III or above on the end-of-grade science
test (grade 5 and 8), and
3. meet the standards of the HSTS Attendance Policy, and
4. pass 3 out of 4 core academic classes: Language Arts, Social Studies, Math, and Science.
In all grades, 3 through 8, a student who does not meet the criteria of proficiency on end-of-grade tests
will be given an opportunity to be promoted based on an alternative assessment. The third quarter
benchmark assessment that is given by HSTS will be considered when a student has attained a level III or
higher on the assessment. Students who fail to put forth their best effort on the end-of-grade exam, as
determined by the teacher and principal, will not have the assessment alternative considered.
In Grade 3, students who do not attain proficiency as outlined in the Read to Achieve legislation may not
be passed on to 4th grade. This is a state law. There are alternatives in place through the Read to
Achieve program.
Parents and teachers will jointly discuss the issues of non-promotion for the child prior to the principal’s
final decision.
Promotion Standards for High School (Grades 9-12)
Promotion to Grade 10 – student must pass 5 out of 8 classes; including English I and Math I, and pass
the Math I EOC.
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Promotion to Grade 11 – student must pass 12 out of 16 courses; including English II, Math II and
Biology, and pass the English II EOC and Biology EOC.
Promotion to Grade 12 – student must pass 20 out of 24 courses; including English III and Math III.
Graduation – refer to Graduation Requirement Policy
Student Records Policy
The school maintains a cumulative educational record on each student. This record contains
important information such as personal data, health records, attendance reports, standardized
test results, and subject area grades.
Under state and federal law, the parent has the right to:
a
Inspect and Review education records.
b
Seek to amend inaccurate education records.
c
Provide written consent prior to disclosure of personally identifiable information
from education records, except as otherwise provided by law. The parent's
right to "opt-out" is not in reference to data being stored about their child in
the school's database system but only in reference to disclosure of the child's
information contained in a school directory.
d
File a complaint with the U.S. Department of Education concerning alleged failures
to comply with FERPA.
e
Receive notice and the opportunity to opt out prior to the participation of the
student in a protected information survey under PPRA
Graduation policy
Students in Haliwa-Saponi Tribal School must meet requirements from one of the two Courses
of Study, depending on their educational placement, to be rewarded a high school diploma.
FUTURE-READY CORE Course of Study Requirements
CONTENT AREA
Future-Ready Core Course of Study Requirements
Credits
English
I, II, III, and IV or a designated combination of 4 courses
4
Mathematics
Integrated Math I, II, III
4th Math Course to be aligned with the student’s post high school plans
4
Science
A physical science course, Biology, Environmental Science
Social Studies
World History, Civics and Economics, American History I, American History II 4
*World Languages
Spanish I & II
2
OR
2 Elective credits from either
3
-Career and Technical Education
37
or
-Arts Education
Electives
Four other electives
4
Health and Physical Education
1
American Indian Studies
1
Total Credits needed for Graduation
23
Plus: High School Senior Graduation Project with a passing grade, includes paper and presentation.
*Not required for high school graduation. A two-credit minimum is required for admission to a university in the UNC
system.
A student, in rare instances, may be able to take an alternative math course sequence as outlined under State Board of Education
policy.
FUTURE-READY OCCUPATIONAL Course of Study Requirements
CONTENT AREA
Future-Ready Occupational Course of Study Requirements
Credits
English
OCS English I*, II*, III, IV
4
Mathematics
OCS Introduction to Mathematics, OCS Algebra I, *OCS Financial Management
3
Science
OCS Applied Science, OCS Biology*
2
Social Studies
OCS Social Studies I (Government/US History)
2
OCS Social Studies II (Self-Advocacy/ Problem Solving)
Health and Physical Education
1
American Indian Studies
1
4
Career/Technical
For additional information on CTE courses that meet requirements for selected Courses of Study, refer to the CTE
Clusters chart located at: http://www.ncpublicschools.org/docs/cte/standards/careerclusters2012.pdf.
Occupational Preparation OCS Preparation I, II, III, IV*****
Elective credits/ completion of IEP objectives/Career
6
Portfolio required
Completion of 300 hours of school-based training, 240 hours of community-based training, and 360 hours of paid
employment.
Total Credits needed for Graduation
23
Plus Senior Student Portfolio as outlined in the OCS program
OCS courses aligned with Future Ready Core courses in English I, English II, Integrated Math I, and Biology (New
Common Core State Standards and new NC Essential Standards implemented in the 2012-13 school year).
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Transcripts
Students who are currently enrolled in HSTS will receive transcripts free of charge. Former
students must submit a transcript request and pay a $3.00 fee per copy. Please note that
transcripts typically take 72 hours to process.
Tests and Testing Schedules
Exams
All students in grades 6 - 8 will take midterm exams in January and final exams in May. The
daily schedule will be modified during exam weeks and will be sent home to parents/guardians
prior to exams. For students in grades 6-8, exams will count as 10% of the semester grade.
All students in grades 9-12 will take midterm exams at the end of the first quarter in the
semester and final exams at the end of the second quarter in the semester. (Exception:
students enrolled in a class which requires an EOC will take the EOC instead of a final exam.)
For students in grades 9-12, teachers will determine how the midterm exam counts in the
quarter grade but all final exams will count as 20% of the semester grade.
State Testing (EOG, End of Grade, and EOC, End of Course)
EOG tests covering math and reading are administered to all students in grades 3-8. In addition
students in grade 5 and grade 8 are required to take an end of grade test in science. EOG test
will be administered in late May/early June. EOG results will be used in determining student
readiness to move on to the next grade level, especially at 3rd and 8th grade.
EOC tests are required of students in grades 9-12 enrolled in the following courses: English 10,
Math 1, and Biology. The score earned by the student on these tests will count as 25% of the
year grade for the respective course. Students must pass the EOC for these courses in
order to meet graduation requirements, unless determined otherwise by the principal.
Preliminary American College Test (ACT)
The Plan serves as both a practice test for the ACT enter National Merit Scholarship The ACT
measures: critical reading skills, math problem-solving skills, and writing skills. This test is given
to students in grades 10 and 11 in October.
Students in the 8th grade will be required to take the Explore, which is a predictor for the ACT
and has a vocational component.
Scholastic Aptitude Test (SAT) and ACT
Most colleges require students to submit scores from either the SAT or ACT when applying for
admittance. These tests are given throughout the school year. All students in grades 11 and 12
need to make arrangements to take one or both of these tests and multiple attempts are
encouraged. Students in grade 10 would also benefit from early exposure to these tests as well.
