Supplier Code of Conduct
Introduction
As a valued supplier of products and/ or services to Peterborough Regional College, we are
writing to introduce our supplier Code of Conduct and request that you adopt practices that
are consistent with it as we expect our suppliers to conform with it at all times. Key
principles include the following: complying with all applicable laws, rules and college
policies, avoiding actual and apparent conflicts of interest, maintaining confidentiality of
non- public information, dealing fairly with the competition, suppliers and suppliers own
employees, and have a genuine commitment to strive to maintain a discrimination and
harassment free environment, and demonstrate careful stewardship of the environment.
Peterborough Regional College promises that when dealing with our suppliers we will make
every attempt to adhere to these values ourselves.
Legislation
Suppliers to Peterborough Regional College must comply with all applicable laws, rules and
regulations.
Health & Safety/ Safeguarding
 Employers must provide a safe and healthy working environment to their employees
and conform to current legislation.
 When attending or working on any site for which Peterborough Regional College is
responsible Suppliers must adhere to the standards set out in our Health & Safety,
Welfare and Safeguarding Guidelines for Contractors, a copy of which will be
provided at the commencement of your contract and is also available upon request.
Further guidance is also provided in the leaflet Health & Safety, Equality and
Diversity and Safeguarding Guidelines for Contractors and Visitors which is
provided to all persons attending site.
 Contractors must ensure that in their own interests and the interests of the College,
that they act in a professional manner towards learners and trainees at all times and
should never allow anyone to work on site or provide a service to Peterborough
Regional College who has been barred from working with children or vulnerable
adults.
 All contractors must carry out a Criminal Records Bureau (CRB) check on all their
employees who will be regularly working on our premises prior to attending site.
Equality of Opportunity
 The Suppliers organisation must recognise the importance of Equality and Diversity
and fully comply with the Equality Act 2010 both as required by legislation and in
spirit.
 It is also important to us that all of our suppliers and contractors understand that the
College will not tolerate any form of behaviour or activity that discriminates on the
grounds of age, gender, marital status, family responsibilities, sexual orientation,
colour, race, nationality, religious belief, ethnic background and disability.
 This also applies to any sub-contractors, consultants or any other persons employed
by the Supplier to provide goods, works or services to Peterborough Regional
College.
 We encourage our suppliers to support staff training and development wherever
possible and this includes the employment of apprentices within their business.
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Environmental Standards
 The Supplier will comply with all relevant legislation
 The Supplier will recognize and respect the environment in his business operations
and continuously seek for ways to minimize the impact of his business operations,
production and products on the environment.
 The Supplier will strive to utilize recycling, re-use and/ refurbishing of products and
materials and dispose of waste in an environmentally friendly way.
 The supplier will strive to reduce the use of, energy (electricity, gas and vehicle
fuel), water, raw materials, environmentally unfriendly technologies and processes.
 The Supplier will strive to reduce the production of waste (e.g. packaging, chemicals
and by products) and harmful emissions.
Business Ethics
 Business will be conducted with integrity; the Supplier will be committed to prevent
corruption in all forms this may occur and conduct their operations in a manner that
respects the rights of the individuals they employ.
 Suppliers must not take unfair advantage of anyone through manipulation,
concealment, abuse of privileged information or any other unfair practice.
 If the Supplier is dealing with commercially sensitive information he should operate
with due discretion, and not disclose this to any third parties without consent.
 The Supplier should refrain from providing Peterborough Regional College
personnel with any form of compensation, reward, gift or other benefit which may
influence their objective decision making.
Concluding Comments
It is expected that Peterborough Regional College’s direct suppliers will take responsibility
to require adherence to the principals of this Supplier Code of Conduct. The supplier will
also inform his employees and subcontractors of this code.
The upholding of these standards is an ongoing process of learning and development. We
will work with our suppliers towards compliance and will review these principles on an
annual basis, and revise them when necessary.
Peterborough Regional College may reconsider its relationship with a supplier that does not
adhere to this code.
Please sign and return a copy of this letter to confirm that you have read this document and
will embrace its ideals.
Signed by Supplier
Name……………………………..
Signature……………………………………….
Date………………………………
Company name and address or Company Stamp………………………………………………
…………………………………………………………………………………………………………
………………………………………………………………………………………………………..
Please return to: Mrs Barbara Grange, Procurement Manager, Peterborough Regional
College, Park Crescent, Peterborough. PE1 4DZ.
E-mail: procurement@peterborough.ac.uk
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