FACULTY SENATE - ORGANIZATIONAL MEETING IV
Friday, August 21, 2015, 1-3pm, FSCR
Items for discussion
1.
2.
3.
4.
5.
6.
7.
AAC on reappointment and promotion timeline
Faculty Development Grant and CSEP funds
Update on Senate Bylaws
Presidential Search update
Honors program update
Senate Manual
Shared Governance Task Forces (see below) – nominations due
SHARED GOVERNANCE COMMITTEE: SHARED GOVERNANCE OVERSIGHT COMMITTEE
(SGOC)
The President has charged this Committee with: oversight of Shared Governance at
Hawai’i Pacific University.
SCOPE
The University is dedicated to the pursuit and transmission of knowledge and
understanding. The Committee is designed as a forum to provide advice and support
in issues surrounding the implementation of Shared Governance. The committee
reviews shared governance processes, monitors and oversees the implementation of
shared governance, and responds to possible violations of shared governance
principles and procedures. It also serves in a liaison and advisory capacity to the
University President and Provost on shared governance issues. The Committee’s
recommendations are advisory to the President. The Committee is also encouraged
to strengthen constituency communication channels.
SHARED GOVERNANCE COMMITTEE: STRATEGIC PLANNING OVERSIGHT COMMITTEE
The President has charged this Committee with: coordinating the University strategic
planning process, including ensuring the development of a plan on a regular basis and
an annual review of that plan for progress and revision. The Committee does not
write the plan, but ensures that a plan is written and reviewed regularly.
SCOPE
The University is dedicated to the pursuit and transmission of knowledge and
understanding. The Committee is designed as a forum to provide advice and support
in issues surrounding the implementation of a new strategic planning cycle, and the
timely review of progress towards revision of the strategic plan. The Committee’s
recommendations are advisory to the President. The Committee is also encouraged
to strengthen constituency communication channels.
SHARED GOVERNANCE COMMITTEE: CAPITAL CAMPAIGN PRIORITIES
The President has charged this Committee with: Capital Campaign Priorities.
SCOPE
The University is dedicated to the pursuit and transmission of knowledge and
understanding. The Committee is designed as a forum to provide advice and support
in issues surrounding capital campaign priorities and engagement of faculty, staff and
students in implementation of the campaign by the Trustees’ committee. The
Committee’s recommendations are advisory to the President. The Committee is also
encouraged to strengthen constituency communication channels.
The Committee shall hold regular monthly meetings, or as needed, during the
academic year. In addition, the Chair or University President may call a special
meeting at any time.
SHARED GOVERNANCE COMMITTEE: BUDGET PRIORITIZATION
The President has charged this Committee with:
administration in budgetary resource allocation decisions.
assisting
Further, and more specific to budgetary resource allocations, the
following additional guiding principles should be considered:
-
-
I.
Take a long-term view regarding what is best for the future
of the University.
Take an objective University-wide view foremost, rather
than a narrow view that focuses primarily on impacts to
your respective department, College/Division, or
constituency.
Prioritize resource allocations such that negative impacts to
the following are limited whenever possible:
o Student services and the University’s academic
mission.
o Revenue generating departments and initiatives.
o Faculty and staff morale; and the ability of the
University to recruit and retain employees.
o Public perception and the University’s reputation.
Ensure the institutions ability to meet regulatory
requirements and effectively manage risks.
SCOPE AND RESPONSIBILITIES
The University is dedicated to the pursuit and transmission of knowledge and
understanding. The Committee is designed as a forum to provide advice and support
in issues surrounding budgetary resource allocations.
The Committee’s
recommendations are advisory to the President. The Committee is also encouraged
to strengthen constituency communication channels.
The President charged this Committee with addressing the following:
- A report on budget priorities prior to the end of the fall semester that will
inform the budget process for the next fiscal year. In periods where the
upcoming fiscal year is expected to require cost cutting to balance the
budget, the list should also contain a prioritized list of options to achieve a
balanced budget.
- Ad hoc reports, as necessary, regarding: a) recommended actions to
balance the budget in the current fiscal year should anticipated deficits be
identified; and/or b) updates to budget priorities or cost cutting measures
in the spring semester in the event circumstances regarding next year’s
budget change materially to warrant such updates.
SHARED GOVERNANCE COMMITTEE: INSTITUTIONAL CULTURE, VALUES, AND
COMMUNICATION
The President has charged this Committee with: Assess and recommend the effectiveness
of communication structures, and ensuring that communication to, from, or between
members of the HPU community or on behalf of the university to external parties embody
the university’s Hawaiian values of aloha, pono, and kuleana.
SCOPE
The University is dedicated to the pursuit and transmission of knowledge and
understanding. The Committee is designed as a forum to provide advice and support
for the university’s communication strategies and the perpetuation of a university
culture in which the values of aloha, pono, and kuleana are the foundation of every
decision, relationship, and policy. The Committee’s recommendations are advisory
to the President. The Committee is also encouraged to strengthen constituency
communication channels.
SHARED GOVERNANCE COMMITTEE: MASTER PLANNING
The President has charged this Committee with: coordinating the University Master
planning process, including ensuring the development of a plan on a regular basis and an
annual review of that plan for progress and revision. The Committee does not write the
plan, but ensures that a plan is written and reviewed regularly.
SCOPE
The University is dedicated to the pursuit and transmission of knowledge and
understanding. The Committee is designed as a forum to provide advice and support
in issues surrounding Master Planning that may include but not be limited to:
 The Campus Master Plan and updates
 Space demands and allocation for classroom, office and laboratories
 Design guidelines within the Mater Plan for classroom, office and laboratory
spaces
 Location and design of proposed buildings
 Major renovations/additions that impact existing buildings
 Master plan for parking including lot locations, design, and development
 Redesign and Master Planning for the Hawaii Loa Campus
 Lease sequencing on the Downtown Campus along Fort Street Mall to ATM
 Renovation and design of Hawaii Loa dormitories
 Security presence in downtown and HLC buildings
 Shuttle schedules and service
 Designation of Health and Wellness space on the Downtown campus
 Utilization of space at the Oceanic Institute
 Ensure alignment with the University Strategic Plan
The Committee’s recommendations are advisory to the President. The Committee is
also encouraged to strengthen constituency communication channels.