Registration information and test dates can be found at the following websites:
SAT
www.collegeboard.com
or
ACT www.act.org
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CAREER & COLLEGE PROMISE TRANSFER PATHWAY
The Career and College Promise Transfer Pathway is designed for high school juniors and
seniors who wish to begin study toward an Associate degree and a baccalaureate degree. The
Transfer Pathways are a structured set of courses, in the Comprehensive Articulation
Agreement (CAA) between the University of North Carolina and the North Carolina Community
College System, leading to completion of the Associate in Arts or Associate in Science degree.
The courses in each pathway are selected from the Universal General Education Transfer
Component (UGETC) component of the CAA. All UGETC courses in which the student earns a
grade of “C” or better will transfer for equivalency credit at any of the UNC universities.
College Transfer Enrollment Eligibility
To be eligible to enroll in the College Transfer (CT) Pathway and register for any college course
within that pathway, a high school student must meet the following criteria:
1. Be a high school junior or senior;
2. Have a weighted GPA of 3.0 on high school courses; and
3. Demonstrate college readiness on an assessment or placement test (See Attachment 1
for approved scores). A student must demonstrate college-readiness in English, reading,
and mathematics prior to enrollment in a transfer pathway.
Provisional CT Enrollment Eligibility
A high school junior or senior who does not demonstrate college-readiness on an approved
diagnostic assessment test may be provisionally enrolled in a CT Pathway provided they meet
the following criteria:
1. Have a cumulative weighted GPA of 3.5 or higher;
2. Completed two years of high school English with a grade of ‘C’ or higher;
3. Completed high school Algebra II (or a higher level math class) with a grade of ‘C’ or
higher;
4. Obtain the written approval of the high school principal; and
5. Obtain the written approval of the community college president or her/his designee.
(Student must meet minimum course prerequisites for the course in which they want to
enroll)
*A Provisional Status student may only register for a college mathematics (MAT) or college
English (ENG) course within the chosen Pathway. NOTE: Provisional status enrollees are
restricted to taking only one math (MAT) or one English (ENG) course until college readiness in
all three areas (English, reading, and math) has been demonstrated via the approved college
readiness assessments.
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Family Educational Rights and Privacy Act (FERPA)
Annual Notice for Directory Information
The Family Educational Rights and Privacy Act (FERPA), a Federal law, requires that HaliwaSaponi Tribal School, with certain exceptions, obtain your written consent prior to the disclosure
of personally identifiable information from your child’s education records. However, HaliwaSaponi Tribal School may disclose appropriately designated “directory information” without
written consent, unless you have advised the District to the contrary in accordance with District
procedures. The primary purpose of directory information is to allow the Haliwa-Saponi Tribal
School to include this type of information from your child’s education records in certain school
publications. Examples include:
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A playbill, showing your student’s role in a drama production;
The annual yearbook;
Honor roll or other recognition lists;
Graduation programs; and
Sports activity sheets, such as for wrestling, showing weight and height of team members.
Directory information, which is information that is generally not considered harmful or an
invasion of privacy if released, can also be disclosed to outside organizations without a parent’s
prior written consent. Outside organizations include, but are not limited to, companies that
manufacture class rings or publish yearbooks. In addition, two federal laws require local
educational agencies (LEAs) receiving assistance under the Elementary and Secondary
Education Act of 1965 (ESEA) to provide military recruiters, upon request, with the following
information – names, addresses and telephone listings – unless parents have advised the LEA
that they do not want their student’s information disclosed without their prior written consent. 1
If you do not want Haliwa-Saponi Tribal School to disclose directory information from your
child’s education records without your prior written consent, you must notify the District in
writing by September 1st. Haliwa-Saponi Tribal School has designated the following
information as directory information:
-Student’s name
-Participation in officially
-Address
recognized activities and sports
-Telephone listing
-Weight and height of members of
-Electronic mail address
athletic teams
1
These laws are: Section 9528 of the Elementary and Secondary Education Act (20 U.S.C. § 7908) and
10 U.S.C. § 503(c).
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-Photograph
-Degrees, honors, and awards
-Date and place of birth
received
-Major field of study
-The most recent educational agency or
-Dates of attendance
institution attended
-Grade level
-Student ID number, user ID, or other unique
personal identifier used to communicate in
electronic systems that cannot be used to
access education records without a PIN,
password, etc. (A student’s SSN, in whole or in
part, cannot be used for this purpose.)
The school will honor a request to review a student's records by a parent/guardian within a
reasonable time period, not to exceed 45 days. If a parent/guardian believes the information is
inaccurate or misleading, he/she may request in writing an amendment. If the school agrees
with the amendment, the school will amend the record. If the school disagrees, the parent is
allowed a hearing. The parent may also place a letter of disagreement in the file. Access
privileges accorded to parents are transferred to the student upon reaching 18 years of age or
upon entering post-secondary school.
Privacy Act: The Privacy Act of 1974 forbids the dissemination of personal information of
individuals without their authorized permission or, in the case of a minor, the parent or
guardian’s written permission, except internally where the information is necessary to effectively
conduct school business. In accordance with the Privacy Act, no individual member of the
community, whether or not he/she is affiliated with Haliwa-Saponi Tribal School, has the right to
receive personal information concerning any individual associated with the school, whether it is
a student, staff member, or board member, except in cases where the information is critical to
the job requirements of the individual and is approved by the Headmaster. Personal information
includes, but is not limited to, the individual’s health, academic, or discipline records, religion,
marital status, political party affiliation, and grades. This does not restrict individuals from
discussing their own private information freely, nor does it interfere with any other form of free
speech.
Model Notification of Rights under FERPA for Elementary and Secondary
Schools
The Family Educational Rights and Privacy Act (FERPA) affords parents and students who are 18 years of
age or older ("eligible students") certain rights with respect to the student's education records. These
rights are:
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1. The right to inspect and review the student's education records within 45 days after the day
the Haliwa-Saponi Tribal School receives a request for access.
Parents or eligible students should submit to the school principal a written request that
identifies the records they wish to inspect. The school official will make arrangements for
access and notify the parent or eligible student of the time and place where the records may
be inspected.
2. The right to request the amendment of the student’s education records that the parent or
eligible student believes are inaccurate, misleading, or otherwise in violation of the
student’s privacy rights under FERPA.
Parents or eligible students who wish to ask the Haliwa-Saponi Tribal School to amend a
record should write the school principal, clearly identify the part of the record they want
changed, and specify why it should be changed. If the school decides not to amend the
record as requested by the parent or eligible student, the school will notify the parent or
eligible student of the decision and of their right to a hearing regarding the request for
amendment. Additional information regarding the hearing procedures will be provided to
the parent or eligible student when notified of the right to a hearing.
