Boxing Scotland Limited Emergency Action Plan Guidance and Template What is an EAP? In the event of an emergency, your club needs to be well prepared to handle it. That's where an emergency action plan comes in. Definition An emergency action plan is defined as a written document that details what you'd do in the event of a true emergency. Purpose The purpose of an emergency action plan is to have something in place to minimize hazards to human health which might result from emergencies. Additionally, it helps all club members because they are able to better organize what to do. A well thought out emergency action plan would also require all club members being aware of what is contained in the EAP so that they fully understand what they are supposed to do within that plan. Putting a plan together Putting together a good emergency action plan involves taking into account what you learned during an evaluation and the specific layout of your boxing club facility. Additionally, your club committee may find it beneficial to have regular (quarterly) meetings review the Emergency Action Plan. What plans include An emergency action plan should include the following: a way to report fires and other emergencies, evacuation procedures, rescue and medical duties, a way to account for everyone after the emergency, as well as other elements. Other It is also recommend that you include a description of the alarm system in the action plan and how that alarm system would notify everyone, as well as a alternative site to use for a central communications area. Emergency Action Plan (Template) EMERGENCY ACTION PLAN For_____________________ Boxing Club (Please insert club logo) Facility Name: ________________________________________________________________________________ Facility Address: ___________________ ________________________ DATE PREPARED: ___/_____/______ EMERGENCY PERSONNEL DESIGNATED RESPONSIBLE CLUB REPRESENTATIVES: Name: Role: Telephone: Email: Name: Role: Telephone: Email: Name: Role: Telephone: Email: Name: Role: Telephone: Email: EVACUATION ROUTES The evacuation route has been marked in the gym. The following information is also indicated: 1. The Emergency Exit; 2. The Location of fire extinguisher; 3. Assembly point; All designated RESPONSIBLE CLUB REPRESENTATIVES must know the evacuation route which is as follows: EMERGENCY PHONE NUMBERS In an emergency, call 999. LOCAL NUMBERS FIRE DEPARTMENT HOSPITAL POLICE UTILITY COMPANY EMERGENCY CONTACTS ELECTRIC: WATER: EMERGENCY REPORTING AND EVACUATION PROCEDURES Types of emergencies to be reported are: • MEDICAL • FIRE • EXTENDED POWER LOSS • CHEMICAL SPILL • STRUCTURAL • SEVERE WEATHER AND NATURAL DISASTERS MEDICAL EMERGENCY • Call medical emergency phone number – 999 • Provide the following information: - Nature of the medical emergency, - Location of the emergency - Your name and phone number • Do not move the patient unless absolutely necessary • ______________________________ is the __________________________ Boxing Club’s trained first aider will assist until medical help arrives. • If_____________________________ is not available, as a minimum, attempt to provide the following assistance: • 1. Keep the airways clear 2. Stop any bleeding with firm pressure on the wounds In case of rendering assistance to personnel exposed to hazardous materials, consult the Material Safety Data Sheet (MSDS) and wear the appropriate personal protective equipment. Attempt first aid ONLY if trained and qualified. FIRE EMERGENCY When fire is discovered: • Activate the nearest fire alarm • Notify the local Fire Department by calling 999 • Notify the site officials about the fire emergency Fight the fire ONLY if: • The Fire Department has been notified. • The fire is small and is not spreading to other areas. • Escaping the area is possible by backing up to the nearest exit. • The fire extinguisher is in working condition and you are trained to use it. Upon being notified about the fire emergency, occupants must: • Leave the building using the designated escape routes. • Assemble in the designated area (car park): • Remain outside until advised that it is safe to go back inside. Designated Officials must: • Disconnect utilities and equipment unless doing so jeopardizes his/her safety. • Coordinate an orderly evacuation of personnel. • Perform an accurate head count of personnel in the designated area. • Determine a rescue method to locate missing personnel. • Provide the Fire Department with the necessary information about the facility. • Assist any physically challenged personnel in an emergency evacuation. (See also: Fire Action Plan, Fire Safety Policy, Fire Alarm Test Record, Fire Drill Record, Fire Equipment Register, Fire Escape Routes Check, and Fire Safety Training Record.) EXTENDED POWER LOSS In the event of extended power loss precautionary measures should be taken: Unnecessary electrical equipment and appliances should be turned off in the event that power restoration would surge causing damage to electronics and effecting sensitive equipment. Facilities with freezing temperatures should turn off and drain the following lines in the event of a long term power loss. · Standpipes · Potable water lines · Toilets Equipment that contain fluids that may freeze due to long term exposure to freezing temperatures should be moved to heated areas, drained of liquids, or provided with auxiliary heat sources. Upon Restoration of heat and power: • Electronic equipment should be brought up to ambient temperatures before energizing to prevent condensate from forming on circuitry. • Fire and potable water piping should be checked for leaks from freeze damage after the heat has been restored to the facility and water turned back on. CHEMICAL SPILL The following are the locations of: Personal Protective Equipment (PPE): STORAGE CUPBOARD Material Data Safety Sheets (MSDS): STORAGE CUPBOARD When a Large Chemical Spill has occurred: • Immediately notify the designated official. • Contain the spill with available equipment (e.g., pads, cloths, etc.). • Secure the area and alert other site personnel. • Do not attempt to clean the spill unless trained to do so. • Attend to any injured personnel and call the medical emergency number. • Evacuate building as necessary When a Small Chemical Spill has occurred: • Immediately notify the designated official. • If toxic fumes are present, secure the area (with caution tapes or cones) to prevent other personnel from entering. • Deal with the spill in accordance with the instructions described in MSDS. • Small spills must be handled in a safe manner, while wearing the proper PPE. • Review the general spill cleanup procedures. STRUCTURAL EMERGENCIES If any structural emergencies are discovered: • Notify the site owners about the emergency – the contact number is SEVERE WEATHER AND NATURAL DISASTERS Flood: If indoors: • Be ready to evacuate as directed by the designated official. • Follow the recommended evacuation routes. If outdoors: • Climb to high ground and stay there. • Avoid walking or driving through flood water. • If car stalls, abandon it immediately and climb to a higher ground. Blizzard: If indoors: • Stay calm and await instructions from the Emergency Coordinator or the designated official. • Stay indoors! • If there is no heat: - Close off unneeded rooms or areas. - Stuff towels or rags in cracks under doors. - Cover windows at night. • Eat and drink. Food provides the body with energy and heat. Fluids prevent dehydration. • Wear layers of loose-fitting, light-weight, warm clothing, if available. If outdoors: • Find a dry shelter. Cover all exposed parts of the body. • If shelter is not available: - Prepare a lean-to, wind break, or snow cave for protection from the wind. - Build a fire for heat and to attract attention. Place rocks around the fire to absorb and reflect heat. - Do not eat snow. It will lower your body temperature. Melt it first. If stranded in a car - Stay in the vehicle! • Run the motor about ten minutes each hour. Open the windows a little for fresh air to avoid carbon monoxide poisoning. Make sure the exhaust pipe is not blocked. • • Make yourself visible to rescuers. - Turn on the light at night when running the engine. - Tie a colour cloth to your antenna or door. - Raise the hood after the snow stops falling. Exercise to keep blood circulating and to keep warm.