3. The right to provide written consent before the school discloses personally identifiable
information (PII) from the student's education records, except to the extent that FERPA
authorizes disclosure without consent.
One exception, which permits disclosure without consent, is disclosure to school officials
with legitimate educational interests. A school official is a person employed by the school as
an administrator, supervisor, instructor, or support staff member (including health or
medical staff and law enforcement unit personnel) or a person serving on the school board.
A school official also may include a volunteer or contractor outside of the school who
performs an institutional service of function for which the school would otherwise use its
own employees and who is under the direct control of the school with respect to the use
and maintenance of PII from education records, such as an attorney, auditor, medical
consultant, or therapist; a parent or student volunteering to serve on an official committee,
such as a disciplinary or grievance committee; or a parent, student, or other volunteer
assisting another school official in performing his or her tasks. A school official has a
legitimate educational interest if the official needs to review an education record in order to
fulfill his or her professional responsibility.
Upon request, the school discloses education records without consent to officials of another
school district in which a student seeks or intends to enroll, or is already enrolled if the
disclosure is for purposes of the student’s enrollment or transfer. FERPA requires a school
district to make a reasonable attempt to notify the parent or student of the records request
unless it states in its annual notification that it intends to forward records on request.
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4. The right to file a complaint with the U.S. Department of Education concerning alleged
failures by the [School] to comply with the requirements of FERPA. The name and address
of the Office that administers FERPA are:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202
FERPA permits the disclosure of PII from students’ education records, without consent of the parent or
eligible student, if the disclosure meets certain conditions found in §99.31 of the FERPA regulations.
Except for disclosures to school officials, disclosures related to some judicial orders or lawfully issued
subpoenas, disclosures of directory information, and disclosures to the parent or eligible student, §99.32
of the FERPA regulations requires the school to record the disclosure. Parents and eligible students have
a right to inspect and review the record of disclosures. A school may disclose PII from the education
records of a student without obtaining prior written consent of the parents or the eligible student –

To other school officials, including teachers, within the educational agency or institution whom the
school has determined to have legitimate educational interests. This includes contractors,
consultants, volunteers, or other parties to whom the school has outsourced institutional services
or functions, provided that the conditions listed in §99.31(a)(1)(i)(B)(1) - (a)(1)(i)(B)(2) are met.
(§99.31(a)(1))

To officials of another school, school system, or institution of postsecondary education where the
student seeks or intends to enroll, or where the student is already enrolled if the disclosure is for
purposes related to the student’s enrollment or transfer, subject to the requirements of §99.34.
(§99.31(a)(2))

To authorized representatives of the U. S. Comptroller General, the U. S. Attorney General, the U.S.
Secretary of Education, or State and local educational authorities, such as the State educational
agency in the parent or eligible student’s State (SEA). Disclosures under this provision may be
made, subject to the requirements of §99.35, in connection with an audit or evaluation of Federalor State-supported education programs, or for the enforcement of or compliance with Federal legal
requirements that relate to those programs. These entities may make further disclosures of PII to
outside entities that are designated by them as their authorized representatives to conduct any
audit, evaluation, or enforcement or compliance activity on their behalf. (§§99.31(a)(3) and 99.35)

In connection with financial aid for which the student has applied or which the student has
received, if the information is necessary to determine eligibility for the aid, determine the amount
of the aid, determine the conditions of the aid, or enforce the terms and conditions of the aid.
(§99.31(a)(4))
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
To State and local officials or authorities to whom information is specifically allowed to be reported
or disclosed by a State statute that concerns the juvenile justice system and the system’s ability to
effectively serve, prior to adjudication, the student whose records were released, subject to
§99.38. (§99.31(a)(5))

To organizations conducting studies for, or on behalf of, the school, in order to: (a) develop,
validate, or administer predictive tests; (b) administer student aid programs; or (c) improve
instruction. (§99.31(a)(6))

To accrediting organizations to carry out their accrediting functions. (§99.31(a)(7))

To parents of an eligible student if the student is a dependent for IRS tax purposes. (§99.31(a)(8))

To comply with a judicial order or lawfully issued subpoena. (§99.31(a)(9))

To appropriate officials in connection with a health or safety emergency, subject to §99.36.
(§99.31(a)(10)

Information the school has designated as “directory information” under §99.37. (§99.31(a)(11))
Athletic Eligibility
Required Forms:
To be eligible to participate in any athletic program sponsored by the Haliwa-Saponi
Tribal School, a student must have on file in the office the following:
• Athletic Participation Form
• A current physical exam (physicals are valid for one calendar year)
• Transportation Release Waiver
• Proof of insurance
Academic Requirements:
Students who are passing all classes AND have a 2.0 un-weighted grade-point average in the
grading period prior to athletic participation are eligible to participate. Student-athletes will be
evaluated at each grading period. First semester grades will be used to determine third quarter
eligibility and final grades from the previous school year will be used to determine first quarter
eligibility. Eligibility is determined the day report cards are issued. However, during the course of
the quarter, if the principal determines that the student's academic performance is inadequate,
the principal may remove the student from the team.
Student-athletes must maintain a “C” average (70) or higher in all classes to be eligible without
restrictions while on a team. Students who are failing any class are ineligible to try out or are
off the team for the rest of the season.
Students who receive a “D” average (60-69) in one class must immediately begin attending
tutoring afterschool twice a week with the teacher of that subject and will be ineligible for two
games. If at any time a student does not attend tutoring, the student will be dropped from the
team. If a student becomes ineligible by having one “D” for a second time within a season, the
student is ineligible for four games, and must attend tutoring two times a week.
45
Students who drop below a C in two classes are ineligible for four weeks of the season. They
must attend tutoring three days a week. They may not dress in uniform for games and/or attend
away games. They must attend practices. After four weeks the student must have no less than
3 C’s out of four classes. If they still have two or more D’s they will be removed from the team
for the rest of the season. If they have one D they must attend tutoring twice a week and must
sit two games.
Students who were not enrolled at the Haliwa-Saponi Tribal School during the grading period
prior to athletic participation must submit their grades from the previous school. The above
standards apply to those grades.
Students must have been in attendance for at least 85% of the previous semester (this
includes all absences). Students must also be in attendance 100% of the school day (arriving by
7:55) to participate in practice or activities (including games) unless the time missed was due to
a pre-approved doctor's appointment (supported by a doctor's note). Student athletes who are
late to school without a legal excuse more than three times during the season will be removed
from the team. Students who are suspended from school may not participate in any game
during the period they are suspended. Furthermore, if the principal determines that the student's
behavior is not what is expected of an ambassador of the Haliwa-Saponi Tribal School, then the
principal may temporarily suspend or remove the student from the team. Students who receive
after school detention, In-School Suspension, or Out-of-School Suspension will be temporarily
suspended from participation on the day assigned and/or throughout the time period until the
consequence has been served.
Driver's Education and Eligibility Certificates
The Haliwa-Saponi Tribal School does not offer driver's education classes. Driver's education is
offered through Warren County schools or other private companies. Usually information
concerning driver's education is shared with HSTS and this information will be passed on to
students as to when sign-up for classes will begin. It is the student's responsibility to gather
required documents and to register for class.
Dropout Prevention/License Revocation
North Carolina has established legislation that reflects a coordinated statewide effort to motivate
and to encourage students to complete high school. This legislation, effective August 1, 1998,
requires that a student's driving permit or license be revoked if a student is unable to maintain
adequate progress or drops out of school. Adequate progress is determined by first semester
grades and end-of-the-year grades and is defined as passing 70% of courses. At The HaliwaSaponi Tribal School, this means a student must be passing five of his or her six courses. A
student is exempt from this law when he or she reaches the age of 18 or has obtained a high
school diploma, GED, or an adult high-school diploma. HSTS is required to notify the Division of
Motor Vehicles after each semester if a student fails to meet this requirement.
Students who are at least 14 years old or who were rising 8th graders on or after July 1, 2000,
are subject to additional legislation requiring that a student's driving permit or license be
revoked for one year if a student is given a suspension for more than 10 consecutive days or an
assignment to an alternative educational setting for more than 10 consecutive days for: 1)
possession or sale of alcoholic beverage or an illegal controlled substance on school property,
46
2) possession or use on school property of a weapon or firearm, or 3) the physical assault on a
teacher or other school personnel on school property. School property includes the physical
premises of the school, including the parking lot, any vehicles under the school's control that are
used to transport students, and school-sponsored or school-related activities that occur on or off
the physical premises of the school.
Driver's Eligibility Certificates
A Driver's Eligibility Certificate (DEC) will be issued to a student when the student completes the
driver's education class and meets the above requirement. The student should present the form
stating he or she has completed the class to the office staff at HSTS. After grades have been
verified, the DEC will be issued. The DEC is only good for thirty days from the date issued.
Mandated student health information
In order to comply with the General Assembly of North Carolina General Statute below, the
following information is provided to all parents of students at the beginning of each school
year.
§ 115C-375.4. Meningococcal Meningitis and Influenza and Their Vaccines. Local
boards of education shall ensure that schools provide parents and guardians with
information about meningococcal meningitis and influenza and their vaccines at the
beginning of every school year. This information shall include the causes, symptoms, and
how meningococcal meningitis and influenza are spread and the places where parents and
guardians may obtain additional information and vaccinations for their children. (2005-22, s.
4(a), (b).)
Influenza, commonly know as the flu, is a contagious respiratory viral infection of the nose,
throat and lungs. Possible symptoms are fever, chills, cough, sore throat, runny/stuffy nose,
muscle/body aches, fatigue, nausea, vomiting and headache. Influenza is spread when those
infected cough, sneeze or talk and the droplets produced enter into others through their
nose, mouth or by touching contaminated surfaces.
The Flu Vaccine is available to help prevent it’s spread. Vaccinations are recommended
annually starting in September through May. There are 3 types of the flu vaccine shot: 1st for
people 6 months and older that is healthy, chronically ill persons or pregnant; 2nd a high
dose vaccine for people 65 years old or older; and 3rd Interdermal for people ages 18-64. A
nasal spray flu vaccine is a live vaccine available for health people ages 2-49 years old, but is
not for those who are pregnant.
Meningococcal Meningitis is caused by bacteria that is transmitted through exchange of
throat and respiratory secretions of people who live in close quarters together or by kissing.
Once transmitted, the bacteria infects the protective membranes covering the brain thus
leading to sudden onset of fever, headache, sensitivity to light, confusion, nausea, vomiting
and stiff neck. Healthy habits and administration of the meningococcal vaccine are methods
47
for prevention.
Healthy habits include, but are not limited to, good over all hygiene, no sharing of personal
items, hand washing and covering your cough/sneeze. The Center for Disease Control
recommends the vaccine for adolescences age 11-12 with a follow up booster at age 16.
They also recommend teens between the ages of 13-15 that have not received the vaccine
prior should receive it then a booster between the ages of 16-18. If a person is 16 years old
or older and has never received the vaccine, CDC still recommends the vaccine but with no
need for a follow up booster dose. Ages 16-21 are the most susceptible ages. The
Meningococcal vaccine is required for admittance for most college campuses.
More information can be obtained at your local health department or doctor’s office, as well
as at the Center for Disease Control website, http://www.cdc.gov/vaccines/vpdvac/default.htm . Vaccine administration can be received at your local health department or
doctor’s office.
Here is more...
In order to comply with the General Assembly of North Carolina General Statute, the
following information is provided to parents of students who are entering grades 5 – 12, at
the beginning of each school year.
Human Papillomavirus (HPV) is a sexually transmitted infection. There are over 40 types of
HPV and they are transmitted through sexual contact including genital-to-genital contact,
oral and anal sex. Most people never develop symptoms or health problems and infect their
partners unknowingly. Health problems caused by HPV are genital warts, cervical cancer,
recurrent respiratory papillomatosis (warts grow on throat), genital cancer and oropharyngeal
cancer. There is no cure for HPV though the health problems it causes can be treated.
Receiving the HPV vaccine can prevent both males and females from most HPV types and
the health problems they can cause. Two vaccines are available to protect against HPV,
Gardasil and Cervarix. All 11 to 12 year old girls are recommended, by the Center for
Disease Control, to receive either Gardasil or Cervarix 3dose vaccine, with girls and young
women between the ages of 13-26 to also receive the vaccine if they have not already done
so or received the complete series. The Center for Disease Control also recommends boys
age 11 to 12 and males 13-21 years old receive the Gardasil vaccine if they haven’t not
already done so or received the complete series. Both Gardasil and Cervarix dosage series
are to give the 1st vaccine dose, then the 2nd vaccine dose is to be administered 1-2 months
after the 1st dose and the final, 3rd dose is administered 6 months after the 1st dose.
Abstinence and condoms are also highly encouraged for preventing HPV transmission.
More information can be obtained at your local health department or doctor’s office, as well
as at the Center for Disease Control website, http://www.cdc.gov/vaccines/vpdvac/default.htm . Vaccine administration can be received at your local health department or
48
doctor’s office.
GRIEVANCE POLICY: OPTIONS FOR RESOLVING COMPLAINTS
(GRIEVANCE POLICY)
The board strives to resolve concerns and complaints of students and parents whenever
possible. To this end, the board has provided opportunities for students and parents to express
their concerns through processes established in board policies. The policy on Responding to
Complaints identifies these different processes, including a mechanism for resolving complaints
in an informal manner.
While the board encourages resolutions of complaints through informal means, it recognizes
that, at times, a formal process may be necessary for certain types of complaints or if the
informal process did not produce satisfactory results. This policy provides a complaint
procedure that may be used as described below.
Any parent or student who has questions about the options for proceeding with a complaint or
concern may contact the principal or superintendent for further information and copies of all
applicable board policies.
TIMELINESS OF PROCESS
The number of days indicated at each step of the grievance process should be considered a
maximum, and every effort should be made to expedite the process.
Failure by the official at any step to communicate a decision within the specified time limit will
permit the grievant to appeal the grievance to the next step unless the official has notified the
grievant of the delay and the reason for the delay, such as the complexity of the investigation or
report. The official shall make reasonable efforts to keep the grievant apprised of progress being
made during any period of delay. Delays that interfere with the exercise of the grievant’s legal
rights are not permitted.
Failure by the grievant at any step of the process to appeal a grievance to the next step within the
specified time limit will be considered acceptance of the decision at the current step, unless the
grievant has notified the official of a delay and the reason for the delay and the official has
consented in writing to the delay.
GENERAL REQUIREMENTS
1. No reprisals of any kind will be taken by the board or by an employee of the school system
against any grievant or other student or employee because of his or her participation in a
grievance filed and decided pursuant to this policy.
2. All meetings and hearings conducted pursuant to this policy will be private.
3. The board and school system officials will consider requests to hear grievances from a
group of grievants, but the board and officials have the discretion to hear and respond to
grievants individually.
4. The grievant may have a representative, including an attorney, at any stage of the
49
grievance. However, if the grievant intends to be represented by legal counsel, he or she
must notify the appropriate school official in advance so that school personnel also will have
the opportunity to be represented by legal counsel.
PROCESS FOR GRIEVANCE
1. Filing a Grievance
a. Whenever a student or parent or guardian believes that he or she has been adversely
affected by a decision of a school employee, the student or parent or guardian may file a
grievance as provided in this policy. (See Appendix C for form.)
b. A grievance must be filed as soon as possible but no later than 30 days after disclosure
or discovery of the facts giving rise to the grievance. For a grievance submitted after the
30 day period that claims a violation, misapplication or misinterpretation of state or federal
law, the superintendent or designee shall determine whether the grievance will be
investigated after considering factors such as the reason for the delay; the extent of the
delay; the effect of the delay on the ability of the school system to investigate and respond
to the complaint; and whether the investigation of the complaint is necessary to meet any
legal obligations. However, students, parents and guardians should recognize that delays
in filing a grievance may significantly impair the ability of the school system to investigate
and respond effectively to such complaints.
c. A student or parent or guardian who has a grievance must provide the following
information in writing to the principal: (1) the name of the school employee or other
individual whose decision or action is at issue; (2) the specific decision(s) or action(s) at
issue; (3) any board policy, state or federal law, state or federal regulation, or State Board
of Education policy or procedure that the parent or guardian or student believes has been
misapplied, misinterpreted or violated; and (4) the specific resolution desired. If there is
not a specific decision or action at issue and no concern that state or federal law has been
misapplied, misinterpreted or violated, then the procedure established in the policy entitled
Responding to Complaints is appropriate, and the principal shall address the concern
following that policy.
d. Even if the principal is the employee whose decision or action is at issue, the student
must submit the grievance first to the principal in order for the principal to address the
issue within the formal process. If, however, the grievance claims that a state or federal
law has been misapplied, misinterpreted or violated, the student may submit the grievance
directly to the superintendent or designee.
2. Investigation
a. The principal shall schedule and hold a meeting with the student and/or parent or
guardian within five school days after the grievance has been filed with the principal. The
student may be accompanied by a parent, legal guardian or other person who is in a
position of loco parentis to the student.
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b. The principal shall conduct any investigation of the facts necessary before rendering a
decision.
3. Response by Principal
a. The principal shall provide a written response to the written grievance within 10 days of
the meeting. The response will include the principal’s decision regarding resolution of the
grievance and the basis for the decision. In responding, the principal may not disclose
information about other students or employees that is considered confidential by law.
b. A copy of the grievance and the principal’s response will be filed.
5. Appeal to the Board
If the grievant has alleged a violation of a specified federal or state law, federal or state
regulation, State Board of Education policy or procedure, or local board of education policy
or procedure, the grievant will have the right to appeal a final administrative decision to the
board of education (see subsection E.5.a, Mandatory Appeals, below). If a grievant has not
alleged such specific violations, he or she may request a board hearing, which the board may
grant at its discretion (see subsection E.5.b, Discretionary Appeals, below).
a. Mandatory Appeals
1) If the grievant is dissatisfied with the principal’s response to his or her grievance and
has alleged a violation of a specified federal or state law, federal or state regulation,
State Board of Education policy or procedure, or local board of education policy or
procedure, the grievant may appeal the decision to the board within five days of
receiving the superintendent's response.
2) A hearing will be conducted pursuant to policy entitled Hearings Before the Board.
3) The board will provide a final written decision within 30 days of receiving the
appeal unless further investigation is necessary or the hearing necessitates that more
time be taken to respond.
b. Discretionary Appeals
1) If the grievant is dissatisfied with the principal’s response to his or her grievance but
has not alleged a violation of a specified federal or state law, federal or state regulation,
State Board of Education policy or procedure, or local board of education policy or
procedure, then within five days of receiving the principal’s response, the grievant may
submit to the principal a written request for a hearing before the board of education.
2) If the full board will be meeting within two weeks of the request for a hearing, the
board will decide at that time whether to grant a hearing. Otherwise, the board
chairperson will appoint a three-person panel to review the request and determine
whether to (1) deny the appeal; (2) review the principal’s decision on the written record
only; or (3) grant a hearing. The panel will report the decision to the board. The board
may modify the decision of the panel upon majority vote at a board meeting.
3) If the board denies the appeal, the decision of the principal will be final and the
51
grievant will be notified within five days of the board’s decision.
4) If the board decides to grant a hearing, the hearing will be conducted pursuant to
policy entitled Hearings Before the Board.
5) The board will provide a final written decision within 30 days of the decision to
grant an appeal, unless further investigation is necessary or the hearing necessitates that
more time be taken to respond.
F. NOTICE
The principal or designee is responsible for providing effective notice to students, parents and
school system employees of the procedures for reporting and investigating grievances.
G. RECORDS
Appropriate records shall be maintained in accordance with state and federal law.
Revisions to this student/parent handbook have been modified from the Thomas Jefferson Classical Academy
Website (July 31, 2014) to be in better compliance with the Charter School expectations.
Revisions have been approved by the HSTS Board of Education on July 17, 2015.
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Appendix A
Request for Appeal
Submit to the Principal at the time of parental notification of discipline.
Date: ______________
Print Student’s name: _______________________________
I have reviewed the HSTS Students Rights and Responsibilities Handbook and I am
requesting a review of the decision on my child. This appeal form must be submitted to
the Principal when I am notified of the discipline or the decision becomes final. After
receipt of the Appeal Form the Principal will arrange a hearing date and time with the
Discipline Committee to review only the original allegations. At that hearing the
individual(s) who issued the Discipline slip and the student charged will present their
information to the five members of the Discipline Committee.
I have read and understand the rules regarding this appeal.
Parent’s signature: _______________________
Student’s signature: ________________________
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Appendix B
NORTH CAROLINA HIGH SCHOOL ATHLETIC ASSOCIATION
SPORT PREPARTICIPATION EXAMINATION FORM
Patient’s Name: ____________________________________________________
Age: ______
Sex: _____
This is a screening examination for participation in sports. This does not substitute for a comprehensive
examination with your child’s regular physician where important preventive health information can be covered.
Athlete’s Directions: Please review all questions with your parent or legal custodian and answer them to the best of your
knowledge.
Parent’s Directions: Please assure that all questions are answered to the best of your knowledge. If you do not understand or
don’t know the answer to a question please ask your doctor. Not disclosing accurate information may put your child at risk during
sports activity.
Physician’s Directions: We recommend carefully reviewing these questions and clarifying any positive or Don’t Know answers.
Explain “Yes” answers below
Yes
No
Don’t
know
1. Does the athlete have any chronic medical illnesses [diabetes, asthma (exercise asthma), kidney problems, etc.]?
List:
2. Is the athlete presently taking any medications or pills?
3. Does the athlete have any allergies (medicine, bees or other stinging insects, latex)?
4. Does the athlete have the sickle cell trait?
5. Has the athlete ever had a head injury, been knocked out, or had a concussion?
6. Has the athlete ever had a heat injury (heat stroke) or severe muscle cramps with activities?
7. Has the athlete ever passed out or nearly passed out DURING exercise, emotion or startle?
8. Has the athlete ever fainted or passed out AFTER exercise?
9. Has the athlete had extreme fatigue (been really tired) with exercise (different from other children)?
10. Has the athlete ever had trouble breathing during exercise, or a cough with exercise?
11. Has the athlete ever been diagnosed with exercise-induced asthma ?
12. Has a doctor ever told the athlete that they have high blood pressure?
13. Has a doctor ever told the athlete that they have a heart infection?
14. Has a doctor ever ordered an EKG or other test for the athlete’s heart, or has the athlete ever been told they have a
murmur?
15. Has the athlete ever had discomfort, pain, or pressure in his chest during or after exercise or complained of their
heart “racing” or “skipping beats”?
16. Has the athlete ever had a seizure or been diagnosed with an unexplained seizure problem?
17. Has the athlete ever had a stinger, burner or pinched nerve?
18. Has the athlete ever had any problems with their eyes or vision?
19. Has the athlete ever sprained/strained, dislocated, fractured, broken or had repeated swelling or other injury of
any bones or joints?
Head
Shoulder
Thigh
Neck
Elbow
Knee
Chest
Hip
Forearm
Shin/calf
Back
Wrist
Ankle
Hand
Foot
20. Has the athlete ever had an eating disorder, or do you have any concerns about your eating habits or weight?
21. Has the athlete ever been hospitalized or had surgery?
22. Has the athlete had a medical problem or injury since their last evaluation?
FAMILY HISTORY
23. Has any family member had a sudden, unexpected death before age 50 (including from sudden infant death
syndrome [SIDS], car accident, drowning)?
24. Has any family member had unexplained heart attacks, fainting or seizures?
25. Does the athlete have a father, mother or brother with sickle cell disease?
Elaborate on any positive (yes) answers: _________________________________________________________________
________________________________________________________________________________________________
_________________________________________________________________________________________ _______
________________________________________________________________________________________________
By signing below I agree that I have reviewed and answered each question above. Every question is answered completely and is
correct to the best of my knowledge. Furthermore, as parent or legal custodian, I give consent for this examination and give
permission for my child to participate in sports.
Signature of parent/legal custodian: ________________________________________ D ate: __________________
Signature of Athlete: _______________________________D ate: __________________P hone #: ________________
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Haliwa-Saponi Tribal School
Athletic Code of Conduct
It is a privilege to represent the Haliwa-Saponi Tribal School Athletic Program. This Code of
Conduct is designed to assist you in competing at your optimum level as well as give you the structure
necessary to succeed later in life. Great athletes perform at their best when they are in peak mental,
emotional and physical condition.
All athletes and their parents are expected to recognize the need and importance of following our
Code of Conduct’s rules of behavior. Failure to abide by any of these rules and regulations may result in
disciplinary action.
A. Behavior Expectations:
1.
2.
3.
4.
5.
Demonstrate good sportsmanship/good character on and off the field/court.
Refrain from profane or vulgar language.
Treat coaches, officials, teammates, spectators and opponents with respect.
To attend and remain at all practices and contests unless excused by the coach.
Wear or use (and return at season’s end) athletic equipment or uniforms issued by the HSTS
only for scheduled practices, contests, or when authorized by the coach.
6. Show respect for the property of others.
7. Demonstrate appropriate behavior at all times as a representative of the team, school, and
community.
8. Athletes are not to use or be in possession of alcohol, drugs, drug paraphernalia, tobacco
products or any other illicit substances. These products are illegal for minors and can create
serious health problems.
9. Athletes are not to remain in the presence of illegal use of alcohol, drugs, drug paraphernalia or
any illicit substances.
10. Understand, respect, and abide by the HSTS Student Handbook.
*** Coaches have the prerogative of developing sport specific rules and regulations. Such rules will
be equal to or greater than those outlined in the Code of Conduct.
Violations of the above rules and regulations may result in disciplinary action by the coach and/or
Athletic Director. Disciplinary actions range from reprimand to dismissal from the team. In cases
involving theft or vandalism, the athlete will be required to pay for the replacement of the item or
damages.
Out of School Suspension (O.S.S.): If an athlete is assigned O.S.S. they are ineligible to practice or
play until they return to school with a minimum of two full game suspensions. *** 2 nd offense will
result in dismissal from the team.
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In-School Suspension (I.S.S.): If an athlete is assigned an I.S.S. by an Administrator, they are
ineligible to practice or play on those days they are in I.S.S. They are suspended from playing in a
minimum of one game when given I.S.S. ***2nd offense will result in a minimum of a two games
suspension. ***3rd offense will result in dismissal from the team.
Violation of rule 8:
1. First violation – suspension from 20% of athletic contests. The athlete can practice but cannot
play in games/meets.
2. Second violation – results in suspension from athletic contests for one calendar year.
Violation of rule 9:
1. First violation – suspension from 10% of athletic contests. They can practice but they cannot
play in games/meets.
2. Second violation – suspension from athletic contests for a calendar year.
Athletes suspended for violations of Rules 8 or 9 are required to do the following:
1. Complete a research project assigned by the Athletic Director regarding the dangers of alcohol,
drugs, drug paraphernalia, tobacco products or any other illicit substances. (Minimum of four
pages, typed, double spaced, size 12 font, and normal margins)
2. Attend and participate in all practices.
3. Attend all contests and sit with the team, however, athletes suspended for violations of Rules 8
or 9 will not be permitted to dress for games.
4. Receive additional disciplinary action if there is a failure to comply with the term of the
suspension.
HSTS Student Handbook excerpt pertaining to athletics:
“Athletic Eligibility
Required Forms:
To be eligible to participate in any athletic program sponsored by the Haliwa-Saponi
Tribal School, a student must have on file in the office the following:
• Athletic Participation Form
• A current physical exam (physicals are valid for one calendar year)
• Transportation Release Waiver
• Proof of insurance
Academic Requirements:
Students who are passing all classes AND have a 2.0 un-weighted grade-point average in the
grading period prior to athletic participation are eligible to participate. Student-athletes will be
evaluated at each grading period. First semester grades will be used to determine third quarter
56
eligibility and final grades from the previous school year will be used to determine first quarter
eligibility. Eligibility is determined the day report cards are issued. However, during the course of
the quarter, if the principal determines that the student's academic performance is inadequate,
the principal may remove the student from the team.
Student-athletes must maintain a “C” average (70) or higher in all classes to be eligible without
restrictions while on a team. Students who are failing any class are ineligible to try out or are
off the team for the rest of the season.
Students who receive a “D” average (60-69) in one class must immediately begin attending
tutoring afterschool twice a week with the teacher of that subject and will be ineligible for two
games. If at any time a student does not attend tutoring, the student will be dropped from the
team. If a student becomes ineligible by having one “D” for a second time within a season, the
student is ineligible for four games, and must attend tutoring two times a week.
Students who drop below a C in two classes are ineligible for four weeks of the season. They
must attend tutoring three days a week. They may not dress in uniform for games and/or attend
away games. They must attend practices. After four weeks the student must have no less than
3 C’s out of four classes. If they still have two or more D’s they will be removed from the team
for the rest of the season. If they have one D they must attend tutoring twice a week and must
sit two games.
Students who were not enrolled at the Haliwa-Saponi Tribal School during the grading period
prior to athletic participation must submit their grades from the previous school. The above
standards apply to those grades.
Students must have been in attendance for at least 85% of the previous semester (this
includes all absences). Students must also be in attendance 100% of the school day (arriving by
7:55) to participate in practice or activities (including games) unless the time missed was due to
a pre-approved doctor's appointment (supported by a doctor's note). Student athletes who are
late to school without a legal excuse more than three times during the season will be removed
from the team. Students who are suspended from school may not participate in any game
during the period they are suspended. Furthermore, if the principal determines that the student's
behavior is not what is expected of an ambassador of the Haliwa-Saponi Tribal School, then the
principal may temporarily suspend or remove the student from the team. Students who receive
after school detention, In-School Suspension, or Out-of-School Suspension will be temporarily
suspended from participation on the day assigned and/or throughout the time period until the
consequence has been served.”
Miscellaneous:
1. If an athlete elects not to participate in or is not prepared for Physical Education, they
are ineligible to play or practice that day.
2. Transportation to contests – athletes ride to contests on the transportation provided by
the school. If there is an emergency situation, an exception may be granted by the
Director of Athletics.
3. Transportation back to Haliwa-Saponi Tribal School – Only parents/guardians are
permitted to “sign their daughter or son out”. Sign out must be in written form and
57
given to the coach prior to the buses departure from the visiting site. Students
may not ride back with other students.
4. All student-athletes must be picked up within fifteen minutes of arrival back to the school
from practice or games. Violations of this will result in loss of game time at the next
immediate game.
5. Any athlete who is late to school or leaves school early without a legal reason is
ineligible to participate or play that day.
It is a privilege to represent Haliwa-Saponi Tribal School in interscholastic athletic competition.
By accepting the privilege, the athlete and his/her parents must accept the responsibilities that
accompany it. These responsibilities include abiding by all of the rules and regulations set forth
here and any additional rules set forth by the coach, administration, and school board.
I acknowledge that I have read and understand the Code of Conduct for participation in Athletics
at Haliwa-Saponi Tribal School. I agree to comply with the Code in letter and in spirit.
Signatures:
Parent/Guardian:_________________________
Athlete:___________________________
Date:___________________
***Website pictures- Unless you contact the Athletic Director, it is assumed that you give the
athletic Department permission to have your son/daughter’s picture on the website. Pictures do
not have names attached to them and are used for public relations reasons only.
***This form must be signed, dated and returned to the coach on the first day of practice.
Printed:
Parent name:________________________________
Date:___________________
Athlete name:_________________________
Telephone number:_________________________________
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Athletic Transportation Release Form
As part of the athletic program your child will be transported to a location off school grounds for practices and
games, location to be determined by the sport. In addition, there will be times that the team may stop at various venues for
meals, depending on the time of day, whether it is a school-night or not, etc.
Date: _________________________
Sport: _______________________________________________
o
I give permission for my son or daughter, ____________________________________, to be transported to and
from athletic practices and competitions via school bus or school van. I understand that my child must ride the school’s
transportation to all games but may be signed out by their parent or guardian to travel home. Students will not be allowed
to sign out to ride home with other students currently attending high school.
o
My child has permission to ride home with the following parents throughout the season:
_________________________________________________________________________________
Students whose parents give permission for them to drive to practice may do so but other students may not
ride with them unless documentation is on file from the parent of the driver as well as the parent of the rider.
o
I give permission for my son or daughter to drive to practice.
o
I give permission for the following students to ride with my child to practice:
o
My child has permission to ride to practice with:
_________________________________________________________________________________
I understand my child must obey all bus safety rules while involved in the athletics program and failure to do so
could leave to suspension from riding the bus or van.
__________________________________________________________
parent signature
______________________________
date
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Appendix C
Parent & Student Grievance Form
Date of Incident or Facts Giving Rise to Grievance ________________ (grievances should be
filed as soon as possible, but no later than 30 days from this date).
Facts of Grievance:
(1) The name of the school employee or other individual whose decision or action is at issue
___________________________________________________________________________
(2) the specific decision(s) or action(s) at issue;
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
(3) any board policy, state or federal law, state or federal regulation, or State Board of Education
policy or procedure that the parent or guardian or student believes has been misapplied,
misinterpreted or violated
_____________________________________________________________________________
______________________________________________________________________________
(4) the specific resolution desired. _________________________________________________
______________________________________________________________________________
______________________________________________________________________________
_____________________________________________________________________________
Note: If there is not a specific decision or action at issue and no concern that state or federal law
has been misapplied, misinterpreted or violated, then the procedure established in the policy
entitled Responding to Complaints is appropriate, and the principal shall address the concern
following that policy.
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Appendix D
RELEASE FORM FOR HALIWA-SAPONI TRIBAL SCHOOL
NC STATE BOARD OF EDUCATION & NC DEPARTMENT OF PUBLIC INSTRUCTION
The Haliwa-Saponi Tribal School is authorized to provide student writings, photographs, video, and voice
recordings to the NC State Board of Education (NCSBE) and NC Department of Public Instruction
(NCDPI) for a legitimate educational purpose, including teacher evaluation and professional development.
These materials may appear in print, on the Haliwa-Saponi Tribal School Web Site, or the NCSBE/NCDPI
Web site, (as photos, videos, and/or podcasts), and/or in presentations.
This form allows you as a parent/guardian or adult to choose whether or not you/your child may appear in
any of these various media formats and illustrations used by the Haliwa-Saponi Tribal School , NCSBE,
and the NCDPI.
PLEASE CHOOSE ONE:
For anyone younger than 18 years old:
I give permission to the Haliwa-Saponi Tribal School, State Board of Education/the North Carolina
Department of Public Instruction to make photographs, video, and/or illustrations of my child.
Further, I authorize their use without inspecting or approving the finished product or its specific use.
For anyone 18 years of age or older:
I give permission to the Haliwa-Saponi Tribal School , the State Board of Education/the North
Carolina Department of Public Instruction to make photographs, video, and/or illustrations of me. I
am over 18 years old and provide my consent to use the images as described above.
For either:
I do not give permission for me/my child to be included in any media whatsoever.
YES
NO
I allow my child’s/ward’s name to be used.
__________________________________________ ____________________________________
Minor’s Parent/Guardian or Adult’s Signature
Parent/Guardian or Adult’s Printed Name
__________________________________________ ___________________________________
Student’s Name (if applicable)
Date of Signature
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___________________________________________
Student’s Local Education Agency (“School System”)
______________________________________________________
____________________
My Physical Address
Apartment/Unit Number
_______________________________
City
_______
State
__________
__________________
Zip Code
Jennifer DeNeal | Race to the Top
6368 Mail Service Center | Raleigh, NC 27699-6368
Fax (910) 807-4000 | Email: Jennifer.DeNeal@dpi.nc.gov
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Phone Number
IT IS IMPERATIVE THAT THIS FORM BE RETURNED TO THE
SCHOOL TO BE FILED IN YOUR CHILD’S STUDENT RECORDS.
SIGNATURE PAGE
We, the undersigned parent/guardian, agree to work collectively with the school to
advance our child(ren) academically. We believe that student achievement can be
improved through the collaboration of the school and parent. My child/student and I
have read and agree to abide by the content of this handbook as established by the
Haliwa-Saponi Tribal School Board of Education. We agree to abide by ALL the
policies below outlined in the Parent/Student Handbook.
Please check each box to confirm that you have read and understand the
following information.:
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on, and HSTS Core Values (p. 5 - 6)
-Saponi Tribal School School/Parent /Student Compact (p. 7 - 10)
– 13)
Trip Policy (p. 14)
- 16)
– 24)
table Computer Use Policy (p. 24 – 29)
Harassment Information) (p. 29 – 30)
Integrity, Plagiarism and other Forms of Academic Cheating Policy
(p. 30 - 32)
36 - 37)
)
- 38)
and Testing Schedule (p. 39)
ge Promise Transfer Pathway (p. 40)
s and Privacy Act (FERPA) (p. 41 – 45)
hletic Eligibility Policy (p. 45 – 46)
Health Information (p. 47 - 48)
Grievance Policy (p. 49 – 52)
Your signature does not necessarily mean you agree with all of the policies and procedures put
in place by the school but that you acknowledge and understand that the rules are the
foundations for all decisions to be made in our school. By enrolling your child into this school
you accept the policies and procedures as the boundaries within which the school will operate.
.Should you have any questions or concerns about any of these policies, please call the office.
*PARENT/Guardian NAME ________________________________________________________________
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See back --------------------
*PARENT/Guardian SIGNATURE________________________________________ Date:______________
*TELEPHONE # __________________________________ CELL PHONE # _______________________________
*MAILING ADDRESS:
______________________________________________________________________________________
______________________________________________________________________________________
*EMAIL ADDRESS: ____________________________________________________________________
*STUDENT NAME _____________________________________________________________________
*STUDENT SIGNATURE ___________________________________________Date: _________________
*REQUIRED
MEDIA RELEASE FORM FOR CURRENT AND NEW STUDENTS
STUDENT NAME: (please print) ___________________________________________
Check one of the following boxes.

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I understand and agree that my child’s picture may be taken at school or during
outside school activities and used in the school news, local newspaper, HSTS’s website;
or in the case of video, may appear on TV or the website. In addition, I agree that
publication of an article or school work may also appear on the above mentioned
venues.
I do not grant permission for my child’s photograph to be featured in school
news, local newspapers, the HSTS’s website, or any video that may appear on TV or the
website.
I do not grant permission for my child’s written school work or written articles to
be published and used in the school news, local newspaper, HSTS website; or any video
that may appear on TV or the website.
Please sign, date, and return to HSTS by the first Friday of the first week of school.
_______________________________________________ _____________________
parent signature
Date
64